2025-03-31-accounts - Chapel Allerton Festival

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

Chapel Allerton Festival

Charity number 1129716

Annual Report and Financial Statements

for the year ended 31 March 2025

Chapel Allerton Festival

Annual Report and Financial Statements for the year ended 31 March 2025

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8 to 11

Prepared by West Yorkshire Community Accountancy Service CIO

Chapel Allerton Festival

Trustees' report for the year ended 31 March 2025

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Doreen Ward Co-Chair Steve Hunter Treasurer Alan Benstock resigned 15 Oct 2024 Robert Brooks Co-Chair Bettina Leslie Lucy Smickersgill James Flegg Ella Bumby resigned 15 Oct 2024 Nicole McSweeney resigned 15 Oct 2024 Claire Flegg Secretary appointed 15 Oct 2024 Lily Howells appointed 15 Oct 2024 Charity number 1129716 Registered in England and Wales

Registered in England and Wales

Registered and principal address

Bankers

18 Gledhow Park Drive HSBC Bank plc Leeds PO Box 105 LS7 4JT 33 Park Row Leeds LS1 1LD

Independent examiner

Katy Sargeant ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) association formed on 4 April 2019 and is governed by a constitution.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by the members at the AGM.

Chapel Allerton Festival

Trustees' report (continued) for the year ended 31 March 2025

Objectives and activities

The charity's objects

To advance the education of the public in the arts in particular by the organising of an annual arts festival in Chapel Allerton.

The charity's main activities

The Chapel Allerton Arts Festival is an annual event, held the week following the August Bank Holiday. It includes diverse arts' events during the week and a street festival with a range of arts and crafts activities, music and refreshments from Friday night to Sunday teatime. It is aimed at, features, and is organised by, local people of all ages.

The Festival is entirely organised and managed by volunteers, from the planning committee who meet through the year, to a team of stewards, stage crew and other volunteers.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the arts.

Achievements and performance

The 2024 Chapel Allerton Arts Festival was a great success. As last year, Fringe events spread across wider Chapel Allerton, bringing art out into community spaces and catering for different groups and ages. These included a Café Run, jazz, folk and traditional Irish music performance, some taking place in the build-up to the weekend. It was good to have the collaboration of a number of venues in hosting various events. The annual Picnic in the Park was enjoyed by families and children with Leeds City Council providing a band, which was enjoyed by all.

The weekend weather was good and so lots of people came to the Festival from Friday evening through to Sunday tea time. They were able to enjoy a variety of food from various stalls, shop to buy arts and crafts mainly made in Chapel Allerton plus supporting local groups such as the Allotment Society. And the music on the stage was an eclectic mix with something to appeal to the varied demography of those attending. A parade included the fabulous E-sustainable Fashion parade (clothes all made from recycled fabrics) supported by The Balbir Singh Dance Company.

The children’s area was very well managed, as usual, offering something from very little children through to older ones. A highlight was a beautiful map of the world on which children placed appropriate pieces such as palm trees, sea animals etc. They were invited to write postcards to friends and relatives in other parts of the world. A quiet space we provided on the Saturday gave a welcome space for those who needed it.

We continue to work at making the Festival even more accessible and sustainable; thoughts are going into how to improve that for 2025.

Financial review

The net income for the year was £5,800, including net income of £5,800 on unrestricted funds and net income of £0 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £17,246.

At least half of the cost of the Chapel Allerton Festival (£15,000-£20,000) is met through audience bucket donations and bar income during the event. It is recognised that dependence on this income to pay suppliers is a risk to the company. Donations are voluntary/bar sales cannot be guaranteed and therefore the expected level of income may not be received, particularly if the event is disrupted – for example due to bad weather.

The trustees of Chapel Allerton Festival have therefore committed to building up and holding a reserve of between £17,500 and the total cost of the most recent Festival.

Chapel Allerton Festival

Trustees' report (continued) for the year ended 31 March 2025

Reserves policy continued

This reserve will ensure that all suppliers can be paid in full no matter what level of audience income is received.

The level of reserve held will be reviewed at the end of each financial year. Planning for the subsequent Festival will take account of the level of reserve held, particularly in terms of the likelihood of income from an ‘additional’ project matching its cost.

For cash flow reasons the full reserve must be available in the company’s current account between August and October (the Festival is fixed as the weekend after the August Bank Holiday every year).

Approved by the board of trustees on 30/9/2025

Stephen Hunter (Trustee)

Chapel Allerton Festival

Independent examiner's report to the trustees of Chapel Allerton Festival

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2025, which are set out on pages 6 to 11.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Katy Sargeant ACA

8/10/2025

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Chapel Allerton Festival

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2025

Notes 2025 Unrestricted funds £ Income from: Grants and donations (2) 31,349 Sponsorship and concessions 8,510 Stall fees 2,410 Event income 25,880 Other income 51 Total income 68,200 Expenditure on: Festival bar expenses 11,470 Security, cleaning and first aid 6,577 Event equipment hire 27,873 Performers fees 6,680 Children's activities expenses 261 Facility hire 2,160 Licences and permits 823 Postage and stationery - Advertising and publicity 907 Independent examination 840 Equipment and materials 524 Insurance 1,202 Other festival expenses 1,270 Bank charges 597 Stewards expenses 322 Website costs 738 Depreciation 156 Total expenditure 62,400 Net income / (expenditure) 5,800 Fund balances brought forward 12,068 Fund balances carried forward (3) 17,868	2025 Restricted funds £ 450 - - - - 450 - - - 450 - - - - - - - - - - - - - 450 - - -	2025 Total funds £ 31,799 8,510 2,410 25,880 51 68,650 11,470 6,577 27,873 7,130 261 2,160 823 - 907 840 524 1,202 1,270 597 322 738 156 62,850 5,800 12,068 17,868	2024 Total funds £ 35,478 8,045 2,465 25,883 21 71,892 12,830 6,101 28,643 9,596 5,679 1,080 556 55 1,201 792 637 1,876 605 608 960 - - 71,219 673 11,395 12,068

All incoming resources and resources expended derive from continuing activities.

Chapel Allerton Festival

Balance sheet

as at 31 March 2025 2025 Unrestricted £ Fixed assets Tangible assets (4) 622 Total fixed assets 622 Current assets Debtors 2,000 Cash at bank and in hand (5) 16,360 Total current assets 18,360 Current liabilities: amounts falling due within one year Accruals 1,114 Total current liabilities 1,114 Net current assets / (liabilities) 17,246 Net assets 17,868 Funds Unrestricted funds 17,868 Restricted funds - Total funds 17,868	2025 Restricted £ - - - - - - - - - - - -	2025 Total £ 622 622 2,000 16,360 18,360 1,114 1,114 17,246 17,868 17,868 - 17,868	2024 Total £ - - - 12,865 12,865 797 797 12,068 12,068 12,068 - 12,068

The financial statements were approved by the board of trustees on 30/9/2025

Stephen Hunter (Trustee)

Notes to the accounts

Chapel Allerton Festival

for the year ended 31 March 2025

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Festival equipment: over 5 years

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Chapel Allerton Festival

Notes to the accounts continued

for the year ended 31 March 2025

2 3 4 5	Grants and donations Leeds City Council Leeds 2023 Mohn Westlake Other donations Restricted funds Leeds City Council Fund name Leeds City Council Tangible assets Cost At 1 April 2023 Additions At 31 March 2024 Depreciation At 1 April 2023 Charge for year At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 Cash at bank and in hand Cash at bank Cash in hand	2025 2025 Unrestricted Restricted funds funds £ £ - 450 - - - - 31,349 - 31,349 450 Balance b/f Incoming Outgoing £ £ £ - 450 450 - 450 450 Purpose of restriction Grant towards Fringe activities.	2025 Total funds £ 450 - - 31,349 31,799 Transfers £ - - £ - 778 778 - 156 156 622 - 2025 £ 15,760 600 16,360 Festival equipment	2024 Total funds £ - 714 9,972 24,792 35,478 Balance c/f £ - - Total £ - 778 778 - 156 156 622 - 2024 £ 12,857 8 12,865

6 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Chapel Allerton Festival

Notes to the accounts continued

for the year ended 31 March 2025

7 Funds held as agent Wades Charity	Balance b/f £ - -	Incoming £ 2,000 2,000	Outgoing £ 2,000 2,000	Balance c/f £ - -

Chapel Allerton Festival

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2025

2025 2024 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 31,349 24,792 Sponsorship and concessions 8,510 8,045 Stall fees 2,410 2,465 Event income 25,880 25,883 Other income 51 21 Total income 68,200 61,206 Expenditure Festival bar expenses 11,470 12,830 Security, cleaning and first aid 6,577 6,101 Event equipment hire 27,873 26,602 Performers fees 6,680 7,146 Children's activities expenses 261 308 Facility hire 2,160 1,080 Licences and permits 823 556 Postage and stationery - 55 Advertising and publicity 907 737 Independent examination 840 792 Equipment and materials 524 616 Insurance 1,202 1,376 Other festival expenses 1,270 27 Bank charges 597 608 Stewards expenses 322 960 Website costs 738 - Depreciation 156 - Total expenditure 62,400 59,794 Net income / (expenditure) 5,800 1,412 Fund balances brought forward 12,068 10,656 Fund balances carried forward 17,868 12,068	2025 Restricted funds £ 450 - - - - 450 - - - 450 - - - - - - - - - - - - - 450 - - -	2024 Restricted funds £ 10,686 - - - - 10,686 - - 2,041 2,450 5,371 - - - 464 - 21 500 578 - - - - 11,425 (739) 739 -	2025 Total funds £ 31,799 8,510 2,410 25,880 51 68,650 11,470 6,577 27,873 7,130 261 2,160 823 - 907 840 524 1,202 1,270 597 322 738 156 62,850 5,800 12,068 17,868	2024 Total funds £ 35,478 8,045 2,465 25,883 21 71,892 12,830 6,101 28,643 9,596 5,679 1,080 556 55 1,201 792 637 1,876 605 608 960 - - 71,219 673 11,395 12,068