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2020-12-31-accounts

Christ Church Tunbridge Wells

Trustees’ Accounts

for the Year ending 31 December 2020

INCUMBENT

Rev Tim Humphrey

Christ Church High Street, Tunbridge Wells, TN1 1UT

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Christ Church Tunbridge Wells

Annual Report and Accounts of the

Parochial Church Council

for the Year ending 31 December 2020

Incumbent:

Rev Tim Humphrey Christ Church High Street Tunbridge Wells Kent TN1 1UT

Principal Bankers:

CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

Independent Examiner:

David Stephens FCCA 13 Newlands Road Tunbridge Wells, Kent TN4 9AS

Registered Charity No. 1130248

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References & Administrative Information

The Parochial Church Council (PCC) of Christ Church Parish, Tunbridge Wells in the Diocese of Rochester.

The Composition of the Parochial Church Council 2020/21 of Christ Church Parish is made up of the following members.

■ Vicar

■ Treasurer

Overview of PCC Membership 2020/21

Ex-officio members

Vicar : Rev Tim Humphrey Curate Rev Gordon Taylor Warden Alex Haxton (first elected 2016) Warden Margaret-Anne MacMurchy (first elected 2017) Deanery Synod Duncan MacMurchy (elected 2020)

Elected Members
 Elected APCM End of Term
Heather East 2020 2023
Rita Haxton(Secretary) 2020 2023
Flic Roberts 2020 2023
Edward Shaw 2018 2021
Anthony Bennett(appointed as Deanery Synod 2018 2021
Rep – May 2019)
Julia Kirk 2018 2021
Louise McCredie 2019 2022
John Averill 2020 2023
John Haynes 2020 2023
Sarah Finch 2020 2023
Graham Hickson-Smith 2020 2023
John Wegryzn
Heather Wright		 2020
2020		 2023
2023

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Standing Committee of the PCC

The Standing Committee is a subset of the PCC. Its job is to carry out the work of the full PCC between PCC meetings, for example, if something urgent arises which does not justify calling an Extraordinary Meeting of the whole PCC. Members of the Standing Committee are elected and approved by the full PCC, and usually serve for a term of three years (renewable). It meets bi-monthly in between PCC meetings, or as required. It is made up of:

Other roles and responsibilities appointed by the PCC

Gift Aid Secretary Stephen East Electoral Roll Officer Rita Haxton Safeguarding Officer Bethan McCreath Chair of Global Mission Partners Team Anthony Neeves Treasurer John Averill PCC Secretary Rita Haxton

Other sub-committees include Finance, Buildings, Pay & Personnel and Mission Partners.

Principal Bankers

Charities Aid Foundation Bank Ltd 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ

Independent Examiner

David Stephens FCCA 13 Newlands Road, Tunbridge Wells, Kent, TN4 9AS

The day-to-day management has been delegated to the incumbent.

1) Governance & Management

The functioning and purpose of the PCC is outlined in the Parochial Church Council’s Powers and Measures 1956.

Constitution

The PCC is a corporate body constituted under Trust Deed dated 19[th] June 2009. Registered Charity No. 1130248.

The PCC membership is appointed as follows:

Vicar (all clerks in Holy Orders beneficed in or licensed to the parish)

The Vicar is appointed by the Church Patrons and the position is under ‘Common Tenure’.

Church Wardens

Church Wardens are elected annually at the APCM Vestry Meeting.

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Deanery Synod Representatives

Deanery Synod representatives are elected by the Church membership (those on the electoral roll) at the APCM. Deanery Synod members serve for a three-year term. Vacancies that arise during the year are filled by PCC appointment. Deanery Synod representatives represent the Church at the Deanery Synod of Tunbridge Wells.

Readers Licensed to the Parish

Readers can be appointed as members of the PCC at the APCM.

Church Representatives

Church Representatives on the PCC are elected by the Church members (those on the electoral roll) at the APCM meeting. Church Representatives serve for a three-year term.

Co-opted Members

The PCC can co-opt up to two members at any one time.

2) Objectives and Activities

The main activities are the provision of church services, baptisms, weddings, funerals, youth and children’s work and the promotion of the Christian faith through biblical teaching, pastoral care and the provision of opportunities to serve in a range of community-based as well as church activities. In addition, Christ Church serves the local community by allowing the facilities to be used by a large number of community groups.

When planning our activities for the year, the Vicar and the PCC have considered the commission’s guidance on public benefit and it’s guidance on charities for the advancement of religion. Our mission statement is ‘playing our part in the spiritual and social transformation of Tunbridge Wells and beyond’ and each year the PCC reviews the strategic development plan to ensure all its activities are promoting and developing the vision. To this end, our aim is to enable people both within our parish and beyond, to live out their faith and become strong, confident followers of Christ. Primarily this involves:

3) Achievements and Performance

2020 has inevitably been dominated by the effects of Covid-19 and the resulting lock-downs and restrictions. As a result the PCC has focussed its energies on ensuring good pastoral care is available throughout the church and that the rhythm of Sunday worship be maintained through the live-streaming of services.

Life groups have continued to meet by Zoom, though some more successfully than others. A variety of resources have been made available to the congregation to strengthen faith and support ongoing discipleship and spiritual growth, despite not being able to meet in person. This has remained one of our key priorities.

Despite the financial uncertainties of 2020, it is quite extraordinary that voluntary giving actually increased over 2020, enabling us to purchase necessary live-streaming equipment and carry forward a surplus. This has enabled the PCC to consider the purchase of a property to house a future Curate/staff members.

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In addition the staff and PCC have sought to develop and enable the ministry of Christ Church in the following ways:

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4) Financial Review

More details for 2020 can be found in the financial statements, but some of the highlights include:

The 2020 net income of £93,856 is another great encouragement, following the encouragement of 2019. Despite the challenging circumstances of a national lockdown and no in person services from March – October, our voluntary giving remained on target. Covid-19 meant our forecast income was being continually revised. In addition to a grant from the council we received furlough money from HMRC but at the same time our projected hall booking income was considerably lower. Nonetheless a significant amount of the net income was as a result. Much of the net income in 2020 was a result of increased donations by members. We trust that in 2021 the current level of voluntary giving will be sustained, enabling the mission and ministry of the church to be effective, and the PCC commitments achieved, nonetheless we have budgeted a fall in hall rental income due to Covid-19.

During the year, we used Mustard Payroll for all payroll processing and part-time staff for our bookkeeping. All payments to suppliers, mission partners and all other third parties were processed internally. Major expenditure items in 2020 was primarily for livestreaming kit including new computers, cameras, lights and a new AV desk.

On behalf of all in the church I would like to thank those who have served in providing advice, management, and the processing of the finances, including the Treasurer, Anthony Bennett (chair of finance team) and Stephen East for his diligent and confidential management of all Free Will Offerings and Gift Aid tax repayments.

Finally, a big thank you to all of you who have supported the church financially in 2020, your faithfulness enables the work of the Kingdom to continue through our efforts at Christ Church.

Statement of Trustees’ Responsibilities

Charity law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and its financial activities for that period.

In preparing those financial statements the Trustees are required to:

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The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time of the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

The PCC’s 2020 accounts have been prepared on a going concern basis.

5) Reserves Policy

The PCC has adopted a policy, as recommended by the Diocese, aimed at keeping a balance on unrestricted funds, if possible, equivalent to at least three months unrestricted payments during the previous year, to cover any emergency situations that may arise. The PCC agree that this aim is adequate going forward having been achieved in 2020. For 2021, this equates to the PCC holding unrestricted reserves of £109,140 or more.

Approved by the PCC on 10th May 2021 and signed on its behalf by

Rev Tim Humphrey PCC Chairman

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Independent Examiner’s Report to the PCC Christ Church, Tunbridge Wells

I report on the accounts of the Trust for the year ended 31[st] December 2020, which are set out on pages 11-16.

Respective responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000.00 and I am qualified to undertake the examination by being a qualified member of the Chartered Association of Certified Accountants.

It is my responsibility to:

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to my attention:

  1. Which gives me reasonable cause to believe that, in any material respect, the requirements: ▪ to keep accounting records in accordance with section 130 of the 2011 Act; and

  2. to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or

  3. To which, in my opinion, attention should be drawn in order to enable a proper

...................................................... David Stephens FCCA 13 Newlands Road Tunbridge Wells, Kent TN4 9AS

Date: 10 May 2021

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Christ Church Tunbridge Wells – Annual Report and Accounts for 2020

TABLE OF CONTENTS

FINANCIAL STATEMENTS ............................................................................................... BALANCE SHEET ................................................................................................................. 11 STATEMENT OF FINANCIAL ACTIVITIES .................................................................................... 12

NOTES TO THE FINANCIAL STATEMENTS .. …………………………………………………………13-16

POLICIES AND FURTHER DETAILS ......................................................................................................................... 1. Accounting Policies ............................................................................................................................. 13 2. Donations and Legacies ..................................................................................................................... 14 3. Staff Costs ............................................................................................................................................. 14 4. Bank Accounts ..................................................................................................................................... 15 5. Debtors ................................................................................................................................................. 15 6. Fixed Assets .......................................................................................................................................... 15 7. Reserves .......................................................................................................................................... 15-16 8. Creditors ............................................................................................................................................... 16 9. Restricted Fund Balances ................................................................................................................... 16 10. Missions ................................................................................................................................................. 16

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FINANCIAL STATEMENTS PCC of Christ Church, Tunbridge Wells Balance Sheet As of 31 December 2020

Fixed Assets Note
Buildings
Crabb Hall
Fixed assets8
Total Fixed Assets 3
Current Assets
Debtors7
Cash at Bank and in hand6
Creditors
Falling due within one year10
Net Current Assets
Total Assets less current liabilities
Creditors
Falling due after one year8
Total Net Assets
Funds of Charity
Restricted Funds11
Unrestricted Funds
General Fund

Designated – Community Transformation
Designated – Discipleship Year
Total Funds		 2020
2020
2020
2019
Unrestricted Restricted
Total Funds
Total Funds
832,000
71,788
832,000
71,788
832,000
68,772
903,788
903,788
900,772
21,712
21,712
51,747
357,638
9,263
366,901
245,220
379,350
9,263
388,613
296,967
6,162
6,162
5,356
373,188
9,263
382,451
291,611
1,276,976
9,263
1,286,239
1,192,383
832,000
-
832,000
832,000
£444,976
£9,263
£454,239
£360,383
9,263
9,263
834
422,514
-
422,514
359,067
20,881
-
20,881
-
1,581
-
1,581
482
£444,976
£9,263
£454,239
£360,383

Approved by the Parochial Church Council on 10[th] May 2021 and signed on its behalf by:

------------------------------Rev Tim Humphrey Vicar

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PCC of Christ Church, Tunbridge Wells Statement of Financial Activities

For the year ending 31 December 2020

Note
Income
Voluntary income4
Rental Income - Hall
Rental Income – Other
Grants received
Other Income
Investment income
Total Income
Expenditure
Charitable Activities
Salaries/Personnel5
Property Costs
Ministry Costs
Church Running Costs
Vicarage Costs
Administration
Mission Partners12
Parish Share
Manna TW
Architects/Development
Independent Examiner
Total Expenditure
Net income before transfers
Transfers between funds
Net income before other
recognised gains/(losses)
Revaluation gains
Net movement in funds
Balances b/fwd 1 Jan		 £444,976
£9,263 £454,239
£359,549
£834 £360,383
2020
2020
2020
2019
2019
2019
Unrestricted Restricted
Total
Unrestricted Restricted
Total
451,324
24,139
475,463
414,988
12,571
427,559
12,735
12,735
38,864
0
38,864
4,527
4,527
3,060
0
3,060
35,973
35,973
-
-
9,836
1,615
11,451
4,660
302
4,962
165
165
262
0
262
514,560
25,754
540,314
461,834
12,873
474,707
155,917
120
156,037
124,537
0
124,537
78,604
78,604
71,369
0
71,369
23,667
27,284
50,951
24,110
15,554
39,664
22,037
22,037
26,734
1,235
27,969
6,585
6,585
6,436
0
6,436
2,254
2,254
2,170
0
2,170
39,340
2,500
41,840
37,035
125
37,160
86,400
86,400
82,000
0
82,000
-
-
-
-
-
1,200
1,200
13,900
0
13,900
550
550
550
0
550
436,554
29,904
446,458
388,841
16,914
405,755
98,006
(4,150)
93,856
72,993
(4,041)
68,952
(12,579)
12,579
-
28,824
(28,824)
-
85,427
8,429
93,856
101,817
(32,865)
68,952
359,549
834
360,383
257,732
33,699
291,431
Balances c/fwd 31 Dec

The accompanying notes on pages 13 to 16 form part of the financial statements.

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Notes to the Financial Statements

1) Accounting Policies and further details

Basis of Accounting

The accounts have been prepared on a going concern basis, under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the notes to the accounts.

The Accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting Standard applicable in the UK (FRS 102) issued 16 July 2014 and with the Charities Act 2011.

2) Accounting Policies

Funds

General Funds represent the Funds of the PCC which are not subject to any restriction regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted .

Recognition of Income

Income is included in the Statement of Financial Activities (SOFA) when:

Expenditure

All items of expense are accounted for when paid out.

Creditors

Creditors are included at settlement amounts less any discounts.

Debtors

Debtors are included at settlement amounts less any discounts

3) Fixed Assets

Consecrated Property

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Other Fixtures Fittings and Office Equipment

Most items of equipment are written off in the year purchased, except two items purchased in 2019, one being the church boiler which is depreciated over eight years, and the other being church chairs, which are depreciated over four years. In 2020 Livestreaming equipment and lighting was purchased, which is being depreciated over three years.

4) Donations and Legacies

Unrestricted Restricted **Total ** Unrestricted Restricted Total
2020 2020 2020 2019 2019 2019
Donations and
Gifts		 **384,502 ** 24,139 408,641 366,025 12,571 378,596
Income Tax
Recoverable		 66,822 0 66,822 48,963 0 48,963
Legacyincome 0 0 0 0 0 0
Total 451,324 24,139 475,463 414,988 12,571 427,559

5) Staff Costs

During the year the PCC employed

No employee received more than £60,000 per annum.

We also outsourced Payroll, Personnel and Health & Safety to external companies.

The PCC, in compliance with the Pension Regulator, operated a defined contribution pension scheme for all staff. The PCC agreed to make a contribution of 5% towards staff pensions.

There were no disclosable transactions in respect of PCC members or persons closely associated with them.

2020 2019
Salaries(gross) 128,925 97,349
PAYE & NI 10,503 7,893
Pension contributions 11,199 8,040
Other HR costs 5,410 11,255
Total 156,037 124,537

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6) Bank Accounts

The main Current and Saving Accounts are with CAF Bank, interest is paid on the savings account but not on the current account. In common with all other banks interest rates are low at present.

The Lloyds Bank Accounts used only to receive Free Will Offerings made by standing order. To maintain anonymity of the Free Will Offerings, details of the account are kept by the Gift Aid Secretary who provides a summary to the Treasurer each month. The Lloyds account does not pay any interest.

Regular transfers are made from the Lloyds account to our CAF current account.

7) Debtors

Debtors
Tax Refunds due
Hall lettingfees due
Re Curate’s housing
Sundrydebtors - DY
Total		 2020 2019
15,372 50,000
1,004 1,747
4,336 -
1,000 -
21,712 51,747

8) Fixed Assets

Crabb Memorial Institute Trust

The Crabb memorial Hall is part of the Christ Church Centre and the £832,000 represents 26% of the Christ Church Centre as a whole which is attributed to the Trust.

It should be noted that the original trust deed provides for the value of the trusts proportion to be given to the Church Missionary Society in the event of the building sale and the Crabb Hall not be reinstated elsewhere.

Fixtures and Fittings

During 2020 livestreaming, lighting and IT equipment was purchased for a cost of £18,720, and in 2019 a new boiler for £47,133 and seating costing £27,444. The boiler is depreciated by 12.5%, the seating by 25%, and the livestreaming and lighting by 33.3%.

2020 2019
NetBookValue @1st Jan 68,772 0
NetBookValue @ 31stDec 71,788 68,772

9) Reserves

The PCC has a policy which aims to maintain unrestricted reserves of at least three months expenditure which it and regards as adequate. The policy is reviewed regularly.

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10) Creditors

2020 2019
Pension Scheme 1,158 924
HMRC PAYE & NI 2,954
2,382
SundryCreditors 2,050
2,050
Total 6,162 5,356

11) Restricted Fund Balances

2020 2019
Christ Church Support Fund(CCSF) 8,216 0
Women’s ministry 175 366
Men’s ministry 424 0
Goldenyears ministry 366 246
Mathare 82 222
Total 9,263 834

12) Missions

All monies given to missions were to organisations, with the exception of £nil (2019: £150) given to Gerald & Louise Mwangi and £6,960 (2019: £7,360) given to Duncan Dyason.

Christ Church High Street, Tunbridge Wells, TN1 1UT www.cctw.org.uk 01892 522323 info@cctw.org.uk

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