Christ Church Tunbridge Wells
# **Trustees’ Accounts**
for the Year ending 31 December 2020
## **INCUMBENT**
Rev Tim Humphrey
Christ Church High Street, Tunbridge Wells, TN1 1UT
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## **Christ Church Tunbridge Wells**
# **Annual Report and Accounts of the**
## **Parochial Church Council**
for the Year ending 31 December 2020
## **Incumbent:**
Rev Tim Humphrey Christ Church High Street Tunbridge Wells Kent TN1 1UT
## **Principal Bankers:**
CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
## **Independent Examiner:**
David Stephens FCCA 13 Newlands Road Tunbridge Wells, Kent TN4 9AS
## _**Registered Charity No. 1130248**_
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## **References & Administrative Information**
The Parochial Church Council (PCC) of Christ Church Parish, Tunbridge Wells in the Diocese of Rochester.
The Composition of the Parochial Church Council 2020/21 of Christ Church Parish is made up of the following members.
■ Vicar
■ Treasurer
- Secretary
- Churchwardens
- Deanery Synod Representatives
- ■ Elected Members (Church Representatives) ■ Co-opted Members
## **Overview of PCC Membership 2020/21**
## **Ex-officio members**
**Vicar** : Rev Tim Humphrey **Curate** Rev Gordon Taylor **Warden** Alex Haxton (first elected 2016) **Warden** Margaret-Anne MacMurchy (first elected 2017) **Deanery Synod** Duncan MacMurchy (elected 2020)
|**Elected Members**
|Elected APCM|End of Term|
|---|---|---|
|Heather East|2020|2023|
|Rita Haxton(Secretary)|2020|2023|
|Flic Roberts|2020|2023|
|Edward Shaw|2018|2021|
|Anthony Bennett(appointed as Deanery Synod|2018|2021|
|Rep – May 2019)|||
|Julia Kirk|2018|2021|
|Louise McCredie|2019|2022|
|John Averill|2020|2023|
|John Haynes|2020|2023|
|Sarah Finch|2020|2023|
|Graham Hickson-Smith|2020|2023|
|John Wegryzn
Heather Wright|2020
2020|2023
2023|
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## **Standing Committee of the PCC**
The Standing Committee is a subset of the PCC. Its job is to carry out the work of the full PCC between PCC meetings, for example, if something urgent arises which does not justify calling an Extraordinary Meeting of the whole PCC. Members of the Standing Committee are elected and approved by the full PCC, and usually serve for a term of three years (renewable). It meets bi-monthly in between PCC meetings, or as required. It is made up of:
- Vicar
- Treasurer
- 2 Church Wardens
- 2 further PCC members
## **Other roles and responsibilities appointed by the PCC**
**Gift Aid Secretary** Stephen East **Electoral Roll Officer** Rita Haxton **Safeguarding Officer** Bethan McCreath **Chair of Global Mission Partners Team** Anthony Neeves **Treasurer** John Averill **PCC Secretary** Rita Haxton
Other sub-committees include Finance, Buildings, Pay & Personnel and Mission Partners.
## **Principal Bankers**
Charities Aid Foundation Bank Ltd 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
## **Independent Examiner**
David Stephens FCCA 13 Newlands Road, Tunbridge Wells, Kent, TN4 9AS
The day-to-day management has been delegated to the incumbent.
## **1) Governance & Management**
The functioning and purpose of the PCC is outlined in the Parochial Church Council’s Powers and Measures 1956.
## Constitution
The PCC is a corporate body constituted under Trust Deed dated 19[th] June 2009. Registered Charity No. 1130248.
The PCC membership is appointed as follows:
Vicar (all clerks in Holy Orders beneficed in or licensed to the parish)
The Vicar is appointed by the Church Patrons and the position is under ‘Common Tenure’.
## Church Wardens
Church Wardens are elected annually at the APCM Vestry Meeting.
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## Deanery Synod Representatives
Deanery Synod representatives are elected by the Church membership (those on the electoral roll) at the APCM. Deanery Synod members serve for a three-year term. Vacancies that arise during the year are filled by PCC appointment. Deanery Synod representatives represent the Church at the Deanery Synod of Tunbridge Wells.
## Readers Licensed to the Parish
Readers can be appointed as members of the PCC at the APCM.
## Church Representatives
Church Representatives on the PCC are elected by the Church members (those on the electoral roll) at the APCM meeting. Church Representatives serve for a three-year term.
## Co-opted Members
The PCC can co-opt up to two members at any one time.
## **2) Objectives and Activities**
The main activities are the provision of church services, baptisms, weddings, funerals, youth and children’s work and the promotion of the Christian faith through biblical teaching, pastoral care and the provision of opportunities to serve in a range of community-based as well as church activities. In addition, Christ Church serves the local community by allowing the facilities to be used by a large number of community groups.
When planning our activities for the year, the Vicar and the PCC have considered the commission’s guidance on public benefit and it’s guidance on charities for the advancement of religion. Our mission statement is ‘playing our part in the spiritual and social transformation of Tunbridge Wells and beyond’ and each year the PCC reviews the strategic development plan to ensure all its activities are promoting and developing the vision. To this end, our aim is to enable people both within our parish and beyond, to live out their faith and become strong, confident followers of Christ. Primarily this involves:
- Worship, prayer and teaching from the Bible
- Developing a knowledge of, and trust in Jesus Christ
- Provision of pastoral care for those in the church and parish
- Missionary and outreach work within the community.
## **3) Achievements and Performance**
2020 has inevitably been dominated by the effects of Covid-19 and the resulting lock-downs and restrictions. As a result the PCC has focussed its energies on ensuring good pastoral care is available throughout the church and that the rhythm of Sunday worship be maintained through the live-streaming of services.
Life groups have continued to meet by Zoom, though some more successfully than others. A variety of resources have been made available to the congregation to strengthen faith and support ongoing discipleship and spiritual growth, despite not being able to meet in person. This has remained one of our key priorities.
Despite the financial uncertainties of 2020, it is quite extraordinary that voluntary giving actually increased over 2020, enabling us to purchase necessary live-streaming equipment and carry forward a surplus. This has enabled the PCC to consider the purchase of a property to house a future Curate/staff members.
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In addition the staff and PCC have sought to develop and enable the ministry of Christ Church in the following ways:
- The appointment of a Worship Director (Part time) to co-ordinate the musicians and singers and provide assistance for editing and creating on-line services.
- The appointment of a lead for community Transformation who will develop the aspirations expressed in our mission statement for Christ Church to be a hub for a variety of communitytransforming enterprises and partnerships with local agencies.
- The development of ‘huddles’ for the regular support of Life Group leaders and others.
- • Running two on-line Alpha courses
- Running various on-line courses, including ‘Raising Faith’ – supporting parents in their role of encouraging and discipling their children.
- Discipleship Year has continued throughout 2020 with the latest cohort of 6 young adults meeting largely by Zoom.
- We continue to develop and improve our on-line presence through the creation of our own youtube channel and providing regular content for our social media platforms (Facebook/Instagram)
- The PCC made the decision to invest in the equipment necessary for livestreaming good quality services.
- The Christmas on-line Carol service ‘Share the Light’ was a huge success and watched by over 2000 people. Over 100 Christingle packs and 400 ‘Christmas ‘goodie bags’ were distributed in the run-up to Christmas.
- The PCC has administered a ‘hardship fund’ for those affected by Covid. In 2020 over £12,000 was distributed to those in particular financial need.
- We have continued to gather new members over the past year, despite not meeting in person for much of that time. A zoom welcome event was held in June with a number of people ‘joining’ from outside the immediate area.
- All necessary buildings compliance issues and maintenance has continued throughout the year.
- Meetings with our architect to keep the building project on-track have continued with plans being refined and developed, though a timetable for fundraising has been postponed until the future is clearer and congregations can once again meet in-person.
- Actively managing and updating a robust safeguarding policy.
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## **4) Financial Review**
More details for 2020 can be found in the financial statements, but some of the highlights include:
- The financial net income for 2020 totalled £93,856 (2019: £68,952) and comprises net movement on funds as follows:
- Restricted funds increased by £8,429 (2019: decrease of £32,865)
- Unrestricted Funds of increased by £85,427 (2019: increase of £101,817)
The 2020 net income of £93,856 is another great encouragement, following the encouragement of 2019. Despite the challenging circumstances of a national lockdown and no in person services from March – October, our voluntary giving remained on target. Covid-19 meant our forecast income was being continually revised. In addition to a grant from the council we received furlough money from HMRC but at the same time our projected hall booking income was considerably lower. Nonetheless a significant amount of the net income was as a result. Much of the net income in 2020 was a result of increased donations by members. We trust that in 2021 the current level of voluntary giving will be sustained, enabling the mission and ministry of the church to be effective, and the PCC commitments achieved, nonetheless we have budgeted a fall in hall rental income due to Covid-19.
During the year, we used Mustard Payroll for all payroll processing and part-time staff for our bookkeeping. All payments to suppliers, mission partners and all other third parties were processed internally. Major expenditure items in 2020 was primarily for livestreaming kit including new computers, cameras, lights and a new AV desk.
On behalf of all in the church I would like to thank those who have served in providing advice, management, and the processing of the finances, including the Treasurer, Anthony Bennett (chair of finance team) and Stephen East for his diligent and confidential management of all Free Will Offerings and Gift Aid tax repayments.
Finally, a big thank you to all of you who have supported the church financially in 2020, your faithfulness enables the work of the Kingdom to continue through our efforts at Christ Church.
## **Statement of Trustees’ Responsibilities**
Charity law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and its financial activities for that period.
In preparing those financial statements the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether the policies adopted are in accordance with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements;
- prepare financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business.
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The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time of the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
The PCC’s 2020 accounts have been prepared on a going concern basis.
## **5) Reserves Policy**
The PCC has adopted a policy, as recommended by the Diocese, aimed at keeping a balance on unrestricted funds, if possible, equivalent to at least three months unrestricted payments during the previous year, to cover any emergency situations that may arise. The PCC agree that this aim is adequate going forward having been achieved in 2020. For 2021, this equates to the PCC holding unrestricted reserves of £109,140 or more.
Approved by the PCC on 10th May 2021 and signed on its behalf by
**Rev Tim Humphrey PCC Chairman**
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## **Independent Examiner’s Report to the PCC Christ Church, Tunbridge Wells**
I report on the accounts of the Trust for the year ended 31[st] December 2020, which are set out on pages 11-16.
## **Respective responsibilities of Trustees and Examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000.00 and I am qualified to undertake the examination by being a qualified member of the Chartered Association of Certified Accountants.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act;
- follow the procedures laid down in the General Directions given by the Charity Commissioner under Section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner’s Report**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s Statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that, in any material respect, the requirements: ▪ to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
2. To which, in my opinion, attention should be drawn in order to enable a proper
...................................................... David Stephens FCCA 13 Newlands Road Tunbridge Wells, Kent TN4 9AS
Date: 10 May 2021
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## **Christ Church Tunbridge Wells – Annual Report and Accounts for 2020**
## **TABLE OF CONTENTS**
**FINANCIAL STATEMENTS ...............................................................................................** BALANCE SHEET ................................................................................................................. 11 STATEMENT OF FINANCIAL ACTIVITIES .................................................................................... 12
## **NOTES TO THE FINANCIAL STATEMENTS ..** …………………………………………………………13-16
POLICIES AND FURTHER DETAILS ......................................................................................................................... 1. Accounting Policies ............................................................................................................................. 13 2. Donations and Legacies ..................................................................................................................... 14 3. Staff Costs ............................................................................................................................................. 14 4. Bank Accounts ..................................................................................................................................... 15 5. Debtors ................................................................................................................................................. 15 6. Fixed Assets .......................................................................................................................................... 15 7. Reserves .......................................................................................................................................... 15-16 8. Creditors ............................................................................................................................................... 16 9. Restricted Fund Balances ................................................................................................................... 16 10. Missions ................................................................................................................................................. 16
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## **FINANCIAL STATEMENTS PCC of Christ Church, Tunbridge Wells Balance Sheet As of 31 December 2020**
|**Fixed Assets Note**
**Buildings**
Crabb Hall
Fixed assets**8**
**Total Fixed Assets 3**
**Current Assets**
Debtors**7**
Cash at Bank and in hand**6**
**Creditors**
Falling due within one year**10**
**Net Current Assets**
**Total Assets less current liabilities**
**Creditors**
Falling due after one year**8**
**Total Net Assets**
**Funds of Charity**
Restricted Funds**11**
Unrestricted Funds
General Fund
Designated – Community Transformation
Designated – Discipleship Year
**Total Funds**|**2020**
**2020**
**2020**
2019
Unrestricted Restricted
Total Funds
Total Funds
832,000
71,788
832,000
71,788
832,000
68,772|
|---|---|
||**903,788**
**903,788**
900,772|
||21,712
21,712
51,747
357,638
9,263
366,901
245,220|
||**379,350**
**9,263**
**388,613**
296,967|
||6,162
6,162
5,356|
||**373,188**
**9,263**
**382,451 **
291,611|
||**1,276,976**
**9,263**
**1,286,239**
1,192,383
832,000
-
832,000
832,000|
||**£444,976**
**£9,263**
**£454,239**
£360,383|
||9,263
9,263
834
422,514
-
422,514
359,067
20,881
-
20,881
-
1,581
-
1,581
482|
||**£444,976**
**£9,263**
**£454,239**
£360,383|
**Approved by the Parochial Church Council on 10[th] May 2021 and signed on its behalf by:**
**------------------------------Rev Tim Humphrey Vicar**
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## **PCC of Christ Church, Tunbridge Wells Statement of Financial Activities**
## **For the year ending 31 December 2020**
||**Note**
**Income**
Voluntary income**4**
Rental Income - Hall
Rental Income – Other
Grants received
Other Income
Investment income
**Total Income**
**Expenditure**
Charitable Activities
Salaries/Personnel**5**
Property Costs
Ministry Costs
Church Running Costs
Vicarage Costs
Administration
Mission Partners**12**
Parish Share
Manna TW
Architects/Development
Independent Examiner
**Total Expenditure**
Net income before transfers
Transfers between funds
Net income before other
recognised gains/(losses)
Revaluation gains
**Net movement in funds**
**Balances b/fwd 1 Jan**|**£444,976**
**£9,263 £454,239**
£359,549
£834 £360,383
**2020**
**2020**
**2020**
2019
2019
2019
Unrestricted Restricted
Total
Unrestricted Restricted
Total
451,324
24,139
475,463
414,988
12,571
427,559
12,735
12,735
38,864
0
38,864
4,527
4,527
3,060
0
3,060
35,973
35,973
-
-
9,836
1,615
11,451
4,660
302
4,962
165
165
262
0
262
**514,560**
**25,754 **
**540,314**
461,834
12,873
474,707
155,917
120
156,037
124,537
0
124,537
78,604
78,604
71,369
0
71,369
23,667
27,284
50,951
24,110
15,554
39,664
22,037
22,037
26,734
1,235
27,969
6,585
6,585
6,436
0
6,436
2,254
2,254
2,170
0
2,170
39,340
2,500
41,840
37,035
125
37,160
86,400
86,400
82,000
0
82,000
-
-
-
-
-
1,200
1,200
13,900
0
13,900
550
550
550
0
550
**436,554 **
**29,904 **
**446,458**
388,841
16,914
405,755
98,006
(4,150)
93,856
72,993
(4,041)
68,952
(12,579)
12,579
-
28,824
(28,824)
-
**85,427**
**8,429**
**93,856**
101,817
(32,865)
68,952
359,549
834
360,383
257,732
33,699
291,431|
|---|---|---|
||**Balances c/fwd 31 Dec**||
||||
The accompanying notes on pages 13 to 16 form part of the financial statements.
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## **Notes to the Financial Statements**
## **1) Accounting Policies and further details**
## **Basis of Accounting**
The accounts have been prepared on a going concern basis, under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the notes to the accounts.
The Accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting Standard applicable in the UK (FRS 102) issued 16 July 2014 and with the Charities Act 2011.
## **2) Accounting Policies**
## **Funds**
General Funds represent the Funds of the PCC which are not subject to any restriction regarding their use and are available for application on the general purposes of the PCC. Funds designated for a particular purpose by the PCC are also _unrestricted_ .
## **Recognition of Income**
Income is included in the Statement of Financial Activities (SOFA) when:
- The charity becomes entitled to the resources.
- It is more than likely that the trustees will receive the resource and the monetary valve can be measured with sufficient reliability.
- The unrestricted element of giving represents gift aided donations, open plate giving and tax reclaimed from HMRC.
- The restricted element is money given for a specific purpose e.g. Street Kids Direct, Open Doors or monies assigned by the PCC for Building Development.
## **Expenditure**
All items of expense are accounted for when paid out.
## **Creditors**
Creditors are included at settlement amounts less any discounts.
## **Debtors**
Debtors are included at settlement amounts less any discounts
## **3) Fixed Assets**
## Consecrated Property
- Consecrated and Beneficed Property of any kind is excluded from the accounts by Section 10 of the Charities Act 2011.
- Moveable church furnishings held by the Vicar and Church Wardens on special trust for the PCC and which require faculty disposal are accounted as inalienable property unless consecrated.
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- Freehold property is stated in the balance sheet at 26% of the insured value of the property as at December 2008 (£3.2m) being that part of the building attributed to the Crabb Memorial Hall Trust.
## **Other Fixtures Fittings and Office Equipment**
Most items of equipment are written off in the year purchased, except two items purchased in 2019, one being the church boiler which is depreciated over eight years, and the other being church chairs, which are depreciated over four years. In 2020 Livestreaming equipment and lighting was purchased, which is being depreciated over three years.
## **4) Donations and Legacies**
||**Unrestricted**|**Restricted**|**Total **|Unrestricted|Restricted|Total|
|---|---|---|---|---|---|---|
||**2020**|**2020**|**2020**|2019|2019|2019|
|Donations and
Gifts|**384,502 **|**24,139**|**408,641**|366,025|12,571|378,596|
|Income Tax
Recoverable|**66,822**|**0**|**66,822**|48,963|0|48,963|
|Legacyincome|**0**|**0**|**0**|0|0|0|
|**Total**|**451,324**|**24,139**|**475,463**|414,988|12,571|427,559|
## **5) Staff Costs**
During the year the PCC employed
- An Associate Pastor (part-time)
- An Operations Manager
- A Worship Director (part-time from September 2020)
- A Youth Worker
- A Director of Children’s Ministry
- A Facilities Manager
- An Administrative Assistant
- Community Transformation Lead (part-time from September 2020)
No employee received more than £60,000 per annum.
We also outsourced Payroll, Personnel and Health & Safety to external companies.
The PCC, in compliance with the Pension Regulator, operated a defined contribution pension scheme for all staff. The PCC agreed to make a contribution of 5% towards staff pensions.
There were no disclosable transactions in respect of PCC members or persons closely associated with them.
||**2020**|2019|
|---|---|---|
|Salaries(gross)|128,925|97,349|
|PAYE & NI|10,503|7,893|
|Pension contributions|11,199|8,040|
|Other HR costs|5,410|11,255|
|**Total**|**156,037**|124,537|
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## **6) Bank Accounts**
The main Current and Saving Accounts are with CAF Bank, interest is paid on the savings account but not on the current account. In common with all other banks interest rates are low at present.
The Lloyds Bank Accounts used only to receive Free Will Offerings made by standing order. To maintain anonymity of the Free Will Offerings, details of the account are kept by the Gift Aid Secretary who provides a summary to the Treasurer each month. The Lloyds account does not pay any interest.
Regular transfers are made from the Lloyds account to our CAF current account.
## **7) Debtors**
|**Debtors**|||
|---|---|---|
|Tax Refunds due
Hall lettingfees due
Re Curate’s housing
Sundrydebtors - DY
**Total**|**2020**|2019|
||15,372|50,000|
||1,004|1,747|
||4,336|-|
||1,000|-|
||**21,712**|51,747|
## **8) Fixed Assets**
## **Crabb Memorial Institute Trust**
The Crabb memorial Hall is part of the Christ Church Centre and the £832,000 represents 26% of the Christ Church Centre as a whole which is attributed to the Trust.
It should be noted that the original trust deed provides for the value of the trusts proportion to be given to the Church Missionary Society in the event of the building sale and the Crabb Hall not be reinstated elsewhere.
## **Fixtures and Fittings**
During 2020 livestreaming, lighting and IT equipment was purchased for a cost of £18,720, and in 2019 a new boiler for £47,133 and seating costing £27,444. The boiler is depreciated by 12.5%, the seating by 25%, and the livestreaming and lighting by 33.3%.
||**2020**|2019|
|---|---|---|
|NetBookValue @1st Jan|68,772|0|
|NetBookValue @ 31stDec|71,788|68,772|
## **9) Reserves**
The PCC has a policy which aims to maintain unrestricted reserves of at least three months expenditure which it and regards as adequate. The policy is reviewed regularly.
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## **10) Creditors**
||**2020**|2019|
|---|---|---|
|Pension Scheme|1,158|924|
|HMRC PAYE & NI|2,954|
2,382|
|SundryCreditors|2,050|
2,050|
|**Total**|**6,162**|5,356|
## **11) Restricted Fund Balances**
||**2020**|2019|
|---|---|---|
|Christ Church Support Fund(CCSF)|8,216|0|
|Women’s ministry|175|366|
|Men’s ministry|424|0|
|Goldenyears ministry|366|246|
|Mathare|82|222|
|**Total**|**9,263**|834|
## **12) Missions**
All monies given to missions were to organisations, with the exception of £nil (2019: £150) given to Gerald & Louise Mwangi and £6,960 (2019: £7,360) given to Duncan Dyason.
Christ Church High Street, Tunbridge Wells, TN1 1UT www.cctw.org.uk 01892 522323 info@cctw.org.uk
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