## Chapel Allerton Festival
Charity number 1129716
## Annual Report and Financial Statements
for the year ended 31 March 2022
## Chapel Allerton Festival
Annual Report and Financial Statements for the year ended 31 March 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 11|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Chapel Allerton Festival
## Trustees' report for the year ended 31 March 2022
## **Reference and administrative details of the charity, its trustees and advisors**
|The trustees during the financial year and up to and including the date the report was approved were:|The trustees during the financial year and up to and including the date the report was approved were:|The trustees during the financial year and up to and including the date the report was approved were:|
|---|---|---|
|**Name**|**Position**|**Dates**|
|Doreen Ward|Chair||
|Stephen Hunter|Treasurer||
|Alan Benstock|Secretary||
|Robert Brooks|||
|Bettina Leslie|||
|Lucy Smickersgill|||
|Elizabeth Stirling||Resigned 15 March 2022|
|James Flegg|||
|Ella Bumby|||
|Nicole McSweeney|||
|**Charity number**|1129716|Registered in England and Wales|
|**Registered and principal address**|||
|18 Gledhow Park Drive|||
|Leeds|||
|LS7 4JT|||
|**Bankers**|||
|HSBC Bank plc|||
|PO Box 105|||
|33 Park Row|||
|Leeds|||
|LS1 1LD|||
|**Independent examiner**|||
|Stephen Procter|||
|**West Yorkshire Community Accountancy Service CIO**|||
|Stringer House|||
|34 Lupton Street|||
|Leeds|||
|LS10 2QW|||
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) association formed on 4 April 2019 and is governed by a constitution.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Chapel Allerton Festival
## Trustees' report (continued) for the year ended 31 March 2022
## **Objectives and activities**
## **The charity's objects**
To advance the education of the public in the arts in particular by the organising of an annual arts festival in Chapel Allerton.
## **The charity's main activities**
The Chapel Allerton Arts Festival is an annual event, held the week following the August Bank Holiday. It includes diverse arts' events during the week and a street Festival with a range of arts and crafts activities, music and refreshments from Friday night to Sunday teatime. It is aimed at, features and is organised by, local people of all ages. during the event.
The Festival is entirely organised and managed by volunteers, from the planning committee who meet through the year, to a team of stewards, stage crew and other volunteers.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and the arts.
## **Achievements and performance**
Following a financially challenging start to the year, after multiple lockdowns and mandated social distancing, staging a 2021 event of some kind started to become a possibility.
Three grant applications were successful, separately supporting live performances at local venues over the traditional Festival weekend, allowing a programme of craft activities through the Summer, and an event at the nearby Gledhow Sports and Social Club. Our plans were made to be flexible, allowing for adaptation if further pandemic restrictions were imposed.
Our programme of events was a tremendous success, providing a range of opportunities for local residents and families to safely access live music and craft activities.
The Gledhow event, while smaller in scale than we have previously staged on Regent Street, allowed space for our audience to safely spread out and for younger attendees to run around. This was the first event that we were able to livestream, allowing a wider audience to enjoy the music. These events also had a useful impact on our financial position.
## **Financial review**
The net income for the year was £6,848, all relating to unrestricted funds.
## **Reserves policy**
The charity's free reserves at the year end were £7,587.
At least half of the cost of the Chapel Allerton Festival (£15,000-£20,000) is met through audience bucket donations and bar income during the event. It is recognised that dependence on this income to pay suppliers is a risk to the company. Donations are voluntary/bar sales cannot be guaranteed and therefore the expected level of income may not be received, particularly if the event is disrupted – for example due to bad weather.
The trustees of Chapel Allerton Festival have therefore committed to building up (over coming years) and holding a reserve of between £17,500 and the total cost of the most recent Festival.
This reserve will ensure that all suppliers can be paid in full no matter what level of audience income is received.
3
## Chapel Allerton Festival
## Trustees' report (continued) for the year ended 31 March 2022
## **Reserves policy (continued)**
The level of reserve held will be reviewed at the end of each financial year. Planning for the subsequent Festival will take account of the level of reserve held, particularly in terms of the likelihood of income from an ‘additional’ project matching its cost.
For cash flow reasons the full reserve must be available in the company’s current account between August and October (the Festival is fixed as the weekend after the August Bank Holiday every year).
Approved by the board of trustees on 12/12/2022
Stephen Hunter (Trustee)
4
## Chapel Allerton Festival
## Independent examiner's report to the trustees of Chapel Allerton Festival
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2022, which are set out on pages 6 to 11.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Whilst an independent examination is not required under section 145 of the Act, the trustees have opted for this type of scrutiny.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stephen Procter
03/01/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Chapel Allerton Festival
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2022
|Notes
2022
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
1,736
Sponsorship and concessions
298
Stall fees
552
Event income
5,483
Gift Aid
652
Other income
31
**Total income**
8,752
**Expenditure on:**
Security and cleaning
-
Facility hire
305
Licences and permits
70
Event equipment hire
4
Website
252
Postage and stationery
80
Advertising and publicity
153
Independent examination
360
Equipment and materials
50
Mobile phone
12
Insurance
-
Performers fees
550
Children's activities expenses
45
Stewards expenses
-
Clothing
6
Other expenses
17
**Total expenditure**
1,904
**Net income / (expenditure)**
6,848
**Fund balances brought forward**
739
**Fund balances carried forward**
(3)
7,587|2022
Restricted
funds
£
10,195
-
-
-
-
-
10,195
624
250
-
2,473
122
43
737
-
646
5
284
2,480
2,176
70
285
-
10,195
-
-|2022
Total
funds
£
11,931
298
552
5,483
652
31
18,947
624
555
70
2,477
374
123
890
360
696
17
284
3,030
2,221
70
291
17
12,099
6,848
739
7,587|2021
Total
funds
£
589
-
-
-
-
-
589
-
540
93
-
-
-
94
192
-
12
-
-
-
-
-
-
931
(342)
1,081
739|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## Chapel Allerton Festival
## Balance sheet
|as at 31 March 2022
2022
Unrestricted
£
**Current assets**
Debtors
(4)
652
Cash at bank and in hand
(5)
7,300
**Total current assets**
7,952
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(6)
365
**Total current liabilities**
365
**Net current assets**
7,587
**Net assets**
7,587
**Funds**
Unrestricted funds
7,587
Restricted funds
-
**Total funds**
7,587|2022
Restricted
£
-
8,505
8,505
8,505
8,505
-
-
-
-
-|2022
Total
£
652
15,805
16,457
8,870
8,870
7,587
7,587
7,587
-
7,587|2021
Total
£
500
431
931
192
192
739
739
739
-
739|
|---|---|---|---|
The financial statements were approved by the board of trustees on 12/12/2022
Stephen Hunter (Trustee)
7
## Chapel Allerton Festival
## Notes to the accounts
for the year ended 31 March 2022
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Chapel Allerton Festival
## Notes to the accounts continued
## for the year ended 31 March 2022
|**Grants and donations**
Leeds City Council (Covid support)
Leeds City Council (Communities Fund)
Leeds Inspired
Wade's Charity
Other donations
**Restricted funds**
LCC (Covid support)
LCC (Communities Fund)
Leeds Inspired
Wade's Charity|2022
Unrestricted
funds
£
-
-
-
-
1,736
1,736
Incoming
£
250
5,025
2,490
2,430
10,195|2022
Restricted
funds
£
250
5,025
2,490
2,430
-
10,195
Outgoing
£
250
5,025
2,490
2,430
10,195|2022
Total
funds
£
250
5,025
2,490
2,430
1,736
11,931
Transfers
£
-
-
-
-
-|2021
Total
funds
£
500
-
-
-
89
589
Balance c/f
£
-
-
-
-
-|
|---|---|---|---|---|
## **2 Grants and donations**
## **3 Restricted funds**
## **Fund name**
## **Purpose of restriction**
LCC (Covid support) LCC (Communities Fund)
Leeds Inspired Wade's Charity
Grant towards fixed costs of groups affected by Covid-19. Grant towards staging and making accessible a Covid-19 safe event.
Grant towards staging live performances.
Grant towards outdoor craft activities through the summer.
|**4 Debtors**
Debtors
**5 Cash at bank and in hand**
Cash at bank
PayPal
**6 Creditors and accruals**
Creditors
Accruals
Deferred income (Grant for 2022 festival)|2022
£
652
652
2022
£
15,763
42
15,805
2022
£
5
360
8,505
8,870|2021
£
500
500
2021
£
421
10
431
2021
£
-
192
-
192|
|---|---|---|
9
## Chapel Allerton Festival
## Notes to the accounts continued
## for the year ended 31 March 2022
## **7 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
10
## Chapel Allerton Festival
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2022
|2022
2021
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
1,736
589
Sponsorship and concessions
298
-
Stall fees
552
-
Event income
5,483
-
Gift Aid
652
-
Other income
31
-
**Total income**
8,752
589
**Expenditure**
Security and cleaning
-
-
Facility hire
305
90
Licences and permits
70
93
Event equipment hire
4
-
Website
252
-
Postage and stationery
80
-
Advertising and publicity
153
94
Independent examination
360
192
Equipment and materials
50
-
Mobile phone
12
12
Insurance
-
-
Performers fees
550
-
Children's activities expenses
45
-
Stewards expenses
-
-
Clothing
6
-
Other expenses
17
-
**Total expenditure**
1,904
481
**Net income / (expenditure)**
6,848
108
**Fund balances brought forward**
739
631
**Fund balances carried forward**
7,587
739|2022
Restricted
funds
£
10,195
-
-
-
-
-
10,195
624
250
-
2,473
122
43
737
-
646
5
284
2,480
2,176
70
285
-
10,195
-
-
-|2021
Restricted
funds
£
-
-
-
-
-
-
-
-
450
-
-
-
-
-
-
-
-
-
-
-
-
-
-
450
(450)
450
-|2022
Total
funds
£
11,931
298
552
5,483
652
31
18,947
624
555
70
2,477
374
123
890
360
696
17
284
3,030
2,221
70
291
17
12,099
6,848
739
7,587|2021
Total
funds
£
589
-
-
-
-
-
589
-
540
93
-
-
-
94
192
-
12
-
-
-
-
-
-
931
(342)
1,081
739|
|---|---|---|---|---|
11