2025-03-31-accounts

SP•TLIGHT,, Reaching Oul Spotlight UK Date.. 0711012025

Annual Report for the year ending 31 March 2025

Table of Contents

A Reference and Administration Details	A Reference and Administration Details	3
B Structure, Governance and Management		4
B.1	Description of the Charity’s Trusts	4
B.2	Additional Governance Issues	4
C Objectives and Activities		5
C.1	Charity Objects	5
C.2	Summary of Activities	5
C.2.1	Charity Object 1	5
C.2.2	Charity Object 2	6
C.3	Additional Details of Objectives and Activities	6
D Financial Review		8
D.1	Charity’s Policy on Reserves	8
D.2	Details of any funds in deficit	8
D.3	Further Financial Review Details	8
E Declaration		8

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Annual Report for the year ending 31 March 2025

A Reference and Administration Details

Charity Name: Other names the charity is known by: Registered Charity Number: Charity’s principal address:

Spotlight UK Trust Fund

Spotlight UK 1129258 7 Winchester Street

Basingstoke, Hampshire, RG21 7ED

Trustee Name	Office (if any)	Dates acted if not for wholeyear	Name of person (or body) entitled to appoint trustee(if any)
Mrs Michaela Riley	Chairman	22 Apr 2009 onwards	- (founding member)
Mr James Riley	Trustee	22 Apr 2009 onwards	-(foundingmember)
Mrs Gaenor Miles	Health and Safety Officer	13 Oct 2009 onwards
Mr Joe Scott Parkinson	Trustee	3 March 2011 onwards	Deceased
Mr Michael Jones	Trustee
Mr Scott Malcolmson	Trustee
Mrs Tricia Turner	Trustee

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Annual Report for the year ending 31 March 2025

B Structure, Governance and Management

B.1 Description of the Charity’s Trusts

Type of governing document:

Trust Deed

How the charity is constituted:

Trust

Trustee selection methods:

Election by existing trustees at special meeting

B.2 Additional Governance Issues

All trustees give their time voluntarily and receive no remuneration or other benefits.

In view of the extensive work of the charity with children, the charity has an appointed Child Safety Officer, and operates policies in compliance with legislation regarding the appointment of personnel to roles involving interaction with children on a regular basis:

• Policy on recruitment of ex-offenders

• Policy on secure handling of Criminal Record Bureau (CRB) Information

Other formal appointments include:

• Health and Safety Officer

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C Objectives and Activities

C.1 Charity Objects

The objects of the charity, as embodied in the trust deed, are as follows:

1. To relieve the needs of children and young people, their families and carers, who are suffering from terminal illness or mental or physical disability, by the provision of equipment, activities, respite and charitable donations so as to advance their quality and condition of life.

2. To advance in life and relieve the needs of young people (under 21s) through:

3. a. The provision of recreational and leisure time activities provided in the interests of social welfare, designed to improve their conditions of life.

4. b. Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.

5. For any such other purposes deemed charitable by the law of England and Wales as the trustees shall from time to time determine.

C.2 Summary of Activities

The activities of the charity are planned with regard to the Charity Commission guidance on public benefit. The objects and activities fulfil the following charitable purposes in the Charities Act:

• The relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage

• The advancement of citizenship or community development

• The advancement of education

• The advancement of amateur sport

The activities below address the key principles relating to the reporting of public benefit, namely:

1. There must be an identifiable benefit. The benefits provided by activities are described below.

2. Benefit must be to the public. All activities are inclusive and without restrictions, except in that some activities are targeted at children of specific age ranges. Policies on charging subscriptions for activities are given in Section C.3 below and are designed to avoid exclusion.

3. C.2.1 Charity Object 1

The charity provides equipment, trips out, activities by way of respite and support for families of children with disabilities or terminal illnesses, where their needs arising from the illness or disability are not met by other means, such as state funding. This provides the public benefit of relief for the children or their families and to improve their quality of life.

The charity also provides:

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• ● We fund free and low cost places for siblings of children with additional needs/terminal illness or disability as a way of respite in fun activities like bowling, trampolining, soft play and more. We provided over 6000 free spaces into positive activities throughout the year.

• ● Spotlight provided over 4500 mental health care packs to children struggling with their mental health

• ● Spotlight provided 3500 children with Christmas presents for children who would not have received presents at Christmas.

• ● Spotlight provided 4544 discounted family passes to days out including Living Rainforest, Beale Park and 4 Kingdoms to help create positive new memories.

• ● Spotlight was able to take 400 children and families to a free day out to Chessington World of Adventures.

• C.2.2 Charity Object 2

We have provided over 23000 spaces into low cost activities including bowling, trampolining, soft play each week throughout the year for over 5000 children and families across Hampshire and Berkshire to help create new special memories.

Our charity subsidised the cost of the activities to help make it more affordable for all families to be able to spend fun quality time together.. Our view is we cannot take away the past but can create new positive memories.

Over the next year we aim to expand our area reach to support more children and families across Hampshire and Berkshire

During this year we funded 8000 spaces into fun activities for children who are from low income families, children in care, young carers, children affected by loss and separation, children with have a parent/carer/sibling with mental health issues or long term medical conditions, and children who have a parent/carer who is in the armed forces or who are a veteran.

Spotlight provided 4544 discounted family days out for 18776 people to Beale Park, Living Rainforest, 4 Kingdom, Legoland, Thorpe Park and Chessington.

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D Financial Review

D.1 Charity’s Policy on Reserves

The Charity’s Policy on Reserves states the following:

The Charity will aim to use up all Restricted funds, with no Reserves at the end of the relevant accounting period.

The Charity will aim to maintain total Unrestricted and Designated Reserves at between 80% and 100% of the forecast spend for the current quarter.

The rationale for this level is as follows. A quarterly figure is useful as the Charity is in a phase of growth. There are income risks as a significant proportion of the income depends on accurately predicting the level of take up of activities. There are spend commitments which must be kept regardless of income, such as facility hire and staff payments, until a loss-making activity can be wound down. The likely time frame to wind down an activity is likely to be the order of two or three months.

When the level of Reserves is not in this range, the Charity will aim to build / reduce Reserves at a minimum rate of 10% per quarter (eg 2 years max to build 80% Reserves from zero).

During the pandemic the charity was involved in a number of additional activities to support the local community including providing emergency food parcels which involved needing additional staff and other costs. This caused our reserves to be depleted. It is our intention going forward to raise additional funds to rebuild the reserves back to three months of overheads. We have also taken steps to minimise the ongoing overheads by reducing staff costs, rental costs and stopping emergency food bank to concentrate on our core objectives.

D.2 Further Financial Review Details

The Charity’s sources of funds are:

• Grants from public or private bodies

• Voluntary donations and sponsorship from businesses, charitable trusts, and individuals

• Subscription fees for activities undertaken by participants

• Fundraising activities carried out by the Charity

The trustees anticipate a likely reduction in the accessibility of public funding in the near future, so objectives are to compensate via the other channels and minimize costs.

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E Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the Charity’s trustees:

Signature:

Full Name: Michaela June Riley Position: Chair Date: 14.1.2026 Signature: MJ RILEY

Full Name: Michael Jones Position: Treasurer Date: 14.1.2026

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SpotlightUK 1	SpotlightUK 1	SpotlightUK 1	129258
Draft Receipts andpayments account
For the period from	4/1/24	To	3/31/25

CC16a

Section A Receipts and payments

A1 Receipts Grants received 53198 Donations Received 93044 FundraisingIncome 63581 Covid Grants Insurance Claims Loans received 209823 Sub total Total receipts 209823 A3 Payments Charitable objective costs 149942 Fundraisingcosts Volunteer Costs 5157 Staff Costs 21983 Employers NI Employer Pensions 69 Recruitment Motor and Travel Professional Fees 130 Office Costs, telecoms, computing 916 Rent and Rates 26915 Power and Lighting 2134 Insurance 4350 Repairs Bankingcosts 858 Training Marketingand Promotion 3109 Subscriptions 748 HMRC 4148 Salaries due -1091 Loan Repayments Interest Pensions -161 Sub total 219209 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table).	A1 Receipts Grants received 53198 Donations Received 93044 FundraisingIncome 63581 Covid Grants Insurance Claims Loans received 209823 Sub total Total receipts 209823 A3 Payments Charitable objective costs 149942 Fundraisingcosts Volunteer Costs 5157 Staff Costs 21983 Employers NI Employer Pensions 69 Recruitment Motor and Travel Professional Fees 130 Office Costs, telecoms, computing 916 Rent and Rates 26915 Power and Lighting 2134 Insurance 4350 Repairs Bankingcosts 858 Training Marketingand Promotion 3109 Subscriptions 748 HMRC 4148 Salaries due -1091 Loan Repayments Interest Pensions -161 Sub total 219209 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table).	to the nearest £ 18500 18500 18500 27787 27787 Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 71698 93044 63581 228323 228323 149942 5157 49771 69 130 916 26915 2134 4350 858 3109 748 4148 -1091 -161 246996	Last year to the nearest £
				71698	45697
				93044	80863
				63581	66584
					1180
				228323	194324
				228323	194324
Charitable objective costs	149942			149942	55895
Fundraisingcosts
Volunteer Costs	5157			5157	7869
Staff Costs	21983			49771	58856
Employers NI
Employer Pensions	69			69
Recruitment
Motor and Travel					313
Professional Fees	130			130	264
Office Costs, telecoms, computing	916			916	977
Rent and Rates	26915			26915	29114
Power and Lighting	2134			2134	2687
Insurance	4350			4350	526
Repairs
Bankingcosts	858			858	996
Training					399
Marketingand Promotion	3109			3109	2973
Subscriptions	748			748	251
HMRC	4148			4148	5497
Salaries due	-1091			-1091	2037
Loan Repayments					5000
Interest
Pensions Sub total	-161			-161	-66
	219209	27787		246996	173588

A4 Asset and investment
purchases, (see table)
Sub total
Total payments		219209		27787				246996		173588
Net of receipts/(payments)		-9386		-9287				-18673		20736
A5 Transfers between funds
A6 Cash funds last year end		25177						25177		4440
Cash funds this year end		15791		-9287				6503		25177

3

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Bank accounts Details Details Details Details Trustee Loans Net Wages PAYE and National Insurance Long term loans Signature Total cash funds (agree balances with receipts and payments account(s))	to nearest £ 6503 6503 Agreement Error to nearest £ Print Unrestricted funds Unrestricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	Restricted funds to nearest £ Agreement Error Restricted funds to nearest £ Cost (optional) Cost (optional) 800 1985 18890 1787 Name Amount due (optional)	to nearest £ Endowment funds
				OK
				to nearest £ Endowment funds
				Current value (optional)
				Current value (optional)
				When due (optional)
				Date of approval
		Michaela Riley		6/12/25
		Michael Jones		6/12/25

4

Reportto the trustees
	SpotlightUK
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