Chapel Allerton Festival
Charity number 1129716
Annual Report and Financial Statements
for the year ended 31 March 2023
Chapel Allerton Festival
Annual Report and Financial Statements for the year ended 31 March 2023
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 11 |
Prepared by West Yorkshire Community Accountancy Service CIO
1
Chapel Allerton Festival
Trustees' report for the year ended 31 March 2023
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Doreen Ward Chair Steve Hunter Treasurer Alan Benstock Secretary Robert Brooks Bettina Leslie Lucy Smickersgill James Flegg Ella Bumby Nicole McSweeney
Appointed 23 Feb 2023
Appointed 23 Feb 2023 Appointed 23 Feb 2023
Charity number 1129716
Registered in England and Wales
Registered and principal address
Bankers
18 Gledhow Park Drive HSBC Bank plc Leeds PO Box 105 LS7 4JT 33 Park Row Leeds LS1 1LD
Independent examiner
Katy Sargeant ACA
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 4 April 2019 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
2
Chapel Allerton Festival
Trustees' report (continued) for the year ended 31 March 2023
Objectives and activities
The charity's objects
To advance the education of the public in the arts in particular by the organising of an annual arts festival in Chapel Allerton.
The charity's main activities
The Chapel Allerton Arts Festival is an annual event, held the week following the August Bank Holiday. It includes diverse arts' events during the week and a street Festival with a range of arts and crafts activities, music and refreshments from Friday night to Sunday teatime. It is aimed at, features and is organised by, local people of all ages. during the event.
The Festival is entirely organised and managed by volunteers, from the planning committee who meet through the year, to a team of stewards, stage crew and other volunteers.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the arts.
Achievements and performance
Following a successful 2021 event at Gledhow Sports and Social Club, adaptable for a smaller audience and Covid restrictions, our cash reserves were in a better place, event restrictions had been relaxed - and there was an opportunity to have a Festival more like those before the Pandemic. Considerable effort was put into improving the accessibility of the event, with the help of some grant funding from Leeds City Council. We were able to provide ramped-access to our main stage for the first time - and provide a range of other adaptations and facilities to ensure a wide audience could participate.
Getting the Festival back to Regent Street was embraced by the community, as were our range of other events in wider Chapel Allerton venues. The event was a definite success, with good audience attendance and excellent feedback. The experiences of the Pandemic and two-year gap from the traditional event, allowed us to build on the lessons we had learned and the flexibility to arrange things slightly differently. This included trialling a weekend pre-donation wristband, in this year through a crowdfunding website - which usefully showed how we could collect some additional income (or confidence in it at least) in advance of the event.
Financial review
The net income for the year was £3,808, including net income of £3,069 on unrestricted funds and net income of £739 on restricted funds.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £10,656.
At least half of the cost of the Chapel Allerton Festival (£15,000-£20,000) is met through audience bucket donations and bar income during the event. It is recognised that dependence on this income to pay suppliers is a risk to the company. Donations are voluntary/bar sales cannot be guaranteed and therefore the expected level of income may not be received, particularly if the event is disrupted – for example due to bad weather.
The trustees of Chapel Allerton Festival have therefore committed to building up (over coming years) and holding a reserve of between £17,500 and the total cost of the most recent Festival.
This reserve will ensure that all suppliers can be paid in full no matter what level of audience income is received.
3
Chapel Allerton Festival
Trustees' report (continued) for the year ended 31 March 2023
Reserves policy continued
The level of reserve held will be reviewed at the end of each financial year. Planning for the subsequent festival will take account of the level of reserve held, particularly in terms of the likelihood of income from an ‘additional’ project matching its cost.
For cash flow reasons the full reserve must be available in the company’s current account between August and October (the Festival is fixed as the weekend after the August Bank Holiday every year).
Approved by the board of trustees on 18/12/23
Steve Hunter (Trustee)
4
Chapel Allerton Festival
Independent examiner's report to the trustees of Chapel Allerton Festival
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 11.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
18/12/23
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
5
Chapel Allerton Festival
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2023
| Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) 27,353 Sponsorship and concessions 6,919 Stall fees 2,147 Event income 17,881 Other income 12 Total income 54,312 Expenditure on: Festival bar expenses 10,378 Security, cleaning and first aid 5,500 Event equipment hire 22,960 Performers fees 5,235 Children's activities expenses - Facility hire 950 Licences and permits 489 Postage and stationery 46 Advertising and publicity 519 Independent examination 600 Equipment and materials 1,342 Insurance 2,293 Website - Clothing 22 Other expenses 395 Bank charges 514 Total expenditure 51,243 Net income / (expenditure) 3,069 Fund balances brought forward 7,587 Fund balances carried forward (3) 10,656 |
2023 Restricted funds £ 10,875 - - - - 10,875 - 286 4,699 2,446 1,623 - - - 472 - 436 - - - 174 - 10,136 739 - 739 |
2023 Total funds £ 38,228 6,919 2,147 17,881 12 65,187 10,378 5,786 27,659 7,681 1,623 950 489 46 991 600 1,778 2,293 - 22 569 514 61,379 3,808 7,587 11,395 |
2022 Total funds £ 12,583 298 552 5,483 31 18,947 - 624 2,477 3,030 2,221 555 70 123 890 360 696 284 374 291 87 17 12,099 6,848 739 7,587 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
Chapel Allerton Festival
Balance sheet
| as at 31 March 2023 2023 Unrestricted £ Current assets Debtors and prepayments (4) 5,179 Cash at bank and in hand (5) 7,019 Total current assets 12,198 Current liabilities: amounts falling due within one year Creditors and accruals (6) 1,542 Total current liabilities 1,542 Net current assets / (liabilities) 10,656 Net assets 10,656 Funds Unrestricted funds 10,656 Restricted funds - Total funds 10,656 |
2023 Restricted £ - 739 739 - - 739 739 - 739 739 |
2023 Total £ 5,179 7,758 12,937 1,542 1,542 11,395 11,395 10,656 739 11,395 |
2022 Total £ 652 15,805 16,457 8,870 8,870 7,587 7,587 7,587 - 7,587 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 18/12/23
Steve Hunter (Trustee)
7
Notes to the accounts
Chapel Allerton Festival
for the year ended 31 March 2023
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
Chapel Allerton Festival
Notes to the accounts continued
for the year ended 31 March 2023
| 2 Grants and donations 2023 2023 2023 Unrestricted Restricted Total funds funds funds £ £ £ Leeds Inspired - 9,450 9,450 Wade's Charity - 1,425 1,425 Leeds City Council (Covid support) - - - Leeds City Council (Communities Fund) - - - Other donations 27,353 - 27,353 27,353 10,875 38,228 3 Restricted funds Balance b/f Incoming Outgoing Transfers £ £ £ £ Leeds Inspired - 9,450 8,711 - Wade's Charity - 1,425 1,425 - - 10,875 10,136 - Fund name Purpose of restriction Leeds Inspired Wade's Charity 4 Debtors and prepayments 2023 £ Debtors 4,979 Other debtors 200 5,179 5 Cash at bank and in hand 2023 £ Cash at bank 7,758 Cash in hand - 7,758 6 Creditors and accruals 2023 £ Creditors 942 Accruals 600 Deferred income (see note below for analysis) - 1,542 Grant towards increasing event accessibility. Grant towards creative activities with children and chill zone |
2022 Total funds £ 2,490 2,430 250 5,025 2,388 12,583 Balance c/f £ 739 - 739 2022 £ 652 - 652 2022 £ 15,763 42 15,805 2022 £ 5 360 8,505 8,870 |
|---|---|
9
Chapel Allerton Festival
Notes to the accounts continued for the year ended 31 March 2023
7 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
10
Chapel Allerton Festival
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023
| 2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 27,353 2,388 Sponsorship and concessions 6,919 298 Stall fees 2,147 552 Event income 17,881 5,483 Other income 12 31 Total income 54,312 8,752 Expenditure Security, cleaning and first aid 5,500 - Facility hire 950 305 Licences and permits 489 70 Event equipment hire 22,960 4 Website - 252 Postage and stationery 46 80 Advertising and publicity 519 153 Independent examination 600 360 Equipment and materials 1,342 50 Insurance 2,293 - Performers fees 5,235 550 Children's activities expenses - 45 Clothing 22 6 Other expenses 395 12 Festival bar expenses 10,378 - Bank charges 514 17 Total expenditure 51,243 1,904 Net income / (expenditure) 3,069 6,848 Fund balances brought forward 7,587 739 Fund balances carried forward 10,656 7,587 |
2023 Restricted funds £ 10,875 - - - - 10,875 286 - - 4,699 - - 472 - 436 - 2,446 1,623 - 174 - - 10,136 739 - 739 |
2022 Restricted funds £ 10,195 - - - - 10,195 624 250 - 2,473 122 43 737 - 646 284 2,480 2,176 285 75 10,195 - - - |
2023 Total funds £ 38,228 6,919 2,147 17,881 12 65,187 5,786 950 489 27,659 - 46 991 600 1,778 2,293 7,681 1,623 22 569 10,378 514 61,379 3,808 7,587 11,395 |
2022 Total funds £ 12,583 298 552 5,483 31 18,947 624 555 70 2,477 374 123 890 360 696 284 3,030 2,221 291 87 - 17 12,099 6,848 739 7,587 |
|---|---|---|---|---|
11