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2021-03-31-accounts

Annual Report 2021 Keeping Abreast Breast Cancer Reconstruction Support Keepky AlYe¥tAAWalR*mYe•rEN￿j1m¥￿h 2021

Table of Contents: Item= Page l Reference and administrative details of the charity, its Trustees and Advisers 2 Chairfs Statement {for the year ending 31 March 20211 Trustees. Report 3 Our Objectives 4 Strategies for achieving objectives 5 Review of Activities 6 Groups & Support 7 Volunteer5 8 Campaigning 9 Fundraising Activities/lncome Generation 10 Fundraising Outputs 11 Structure. Governance and Management 12 Organisational Structure and Decision-Makin8 13 Financial Review 14 Future Developments Trustees. Responsibilities Statement Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to the Financial SLitements io io li li 12 13 14 15 16 17-32 understanding good listener considerate £ • (n available friendly enthusiastic Tor. i.xwmerlt4 supportive kind empathetic compassionate approachable IExtract from 2021 Keeping Abreast Annual Volunteers. Conference) Repwty••IE￿￿3I Marth2021

l. Reference and administrative details of the charity, its Trustees and Advisers Triistees Mrs J D'Arcy- Atting Chair (Resigned 30 June 20201 Miss C Scott- (Appointed Chairperson I" July 20201 Mr J 8utler Mrs Ccarter Mrs R MtArthur Mrs E Qyeensborough Mis V Williams.Vazquei- Treasurer (Appointed 6" May 20201 Company Registered Number 06891388- Keeping Abreast is a registered charitable company limited by 8uarantee and was set up by a Trust deed Charity Registered Number 1129522 Registered Office 7 The Close, Norwich, Norfolk, NRI 40J Accountants MA Partners LLP, 7 The Close, Norwich, Norfolk, NRI 4DJ Bankers The Co-operative Bank, 69 London Street. Norwich. Norfolk. NR2 IHT Solicitors Hansells Solicitors and Financial Advisers, 13 The Close, Norwich, NorfolK NRI 4DS Other Information We have a team of three part-time staff operating from a licenced office in Norwich and we are members of the NCVO (National Council of Voluntary Organisations}.

  1. Chair's Statement (For the year ending 31 March 2021} These last 12 months have been an eventful period for this charity. and for the whole country. As I write, we are still coming to term5 Wlth the continuing effects of the Coronavirus pandemic. The lockdown of the country and the economy began as the year under review was ending. It has had a dramatic effect on our services and how we are able to operate. Fortunately, the restructuring that we initiated in 2019-2020 assisted In stabilising the team and the support was able to continue throughout the pandemic. This h35 Put us in a strong POSltion to face the uncertain future ahead for all charitable organisations. As ever. the credit for this lies with our excellent staff, volunteers and all those involved with the charitvs functions. l am also very grateful to my colleagues on the Board of Trustees for their experience and judgement. In the year to 31st March 2021 there have been two changes to the membership of the board. In June 2020 our Acting Chair Jane D'Arcy stepped down after dedicating her expertise and time to Keeping Abreast for three years as Trustee. Thank you. Jane. for your support. We have in the last year been able to recruit a new member to the board: Victoria Vasquez is an experienced and qualified accountant who joined as Treasurer in May 2020. We are incredibly lucky to have the benefit of her knowledge and experience. Although our face-to-face support groups have not been able to meet, we have seen an increase in demand for support. We have introduced many support too15 Such as Zoom Speaker Sessions, patient stories, Whatsapp and Facebook closed 5UPPOrt groups. We have also created new support leaflets and posters to ensure we can meet the support needs and we are busy working on a new. more interactive website. Our Fundraising has faced challenges from the pandemic and, as with all charities, we have had to adapt to how we raise funds to support the charity. We had successful grant applications to cover some costs in this current financial year.. from the Coronavirus Community Support Fund, Norfolk Community Foundation. Pink Ribbon and Co-op Community Fund. Keeping Abreast is inevitably continuing to face challenges with fundraising. We are building a framework of grant applitations and future event-planninB to strengthen our income and fundraising opportunities. Our aim at KeepinB Abreast continues to be to Provide invaluable support to those facing decisions regarding breast recon5truttion following a diagnosis of breast cancer OT the presence of a hereditary gene mutation. This mission in supporting and helping individuals with their treatment options lies at the heart of all we do and is the touchstone by which we can measure our success. I hope you will find in this report ample evidence of that Success. While we have been most concerned with the effects of the pandemic and how to respond to it, there are a number of important developments that have taken place in the past year which we can note with pride. Name Caroline Scott Chair of Trustees Date.. /idfZ/ Keeph¥ AbwE4St AM¢MI Reportyear Endlni31 Mar(h 1021

  2. Our Objectives Our Objectives Slnce our CthKepth￿ ￿ ha¥e•lway5 had fourmdn

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  4. Strategies for achieving objectives We have contlnued to assess our strate8les for achle¥ln8 our objectfves and have: Pto¥kl•d •pportunS11•s lor patlents to talk to others who h•ve h•d ￿MIl•1 •xp•rf•nc•s or und•rtak•n Teconstruclfv• SUTy•ry whhln c11n1c￿ slllnys. t supporl 9roup rneetinp Iustng re9iSt¢r•d and tfained voluni•ersl. Also. ov•1 th• phon• from our b•$• In Llti Melton or wla oui tr•ln•d v•Trynt••i Id• x numb•f ol . hp•rt In plK• ol I lo lac• mq•tlnp d¥• to C .l•¥tilrtions In¢kudin9 Z p•k•t ••ssloos •Thd p•ti •r•d dtsmlclli•ry ¢•T• I h••lth & w•ll-b•ln9 r¥k•s lo p•rl.op•i•ll pat5•nts Exp•nd•d ouf iupport and luAdi•hlng volunt••r Tr•twork Pr•%4d•d •ddSt1On￿ iuch biw or br• ¥ou¢heT& dornlcillvdry ¢*r•. comfort b•g5 for thos• •t lim• o1suTgery and h05pOtal trav ReportYurEndlr431MJrth 2021

  5. Review of Activities Our specific objectives from last year were to ensure that the charity had stability, longevity and was working produttively and as tost-effectively as possible. This included; Reviewin8 the support offerin& takin8 Covid restrictions into consideration. Reviewing our fundraising strategy accounting for the fundraising impact of Covid. Implementing a monthly Trustee financial report pack with greater detail. Implementing Covid-specific Trustee reports. Reviewing the Trustee mix to ensure that the Trustees have a good mix of skllls and experience.

  6. Groups & Support How our artlvltles dellver publlc benefit: The charity's maln activities and the people we try to help are described below. All Keeping Abreast'5 actlvSties focus on providinB SUPPOrt for women considering breast recon5trurtion following a breast cancer diagnosi5 or the dSscovery of a hereditary breast cancer gene. The Trustees have had regard to the Charlty Commission's guidance on publlc benefit and the activities undertaken further our charitable purposes for ihe public benefit. Of course, this past year was an unusual year for the charity because of the Coronavlrus pandemic. Thi5 meant that face-to-face Support GfOUP meetings had to be cancelled. followin8 Government guidelines, and support for those facing or considering breast reconstruction took place by other means, such as email, telephone. WhatsApp and Zoom. Desplte these ob5tacle5. KA Volunteers across the country continued to help others with their breast reconstruction concerns and in the calendar year of 2020. 683 people participated in SLlPPOrt activities. These Included a series of'zoom Speaker Ses5Sons' by KA Ha on a number of breast reconstruction-related topics such as body confidence after breast cancer, the different types of breast reconstruction. resilience before and after mastectomy, the power of nutrltion, Mindfulne55 and more. In additlon. free Pilates sessions were offered to all KA Volunteers (courtesy of a KA sUPPOrterl alon8 wlth free monthly Mindfulne55 sessSon5. The number of Re8iStered KA Volunteers continues to grow and a successful KA Volunteers. Conference, wlth around 50 attendees, took place in March 2021 via Zoom. In addition. several Support Groups have continued to support those In thelr area with 'Zoom Chats. and'Garden Gatherings. Iwhen lockdown restrictions allowedl. Encouragingly. the presentations from the 2oom Speaker Sessions. have also been watched numerous times after the sessions have taken place, as each of these has been uploaded to the web51te. We have a150 included more 'Patient Stories, and a number of Wideo Chats, so that those considerin8 or facin8 breast reconstruction can find out more about the experience. A number of volunteers have also taken part in radio interviews, with the same purpose of providing first-hand information about breast reconstruction In order to help others. 13S Reglster•d 7 Zoom Support •••• Group5 & 2 Outreach Groups Speaker Sessions fro KAHQ Volunteers att¢nde•s M•4tylJw•a#AM￿l RwiYarErdr 31Mar(h 2021

KA WhatsApp GTOUPS in Llverpool & Lelcester Garden G8theTings In Cheltenhani PAonthly Zoom catch-ups, in Leicester & Stalham Vldeo Chats Patlent Stowt•s adlo Intewvl• & Mole The aim of each of KA'S Support Groups is to offer support. advice and information to anyone wanting to know more about breast reconstruction or its associated procedures in line with the charit¢s objertives, in particular'.- -Providing information, 5UPPOrt ond prt7cticol help t7nd odvicefor those considering breast reconstruction." Naturally, this ha5 proved more difficult this year, because of the restrictions imposed on the Support Groups by Coronavirus. but SUPPOrt has continued in many different ways including the charity's first-ever one-to-one Zoom support call. Technology has helped us to continue to provide support for the ladies concerned and we have also supported local hospitals and cancer centres by providing information on the charity, together with KA Comfort and Care Bags containing useful item5 for those facing breast reconstruction Ithe hospitals and cancer centre5 in question were recommended by KA volunteers). Unfortunately. the Coronavirus pandemic has also put paid to face-to-face vi51ts from KA HQ to the Support Groups around the country. but we have continued to keep in touch with the groups, committeeslteams in a number of different ways. There have been several meetings via Zoom and also the creation of new WhatsApp groups to make communication easier- thi5 has allowed us to help each group offer the best support and so that we can continue to assist them with any issues. In March, KA Leicester held a quiz night via Zoom to celebrate their fifth anniversary. The KA Leicester Group continues to meet via Zoom on the first Monday of the month and they are looking forward to returning to face-to- fate meetings in due course, a5 their attendances were always very healthy (around 45 attendees and volunteer5 at each meeting). Other support Groups are also looking forward to returninB to face-to-face meetings at their local h05Pltals and cancer centres. Last year the Cheltenham Support Group worked hard with john Lewis Cheltenham to secure a Keeping Abreast Portrait Exhibition at the store, which should have taken place last spring. Unfortunately, however, due to the Coronavirus outbreak. this exhibition has had to be postponed until 2022, but john Lewis Cheltenham very kindly made a donation to the charity this year. There has also been a change in personnel at the KA Cheltenham Support Group, but it continue5 to thrive and the team is looking forward to returning to face-to-face meetings at Maggie's in Cheltenham later thls year. Our other established groups continue, with many new volunteers coming forward to join long-setving volunteers who have already had surgery and who are now willing to help inform others. Besides one-to-one support (via emèilltelephone and so onl. Patient Stories and Video Chats. a number of KA volunteers have also been involved in creating a new'FAQ' section for the new KA website, as well as new 'Show & Tell. videos. The current lotations of KA'S Support Groups are:. Norwich King's Lynn Stalham (Outreachl Wymondham Ioutreachl Liverpool Cheltenham Ke•pln8AbraasiAnnual RepNtYear Enthn83lM•rch 2021

Bristol Leicester Sheffield Herts & Beds We have also been working with the breast reconstruttion teams at hospitals in Swansea, Wakefield, Salisbury and Gorleston and hope to continue to expand our relationships with them this year. 7. Volunteers The number of registered volunteers Wlth the charity currently stands at 147, m05t of whom are previous reconstruction patients and the rest individuals who support the administrative or fundroising elements of the charitv. Volunteers are key to the success of Keeping Abreast, and without their huge input, the charity simply could not operate. We consider ourselves very fortunate to be supported by a Broup of highly committed and enthusiastic individuals who undertake a variety of roles which include= Patient Point of Contact IPOCI- able and willing to talk to and offer support to other patients, in person Iduring non-covid times) or via email. WhatsApp or telephone. 'Show & Tell, Model- willing and comfortable to show the results of their surBery to other women in a controlled. safe environment (again, during non-covid times, as well as virtually, for the new KA web51tel. Runnin8 a Support Group or Event- part of the team of volunteers that organi5e5, co-ordinates and facilitates the running of a group- whether virtually or in person (when face-to-face groups are permitted). Supportlng Administrative Tasks- helping to ensure the smooth running of the charity by supporting the team with operational and administrative tasks, as required, such as sending out newsletter51information and KA Care Bags. Keeping Abreast Events- these volunteers support us at various awareness events or fundraising activities, usually by manning stands or holding collection buckets. During Coronavirus times, they have continued to help support the charity in other ways, such as by putting together 'Pink Packs, and KA Comfort and Care Bags. Trustee- part of the team responsible for governing the charity and supporting its direction to achieve its aims and objectives. There are currently six Trustees, as well as one other interested party. We encourage all our volunteers to attend training courses to ensure they are competent in the role in which they are volunteering and to give them more experience. A training module on 'What Makes A Good Volunteer, was included in the online KA Volunteers, Conference in March and we are currently researching new training modules, on listening and responding, for both new and established volunteers. In addition, the volunteer piocess and volunteer handbook continue to be reviewed so that we can continue to Improve these too. 8. Campaigning Octobei is an important month for the charity,. it 15 not only Breast Cancer Awareness Month but it also sees International BRA Day, which highlights Breast Reconstfuction Awareness. This year October fell in between hea￿Y Covid restrictions. so we were able to get out a little more than we previously had done to make some noise about the breast cancer and reconstruction. We continued our'Phnk Octobra, campaign throughout the rnonth, raising awareness and funds in different ways, and we worked with a local radio station to go live on two shows a week throughout the month. We had a range of people go on the shows to talk about breast reconstrurtion from a medical and personal point of view,. these conversations were recor¢Jed 3nd used on social media and our website to raise awareness and Share stories. For BRA Day, we video-recorded an inteNiew with Ruth Harcourt, founder and now a patron of the charity, which we posted on all our social media platforms and again on our website and YouTube, and in the evening celebrated by working with a business svpporter of ours, Production Bureau, to light up K*plw Abreast Annu?1 Rpptsrt Yar Ehdlni31 MaNh 2021

their business premises in bright pink Sights. Unfortunately. this year the Support Groups weren't in a position to do much to 5UPPOrt the campaign, but they supported the work undertaken by Central Services. 9. Fundraisii)g Aclivilies/lncome Generation Raising funds in this year has been incredibly challenging due to the Covid restrictions. the appetite for individual and community fundraising was very little, and we, as a charity, had to cancel planned events due to the new lockdown and social distancing restrictions in place. The TrLFStees continued to support difficult decision5 that had to be made and the ever-chan8ing and moving fundraising plans. Central Support activities Vlrtual fundralslng: We moved into the area of virtual fundraising events as soon as we were able to start plannlrbg. Our first was a Big Quiz, hosted by long-standing supporter Chris Bailey. over 5erie5 of three fortni8htly events. These were conducted live on Facebook, the first time we had ever held a live event onllne. The three events were a great success. Our second virtual fundraising activity was a series of three ifferent Bingo Evenin85 conducted over Zoom, with guest callers. Following the SLtrccess of this. we held two more in the new year. again with a different guest joining us each time to be our bin80 callers. To celebrate Chrlstmas after a very difficult year. we weren't able to hold our annual Carol Service due to the second lockdown. so instead we hosted a '818 Christmas Night In. event. an online night of entertainment with singers and music, readings and quiz show entertainment. The evenin8 was presented live on Zoom and also streamed on social media. CIIRISThiAS . IIIGHTIN Fundralslni campal8ns: Central Services continues to run and expand natlonal campal8ns whlch equip and encourage support 8roup5 and Individuals to take part and get invofved. Natlonal Booby Cupcake Month continued for the eighth year running, but unfortunatelv, being held In April. was severely Impacted by the first lockdown. We encouraged people to take a fundraising pack and hold virtual afternoon tea events with friends and family over video calls.. unfortunately, however, this was a little early in the confidence and knowledge of new group video call technology and didn't prove too successful. The support groups had all been cancelled, $0 the usual cake sales that they would have held didn't take place. We supported Breast Cancer Awareness month with 'Pink Octobra.. We encouraged supporters to take free fundraising packs and do their own aclivities. As a charity we took the 'Flamingo Flocking. campaiBn from last year and adapted it for this yearfs activity to comply with government Covid guidelines. We visited a handful of businesses In Norwich to 'flock' them over a week or two's duration. The images were put on Social media and the businesses shared these to help us raise awareness to new audiences. Other fundralslng.. GroLtp activity has been very limited this year for obviou5 reasons. However. we have encouraged their support and involvement in all things Carried out at H R•MYearErth¥31Marth 2021

The staff and Trustees took on the Virgin Money Giving's 2.6 challenge. which replaced the London Marathon, and a5 a team completed the length of a marathon in smaller individual legs in a relav. The Virgin Money Givlng London Marathon went virtual later in the year.. we purchased four places in the event and recruited a team of runners to complete the challenge and raise funds for the tharity. We worked with Production Bureau on getting some branded fate masks produced,. these were available in our two brand colours, plnk and blue, and in various sizes, and were sold for a profit. One of the ch8riVs founders, Beverley Birritteri, took to the streets and walked 122 miles, the distance for the first support group to the second support group and back again, In order to raise funds for the charity. Christmas cards were deslgned and purchased for sale In the OriBinal Christma5 Card Shop, thls was run successfully In a new venue this year and up against some dlffScult shoppln8 restrirtions. We promoted other ways supporters could help us ralse funds through online shoppln8, now a very popular method of shopping, through portals such as Amazon Smile and Easy Fundraising. One of the final activitie5 in the year was the13unch of the Weather Lottery. a weekly online lottery held by a leading charity lottery company. We are hoplng this re8ular Income can grow for the charity. Grant fundlng: We applied for support and funding from trusts, and we were 5Utcessful in receiving fundin8 from the Government Covid Emergency Fund, local 8overnment funds. Pink RSbbon Foundation. Co-op Community Fund and Norfolk Community Foundation, who all supported our charlty through fundin8 our services. Charlty of Year: We were Working with local community care company, Able Care, as a 'Charity of the Year, arrangement. however, this was very low key due to the type of service they provided through very difficult conditions. 10. Fiindraising outpijts FundraislnB ha5 been able to support the charlty's runnlng costs, support costs and development throughout this year. We have supported our service-users online through Zoom Speakei Sessions, patient stories and social event5, We are producing an improved website with more support servlces including a FAQ sectSon and Show and Tell vldeo. We have updated our printed materia15 to keep up to date in these changing times, and sent out many'Pink Packs, to h05Pltals around the country, some we have relationships with already and some new. Our fund5 have been spent on a number of Keeping Abreast Comfort & Care Ba85 which were given out to those who have been through surgery during Covid, which added another layer of complexity to an already stressful time. We have funded new materials and H&S products to keep our staff and volunteers safe. 11. Structure, Governance and Management Con)titiiition The charity is reglstered as a charitible company limited by guarantee (registered number.. 068913881 and is a re8lStered charity Ire8lStered number.. 11295221. The charity is constituted under a Memorandum of Association dated 29 April 2(J)9 as amended by special resolutions dated 18 May 2010 and 9 May 2012. Method of Appointment or Election of Trustees The management of the charity is the responsibility of the Trustees who are elected ènd co-opted under the terms of the Article5 of Association. AbrIa#AM￿l ReportVwrEtydlni31 Marth 1021

Policies Adopted for The Induction and Training of Trustees New Tru5tee5 under80 a Trustee induction to brief them on their legal obligations under charity and company law, the Charity Cornmission guidance on public benefit, and to inform them of the content of the Memorandum and Articles of Association, the committee and decision-making processes, the business plan and recent financial performance of the charity. Typically, they will meet with other Trustees and a KA employee to gain a better insight into the role. Trustees are encouraged to attend appropriate external training events where these will facllitate the undertaking of their role. 12. Organisational Structure and Decision-making Polity declslons are made by the Trustee5 in Trustee Meetlngs or by email in accordance wlth the Governing document. InsLirance Covpr Publlc and Product Liabllity cover £5.000,000. Professional Liabllity £l,CK)O,000. 13. Financial Review Going Concern After making appropriate enqulrles, the Trustees have a reasonable expectation that the charity has adequate reserves and cash surplus to continue in operational exlstence for the short to mld-term. Durlng the year the Covid- 19 pandemic has had a significant effett on both the charity's operations and finances. However. due to decisions beSng made, such as the planned postponement of the fashion show untll March 2022 and by utlli5ing grants at the end of this financial year. we are st511 a healthy financial position. Tighter financial controls have been put in place and are constantly monitored by our Development Manager and. ultimately, the Trustees. Financial and Risk Management Objectives and Policies The Trustees met virtually on slx occasbons during the year ending 31 March 2021 to discuss and review charitv business. The Trustees constantly monitor cash balance5 and future income streams a8ain5t obli8atlons and fixed costs. Office rent is paid monthly with no automatic renew clause to give us flexibllitv. There are no other fSxed costs or on-going commltments other than minor adminlstratlve expenses. Smlth and Pinching continue to administer our Pension Scheme for our small team and the admlnSstratlve side is dellvered by our Payroll Providei, CBR Business Solutions in Norwith. We have reviewed the pension scheme in line with new TeBulatlons and have increased both our contributions and those of our team In Ilne with the guidance. We perform regular reviews in relation to the hourly rate paid to oll our staff members. With the introduction of virtual f￿ndraISing and social events, we have revlewed which event types were more successful both financially and, most Importantly, how they have supported our members and Keeping Abreast community. Principal Risks and Uncertaii)ties These centre on a reduction in fundraising andlor a loss of volunteers to run the 5UPPOrt groups, specifically due to the Covid-19 pandemlc. Our Disaster Recovery Plan was put Sn place lust before this year commenced, which enabled us to continue seNice with staff working from home, based on Government Buidelines, along with holdin8 virtual fundraiser5, 3 Volunteers, Day and at-home fundraising games. A specific reporting procedure has been put in place to enable the staff and Trustees to constantly monitor this. and fundraising plans and 5trategles are being reviewed regularly. to ensure they are both Covid-secure and generating the desired outcomes. Keph Abr•ast Annval Report Y•*rETrdlmÉ31 M4rth ZOII

Reserves Policy The Trustees review the balance of their reserves annually as a minimum. and it is their current policy that they will retain at least £60,O¢X> a5 a minimum balance. This provides sufficient funds to employ three part-time staff and pay other fixed overheads for a full year without any other income being forthcoming. This year again see5 a positive in reserves with free reserves of £93.14312020.- £85.305) as at 31 M3rth 2021. The level of reserves will be monitored closely moving forward. specifically due to the impact of the Covid-19 pandemic. The review of internal financial rules will allow increased visibility of the cash flow. Principal Funding The principal sou¥ce of funding is public donations and internal fundin& mainly from individual fundraising efforts, however with Covid-19 the charity has been more reliant on grant funding such as the Coronavirus Community Support Fund and the Coronavirus Job Retention Scheme. 14. Future Developments The Trustees intend to strengthen existing support groups and create new ones where possible. with the potential for virtual groups. We hope to identify additional project5 that fulfil our objectives and contribute to the well-being of patients in a safe environment. The Trustees meet six times a year mtnimum for regular Trustee Meeting5 With these meetings to continue to be offered virtually in the future to allow for a wider demographic of Trustees. We have devised a Strategic Plan which is constantly monitored and updated in line with our objectives. To work to integrate the traditional approaches of the charity with the successful virtual approaches that arose as a result of Covid-19. In Conclusion This has been a challenging year for the charity in temis of development and fundraising. We have been able to introduce new inttiatives and ways of working thanks to grant funding. It is our intention to continue to develop new ways of working to enable us to further support those in need of help when undergoing breast reconstruction. We held a very successful KA Volunteers. Conference in March 2021 Thanks again to the Founders. our army of enthusiastic volunteers. and to my fellow Trustees and our fabulous team of committed staff. Caroline Scott Chair of Trustees- Keeping Abreast Date= K•eplwAbrÈattAnnual R4wtY•arEMthn8 31Marth 2021

KEEPIIG ABREAST (A Company Llmlled by Guaranlee) STATEMENT OF TrUSTEES' RESPONS181UTIES FOR THE YEAR ENDED 31 MARCH 2021 The Tnjslees (who are also the ￿1￿ctO￿ of the Charity for the purposes of rAimpany lawl are responsible for preparing the Trustees. Report and financial statements in accordance wih applicatAe law and United lQrrfJdom Acccxjnting Standards (United lQwdom Generalty Ac£epted Atmufiting Pra¢tie£l. Company law requires the Trustees lo prewe ￿nar￿la1 statemènts for each ffinanc4al . Under Company law, the Trustees musl not approve the finanaal slalemenls unless Ihey are satisfied that they give a true and fair vi8w of the stale of affalrs of the Charity and of its ncoming resourcés and appltstion of resourc8s. inclLMling its income aThJ expendrture, for that perioj. In preparir4J these financial statements. the Twslees are require(I lo.. s6léd suitablè accwnting ￿1¢18$ arKI apply thern c4)nsisienUy. obser¥e ltte meth(KJs 8NJ prinap￿S of the charli￿ SORP IFRS 1021., make judgments and accounling eslynales that a￿ reasonaljle and prudent., 8tale whelhw applicable UK Ac£ountin9 StaThJards IFRS 1021 have been followed. subject lo any material departufes disdosed and exFdained In the finanaal stalements: prepare the finan¢ial stotemenls on Ihe wng concem basis un1883 it is inappropriate lo presume that the Charity wil CA)ntinu• ￿ bjsiness. The Trustoes Are Tesponthl8 for keeyn9 adequate acc￿n11n9 reo)rds that ar• sufficlènl to Show and explain the Charivs Iransaclions and disdose with re350nable amiracy al any time the financial posibon of the Charity and enable them lo ensure that the financial sialerr￿nlS comply with the Companies Act 2006. They affj also responsib￿ for safeguarding the 8ssets of the Charity and henc* for tsking reasonable steps for the prèvèntion and dètection of fraud and other Irregularities. P￿e 13

KEEPING ABREAST (A Company Limilad by Guarant••l INDEPENDENT EXAMIMEifs REPORT FOR THE YEAR ENDED 31 MARCH 2021 Independent Examlnerfs Report to the Trusts•s of Kwlng Abreast fthe Charity) I report to the charity Trustees on my exanwnation of ts aLYoJnts of the Charrty foT the year en¢Jed 31 March 2021. Responsibilities and Basis of Roport As the Tnjstees of the Chanty land its directors for the wrrK)8es of Company fawl YC￿ are responsitle for the prep8r8tion of the aC￿￿nIS in ac£ordancÉ wrth the fequirwnents of the Companies Act 20￿('the 2006 Act'i. Having satisfied my5eff that the aca)unls of the Charity awe not iequTrred to be audrted under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of the Charitls arLounts carrie(l (Njt under section 145 (sf the Charitie5 Act 2011 Ilhe 2011 Artl. In carrying oul my examination I have followed the Oir&t"ons given by the Charity Commiwon under section 14515)Ibl of the 2011 Act. Indèpendent Examlnerfs Statsment I have compleled my examination. I confim that no mallers have cwe to my atten￿n in ￿￿neCtIon with the exarninth.on gNing me cause to bel￿e. 8CLunting re￿rdS I￿re not kept in respert of the Charity as requi￿ by section 386 of the 20Cffj Acl. or the accounts do not accx)rd with those [w￿rds.. or the accnunts do not comply wilh the accAMJnts"ng requirements of seclion 3% of the 2C￿ Act othe¥ than any ￿qUI￿rnent thal the aIx￿Unts gwe a Irue and fairf VEW vthich is not a matter ￿nSide￿￿ as part of an independent examinatbjn. or the accounts have not been wepared in aCcI)rdan￿ V•ith ihe meth(hYs and prinuples of Ihe Ststemenl of Re￿Mended practi￿ for accounting and repcffting by charities. I have no concEms and have come auoss no othei matters n r￿nne￿on with the examination to which attention should ￿ drawn in this report in order to enable a Proper uThJerstanding of the accounts to be leached. This report is made solety lo the Charitys Trustees, as a in accordan(x wth Part 4 of the Charitie5 {ArLounls and Reports) Regulations 2008. My wotk has been undertaken so that I might stale lo the Charitys Trustees those matters l am requir￿1 to stste lo them in an Independent Examin8¢s Report and for no other purpose. To the fuM&st ￿t￿nI pemiitted by law, I do not ac£ept or assume reskK)nsibility to anyone other than the Charity and the Chariws Trustees as a bcly. for my or for ihis reporL Signed: Oated:20 September 2021 Frank Shippam 8Sc FCA DChA MA Partnèrs Audit LLP 7 The C105e NoTh¥￿h NR14DJ Page 14

KEEPING ABREAST {A Comp•ny Llmltod by Guar•nt¢el STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPEIIDITURE ACCOUNn FOR THE YEAR ENDED 31 MARCH 2021 UnrHlri¢l•d Restslcted funds funds 2021 2021 Total funds 2021 rotal funds 2020 Incomè fr¢)m: Donations and legacies Other Irading activit￿S 10.080 2&709 83,750 93.830 26.709 14.536 79.935 Totsl Ineom• Exp•ndltur• on: Raising funds Charit8ble aciivities 36.789 83.750 120,539 94,411 2.441 100,268 19,987 73,831 19.594 80,674 Total expendltur• 21.937 80.772 102,709 93.818 14,852 2.978 17,830 653 Not mov•m•nt In funds R•¢onclliitlon of funds: Total funds brought fopward Ng1 movement In lund8 110,465 14,852 11,299 2,978 121,764 17,830 121,111 653 125,317 14.277 139,594 121, 764 T*)t•l funds urrl•d foTw•rd The Statement of Financial Activitr88 includes 011 gains and k)3￿ rocognised In Ihe year. The notes on page8 17 to 32 lo￿ part of these financial staterrffits. Page 15

KEEPING ABREAST IA Company Llmltgd by Guaranteo REGISTERED NUMBER: 06891388 BALANCE SHEET AS AT 31 MARCH 2021 2021 2020 Flx•d asse1$ 10 Current #$$èts Stocks 1.052 4.505 136.716 1,186 4,505 117,701 Debtors Cash al bank arKI in hand 12 142.273 123.392 Creditors.. amounts falling due within one year 13 {2.6791 (1.628) Nèt currènt 4$88ts 139.594 121, 764 Totsl not ass•ts 139.594 721.764 Charlty fund$ Restricted fvnds Unrestricted funds 14 14.277 125.317 11,299 110,465 14 Total fund5 139.594 121,764 The Charity was en￿tled to exemption from audit under section 477 of the Companies Ad 2006. The members have not required the company lo obtain an audit for Ihe year in question in accordance with sectK)n 476 01 Companies Act 2006. The Trustees acknovAedge their responsibilities for complwng with the requirements of the A¢t with msp8Ct to accounting 18cords and preparatlDn of financial statements. The financial statements have been prepared in accordance with the provisions applicable to enlilies 8ubject to the small companies regime. The finanryal stslements were approved arKI aulhoTised for issue by the Tnjstees and sKJned on their behaw by.. Carollne Sc Date: /f tsgZ/ The notes on pages 17 ¢0 32 lomi part of these finandal stslements. Page 16

KEEPING ABREAST (A Company Limited by Guarnntèo) NOTES TO THE FIPIANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 G6Mral Inforn)atlon Keeping Abreast IS 8 private company limited by guarantee and ineorptsrated In Eng18nd and Wales. The CharSlrfs registered office Is 7 The Close, Norwich. Norfolk, NR14DJ. AcGountlng pollGI•s 2.1 Bas18 of prèparallon of flnanclal stat•m•nts The financi818lalemenls have been prepared in accordanc8 with the Charities SORP IFRS 1021 Accounting and RepDrting by Charilles.. Slalemenl of Recommended Practice applicable lo chariti88 preparing their accounts in accordance with Ihg Financial Reporting Slandord applicab￿ in the UK and Republlc of Ireland IFRS 1021 leffecliv8 1 January 20151, the Financial Reporting Sland8rd 8ppIic8ble in Ihe UK and Republic of Ir8land IFRS 1021 and the Companies Act 2006. Keeplng Abreast meets the deflnlllon ol a public benefil entity under FRS 102. Assets and lisbilltles are initially fecognisod at hi$loric41 cost or transaction value unle88 OtheN41se slated In ihe relevanl 8ccounknng pollcy. 2.2 Golng concern Thg Covld-19 pandemlG has thallenggd the fundraising activitie8 of the CharSly however, grants have hèlpèd fill the gap ènsuring tho Charitls rèserves h8ve beèn malnlalned durlng the pa8112 months. The Charity therefore continues lo have a hèallhy16vèl of reserves and tlghl financlal controls are In place lo ensure the financi81 position Is regu18rly monltored by the Development Manager and, ulllmalely, the Truslees. As a resutt, the Truste8s have a rèasonable expectation th81 the Ch8r4ty h88 adequate resources lo continue In operational existence for the foreseeable future, being a period of 01 1905t 12 months from the approval date of these financi81 slalemenls, and have therefore concluded it 8ppropriale lo prepare them on Ihe going ￿n￿rn basis. 2.3 Incom All income is recogni88d once the Ch8rily has enllllemenl lo the Incom8, 11 is probable that the Income will be received and the 8mounl of income Teceivable can be mgasurod reliabty. Grants are induded in the Stslement of Flnancl81 Activities on a r8ceivabl8 basis. Th• balanck of income r8ceived for specific purposes bul not expended during the peri¢xl is shown in the relevant funds on the Balance Sheet. Where income is reeelved In advanc£ of enlillemenl of receipt, ils recognillon Is deferred and Included in creditors as deferred income. Where enlillemenl occur8 before income 15 receNed. the ir¢come is awued. 2.4 EXpondI￿rn ExpenditUTe18 recognised On￿ there is a legal or C￿strUctive obligglion to transfer economic benefit 10 8 third party, il Is probable that a transfer of economlc t*n8fits will be required in settlement and the amount of the obli9alion can be measured reliably. Expenditure on raising funds indudÈ8 all 8xpèndltura Incurred by the Charity to false lunds for it8 ch8ri1oble purposes and includes costs of all fundralsing activities events and non-charitable trading. Expendttijre on charitable activities is incurred on dire¢tly undertaking the activities whKh further th8 Charitys objectives. as well as any associated support costs. Page 17

KEEPING ABIIEAST (A Company Lknlt•d ty Guarnnts•> NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Accounting policlw {contlnu•d) 2.4 EX￿ndI￿rn Icontinu•dl All éxpenditure is inthsive of irrecoverable VAT. 2.5 Stock• Slocs arè valuad at the l(Y4¥er of ￿￿$t and nel realtsable value. 2.0 D•btorn Other d8￿$ are recogni8ed al the Setu￿￿1 amount. PrePa￿n￿ts are Val￿ 81 tho amount prepaid. 2.7 C•sh al b•nk and In hand Cash al bank and in hand inclth cash and short-t8rn1 h¥hly Ib]uJ in¥￿JnQnts wth a short ma￿rity of Ihw months or ￿¥$ from the date of acqui811￿ or openirwJ of the deposit or Similar account. 2.8 Llbllltl•i and provl•lons Lklkn'lilles are r8c4nised ¥tsn ther8 is an 01￿98t￿ at thè Balance Shael dale 88 8 re8utt of a past evenl. it is probable that a transf81 of ec1)Th)m￿ benefit will be required In Settlement. and the amount of Ihe 8ettl8menl can be estimated relrably. Liabilities are recognised al the 8mounl that tho Charity wlicipales il will pay lo settle the d8bl or the amount it has r￿1ved 8S 8dvaneed payments lor Ihe goods or seThi&8S it must provide. 2.9 Flnanclal In•trum•nts The Charity only has financ181 asset5 and financial liabilttses of a kind that qualify as basic finanaal Instruments. Basic finanrAal inslrumenls a￿ initialfy wnBed at transaction value and subsequenuy me8sur8d at settlement value. 2.10 P•n8ion• The Chanty operates a defined (x)ntr*)ulwJn p￿SlOn sth8m8 and the pensh)n charg8 represents the amounts pa￿e by Ihe Chanty to the fuThJ in respecl ol the ￿1. Page 18

KEEPING ABREAST IA Company Umlted by Guarante•) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Accountlng pollcl•s (continu•d 2.11 Fund accountlny General funds are unreslricted funds are avaiLgble for use al the disc*elion ol the Trustees in fvrtheran￿ of the general obiech'ves ol the Chanty and whith have not been desvJnated for other Pufposes. Designated funds comprise unrestn'cted lunds thal have been set aside by the Trus1È6s for particular purposes. The orKI use ol each dwnated lund s sel CArt in the notes to the finanual staiemenls. Restdcted funds a￿ funds whth are lo be used in 8ccord8nce wtth speafic re8trKtions imposed by donors Of %thi¢h have been raised by the Charity for particular purposes. Th8 C0515 01 raising and admini51eriThJ such funtjs are charged against th8 spètthc fund. The awn an(1 use of each restricled fund is sel crtrt in the notes lo the financial ststements. Page 19

KEEPING ABREAST {A C¢xnpany Llmlted by Guarnntso NOTES TO THE FIMANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Incom• from donation$ and 1gg•cles Unr•stsl¢ted Restri¢t•d fvnds funds 2021 2021 Total funds 2021 Donabons Grants 6.776 3,304 s,￿0 78,750 11.776 82,054 10,080 83.750 93.830 Unr8Strthd funds 2020 Total fimds 2020 Donation5 14,536 14,536 Includeil within Grants is £3.304 r￿l¥able in relation lo the Governmenfs Coronamrus Job Retention Scheme £65,250 r￿1valle from The Nab"onat Lottery Community Fund in partnership the Department for Digital, Culture. Media and SpcrfL There ¥￿e no unfv￿lI19d Condit￿nS or other contingencies attaching lo grants r8rts3nised in MKome. Page 20

IA Company Llmlled by Guar•nts•l NOTES TO THE FIIIANCIAL STATEMENTS FOR THE YER ENDED 31 MARCH 2021 Income from othortrading actlviti In¢ome from fundraising evenls Unre$tr1￿ed funds 2021 Total funds 2021 Merchandise Other fundraisirKJ irthm8 17 26,692 26.692 26,709 28,709 Unr8stricled funds 2020 R8sliFcf8d funds 2020 Total fvnds 2020 17.390 1.173 17,390 1,173 Mèrthandise Cupcake se Other fundraisir¥J iwn 39.188 21.381 60.569 Tolal 2020 21,381 79.935 Page21

KEEPING ABREAST {A Company Llmltod by Guarantee) NOTES TO THE FINAMCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Exp•ndlture on ralslng funds Costs of ralslng voluntsry In¢ome Unrn$trlcted Restrlcted fund$ funds 2021 2021 Totol funds 2021 Merchandise- opening stock Merchandise purchas8S Other Merch8ndi8e- CloS￿ng stock 1,186 17 2,192 (1,052) 1.186 17 2.290 (1,0521 Totsl 2021 2,343 98 2.441 Unreslrict8d fvnds 2020 ReslrKled funds 2020 Total funds 2020 Merchandise - opening $tock Fashion show 1,521 1,877 921 10.512 2,475 (1, 186) 1,521 1,877 921 10,512 6,342 (1, 186) Merchandise purchases Other Mer¢handise- closing stock 3.867 Total 2020 16, 120 3,867 19,987 Page 22

(A Company Llmlled by Guarantee) NOTES TO THE FIIIANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Analysh of expondI￿r0 by •thitios ActlvltS•$ undertaken dlrECtIy 2021 Support costs Total funds 2021 2021 Charitable ￿hVilieS 18,178 11)0268 Actmbes undertaken Support costs 2020 Total fvnds 2020 2020 CharitalAe acaivities 50,987 22.843 73,830 Page 23

KEEPING ABREAST IA Comp•ny Umltgd by Guar•nts•l NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 An•lysls of •xwndllurn by •clivl¢le4 {conllnu•dl kn•lysls of dlr•ct ￿$t3 Tolal fund• 2021 Total funds 2020 Stsff costs Confefen Kee￿n9 Abreast Portralts ExhI￿l￿n INPE.) Hospllal 8quipmèni and services Patienl sUp￿rt 41,623 40,325 2,573 24 367 7.698 40.013 2.090 50,987 AnalyJl• of support colts Total fund• 2021 Total funds 2020 Group an¢J stsff expense8 Tdephone, broadband and office Insurance Rent Covpj PPE Professional 18es 136 5,515 1,178 6,280 602 2,467 6,041 4,054 1.771 8.280 3,297 18,178 22,843 Ind•pond•nt •x8mln•trs r•mun•rnti(*n 2021 2020 Fee5 payable lo the Charitys Indep￿dent examiner for the wvJe￿￿enI examinatlon of the Charitys annual 84XA)unts 1,518 1.590 Page 24

KEEPWIG ABREAST IA Compw)y Umlted by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 Staff costs 2021 2020 Wages arml salaries Contribution lo defined ￿￿ributI￿ pensi￿ sd*m 39,567 2,056 39.786 41.623 40,326 The average number of persons employed by Charity during the ￿ar 7Kas as follow5.' 2021 2020 Fundraising and devehwmenl Administration development No enyloJEe r￿1ved remurWa￿n anN)unlirKJ to than £60.{￿ in either ￿ar. Trustees. remuneration and •xpgns•s l)Jring the ypar. rm) Trustees receiv&J any wemunewakn or 0￿r berth (2020. £NIL). t￿ring the ended 31 March 2021. exp8nses iotalling £NIL were reimbursed or paid directly to Tru5tee12020- £85 to 1 Twsfeej. Page 25

KEEPING ABREAST (A Compary Lknitéd by Guarnffttee) NOTES TO THE RNANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 10. Tanglblfr fix•d usets •qulpm•nt Cost or valuatlon At 1 April 2020 At 31 Marth 2021 Depr•ciation At 1 April 2020 Al 31 March 2021 400 Net book value At 31 Marth 2021 At31 Ma￿h 2020 11. Stscks 2021 2020 Finished good5 and goots for resale 1.052 1.186 12. Debtorn 2021 2020 Due wilhin ¢ynè year Other debtors 4.505 4.505 4,505 4,5Q5 Page 26

(A Comp•ny Llmlted by Guarantè81 NOTES TO THE FINANCIAL 8TATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 13. Creditors: Amounts falllng du• *lthln one yoar 2021 2020 Trade creditors (Xhei creditors Aeeruals and delerred income 1.051 110 1.518 110 1.518 2.679 1,628 Page 27

KEepiNG ABREAST (A Company Llmlted by Guarantsel NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 14. Statsm•nt of funds Statom•nt of funds- current y￿r Balance at 31 March 2021 Balan¢a at 1 April 2020 Transfers Snlout Income Exponditurn Unre$trlcted fund8 Doslgnatad lunds Local group funds 25,160 7.014 32.174 G¢nèral funds Genera funds 85,305 36.789 (21.9371 {7,0141 93,143 Total Unmstrieted fvnds 110,465 36.789 121.9371 125,317 Restricted lunds Macmillan Cancer Support Art exhibition Norfolk Community Foundation Grant COVID 19 South Norfolk Grant Now More Than Ever ¢￿0P Pink Ribbon Foundation 740 10,559 740 10.427 {1321 10.000 2,500 65,250 1.000 5,000 18.7811 12.5001 164.2361 {6311 14N921 1,219 1.014 369 $08 11.299 83.750 (80.7721 14.277 Totsl of funds 121,764 120.539 1102.7091 139.594 Page 28

KEEPWG ABREAST IA C¢Mnpany Llmit•d ty Gu*rnnte•> NOTES TO THE FINANCI￿ STATEME1￿$ FOR THE YEAR ENDED 31 MARCH 2021 14. Stat•m•nt of fund• (contlnuèd) 8tstsm•nt of fvnd•- prior yur Balance al 31 March 2020 Balance al l Apnl 2019 Translg Incom8 Expendrfure Unr•strfct•d lund• D•SIgnat￿ funds Lrxal group fvNJs 25.1 25,160 G•n•r•l fund• Generd fund8 95.211 73.089 (89,950) 6,955 85.305 Total Unmtrlct•d fund• 120,371 (89,9XI) 6,955 110,465 Re•trktsd fvnds M8cmillan Canw Support Art exhitqtion 740 740 10,559 21,381 (3,867J (6,955) 140 21.381 (3.867) (6,955) 11,299 Tot•1 ol funds 121,111 21.381 193,81 TJ 121, T64 Page 29

KEEPING ABREAST (A Company Llmlt•d by Guarnntsèl NOTES TO THE FINANCIAL STATEME14TS FOR THE YEAR ENDED 31 MARCH 2021 14. Ststèmènt of funds (contlnued Deslgnat•d lunds The fvnds that relate lo local groups are designated lo be spent within the respective local group ￿lOn. Ro$trict•d fvnds The Charily r8ceiv8d a grant of £740 from Macmillan Canc8r Support toward our Mlomell's WeI￿lfi9 and Support Weekend" The Charity received funds from an Art Exhibltion toward support related costs. The Charity received a grant from Norfolk Communrty Foundation towards support related and employee (x)sts during the Covid pandemic. The Charity receiv8d a grant of £2.500 from South Norfolk Council towards Offi￿ rent CA)sts during the Covid pandemi The Charity received a granl from The National Lorfery Community Fund in partnership wlh Ihe Department for Digital, Culture, Media and Sport in support of th8 charitls "Now More Than Everf. projeci. In response lo the challenges of the Cowd-19 pandemic. this project aim to Introdu￿ new ways lo offer support into local communitSes across the UK to enable the charity io reach more vulnerable women in isolated situations. The funding is for support related costs. The Pink Ribbon Foundation provided fundino towards support, volunteer arKI employeè eosts. Page 30

KEEPING ABREAST {A Company Llmltod by Guarants81 NOTES TO THE FINANCIAL STATEMENTS FOR ThE YEAR ENDED 31 MARCH 2021 15. Summary of funds Summary of lunds- current year Balance at 31 March 2021 Balance at 1 rf12020 Transfers inlout Income Expendituro Designated funds General funds Reslricled funds 25.160 65.305 11.299 7,014 (7,014) 32,174 93,143 14.277 36.789 83.750 121,9371 180,7721 121,764 120.539 {102.7091 139.594 Summary ol lunds- prlor year 8818nce 81 31 M8rch 2020 Balan￿ al l Apnl 2019 Transfers Income Expenthlu Designated funds General ftjnds Restricted funds 25,160 95,211 740 25,160 85,305 11,299 73,089 21.381 (89.950) f3,867) 6,955 (6,955) 127,111 94.470 (93,817) 121,764 16. Analysls of nèt *￿ts l)ètw•en lunds Anatysls of n•t a8￿ts lthen funds - currant y•ar Unrestrlctsd R•strl¢tgd funds funds 2021 2021 Total funds 2021 Currenl assets Creditors due within one year 127.996 12.6791 14,277 142.273 (2.6791 Total 125,317 14.277 139.$94 Page 31

KEEPING ABREAST IA Company Lknlt4d by G￿NTh￿e) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 kqARCH 2021 1& An•lysl$ of Thet assets bet￿￿n lunds (continued) Analysls of net assets bet￿n funds- prior yo•r UnrEstricted R8sfncl8d fvnds funds 2020 2020 Tolal funds 2020 Curr8nt assets Cre(Jito￿ due wittrmn one Jear 112,093 (1.628) 11.299 123.392 (1,628) Totsl 110,465 11.299 121, 764 17. hnsion commltm•nts Ttte Charity operates a defined Contr￿ts"0n Fwsion scheme. The 8ssets of the scheme are heNY separately fr￿n those of the Charity in an iThJeFntsnty administered fund. The pension cost ch￿e represents corrtribulions pa￿a￿e by the Charty to Ihe fund aNI amounted to £1.403 12020 - £1,476). Contributions totalling £110 <2020 - £110) *we payth to the fvnd at the bala￿ sheet date and aré included in rxeditor& 18. R•lat•d party transactlon$ There were rn relaiejj paty tranS￿MS durry the spar. Page 32