Chapel Allerton Festival
Charity number 1129716
Annual Report and Financial Statements
for the year ended 31 March 2022
Chapel Allerton Festival
Annual Report and Financial Statements for the year ended 31 March 2022
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 11 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Chapel Allerton Festival
Trustees' report for the year ended 31 March 2022
Reference and administrative details of the charity, its trustees and advisors
| The trustees during the financial year and up to and including the date the report was approved were: | The trustees during the financial year and up to and including the date the report was approved were: | The trustees during the financial year and up to and including the date the report was approved were: |
|---|---|---|
| Name | Position | Dates |
| Doreen Ward | Chair | |
| Stephen Hunter | Treasurer | |
| Alan Benstock | Secretary | |
| Robert Brooks | ||
| Bettina Leslie | ||
| Lucy Smickersgill | ||
| Elizabeth Stirling | Resigned 15 March 2022 | |
| James Flegg | ||
| Ella Bumby | ||
| Nicole McSweeney | ||
| Charity number | 1129716 | Registered in England and Wales |
| Registered and principal address | ||
| 18 Gledhow Park Drive | ||
| Leeds | ||
| LS7 4JT | ||
| Bankers | ||
| HSBC Bank plc | ||
| PO Box 105 | ||
| 33 Park Row | ||
| Leeds | ||
| LS1 1LD | ||
| Independent examiner | ||
| Stephen Procter | ||
| West Yorkshire Community Accountancy Service CIO | ||
| Stringer House | ||
| 34 Lupton Street | ||
| Leeds | ||
| LS10 2QW |
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) association formed on 4 April 2019 and is governed by a constitution.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Chapel Allerton Festival
Trustees' report (continued) for the year ended 31 March 2022
Objectives and activities
The charity's objects
To advance the education of the public in the arts in particular by the organising of an annual arts festival in Chapel Allerton.
The charity's main activities
The Chapel Allerton Arts Festival is an annual event, held the week following the August Bank Holiday. It includes diverse arts' events during the week and a street Festival with a range of arts and crafts activities, music and refreshments from Friday night to Sunday teatime. It is aimed at, features and is organised by, local people of all ages. during the event.
The Festival is entirely organised and managed by volunteers, from the planning committee who meet through the year, to a team of stewards, stage crew and other volunteers.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the arts.
Achievements and performance
Following a financially challenging start to the year, after multiple lockdowns and mandated social distancing, staging a 2021 event of some kind started to become a possibility.
Three grant applications were successful, separately supporting live performances at local venues over the traditional Festival weekend, allowing a programme of craft activities through the Summer, and an event at the nearby Gledhow Sports and Social Club. Our plans were made to be flexible, allowing for adaptation if further pandemic restrictions were imposed.
Our programme of events was a tremendous success, providing a range of opportunities for local residents and families to safely access live music and craft activities.
The Gledhow event, while smaller in scale than we have previously staged on Regent Street, allowed space for our audience to safely spread out and for younger attendees to run around. This was the first event that we were able to livestream, allowing a wider audience to enjoy the music. These events also had a useful impact on our financial position.
Financial review
The net income for the year was £6,848, all relating to unrestricted funds.
Reserves policy
The charity's free reserves at the year end were £7,587.
At least half of the cost of the Chapel Allerton Festival (£15,000-£20,000) is met through audience bucket donations and bar income during the event. It is recognised that dependence on this income to pay suppliers is a risk to the company. Donations are voluntary/bar sales cannot be guaranteed and therefore the expected level of income may not be received, particularly if the event is disrupted – for example due to bad weather.
The trustees of Chapel Allerton Festival have therefore committed to building up (over coming years) and holding a reserve of between £17,500 and the total cost of the most recent Festival.
This reserve will ensure that all suppliers can be paid in full no matter what level of audience income is received.
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Chapel Allerton Festival
Trustees' report (continued) for the year ended 31 March 2022
Reserves policy (continued)
The level of reserve held will be reviewed at the end of each financial year. Planning for the subsequent Festival will take account of the level of reserve held, particularly in terms of the likelihood of income from an ‘additional’ project matching its cost.
For cash flow reasons the full reserve must be available in the company’s current account between August and October (the Festival is fixed as the weekend after the August Bank Holiday every year).
Approved by the board of trustees on 12/12/2022
Stephen Hunter (Trustee)
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Chapel Allerton Festival
Independent examiner's report to the trustees of Chapel Allerton Festival
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 6 to 11.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Whilst an independent examination is not required under section 145 of the Act, the trustees have opted for this type of scrutiny.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stephen Procter
03/01/2023
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
5
Chapel Allerton Festival
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2022
| Notes 2022 Unrestricted funds £ Income from: Grants and donations (2) 1,736 Sponsorship and concessions 298 Stall fees 552 Event income 5,483 Gift Aid 652 Other income 31 Total income 8,752 Expenditure on: Security and cleaning - Facility hire 305 Licences and permits 70 Event equipment hire 4 Website 252 Postage and stationery 80 Advertising and publicity 153 Independent examination 360 Equipment and materials 50 Mobile phone 12 Insurance - Performers fees 550 Children's activities expenses 45 Stewards expenses - Clothing 6 Other expenses 17 Total expenditure 1,904 Net income / (expenditure) 6,848 Fund balances brought forward 739 Fund balances carried forward (3) 7,587 |
2022 Restricted funds £ 10,195 - - - - - 10,195 624 250 - 2,473 122 43 737 - 646 5 284 2,480 2,176 70 285 - 10,195 - - |
2022 Total funds £ 11,931 298 552 5,483 652 31 18,947 624 555 70 2,477 374 123 890 360 696 17 284 3,030 2,221 70 291 17 12,099 6,848 739 7,587 |
2021 Total funds £ 589 - - - - - 589 - 540 93 - - - 94 192 - 12 - - - - - - 931 (342) 1,081 739 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Chapel Allerton Festival
Balance sheet
| as at 31 March 2022 2022 Unrestricted £ Current assets Debtors (4) 652 Cash at bank and in hand (5) 7,300 Total current assets 7,952 Current liabilities: amounts falling due within one year Creditors and accruals (6) 365 Total current liabilities 365 Net current assets 7,587 Net assets 7,587 Funds Unrestricted funds 7,587 Restricted funds - Total funds 7,587 |
2022 Restricted £ - 8,505 8,505 8,505 8,505 - - - - - |
2022 Total £ 652 15,805 16,457 8,870 8,870 7,587 7,587 7,587 - 7,587 |
2021 Total £ 500 431 931 192 192 739 739 739 - 739 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 12/12/2022
Stephen Hunter (Trustee)
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Chapel Allerton Festival
Notes to the accounts
for the year ended 31 March 2022
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Chapel Allerton Festival
Notes to the accounts continued
for the year ended 31 March 2022
| Grants and donations Leeds City Council (Covid support) Leeds City Council (Communities Fund) Leeds Inspired Wade's Charity Other donations Restricted funds LCC (Covid support) LCC (Communities Fund) Leeds Inspired Wade's Charity |
2022 Unrestricted funds £ - - - - 1,736 1,736 Incoming £ 250 5,025 2,490 2,430 10,195 |
2022 Restricted funds £ 250 5,025 2,490 2,430 - 10,195 Outgoing £ 250 5,025 2,490 2,430 10,195 |
2022 Total funds £ 250 5,025 2,490 2,430 1,736 11,931 Transfers £ - - - - - |
2021 Total funds £ 500 - - - 89 589 Balance c/f £ - - - - - |
|---|---|---|---|---|
2 Grants and donations
3 Restricted funds
Fund name
Purpose of restriction
LCC (Covid support) LCC (Communities Fund)
Leeds Inspired Wade's Charity
Grant towards fixed costs of groups affected by Covid-19. Grant towards staging and making accessible a Covid-19 safe event.
Grant towards staging live performances.
Grant towards outdoor craft activities through the summer.
| 4 Debtors Debtors 5 Cash at bank and in hand Cash at bank PayPal 6 Creditors and accruals Creditors Accruals Deferred income (Grant for 2022 festival) |
2022 £ 652 652 2022 £ 15,763 42 15,805 2022 £ 5 360 8,505 8,870 |
2021 £ 500 500 2021 £ 421 10 431 2021 £ - 192 - 192 |
|---|---|---|
9
Chapel Allerton Festival
Notes to the accounts continued
for the year ended 31 March 2022
7 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
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Chapel Allerton Festival
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2022
| 2022 2021 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 1,736 589 Sponsorship and concessions 298 - Stall fees 552 - Event income 5,483 - Gift Aid 652 - Other income 31 - Total income 8,752 589 Expenditure Security and cleaning - - Facility hire 305 90 Licences and permits 70 93 Event equipment hire 4 - Website 252 - Postage and stationery 80 - Advertising and publicity 153 94 Independent examination 360 192 Equipment and materials 50 - Mobile phone 12 12 Insurance - - Performers fees 550 - Children's activities expenses 45 - Stewards expenses - - Clothing 6 - Other expenses 17 - Total expenditure 1,904 481 Net income / (expenditure) 6,848 108 Fund balances brought forward 739 631 Fund balances carried forward 7,587 739 |
2022 Restricted funds £ 10,195 - - - - - 10,195 624 250 - 2,473 122 43 737 - 646 5 284 2,480 2,176 70 285 - 10,195 - - - |
2021 Restricted funds £ - - - - - - - - 450 - - - - - - - - - - - - - - 450 (450) 450 - |
2022 Total funds £ 11,931 298 552 5,483 652 31 18,947 624 555 70 2,477 374 123 890 360 696 17 284 3,030 2,221 70 291 17 12,099 6,848 739 7,587 |
2021 Total funds £ 589 - - - - - 589 - 540 93 - - - 94 192 - 12 - - - - - - 931 (342) 1,081 739 |
|---|---|---|---|---|
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