Chapel Allerton Festival
Charity number 1129716
Annual Report and Financial Statements
for the year ended 31 March 2024
Chapel Allerton Festival
Annual Report and Financial Statements for the year ended 31 March 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 11 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Chapel Allerton Festival
Trustees' report for the year ended 31 March 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Doreen Ward Chair Steve Hunter Treasurer Alan Benstock Secretary Robert Brooks Bettina Leslie Lucy Smickersgill James Flegg Ella Bumby Nicole McSweeney Charity number 1129716 Registered in England and Wales Registered and principal address Bankers 18 Gledhow Park Drive HSBC Bank plc Leeds PO Box 105 LS7 4JT 33 Park Row Leeds LS1 1LD
Independent examiner
Katy Sargeant ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 4 April 2019 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Chapel Allerton Festival
Trustees' report (continued) for the year ended 31 March 2024
Objectives and activities
The charity's objects
To advance the education of the public in the arts in particular by the organising of an annual arts festival in Chapel Allerton.
The charity's main activities
The Chapel Allerton Arts Festival is an annual event, held the week following the August Bank Holiday. It includes diverse arts' events during the week and a street festival with a range of arts and crafts activities, music and refreshments from Friday night to Sunday teatime. It is aimed at, features, and is organised by, local people of all ages.
The Festival is entirely organised and managed by volunteers, from the planning committee who meet through the year, to a team of stewards, stage crew and other volunteers.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the arts.
Achievements and performance
The 2023 Chapel Allerton Arts Festival was a great success. As we returned to a pre-pandemic level of operations, and helped along by the good weather, the week-long Arts Festival was well attended to almost record levels, reaching around 4,000 local people over the week. This year the fringe events spread across the wider Chapel Allerton, bringing art out into community spaces and catering for different groups and ages. Fringe events included a Café Run, Jazz performances, Folk performance and an Electronica after party event.
Funding from the Mohn Westlake Foundation, through Leeds Community Foundation, was secured early on to inspire the next generation of artists in Chapel Allerton through targeted outreach and engagement work and a diverse programme of participatory activities. We commissioned artist Tony Wade to lead workshops in schools and libraries in Chapel Allerton and Chapeltown, and on the Festival site for 222 children. Children made puppets then participated in a street parade alongside a scratch street band of 18, led by musician and facilitator Dave Evans, made up of families and young people from across the area. We were able to deliver our Picnic in the Park for young families, and the Quiet Zone for children and young poeple with SEN in collaboration with Made with Music and the Little Bookshop, had a programme of activities and offered respite from the loud and busy Festival street.
We collaborated with Leeds 2023 to deliver a project in the Chapel Allerton/Chapeltown ward as part of the Year of Culture celebrations, working with the Chapel Allerton Neighbourhood Host, Gemma Lake, and the wider Leeds 2023 team to deliver collaborative performances between artists and creatives from Chapel Allerton and Chapeltown. This project was great in building relationships across our large and diverse ward and introducing new audiences and participants to the Festival. We built on our accessibility commitment and worked to continue to develop our site and our offering to be inclusive and accessible. This is something that is an ongoing commitment, and the trustees know there is always work to be done to improve and support everyone in our community to access the Festival.
Financial review
The net income for the year was £673, including net income of £1,412 on unrestricted funds and net payments of £739 on restricted funds after transfers.
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Chapel Allerton Festival
Trustees' report (continued) for the year ended 31 March 2024
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £12,068.
At least half of the cost of the Chapel Allerton Festival (£15,000-£20,000) is met through audience bucket donations and bar income during the event. It is recognised that dependence on this income to pay suppliers is a risk to the company. Donations are voluntary/bar sales cannot be guaranteed and therefore the expected level of income may not be received, particularly if the event is disrupted – for example due to bad weather.
The trustees of Chapel Allerton Festival have therefore committed to building up (over coming years) and holding a reserve of between £17,500 and the total cost of the most recent Festival.
This reserve will ensure that all suppliers can be paid in full no matter what level of audience income is received.
The level of reserve held will be reviewed at the end of each financial year. Planning for the subsequent Festival will take account of the level of reserve held, particularly in terms of the likelihood of income from an ‘additional’ project matching its cost.
For cash flow reasons the full reserve must be available in the company’s current account between August and October (the Festival is fixed as the weekend after the August Bank Holiday every year).
Approved by the board of trustees on 06/08/2024
Stephen Hunter (Trustee)
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Chapel Allerton Festival
Independent examiner's report to the trustees of Chapel Allerton Festival
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2024, which are set out on pages 6 to 11.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
12/08/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Chapel Allerton Festival
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2024
| Notes 2024 Unrestricted funds £ Income from: Grants and donations (2) 24,792 Sponsorship and concessions 8,045 Stall fees 2,465 Event income 25,883 Other income 21 Total income 61,206 Expenditure on: Festival bar expenses 12,830 Security, cleaning and first aid 6,101 Event equipment hire 26,602 Performers fees 7,146 Children's activities expenses 308 Facility hire 1,080 Licences and permits 556 Postage and stationery 55 Advertising and publicity 737 Independent examination 792 Equipment and materials 616 Insurance 1,376 Other expenses 987 Bank charges 608 Total expenditure 59,794 Net income / (expenditure) 1,412 Fund balances brought forward 10,656 Fund balances carried forward (3) 12,068 |
2024 Restricted funds £ 10,686 - - - - 10,686 - - 2,041 2,450 5,371 - - - 464 - 21 500 578 - 11,425 (739) 739 - |
2024 Total funds £ 35,478 8,045 2,465 25,883 21 71,892 12,830 6,101 28,643 9,596 5,679 1,080 556 55 1,201 792 637 1,876 1,565 608 71,219 673 11,395 12,068 |
2023 Total funds £ 38,228 6,919 2,147 17,881 12 65,187 10,378 5,786 27,659 7,681 1,623 950 489 46 991 600 1,778 2,293 591 514 61,379 3,808 7,587 11,395 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Chapel Allerton Festival
Balance sheet
| as at 31 March 2024 2024 Unrestricted £ Current assets Debtors and prepayments (4) - Cash at bank and in hand (5) 12,865 Total current assets 12,865 Current liabilities: amounts falling due within one year Creditors and accruals (6) 797 Total current liabilities 797 Net current assets / (liabilities) 12,068 Net assets 12,068 Funds Unrestricted funds 12,068 Restricted funds - Total funds 12,068 |
2024 Restricted £ - - - - - - - - - - |
2024 Total £ - 12,865 12,865 797 797 12,068 12,068 12,068 - 12,068 |
2023 Total £ 5,179 7,758 12,937 1,542 1,542 11,395 11,395 10,656 739 11,395 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 06/08/2024
Stephen Hunter (Trustee)
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Chapel Allerton Festival
Notes to the accounts
for the year ended 31 March 2024
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Chapel Allerton Festival
Notes to the accounts continued
for the year ended 31 March 2024
| 2 Grants and donations Leeds Inspired Wade's Charity Mohn Westlake Leeds 2023 Other donations 3 Restricted funds Leeds Inspired Mohn Westlake Leeds 2023 Fund name Leeds Inspired Mohn Westlake Leeds 2023 4 Debtors and prepayments Debtors Other debtors 5 Cash at bank and in hand Cash at bank Cash in hand 6 Creditors and accruals Creditors Accruals |
2024 2024 2024 Unrestricted Restricted Total funds funds funds £ £ £ - - - - - - - 9,972 9,972 - 714 714 24,792 - 24,792 24,792 10,686 35,478 Balance b/f Incoming Outgoing Transfers £ £ £ £ 739 - 739 - - 9,972 9,972 - - 714 714 - 739 10,686 11,425 - Purpose of restriction 2024 £ - - - 2024 £ 12,857 8 12,865 2024 £ - 797 797 Grant towards increasing event accessibility. Grant towards increasing engagement with young people Grant towards activities aligned with Leeds 2023 Festival |
2023 Total funds £ 9,450 1,425 - - 27,353 38,228 Balance c/f £ - - - - 2023 £ 4,979 200 5,179 2023 £ 7,758 - 7,758 2023 £ 942 600 1,542 |
|---|---|---|
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Chapel Allerton Festival
Notes to the accounts continued for the year ended 31 March 2024
7 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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Chapel Allerton Festival
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2024
| 2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 24,792 27,353 Sponsorship and concessions 8,045 6,919 Stall fees 2,465 2,147 Event income 25,883 17,881 Other income 21 12 Total income 61,206 54,312 Expenditure Festival bar expenses 12,830 10,092 Security, cleaning and first aid 6,101 5,786 Event equipment hire 26,602 27,659 Performers fees 7,146 2,982 Children's activities expenses 308 1,623 Facility hire 1,080 950 Licences and permits 556 17 Postage and stationery 55 46 Advertising and publicity 737 555 Independent examination 792 600 Equipment and materials 616 (668) Insurance 1,376 670 Other expenses 987 417 Bank charges 608 514 Total expenditure 59,794 51,243 Net income / (expenditure) 1,412 3,069 Fund balances brought forward 10,656 7,587 Fund balances carried forward 12,068 10,656 |
2024 Restricted funds £ 10,686 - - - - 10,686 - - 2,041 2,450 5,371 - - - 464 - 21 500 578 - 11,425 (739) 739 - |
2023 Restricted funds £ 10,875 - - - - 10,875 286 - - 4,699 - - 472 - 436 - 2,446 1,623 174 - 10,136 739 - 739 |
2024 Total funds £ 35,478 8,045 2,465 25,883 21 71,892 12,830 6,101 28,643 9,596 5,679 1,080 556 55 1,201 792 637 1,876 1,565 608 71,219 673 11,395 12,068 |
2023 Total funds £ 38,228 6,919 2,147 17,881 12 65,187 10,378 5,786 27,659 7,681 1,623 950 489 46 991 600 1,778 2,293 591 514 61,379 3,808 7,587 11,395 |
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