SP•TLIGHT,, Reaching Oul Spotlight UK Date.. 0711012025 Annual Report for the year ending 31 March 2025 ## **Table of Contents** |**A**
**Reference and Administration Details**|**A**
**Reference and Administration Details**|**3**| |---|---|---| |**B**
**Structure, Governance and Management**||**4**| |B.1|Description of the Charity’s Trusts|4| |B.2|Additional Governance Issues|4| |**C**
**Objectives and Activities**||**5**| |C.1|Charity Objects|5| |C.2|Summary of Activities|5| |C.2.1|Charity Object 1|5| |C.2.2|Charity Object 2|6| |C.3|Additional Details of Objectives and Activities|6| |**D**
F**inancial Review**||**8**| |D.1|Charity’s Policy on Reserves|8| |_D.2_|_Details of any funds in deficit_|_8_| |D.3|Further Financial Review Details|8| |**E**
Declaration||8| Spotlight UK 2025 Page 3 of 10 Annual Report for the year ending 31 March 2025 ## **A Reference and Administration Details** Charity Name: Other names the charity is known by: Registered Charity Number: Charity’s principal address: Spotlight UK Trust Fund Spotlight UK 1129258 7 Winchester Street Basingstoke, Hampshire, RG21 7ED |**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---| |Mrs Michaela
Riley|Chairman|22 Apr 2009 onwards|- (founding member)| |Mr James Riley|Trustee|22 Apr 2009 onwards|-(foundingmember)| |Mrs Gaenor
Miles|Health and Safety
Officer|13 Oct 2009 onwards|| |Mr Joe Scott
Parkinson|Trustee|3 March 2011
onwards|Deceased| |Mr Michael
Jones|Trustee||| |Mr Scott
Malcolmson|Trustee||| |Mrs Tricia Turner|Trustee||| Spotlight UK 2025 Page 4 of 10 Annual Report for the year ending 31 March 2025 ## **B Structure, Governance and Management** ## B.1 Description of the Charity’s Trusts Type of governing document: Trust Deed How the charity is constituted: Trust Trustee selection methods: Election by existing trustees at special meeting ## B.2 Additional Governance Issues All trustees give their time voluntarily and receive no remuneration or other benefits. In view of the extensive work of the charity with children, the charity has an appointed Child Safety Officer, and operates policies in compliance with legislation regarding the appointment of personnel to roles involving interaction with children on a regular basis: - Policy on recruitment of ex-offenders - Policy on secure handling of Criminal Record Bureau (CRB) Information Other formal appointments include: - Health and Safety Officer Spotlight UK 2025 Page 5 of 10 Annual Report for the year ending 31 March 2025 ## **C Objectives and Activities** ## C.1 Charity Objects The objects of the charity, as embodied in the trust deed, are as follows: 1. To relieve the needs of children and young people, their families and carers, who are suffering from terminal illness or mental or physical disability, by the provision of equipment, activities, respite and charitable donations so as to advance their quality and condition of life. 2. To advance in life and relieve the needs of young people (under 21s) through: - a. The provision of recreational and leisure time activities provided in the interests of social welfare, designed to improve their conditions of life. - b. Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. 3. For any such other purposes deemed charitable by the law of England and Wales as the trustees shall from time to time determine. ## C.2 Summary of Activities The activities of the charity are planned with regard to the Charity Commission guidance on public benefit. The objects and activities fulfil the following charitable purposes in the Charities Act: - The relief of those in need, by reason of youth, age, ill-health, disability, financial hardship or other disadvantage - The advancement of citizenship or community development - The advancement of education - The advancement of amateur sport The activities below address the key principles relating to the reporting of public benefit, namely: 1. _There must be an identifiable benefit._ The benefits provided by activities are described below. 2. _Benefit must be to the public._ All activities are inclusive and without restrictions, except in that some activities are targeted at children of specific age ranges. Policies on charging subscriptions for activities are given in Section C.3 below and are designed to avoid exclusion. - C.2.1 Charity Object 1 The charity provides equipment, trips out, activities by way of respite and support for families of children with disabilities or terminal illnesses, where their needs arising from the illness or disability are not met by other means, such as state funding. This provides the public benefit of relief for the children or their families and to improve their quality of life. The charity also provides: Spotlight UK 2025 Page 6 of 10 Annual Report for the year ending 31 March 2025 - ● We fund free and low cost places for siblings of children with additional needs/terminal illness or disability as a way of respite in fun activities like bowling, trampolining, soft play and more. We provided over 6000 free spaces into positive activities throughout the year. - ● Spotlight provided over 4500 mental health care packs to children struggling with their mental health - ● Spotlight provided 3500 children with Christmas presents for children who would not have received presents at Christmas. - ● Spotlight provided 4544 discounted family passes to days out including Living Rainforest, Beale Park and 4 Kingdoms to help create positive new memories. - ● Spotlight was able to take 400 children and families to a free day out to Chessington World of Adventures. - - C.2.2 Charity Object 2 We have provided over 23000 spaces into low cost activities including bowling, trampolining, soft play each week throughout the year for over 5000 children and families across Hampshire and Berkshire to help create new special memories. Our charity subsidised the cost of the activities to help make it more affordable for all families to be able to spend fun quality time together.. Our view is we cannot take away the past but can create new positive memories. Over the next year we aim to expand our area reach to support more children and families across Hampshire and Berkshire During this year we funded 8000 spaces into fun activities for children who are from low income families, children in care, young carers, children affected by loss and separation, children with have a parent/carer/sibling with mental health issues or long term medical conditions, and children who have a parent/carer who is in the armed forces or who are a veteran. Spotlight provided 4544 discounted family days out for 18776 people to Beale Park, Living Rainforest, 4 Kingdom, Legoland, Thorpe Park and Chessington. Spotlight UK 2025 Page 7 of 10 Annual Report for the year ending 31 March 2025 ## **D Financial Review** ## D.1 Charity’s Policy on Reserves The Charity’s Policy on Reserves states the following: _The Charity will aim to use up all Restricted funds, with no Reserves at the end of the relevant accounting period._ _The Charity will aim to maintain total Unrestricted and Designated Reserves at between 80% and 100% of the forecast spend for the current quarter._ _The rationale for this level is as follows. A quarterly figure is useful as the Charity is in a phase of growth. There are income risks as a significant proportion of the income depends on accurately predicting the level of take up of activities. There are spend commitments which must be kept regardless of income, such as facility hire and staff payments, until a loss-making activity can be wound down. The likely time frame to wind down an activity is likely to be the order of two or three months._ _When the level of Reserves is not in this range, the Charity will aim to build / reduce Reserves at a minimum rate of 10% per quarter (eg 2 years max to build 80% Reserves from zero)._ During the pandemic the charity was involved in a number of additional activities to support the local community including providing emergency food parcels which involved needing additional staff and other costs. This caused our reserves to be depleted. It is our intention going forward to raise additional funds to rebuild the reserves back to three months of overheads. We have also taken steps to minimise the ongoing overheads by reducing staff costs, rental costs and stopping emergency food bank to concentrate on our core objectives. ## D.2 Further Financial Review Details The Charity’s sources of funds are: - Grants from public or private bodies - Voluntary donations and sponsorship from businesses, charitable trusts, and individuals - Subscription fees for activities undertaken by participants - Fundraising activities carried out by the Charity The trustees anticipate a likely reduction in the accessibility of public funding in the near future, so objectives are to compensate via the other channels and minimize costs. Spotlight UK 2025 Page 8 of 10 Annual Report for the year ending 31 March 2025 Spotlight UK 2025 Page 9 of 10 Annual Report for the year ending 31 March 2025 ## **E Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the Charity’s trustees: Signature: Full Name: Michaela June Riley Position: Chair Date: 14.1.2026 Signature: _MJ RILEY_ Full Name: Michael Jones Position: Treasurer Date: 14.1.2026 Spotlight UK 2025 Page 10 of 10 |SpotlightUK
**1**|SpotlightUK
**1**|SpotlightUK
**1**|**129258**| |---|---|---|---| |**Draft Receipts andpayments account**|||| |**For the period**
**from**|4/1/24|**To**|3/31/25| **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**
Grants received
**53198**
Donations Received
**93044**
FundraisingIncome
**63581**
Covid Grants
Insurance Claims
Loans received
**209823**
**_Sub total_**
**_Total receipts_**
**209823**
**A3 Payments**
Charitable objective costs
**149942**
Fundraisingcosts
Volunteer Costs
**5157**
Staff Costs
**21983**
Employers NI
Employer Pensions
**69**
Recruitment
Motor and Travel
Professional Fees
**130**
Office Costs, telecoms, computing
**916**
Rent and Rates
**26915**
Power and Lighting
**2134**
Insurance
**4350**
Repairs
Bankingcosts
**858**
Training
Marketingand Promotion
**3109**
Subscriptions
**748**
HMRC
**4148**
Salaries due
**-1091**
Loan Repayments
Interest
Pensions
**-161**
**_Sub total_**
**219209**
**Unrestricted**
**funds**
**to the nearest**
**£**
**_Sub total_**_(Gross income for_
_AR)_
**A2 Asset and investment**
**sales, (see table).**|**A1 Receipts**
Grants received
**53198**
Donations Received
**93044**
FundraisingIncome
**63581**
Covid Grants
Insurance Claims
Loans received
**209823**
**_Sub total_**
**_Total receipts_**
**209823**
**A3 Payments**
Charitable objective costs
**149942**
Fundraisingcosts
Volunteer Costs
**5157**
Staff Costs
**21983**
Employers NI
Employer Pensions
**69**
Recruitment
Motor and Travel
Professional Fees
**130**
Office Costs, telecoms, computing
**916**
Rent and Rates
**26915**
Power and Lighting
**2134**
Insurance
**4350**
Repairs
Bankingcosts
**858**
Training
Marketingand Promotion
**3109**
Subscriptions
**748**
HMRC
**4148**
Salaries due
**-1091**
Loan Repayments
Interest
Pensions
**-161**
**_Sub total_**
**219209**
**Unrestricted**
**funds**
**to the nearest**
**£**
**_Sub total_**_(Gross income for_
_AR)_
**A2 Asset and investment**
**sales, (see table).**|**to the nearest £**
**18500**
**18500**
**18500**
**27787**
**27787**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**71698**
**93044**
**63581**
**228323**
**228323**
**149942**
**5157**
**49771**
**69**
**130**
**916**
**26915**
**2134**
**4350**
**858**
**3109**
**748**
**4148**
**-1091**
**-161**
**246996**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |||||**71698**|**45697**| |||||**93044**|**80863**| |||||**63581**|**66584**| ||||||| ||||||| ||||||**1180**| ||||||| |||||**228323**|**194324**| ||||||| ||||||| ||||||| ||||||| |||||**228323**|**194324**| ||||||| |Charitable objective costs|**149942**|||**149942**|**55895**| |Fundraisingcosts|||||| |Volunteer Costs|**5157**|||**5157**|**7869**| |Staff Costs|**21983**|||**49771**|**58856**| |Employers NI|||||| |Employer Pensions|**69**|||**69**|| |Recruitment|||||| |Motor and Travel|||||**313**| |Professional Fees|**130**|||**130**|**264**| |Office Costs, telecoms, computing|**916**|||**916**|**977**| |Rent and Rates|**26915**|||**26915**|**29114**| |Power and Lighting|**2134**|||**2134**|**2687**| |Insurance|**4350**|||**4350**|**526**| |Repairs|||||| |Bankingcosts|**858**|||**858**|**996**| |Training|||||**399**| |Marketingand Promotion|**3109**|||**3109**|**2973**| |Subscriptions|**748**|||**748**|**251**| |HMRC|**4148**|||**4148**|**5497**| |Salaries due|**-1091**|||**-1091**|**2037**| |Loan Repayments|||||**5000**| |Interest|||||| |Pensions
**_Sub total_**|**-161**|||**-161**|**-66**| ||
**219209**|**27787**||**246996**|**173588**| |**A4 Asset and investment**|||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |**purchases, (see table)**|||||||||||| ||||||||||||| |**_Sub total_**|||||||||||| ||||||||||||| |**_Total payments_**||**219209**||**27787**||||**246996**||**173588**|| ||||||||||||| |**_Net of receipts/(payments)_**||**-9386**||**-9287**||||**-18673**||**20736**|| |**A5 Transfers between funds**|||||||||||| |**A6 Cash funds last year end**||**25177**||||||**25177**||**4440**|| |**_Cash funds this year end_**||**15791**||**-9287**||||**6503**||**25177**|| 3 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Bank accounts
**Details**
**Details**
**Details**
**Details**
Trustee Loans
Net Wages
PAYE and National Insurance
Long term loans
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**6503**
**6503**
Agreement Error
**to nearest £**
Print
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted funds**
**to nearest £**
Agreement Error
**Restricted funds**
**to nearest £**
**Cost (optional)**
**Cost (optional)**
**800**
**1985**
**18890**
**1787**
Name
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---|---| |||||| |||||| |||||| |||||| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||| |||||| |||||| |||||| |||||| |||||| |||||**Current value**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||||**Current value**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||**When due**
**(optional)**| |||||| |||||| |||||| |||||| |||||| |||||| |||||Date of
approval| |||Michaela Riley||**6/12/25**| |||Michael Jones||**6/12/25**| 4 ## ## |Reportto the trustees|||| |---|---|---|---| ||SpotlightUK||| |Onaccountsfortheyear|31t0312025|Charityno|1129258| |ended||(ifany)|| |Setoutonpages||rii.r,iir,i)*ilrlllir*ellr*iirije|riiraaital;aldilianais.eelsi|