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← Hq Hereford Garrison Sergeants Mess Fund

2023-03-31-accounts

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b.
A brief exp		 lanation
ofthe charity's objects.		 lanation
ofthe charity's objects.
Where applicable, you may choose to give details of any specific investment powers ofthe charity.
Governing
Document
(e.g. Trust Deed,
Constitution)		 Service Fund Regulations
Constitution
Dated 13 Jul 22
Regimental
Standing
Orders
Queens Re ulations
Objects of the Charity The promotion
of efficiency of the Armed Forces ofthe
support offacilities and activities for the efficiency
and		 crown
by the provision
well-being
of service		 and
ersonnel.
Explain
briefly how trustees are elected or appointed
and		 details of any induction
and trustee
training
attended.
Trustee selection Nominated
at Mess meetings
in		 accordance
with Queen's
Regulations.
method
Trustee induction and Briefing given
by IA and SFM as		 to the duties ofTrustees as per SFRs, Constitution,
training RSOs and QRs.
Explain about what the charity is trying to do and how
it is going about it. You are only required
a brief summary
ofthe main activities and achievements
ofthe charity during the year in relation		 to provide
to its

brief summary
ofthe m
jects.		 ain activities a ain activities a nd achievements ofthe ch arity during the year in re arity during the year in re ton o s ton o s
Summary
of main
activities
in relation to		 To provide a
HQ Hereford		 suitable Sergeants
Garrison.		 Mess for all Senior Non-Commissioned Officers in
the Chari
's obects
Summary
of main
achievements
of the		 A number
throughout		 of successful
functions
the Garrison's
Senior		 provided
throughout
Non-Commissioned		 the year, maintaining
Officers.		 morale
Charity
during
the year
Financial Review income from Mess Subscriptions and Bar profit provide the basis for the operation of
the fund in accordance
with Mess		 Rules.

Financial reserves olic Nil
Investments
selection		 Nil
policy and performance
ofthose investments.
rovide the name of all trustees/the
Managing		 Trustee(s)
during the report year.
Managing
Trustee's
name/trustees'
names
Serious Incidents Nil
Public Benefit Statement This fund provides
public benefit by assisting
service personnel
to more effectively
perform
their roles within
the Armed Forces ofthe Crown.
It does this by providing
welfare support
within the Garrison.
This assistance
enables service personnel
to
face the challenges
and danger associated
with military
service
by developing
and
maintaining
teamwork;
character;
spirit; attitude
and morale.
As a result, the fund
promotes
the efficiency of the Armed Forces ofthe Crown
by enhancing
the British
Army's capabilities
to undertake
the roles demanded
of it including
the defence of the
United
Kingdom
and		 its interests.
(I confirm that
I have
Wales's guidance
on		 paid due regard to the Charity
Commission
of England
public benefit when deciding
what activities the charity		 and
should
undertake.

Paxton+ Page 1of1
Printedt 20/04/2023
SERGEANTS MESS
Unrestricted/ Restricted Endowment Total Funds Previous Period
Designated/GPF Funds Funds Total Funds
Funds
ncoming Resources
oluntary
Income		 78.60 20,758.00 0.00 20,836.60 21,136.25
ctivities for Generating Funds 3,721.00 0.00 0.00 3,721.00 3,912.00
vestment
Income		 0.00 0.00 0.00 0.00 0.00
come Resources Rom
haritable Activities 138,439.29 136,969.50 0.00 275,408.79 209,069.35
ther Incomin
Resources		 0.00 0.00 0.00 0.00 0.00
otal Incomin
Resources		 142238.89 157 727.50 O.OO 299966.39 234 117.60
esources Expended Cost of
enerating
Funds
vestment
Management		 Costs 48.00 0.00 0.00 48.00 67.21
osts ofGenerating
Funds		 0.00 0.00 0.00 0.00 0.00
haritable Activities 128,646.61 166,164.25 0.00 294,810.86 170,285.16
overnance
Costs		 865.19 0.00 0.00 865.19 782.88
rants and Donations 4,035.00 15,462.50 0.00 19,497.50 12,173.30
ther Costs 8,597.63 0.00 0.00 8,597.63 86,156.79
otal Resources Ex ended 142 192.43 181626.75 0.00 323819.18 269 465.34
et Incoming/Outgoing
esources Before Transfers 46.46 -23,899.25 o.oo -23,852.79 -35,347.74
ansfers
ross transfers
between		 funds
internal
transfers)		 0.00 0.00 0.00 0.00 0.00
et Incoming
resources befor
olding gains and losses		 46.46 -23,899.25 0.00 -23,852.79 -35,347.74
olding Gains/Losses
ains on revaluation
ofthe
harity's
fixed assets		 0.00 0.00 0.00 0.00 0.00
nrealised
Gains/Losses		 on
vestment
assets		 0.00 0.00 0.00 0.00 0.00
et Movement
in Funds		 46.46 -23,899.25 0.00 -23,852.79 -35,347.74
econciliation ofFunds
otal funds brought
forward
rom previous year		 137,691.60 104,465.77 O.OO 242,157.37
otal funds carried forward 137738.06 80,566.52 0.00 218,304.58

March 2023
End oflast
ear		 Balance
Fixed Assets
95,070.88 CAPITAL PROPERTY 93,702.89
95,070.88 Total Fixed Assets 93,702.89
Current Assets
182,677.45
0.00		 CENTRAL BANK
CASH (NOT USED)		 107,104.69
0.00
11,582.83
8,521.53
202,781.81		 DEBTORS
STOCK ON HAND BAR
Total Current Assets		 20,920.71
12,712.96		 140,738.36
297,852.69 Total Assets 234,441.25
Liabilities
52,547.93
2,657.01
490.38		 CREDITORS
VAT CONTROL
VAT PAYABLE		 12,550.35
2,472.98
1,113.34
(55,695.32) Total Liabilities (16,136.67)
242,157.37 Total Assets Minus Liabilities 218,304.58
Total Funds
104,465.77
0.00		 Total Restricted Funds
Total Endowment
Funds		 80,566.52
0.00
0.00
137,691.60		 Total Designated
Funds
Accumulated
Trading k GPF		 0.00
137,738.06
242,157.37 Total Funds 218,304.58
Balance
Funds Analysis
Designated
Funds
0.00 0.00
Restricted Funds
23,096.01 ENTERTAINMENTS 7,883.42
38,184.90 MOMENTO FUND 43,598.65
7,754.69 QUARTERLY DRAW 3,334.24
22,992.00 SUMMER / XMAS BALL 15,120.00
3,383.99 RSM GRANT 2,171.53
9,054.18 CHRISTMAS DRAW 8,458.68
0.00 BUNFIGHT/ XBRIEF 0.00
104,465.77 80,566.52
Endowment
Funds
0.00 0.00
Trading
and General Purpose Funds
3,952.86 Trading
surplus		 5,074.04
0.00 Non Primary
Purpose trading		 surplus 0.00
(70,319.81) General Purpose Fund surplus (5,027.58)
(66,366.95) Trading k GPF surplus 46.46
204,058.55 Balance at last balance sheet 137,691.60
137,691.60 Accumulated
Trading		 &GPF 137,738.06
242,157.37 Grand total 218,304.58
Signature ofA/C Holder/Fund Manager
Date-
Signature of
anaging		 Trustee

Turnover this month Turnover ear to date
Expenditure
Investment
Management		 Costs
G500 BANK CHARGES 48.00 48.00
48.00 48.00
Costs ofGenerating
Funds
0.00 0.00
Charitable
Activities
Trading costs 2,146.29 45,549.40
G600 SUBSCRIPTION REFUND 105.50 864.25
G601 MAINTENANCE 8.40 1,168.20
G602 MESSING 5,833.00 15,748.95
G603 RSM ENTERTAINMENTS 0.00 4,000.00
G604 EXPENDABLE PROPERTY 243.48 3,569.39
G605 MESS FUNCTIONS 32,995.17 46,815.19
G606 POSAC DR 0.00 10,707.53
G607 PMC MONTHLY ALLOWANCE 0.00 223.70
G749 EXPENDITURE (SHADOW CODl 0.00 0.00
41,331.84 128,646.61
Governance
Costs
G750 INSURANCE 0.00 853.44
G753 STATIONERY 0.00 11.75
0.00 865.19
Grants and Donations
G770 DONATIONS 0.00 4,000.00
G772 FLOWERS / WREATHS 0.00 35.00
G799 EXPENDITURE (SHADOW COD1 0.00 0.00
0.00 4,035.00
Other Costs
Non Primary Trading
Costs-		 0.00 0.00
G800 SKYSUBSCRIPTIONS/REPAIRS 252.00 1,343.10
G801 PROPERTY DEPRECIATION 621.95 621.95
G803 BTSPORT 0.00 328.41
G804 MESS GUESTS 0.00 18.80
G805 TEA&TOAST 0.00 381.03
G806 TV LICENCE 0.00 159.00
G807 NEWSPAPERS 142.50 1,090.20
G808 PRS &PPL 0.00 898.15
G809 XMAS DECORATIONS/TREES 0.00 350.00
G814 W/MACHINE
&		 DRIER MAINTS 0.00 0.00
G816 STOCK WRITE OFF 919.77 2,628.49
G817 FRAMING &ENGRAVING 350.00 778.50
G830 MESS DECORATING / IMPROVE 0.00 0.00
G831 PROJECT LABA 0.00 0.00
G850 HISTORCIAL VAT FINE 0.00 0.00

Turnover this month Turnover ear to date
G851 VAT B760 LEGACY ERROR 0.00 0.00
G890 MESS BILLWRITE OFF 0.00 0.00
G899 EXPENDITURE (SHADOW CODl 0.00 2,286.22 0.00 8,597.63
Internal Transfers
Out
G900 TRANSFERS OUT 0.00 0.00 0.00 0.00
Unrealised
Losses on Investments
0.00 0.00
GPF Total Expenditure 43,666.06 142,192.43
GPF Income Over Expenditure -32,510.53 46.46
Turnover this month Turnover ear to date
Trading Account Analysis
Trading Expenditure
T001 OPENING TRADING STOCKS
T002 TRADING STOCK PURCHASES/1
T003 CLOSING TRADING STOCKS
T004 WRITE OFF
T005 MESS GUESTS
T006 TRADING COST ITEMS
T007 TRADING EXPENSES		 0.00
5,994.72
-3,959.17
-173.73
0.00
0.00
284.47		 8,521.53
49,197.72
-12,712.96
-1,882.45
0.00
0.00
2,425.56
Trading Income
T008 SALES 3,059.36 50,623.44
Income Over Expenditure 913.07 5,074.04
Non Primary
Purpose Trading Analysis
Trading Expenditure
Trading Income
Income Over Expenditure 0.00 0.00
Turnover
this month		 Turnover
ear to date
Restricted Funds Analysis
Income
Voluntary
Income
R002 ENTERTAINMENTS 0.00 0.00
R003 MOMENTO FUND
R004 QUARTERLY DRAW
R005 SUMMER
/ XMAS BALL
R014 RSM GRANT		 1,668.75
0.00
0.00
0.00		 20,758.00
0.00
0.00
0.00
R100 CHRISTMAS DRAW
R105 BUNFIGHT/ X BRIEF		 0.00
0.00		 1,668.75 0.00
0.00
20,758.00
Activities for Generating
Funds
R002 ENTERTAINMENTS
R003 MOMENTO FUND
R004 QUARTERLY DRAW
R005 SUMMER
/ XMAS BALL
R014 RSM GRANT
R100 CHRISTMAS DRAW
R105 BUNFIGHT/ X BRIEF		 0.00
0.00
0.00
0.00
0.00
0.00
0.00		 0.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Investment
Income
R002 ENTERTAINMENTS
R003 MOMENTO FUND
R004 QUARTERLY DRAW
R005 SUMMER/ XMAS BALL
R014 RSM GRANT
R100 CHRISTMAS DRAW
R105 BUNFIGHT/ X BRIEF		 0.00
0.00
0.00
0.00
0.00
0.00
0.00		 0.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Income Resources Irom Charitable Activiti
R002 ENTERTAINMENTS
R003 MOMENTO FUND
R004 QUARTERLY DRAW
R005 SUMMER/XMAS
BALL
R014 RSM GRANT
R100 CHRISTMAS DRAW
R105 BUNFIGHT/ X BRIEF		 2,577.50
0.00
1,054.00
5,110.00
0.00
1,911.00
0.00		 10,652.50 31 387 50
0.00
12,694.00
63,920.00
4,000.00
24,968.00
0.00
136,969.50
Other Incoming Resources
R002 ENTERTAINMENTS
R003 MOMENTO FUND
R004 QUARTERLY DRAW
R005 SUMMER/ XMAS BALL
R014 RSM GRANT
R100 CHRISTMAS DRAW
R105 BUNFIGHT/ X BRIEF		 0.00
0.00
0.00
0.00
0.00
0.00
0.00		 0.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Total Income excluding
transfers		 12,321.25 157,727.50

Turnover
this		 month Turnover
ear to date
Expenditure
Investment
Management
Costs
R002 ENTERTAINMENTS
R003 MOMENTO FUND
R004 QUARTERLY DRAW
R005 SUMMER/XMAS
BALL .		 0.00
0.00
0.00
0.00		 0.00
0.00
0.00
0.00
R014 RSM GRANT
R100 CHRISTMAS DRAW		 0.00
0.00		 0.00
0.00
R105 BUNFIGHT/ X BRIEF 0.00 0.00 0.00 0.00
Costs ofGenerating
Funds
R002 ENTERTAINMENTS 0.00 0.00
R003 MOMENTO FUND 0.00 0.00
R004 QUARTERLY DRAW
R005 SUMMER/XMAS
BALL
R014 RSM GRANT
R100 CHRISTMAS DRAW
R105 BUNFIGHT/ X BRIEF		 0.00
0.00
0.00
0.00
0.00		 0.00 0.00
0.00
0.00
0.00
0.00		 0.00
Charitable
Activities
R002 ENTERTAINMENTS
R003 MOMENTO
FUND
R004 QUARTERLY DRAW
R005 SUMMER
/ XMAS BALL
R014 RSM GRANT		 22,060.00
0.00
24.00
31,120.00
3,376.00		 46,600.09
131.75
16,864.45
71,792.00
5,212.46
R100 CHRISTMAS DRAW
R105 BUNFIGHT/ XBRIEF		 42.00
0.00		 56,622.00 25,563.50
0.00
166,164.25
Governance
Costs
R002 ENTERTAINMENTS
R003 MOMENTO FUND		 0.00
0.00		 0.00
0.00
R004 QUARTERLY DRAW
R005 SUMMER/ XMAS BALL
R014 RSM GRANT
R100 CHRISTMAS DRAW
R105 BUNFIGHT/ X BRIEF		 0.00
0.00
0.00
0.00
0.00		 0.00 0.00
0.00
0.00
0.00
0.00		 0.00
Grants and Donations
R002 ENTERTAINMENTS
R003 MOMENTO FUND
R004 QUARTERLY DRAW
R005 SUMMER/ XMAS BALL
R014 RSM GRANT
R100 CHRISTMAS DRAW
R105 BUNFIGHT/ X BRIEF		 0.00
4,860.25
0.00
0.00
0.00
0.00
0.00		 4,860.25 0.00
15,212.50
250.00
0.00
0.00
0.00
0.00
15		 462 50
Other Costs
R002 ENTERTAINMENTS
R003 MOMENTO FUND
R004 QUARTERLY DRAW		 0.00
0.00
0.00		 0.00
0.00
0.00

Turnover this month Turnover ear to date
R005 SUMMER / XMAS BALL 0.00 0.00
R014 RSM GRANT
R100 CHRISTMAS DRAW		 0.00
0.00		 0.00
0.00
R105 BUNFIGHT/ X BRIEF 0.00 0.00 0.00 0.00
Total Expenditure
excluding
transfers		 61,482.25 181,626.75
Internal Transfers
R002 ENTERTAINMENTS
R003 MOMENTO FUND
R004 QUARTERLY DRAW
R005 SUMMER/XMAS
BALL
R014 RSM GRANT
R100 CHRISTMAS DRAW
R105 BUNFIGHT/ X BRIEF		 0.00
0.00
0.00
0.00
0.00
0.00
0.00		 0.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00		 0.00
Restricted
funds Income Over Expenditure		 -49,161.00 -23,899.25
Turnover this month Turnover ear to date
Designated Funds Analysis
Income
Voluntary Income
0.00 0.00
Activities for Generating Funds
0.00 0.00
Investment Income
0.00 0.00
Income Resources Irom Charitable Activiti
0.00 0.00
Other Incoming Resources
0.00 0.00
Total Income excluding transfers 0.00 0.00
Turnover this month Turnover ear to date
Expenditure
Investment Management Costs
0.00 0.00
Costs ofGenerating Funds
0.00 0.00
Charitable Activities
0.00 0.00
Governance Costs
0.00 0.00
Grants and Donations
0.00 0.00
Other Costs
0.00 0.00
Total Expenditure excluding transfers 0.00 0.00
Internal
Transfers
0.00 0.00
Designated funds Income Over Expenditur 0.00 0.00
Turnover this month Turnover ear to date
Endowment Funds Analysis
Income
Voluntary Income
0.00 0.00
Activities for Generating Funds
0.00 0.00
Investment Income
0.00 0.00
Income Resources fiom Charitable Activiti
0.00 0.00
Other Incoming Resources
0.00 0.00
Total Income excluding transfers 0.00 0.00
Turnover this month Turnover ear to date
Expenditure
Investment Management Costs
0.00 0.00
Costs ofGenerating Funds
0.00 0.00
Charitable Activities
0.00 0.00
Governance Costs
0.00 0.00
Grants and Donations
0.00 0.00
Other Costs
0.00 0.00
Total Expenditure excluding transfers 0.00 0.00
Internal
Transfers
0.00 0.00
Endowment funds Income Over Expenditu 0.00 0.00
March 2023
Turnover this month Turnover ear to date
COST OF GOODS SOLD
OPENING TRADING STOCKS
TRADING STOCK PURCHASES/RT.		 0.00
5,994.72		 8,521.53
49,197.72
(A) 5,994.72 57,719.25
Value ofgoods disposed
at cost
WRITE OFF
MESS GUESTS
TRADING COST ITEMS
Value ofclosing stock at cost		 173.73
0.00
0.00
3,959.17		 1,882.45
0.00
0.00
12,712.96
(B) 4,132.90 14,595.41
COST OF GOODS SOLD (A - B) =(C) 1,861.82 43,123.84
INCOME FROM SALES
SALES 3,059.36 50,623.44
INCOME FROM SALES
(D)		 3,059.36 50,623.44
SURPLUS
Income from sales (Total from D)
Deduct cost ofgoods sold (Total from C)
SURPLUS
(E)		 1,197.54 7,499.60
Gross profit is therefore: 64.32% 17.39%
E
x
100
TRADING EXPENSES 284.47 2,425.56
NET SURPLUS (F) 913.07 5,074.04
Total Percentage
is therefore:		 49.04 % 11.77%
F
x
100

March 2023
Turnover this month Turnover ear to date
COST OF GOODS SOLD
(A) 0.00 0.00
Value ofgoods disposed at cost
(B) 0.00 0.00
COST OF GOODS SOLD (A —B) =(C) 0.00 0.00
INCOME FROM SALES
INCOME FROM SALES (D) 0.00 0.00
SURPLUS
Income from sales (Total from D)
Deduct cost ofgoods sold (Total from C)
SURPLUS (E) 0.00 0.00
Gross profit is therefore: 100% 100%
E
x
100
C
NET SURPLUS (F) 0.00 0.00
Total Percentage
is therefore:		 100% 100%
F
x
100

Unrestricted/ Restricted Endowment Total Funds Previous Period
Designated/GPF Funds Funds Total Funds
Funds
ncoming Resources
oluntary
Income
ctivities for Generating
Funds
vestment
Income		 168.75
3,912.00
0.00		 20,967.50
0.00
0.00		 0.00
0.00
0.00		 21,136.25
3,912.00
0.00		 19,114.34
4,192.00
0.00
come Resources from
haritable Activities 97,489.60 111,579.75 0.00 209,069.35 165,412.07
ther Incomin
Resources
otal Incomin
Resources		 0.00
101570.35		 0.00
132547.25		 0.00
0.00		 0.00
234 117.60		 6,153.00
194871.41
esources Expended Cost of
enerating
Funds
vestment
Management
Costs
osts ofGenerating
Funds
haritable Activities
overnance
Costs
rants and Donations
ther Costs		 67.21
0.00
79,080.42
782.88
1,850.00
86,156.79		 0.00
0.00
91 204 74
0.00
10,323.30
0.00		 0.00
0.00
0.00
0.00
0.00
0.00		 67.21
0.00
170,285.16
782.88
12,173.30
86,156.79		 126.40
0.00
90,232.91
' 684.46
21,783.80
99,881.68
otal Resources Ex ended 167937.30 101528.04 0.00 269465.34 212709.25
et Incoming/Outgoing
esources Before Transfers		 -66,366.95 31019.21 0.00 -35,347.74 -17,837.84
ransfers
ross transfers
between
funds
internal
transfers)		 0.00 0.00 0.00 0.00 0.00
et Incoming
resources befor
olding gains and losses		 -66,366.95 31,019.21 0.00 -35,347.74 -17,837.84
olding Gains/Losses
ains on revaluation
ofthe
harity's
fixed assets		 0.00 0.00 0.00 0.00 0.00
nrealised
Gains/Losses
on
vestment
assets
et Movement
in Funds		 0.00
-66,366.95		 0.00
31,019.21		 0.00
0.00		 0.00
-35,347.74		 0.00
-17,837.84
econciliation
ofFunds
otal funds brought
forward
rom previous year
otal funds carried forward		 204,058.55
137691.60		 73,446.56
104,465.77		 0.00
0 00		 277,505.11
242 15737
Balance
Fixed Assets
92,880.19 CAPITAL PROPERTY 95,070.88
92,880.19 Total Fixed Assets 95,070.88
Current Assets
173,816.88
0.00
5,101.21
7,912.11
186,830.20		 CENTRAL BANK
CASH (NOT USED)
DEBTORS
STOCK ON HAND BAR
Total Current Assets		 182,677.45
0.00
11,582.83
8,521.53		 202,781.81
279,710.39 Total Assets 297,852.69
Liabilities
0.00 CREDITORS 52,547.93
2,574.29
(369.01)		 VAT CONTROL
VAT PAYABLE		 2,657.01
490.38
(2,205.28) Total Liabilities (55,695.32)
277,505.11 Total Assets Minus Liabilities 242,157.37
Total Funds
73,446.56
0.00		 Total Restricted Funds
Total Endowment
Funds		 104,465.77
0.00
0.00
204,058.55		 Total Designated
Funds
Accumulated
Trading
8c GPF		 0.00
137,691.60
277,505.11 Total Funds 242,157.37
Balance
Funds Analysis
Designated
Funds
0.00 0.00
Restricted Funds
21,254.50
32,311.95
4,938.69
3,670.00
2,467.24
8,804.18
0.00		 ENTERTAINMENTS
MOMENTO FUND
QUARTERLY DRAW
SUMMER / XMAS BALL
RSM GRANT
CHRISTMAS DRAW
BUNFIGHT/ XBRIEF		 23,096.01
38,184.90
7,754.69
22,992.00
3,383.99
9,054.18
0.00
73,446.56 104,465.77
Endowment
Funds
0.00 0.00
Trading
and General Purpose		 Funds
(3,106.00)
0.00
(13,662.81)		 Trading
surplus
Non Primary
Purpose trading
General Purpose
Fund surplus		 surplus 3,952.86
0.00
(70,319.81)
(16,768.81)
222,730.45		 Trading k GPF surplus
Balance at last balance		 sheet (66,366.95)
204,058.55
205,961.64 Accumulated
Trading		 &,GPF 137,691.60
279,408.20 Grand total 242,157.37
Signature ofA/C Holder/Fund Manager
~ OPI( td~ Si~eiO)
Date
Signature ofManaging Trustee
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