## Chapel Allerton Festival
Charity number 1129716
## Annual Report and Financial Statements
for the year ended 31 March 2025
## Chapel Allerton Festival
## Annual Report and Financial Statements for the year ended 31 March 2025
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 11|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Chapel Allerton Festival
## Trustees' report for the year ended 31 March 2025
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Doreen Ward Co-Chair Steve Hunter Treasurer Alan Benstock resigned 15 Oct 2024 Robert Brooks Co-Chair Bettina Leslie Lucy Smickersgill James Flegg Ella Bumby resigned 15 Oct 2024 Nicole McSweeney resigned 15 Oct 2024 Claire Flegg Secretary appointed 15 Oct 2024 Lily Howells appointed 15 Oct 2024 **Charity number** 1129716 Registered in England and Wales
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
18 Gledhow Park Drive HSBC Bank plc Leeds PO Box 105 LS7 4JT 33 Park Row Leeds LS1 1LD
## **Independent examiner**
Katy Sargeant ACA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 4 April 2019 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Chapel Allerton Festival
## Trustees' report (continued) for the year ended 31 March 2025
## **Objectives and activities**
## **The charity's objects**
To advance the education of the public in the arts in particular by the organising of an annual arts festival in Chapel Allerton.
## **The charity's main activities**
The Chapel Allerton Arts Festival is an annual event, held the week following the August Bank Holiday. It includes diverse arts' events during the week and a street festival with a range of arts and crafts activities, music and refreshments from Friday night to Sunday teatime. It is aimed at, features, and is organised by, local people of all ages.
The Festival is entirely organised and managed by volunteers, from the planning committee who meet through the year, to a team of stewards, stage crew and other volunteers.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the arts.
## **Achievements and performance**
The 2024 Chapel Allerton Arts Festival was a great success. As last year, Fringe events spread across wider Chapel Allerton, bringing art out into community spaces and catering for different groups and ages. These included a Café Run, jazz, folk and traditional Irish music performance, some taking place in the build-up to the weekend. It was good to have the collaboration of a number of venues in hosting various events. The annual Picnic in the Park was enjoyed by families and children with Leeds City Council providing a band, which was enjoyed by all.
The weekend weather was good and so lots of people came to the Festival from Friday evening through to Sunday tea time. They were able to enjoy a variety of food from various stalls, shop to buy arts and crafts mainly made in Chapel Allerton plus supporting local groups such as the Allotment Society. And the music on the stage was an eclectic mix with something to appeal to the varied demography of those attending. A parade included the fabulous E-sustainable Fashion parade (clothes all made from recycled fabrics) supported by The Balbir Singh Dance Company.
The children’s area was very well managed, as usual, offering something from very little children through to older ones. A highlight was a beautiful map of the world on which children placed appropriate pieces such as palm trees, sea animals etc. They were invited to write postcards to friends and relatives in other parts of the world. A quiet space we provided on the Saturday gave a welcome space for those who needed it.
We continue to work at making the Festival even more accessible and sustainable; thoughts are going into how to improve that for 2025.
## **Financial review**
The net income for the year was £5,800, including net income of £5,800 on unrestricted funds and net income of £0 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £17,246.
At least half of the cost of the Chapel Allerton Festival (£15,000-£20,000) is met through audience bucket donations and bar income during the event. It is recognised that dependence on this income to pay suppliers is a risk to the company. Donations are voluntary/bar sales cannot be guaranteed and therefore the expected level of income may not be received, particularly if the event is disrupted – for example due to bad weather.
The trustees of Chapel Allerton Festival have therefore committed to building up and holding a reserve of between £17,500 and the total cost of the most recent Festival.
3
## Chapel Allerton Festival
## Trustees' report (continued) for the year ended 31 March 2025
## **Reserves policy continued**
This reserve will ensure that all suppliers can be paid in full no matter what level of audience income is received.
The level of reserve held will be reviewed at the end of each financial year. Planning for the subsequent Festival will take account of the level of reserve held, particularly in terms of the likelihood of income from an ‘additional’ project matching its cost.
For cash flow reasons the full reserve must be available in the company’s current account between August and October (the Festival is fixed as the weekend after the August Bank Holiday every year).
Approved by the board of trustees on 30/9/2025
Stephen Hunter (Trustee)
4
## Chapel Allerton Festival
## Independent examiner's report to the trustees of Chapel Allerton Festival
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2025, which are set out on pages 6 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
8/10/2025
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Chapel Allerton Festival
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2025
|Notes
2025
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
31,349
Sponsorship and concessions
8,510
Stall fees
2,410
Event income
25,880
Other income
51
**Total income**
68,200
**Expenditure on:**
Festival bar expenses
11,470
Security, cleaning and first aid
6,577
Event equipment hire
27,873
Performers fees
6,680
Children's activities expenses
261
Facility hire
2,160
Licences and permits
823
Postage and stationery
-
Advertising and publicity
907
Independent examination
840
Equipment and materials
524
Insurance
1,202
Other festival expenses
1,270
Bank charges
597
Stewards expenses
322
Website costs
738
Depreciation
156
**Total expenditure**
62,400
**Net income / (expenditure)**
5,800
**Fund balances brought forward**
12,068
**Fund balances carried forward**
(3)
17,868|2025
Restricted
funds
£
450
-
-
-
-
450
-
-
-
450
-
-
-
-
-
-
-
-
-
-
-
-
-
450
-
-
-|2025
Total
funds
£
31,799
8,510
2,410
25,880
51
68,650
11,470
6,577
27,873
7,130
261
2,160
823
-
907
840
524
1,202
1,270
597
322
738
156
62,850
5,800
12,068
17,868|2024
Total
funds
£
35,478
8,045
2,465
25,883
21
71,892
12,830
6,101
28,643
9,596
5,679
1,080
556
55
1,201
792
637
1,876
605
608
960
-
-
71,219
673
11,395
12,068|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## Chapel Allerton Festival
## Balance sheet
|as at 31 March 2025
2025
Unrestricted
£
**Fixed assets**
Tangible assets
(4)
622
**Total fixed assets**
622
**Current assets**
Debtors
2,000
Cash at bank and in hand
(5)
16,360
**Total current assets**
18,360
**Current liabilities:**
**amounts falling due within one year**
Accruals
1,114
**Total current liabilities**
1,114
**Net current assets / (liabilities)**
17,246
**Net assets**
17,868
**Funds**
Unrestricted funds
17,868
Restricted funds
-
**Total funds**
17,868|2025
Restricted
£
-
-
-
-
-
-
-
-
-
-
-
-|2025
Total
£
622
622
2,000
16,360
18,360
1,114
1,114
17,246
17,868
17,868
-
17,868|2024
Total
£
-
-
-
12,865
12,865
797
797
12,068
12,068
12,068
-
12,068|
|---|---|---|---|
The financial statements were approved by the board of trustees on 30/9/2025
Stephen Hunter (Trustee)
7
Notes to the accounts
## Chapel Allerton Festival
## for the year ended 31 March 2025
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Festival equipment: over 5 years
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Chapel Allerton Festival
## Notes to the accounts continued
## for the year ended 31 March 2025
|**2 **
**3 **
**4 **
**5 **|**Grants and donations**
Leeds City Council
Leeds 2023
Mohn Westlake
Other donations
**Restricted funds**
Leeds City Council
**Fund name**
Leeds City Council
**Tangible assets**
**Cost**
At 1 April 2023
Additions
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for year
At 31 March 2024
**Net book value**
At 31 March 2024
At 31 March 2023
**Cash at bank and in hand**
Cash at bank
Cash in hand|2025
2025
Unrestricted
Restricted
funds
funds
£
£
-
450
-
-
-
-
31,349
-
31,349
450
Balance b/f
Incoming
Outgoing
£
£
£
-
450
450
-
450
450
**Purpose of restriction**
Grant towards Fringe activities.|2025
Total
funds
£
450
-
-
31,349
31,799
Transfers
£
-
-
£
-
778
778
-
156
156
622
-
2025
£
15,760
600
16,360
Festival
equipment|2024
Total
funds
£
-
714
9,972
24,792
35,478
Balance c/f
£
-
-
Total
£
-
778
778
-
156
156
622
-
2024
£
12,857
8
12,865|
|---|---|---|---|---|
## **6 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
9
## Chapel Allerton Festival
## Notes to the accounts continued
## for the year ended 31 March 2025
|**7 Funds held as agent**
Wades Charity|Balance b/f
£
-
-|Incoming
£
2,000
2,000|Outgoing
£
2,000
2,000|Balance c/f
£
-
-|
|---|---|---|---|---|
10
## Chapel Allerton Festival
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2025
|2025
2024
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
31,349
24,792
Sponsorship and concessions
8,510
8,045
Stall fees
2,410
2,465
Event income
25,880
25,883
Other income
51
21
**Total income**
68,200
61,206
**Expenditure**
Festival bar expenses
11,470
12,830
Security, cleaning and first aid
6,577
6,101
Event equipment hire
27,873
26,602
Performers fees
6,680
7,146
Children's activities expenses
261
308
Facility hire
2,160
1,080
Licences and permits
823
556
Postage and stationery
-
55
Advertising and publicity
907
737
Independent examination
840
792
Equipment and materials
524
616
Insurance
1,202
1,376
Other festival expenses
1,270
27
Bank charges
597
608
Stewards expenses
322
960
Website costs
738
-
Depreciation
156
-
**Total expenditure**
62,400
59,794
**Net income / (expenditure)**
5,800
1,412
**Fund balances brought forward**
12,068
10,656
**Fund balances carried forward**
17,868
12,068|2025
Restricted
funds
£
450
-
-
-
-
450
-
-
-
450
-
-
-
-
-
-
-
-
-
-
-
-
-
450
-
-
-|2024
Restricted
funds
£
10,686
-
-
-
-
10,686
-
-
2,041
2,450
5,371
-
-
-
464
-
21
500
578
-
-
-
-
11,425
(739)
739
-|2025
Total
funds
£
31,799
8,510
2,410
25,880
51
68,650
11,470
6,577
27,873
7,130
261
2,160
823
-
907
840
524
1,202
1,270
597
322
738
156
62,850
5,800
12,068
17,868|2024
Total
funds
£
35,478
8,045
2,465
25,883
21
71,892
12,830
6,101
28,643
9,596
5,679
1,080
556
55
1,201
792
637
1,876
605
608
960
-
-
71,219
673
11,395
12,068|
|---|---|---|---|---|
11