## Chapel Allerton Festival
Charity number 1129716
## Annual Report and Financial Statements
for the year ended 31 March 2023
## Chapel Allerton Festival
## Annual Report and Financial Statements for the year ended 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 11|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Chapel Allerton Festival
## Trustees' report for the year ended 31 March 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position** Doreen Ward Chair Steve Hunter Treasurer Alan Benstock Secretary Robert Brooks Bettina Leslie Lucy Smickersgill James Flegg Ella Bumby Nicole McSweeney
Appointed 23 Feb 2023
Appointed 23 Feb 2023 Appointed 23 Feb 2023
**Charity number** 1129716
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
18 Gledhow Park Drive HSBC Bank plc Leeds PO Box 105 LS7 4JT 33 Park Row Leeds LS1 1LD
## **Independent examiner**
Katy Sargeant ACA
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 4 April 2019 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Chapel Allerton Festival
## Trustees' report (continued) for the year ended 31 March 2023
## **Objectives and activities**
## **The charity's objects**
To advance the education of the public in the arts in particular by the organising of an annual arts festival in Chapel Allerton.
## **The charity's main activities**
The Chapel Allerton Arts Festival is an annual event, held the week following the August Bank Holiday. It includes diverse arts' events during the week and a street Festival with a range of arts and crafts activities, music and refreshments from Friday night to Sunday teatime. It is aimed at, features and is organised by, local people of all ages. during the event.
The Festival is entirely organised and managed by volunteers, from the planning committee who meet through the year, to a team of stewards, stage crew and other volunteers.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the arts.
## **Achievements and performance**
Following a successful 2021 event at Gledhow Sports and Social Club, adaptable for a smaller audience and Covid restrictions, our cash reserves were in a better place, event restrictions had been relaxed - and there was an opportunity to have a Festival more like those before the Pandemic. Considerable effort was put into improving the accessibility of the event, with the help of some grant funding from Leeds City Council. We were able to provide ramped-access to our main stage for the first time - and provide a range of other adaptations and facilities to ensure a wide audience could participate.
Getting the Festival back to Regent Street was embraced by the community, as were our range of other events in wider Chapel Allerton venues. The event was a definite success, with good audience attendance and excellent feedback. The experiences of the Pandemic and two-year gap from the traditional event, allowed us to build on the lessons we had learned and the flexibility to arrange things slightly differently. This included trialling a weekend pre-donation wristband, in this year through a crowdfunding website - which usefully showed how we could collect some additional income (or confidence in it at least) in advance of the event.
## **Financial review**
The net income for the year was £3,808, including net income of £3,069 on unrestricted funds and net income of £739 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £10,656.
At least half of the cost of the Chapel Allerton Festival (£15,000-£20,000) is met through audience bucket donations and bar income during the event. It is recognised that dependence on this income to pay suppliers is a risk to the company. Donations are voluntary/bar sales cannot be guaranteed and therefore the expected level of income may not be received, particularly if the event is disrupted – for example due to bad weather.
The trustees of Chapel Allerton Festival have therefore committed to building up (over coming years) and holding a reserve of between £17,500 and the total cost of the most recent Festival.
This reserve will ensure that all suppliers can be paid in full no matter what level of audience income is received.
3
## Chapel Allerton Festival
## Trustees' report (continued) for the year ended 31 March 2023
## **Reserves policy continued**
The level of reserve held will be reviewed at the end of each financial year. Planning for the subsequent festival will take account of the level of reserve held, particularly in terms of the likelihood of income from an ‘additional’ project matching its cost.
For cash flow reasons the full reserve must be available in the company’s current account between August and October (the Festival is fixed as the weekend after the August Bank Holiday every year).
Approved by the board of trustees on 18/12/23
Steve Hunter (Trustee)
4
## Chapel Allerton Festival
## Independent examiner's report to the trustees of Chapel Allerton Festival
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Katy Sargeant ACA
18/12/23
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Chapel Allerton Festival
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2023
|Notes
2023
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
27,353
Sponsorship and concessions
6,919
Stall fees
2,147
Event income
17,881
Other income
12
**Total income**
54,312
**Expenditure on:**
Festival bar expenses
10,378
Security, cleaning and first aid
5,500
Event equipment hire
22,960
Performers fees
5,235
Children's activities expenses
-
Facility hire
950
Licences and permits
489
Postage and stationery
46
Advertising and publicity
519
Independent examination
600
Equipment and materials
1,342
Insurance
2,293
Website
-
Clothing
22
Other expenses
395
Bank charges
514
**Total expenditure**
51,243
**Net income / (expenditure)**
3,069
**Fund balances brought forward**
7,587
**Fund balances carried forward**
(3)
10,656|2023
Restricted
funds
£
10,875
-
-
-
-
10,875
-
286
4,699
2,446
1,623
-
-
-
472
-
436
-
-
-
174
-
10,136
739
-
739|2023
Total
funds
£
38,228
6,919
2,147
17,881
12
65,187
10,378
5,786
27,659
7,681
1,623
950
489
46
991
600
1,778
2,293
-
22
569
514
61,379
3,808
7,587
11,395|2022
Total
funds
£
12,583
298
552
5,483
31
18,947
-
624
2,477
3,030
2,221
555
70
123
890
360
696
284
374
291
87
17
12,099
6,848
739
7,587|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## Chapel Allerton Festival
## Balance sheet
|as at 31 March 2023
2023
Unrestricted
£
**Current assets**
Debtors and prepayments
(4)
5,179
Cash at bank and in hand
(5)
7,019
**Total current assets**
12,198
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(6)
1,542
**Total current liabilities**
1,542
**Net current assets / (liabilities)**
10,656
**Net assets**
10,656
**Funds**
Unrestricted funds
10,656
Restricted funds
-
**Total funds**
10,656|2023
Restricted
£
-
739
739
-
-
739
739
-
739
739|2023
Total
£
5,179
7,758
12,937
1,542
1,542
11,395
11,395
10,656
739
11,395|2022
Total
£
652
15,805
16,457
8,870
8,870
7,587
7,587
7,587
-
7,587|
|---|---|---|---|
The financial statements were approved by the board of trustees on 18/12/23
Steve Hunter (Trustee)
7
Notes to the accounts
## Chapel Allerton Festival
## for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Chapel Allerton Festival
## Notes to the accounts continued
## for the year ended 31 March 2023
|**2 Grants and donations**
2023
2023
2023
Unrestricted
Restricted
Total
funds
funds
funds
£
£
£
Leeds Inspired
-
9,450
9,450
Wade's Charity
-
1,425
1,425
Leeds City Council (Covid support)
-
-
-
Leeds City Council (Communities Fund)
-
-
-
Other donations
27,353
-
27,353
27,353
10,875
38,228
**3 Restricted funds**
Balance b/f
Incoming
Outgoing
Transfers
£
£
£
£
Leeds Inspired
-
9,450
8,711
-
Wade's Charity
-
1,425
1,425
-
-
10,875
10,136
-
**Fund name**
**Purpose of restriction**
Leeds Inspired
Wade's Charity
**4 Debtors and prepayments**
2023
£
Debtors
4,979
Other debtors
200
5,179
**5 Cash at bank and in hand**
2023
£
Cash at bank
7,758
Cash in hand
-
7,758
**6 Creditors and accruals**
2023
£
Creditors
942
Accruals
600
Deferred income (see note below for analysis)
-
1,542
Grant towards increasing event accessibility.
Grant towards creative activities with children and chill zone|2022
Total
funds
£
2,490
2,430
250
5,025
2,388
12,583
Balance c/f
£
739
-
739
2022
£
652
-
652
2022
£
15,763
42
15,805
2022
£
5
360
8,505
8,870|
|---|---|
9
## Chapel Allerton Festival
Notes to the accounts continued for the year ended 31 March 2023
## **7 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
10
## Chapel Allerton Festival
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023
|2023
2022
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
27,353
2,388
Sponsorship and concessions
6,919
298
Stall fees
2,147
552
Event income
17,881
5,483
Other income
12
31
**Total income**
54,312
8,752
**Expenditure**
Security, cleaning and first aid
5,500
-
Facility hire
950
305
Licences and permits
489
70
Event equipment hire
22,960
4
Website
-
252
Postage and stationery
46
80
Advertising and publicity
519
153
Independent examination
600
360
Equipment and materials
1,342
50
Insurance
2,293
-
Performers fees
5,235
550
Children's activities expenses
-
45
Clothing
22
6
Other expenses
395
12
Festival bar expenses
10,378
-
Bank charges
514
17
**Total expenditure**
51,243
1,904
**Net income / (expenditure)**
3,069
6,848
**Fund balances brought forward**
7,587
739
**Fund balances carried forward**
10,656
7,587|2023
Restricted
funds
£
10,875
-
-
-
-
10,875
286
-
-
4,699
-
-
472
-
436
-
2,446
1,623
-
174
-
-
10,136
739
-
739|2022
Restricted
funds
£
10,195
-
-
-
-
10,195
624
250
-
2,473
122
43
737
-
646
284
2,480
2,176
285
75
10,195
-
-
-|2023
Total
funds
£
38,228
6,919
2,147
17,881
12
65,187
5,786
950
489
27,659
-
46
991
600
1,778
2,293
7,681
1,623
22
569
10,378
514
61,379
3,808
7,587
11,395|2022
Total
funds
£
12,583
298
552
5,483
31
18,947
624
555
70
2,477
374
123
890
360
696
284
3,030
2,221
291
87
-
17
12,099
6,848
739
7,587|
|---|---|---|---|---|
11