## Chapel Allerton Festival
Charity number 1129716
## Annual Report and Financial Statements
for the year ended 31 March 2024
## Chapel Allerton Festival
## Annual Report and Financial Statements for the year ended 31 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 11|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Chapel Allerton Festival
## Trustees' report for the year ended 31 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position** Doreen Ward Chair Steve Hunter Treasurer Alan Benstock Secretary Robert Brooks Bettina Leslie Lucy Smickersgill James Flegg Ella Bumby Nicole McSweeney **Charity number** 1129716 Registered in England and Wales **Registered and principal address Bankers** 18 Gledhow Park Drive HSBC Bank plc Leeds PO Box 105 LS7 4JT 33 Park Row Leeds LS1 1LD
## **Independent examiner**
Katy Sargeant ACA **West Yorkshire Community Accountancy Service CIO** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 4 April 2019 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Chapel Allerton Festival
## Trustees' report (continued) for the year ended 31 March 2024
## **Objectives and activities**
## **The charity's objects**
To advance the education of the public in the arts in particular by the organising of an annual arts festival in Chapel Allerton.
## **The charity's main activities**
The Chapel Allerton Arts Festival is an annual event, held the week following the August Bank Holiday. It includes diverse arts' events during the week and a street festival with a range of arts and crafts activities, music and refreshments from Friday night to Sunday teatime. It is aimed at, features, and is organised by, local people of all ages.
The Festival is entirely organised and managed by volunteers, from the planning committee who meet through the year, to a team of stewards, stage crew and other volunteers.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the arts.
## **Achievements and performance**
The 2023 Chapel Allerton Arts Festival was a great success. As we returned to a pre-pandemic level of operations, and helped along by the good weather, the week-long Arts Festival was well attended to almost record levels, reaching around 4,000 local people over the week. This year the fringe events spread across the wider Chapel Allerton, bringing art out into community spaces and catering for different groups and ages. Fringe events included a Café Run, Jazz performances, Folk performance and an Electronica after party event.
Funding from the Mohn Westlake Foundation, through Leeds Community Foundation, was secured early on to inspire the next generation of artists in Chapel Allerton through targeted outreach and engagement work and a diverse programme of participatory activities. We commissioned artist Tony Wade to lead workshops in schools and libraries in Chapel Allerton and Chapeltown, and on the Festival site for 222 children. Children made puppets then participated in a street parade alongside a scratch street band of 18, led by musician and facilitator Dave Evans, made up of families and young people from across the area. We were able to deliver our Picnic in the Park for young families, and the Quiet Zone for children and young poeple with SEN in collaboration with Made with Music and the Little Bookshop, had a programme of activities and offered respite from the loud and busy Festival street.
We collaborated with Leeds 2023 to deliver a project in the Chapel Allerton/Chapeltown ward as part of the Year of Culture celebrations, working with the Chapel Allerton Neighbourhood Host, Gemma Lake, and the wider Leeds 2023 team to deliver collaborative performances between artists and creatives from Chapel Allerton and Chapeltown. This project was great in building relationships across our large and diverse ward and introducing new audiences and participants to the Festival. We built on our accessibility commitment and worked to continue to develop our site and our offering to be inclusive and accessible. This is something that is an ongoing commitment, and the trustees know there is always work to be done to improve and support everyone in our community to access the Festival.
## **Financial review**
The net income for the year was £673, including net income of £1,412 on unrestricted funds and net payments of £739 on restricted funds after transfers.
3
## Chapel Allerton Festival
## Trustees' report (continued) for the year ended 31 March 2024
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £12,068.
At least half of the cost of the Chapel Allerton Festival (£15,000-£20,000) is met through audience bucket donations and bar income during the event. It is recognised that dependence on this income to pay suppliers is a risk to the company. Donations are voluntary/bar sales cannot be guaranteed and therefore the expected level of income may not be received, particularly if the event is disrupted – for example due to bad weather.
The trustees of Chapel Allerton Festival have therefore committed to building up (over coming years) and holding a reserve of between £17,500 and the total cost of the most recent Festival.
This reserve will ensure that all suppliers can be paid in full no matter what level of audience income is received.
The level of reserve held will be reviewed at the end of each financial year. Planning for the subsequent Festival will take account of the level of reserve held, particularly in terms of the likelihood of income from an ‘additional’ project matching its cost.
For cash flow reasons the full reserve must be available in the company’s current account between August and October (the Festival is fixed as the weekend after the August Bank Holiday every year).
Approved by the board of trustees on 06/08/2024
Stephen Hunter (Trustee)
4
## Chapel Allerton Festival
## Independent examiner's report to the trustees of Chapel Allerton Festival
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2024, which are set out on pages 6 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
12/08/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Chapel Allerton Festival
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
24,792
Sponsorship and concessions
8,045
Stall fees
2,465
Event income
25,883
Other income
21
**Total income**
61,206
**Expenditure on:**
Festival bar expenses
12,830
Security, cleaning and first aid
6,101
Event equipment hire
26,602
Performers fees
7,146
Children's activities expenses
308
Facility hire
1,080
Licences and permits
556
Postage and stationery
55
Advertising and publicity
737
Independent examination
792
Equipment and materials
616
Insurance
1,376
Other expenses
987
Bank charges
608
**Total expenditure**
59,794
**Net income / (expenditure)**
1,412
**Fund balances brought forward**
10,656
**Fund balances carried forward**
(3)
12,068|2024
Restricted
funds
£
10,686
-
-
-
-
10,686
-
-
2,041
2,450
5,371
-
-
-
464
-
21
500
578
-
11,425
(739)
739
-|2024
Total
funds
£
35,478
8,045
2,465
25,883
21
71,892
12,830
6,101
28,643
9,596
5,679
1,080
556
55
1,201
792
637
1,876
1,565
608
71,219
673
11,395
12,068|2023
Total
funds
£
38,228
6,919
2,147
17,881
12
65,187
10,378
5,786
27,659
7,681
1,623
950
489
46
991
600
1,778
2,293
591
514
61,379
3,808
7,587
11,395|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## Chapel Allerton Festival
## Balance sheet
|as at 31 March 2024
2024
Unrestricted
£
**Current assets**
Debtors and prepayments
(4)
-
Cash at bank and in hand
(5)
12,865
**Total current assets**
12,865
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(6)
797
**Total current liabilities**
797
**Net current assets / (liabilities)**
12,068
**Net assets**
12,068
**Funds**
Unrestricted funds
12,068
Restricted funds
-
**Total funds**
12,068|2024
Restricted
£
-
-
-
-
-
-
-
-
-
-|2024
Total
£
-
12,865
12,865
797
797
12,068
12,068
12,068
-
12,068|2023
Total
£
5,179
7,758
12,937
1,542
1,542
11,395
11,395
10,656
739
11,395|
|---|---|---|---|
The financial statements were approved by the board of trustees on 06/08/2024
Stephen Hunter (Trustee)
7
## Chapel Allerton Festival
## Notes to the accounts
## for the year ended 31 March 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Chapel Allerton Festival
## Notes to the accounts continued
## for the year ended 31 March 2024
|**2 Grants and donations**
Leeds Inspired
Wade's Charity
Mohn Westlake
Leeds 2023
Other donations
**3 Restricted funds**
Leeds Inspired
Mohn Westlake
Leeds 2023
**Fund name**
Leeds Inspired
Mohn Westlake
Leeds 2023
**4 Debtors and prepayments**
Debtors
Other debtors
**5 Cash at bank and in hand**
Cash at bank
Cash in hand
**6 Creditors and accruals**
Creditors
Accruals|2024
2024
2024
Unrestricted
Restricted
Total
funds
funds
funds
£
£
£
-
-
-
-
-
-
-
9,972
9,972
-
714
714
24,792
-
24,792
24,792
10,686
35,478
Balance b/f
Incoming
Outgoing
Transfers
£
£
£
£
739
-
739
-
-
9,972
9,972
-
-
714
714
-
739
10,686
11,425
-
**Purpose of restriction**
2024
£
-
-
-
2024
£
12,857
8
12,865
2024
£
-
797
797
Grant towards increasing event accessibility.
Grant towards increasing engagement with young people
Grant towards activities aligned with Leeds 2023 Festival|2023
Total
funds
£
9,450
1,425
-
-
27,353
38,228
Balance c/f
£
-
-
-
-
2023
£
4,979
200
5,179
2023
£
7,758
-
7,758
2023
£
942
600
1,542|
|---|---|---|
9
## Chapel Allerton Festival
Notes to the accounts continued for the year ended 31 March 2024
## **7 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
10
## Chapel Allerton Festival
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
24,792
27,353
Sponsorship and concessions
8,045
6,919
Stall fees
2,465
2,147
Event income
25,883
17,881
Other income
21
12
**Total income**
61,206
54,312
**Expenditure**
Festival bar expenses
12,830
10,092
Security, cleaning and first aid
6,101
5,786
Event equipment hire
26,602
27,659
Performers fees
7,146
2,982
Children's activities expenses
308
1,623
Facility hire
1,080
950
Licences and permits
556
17
Postage and stationery
55
46
Advertising and publicity
737
555
Independent examination
792
600
Equipment and materials
616
(668)
Insurance
1,376
670
Other expenses
987
417
Bank charges
608
514
**Total expenditure**
59,794
51,243
**Net income / (expenditure)**
1,412
3,069
**Fund balances brought forward**
10,656
7,587
**Fund balances carried forward**
12,068
10,656|2024
Restricted
funds
£
10,686
-
-
-
-
10,686
-
-
2,041
2,450
5,371
-
-
-
464
-
21
500
578
-
11,425
(739)
739
-|2023
Restricted
funds
£
10,875
-
-
-
-
10,875
286
-
-
4,699
-
-
472
-
436
-
2,446
1,623
174
-
10,136
739
-
739|2024
Total
funds
£
35,478
8,045
2,465
25,883
21
71,892
12,830
6,101
28,643
9,596
5,679
1,080
556
55
1,201
792
637
1,876
1,565
608
71,219
673
11,395
12,068|2023
Total
funds
£
38,228
6,919
2,147
17,881
12
65,187
10,378
5,786
27,659
7,681
1,623
950
489
46
991
600
1,778
2,293
591
514
61,379
3,808
7,587
11,395|
|---|---|---|---|---|
11