CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From: April 18t 2023_ 315t March 2024 Charity name: London Junlor Chess Championships Charity registration number: 1129010 Objectives and Activities 50RP reference Para 1.17 Summary of the purposes of the charity as set out in its governing docurnent To advance education by providing or assisting in the provision of facilities for the teaching development and supervision of the playing of chess amongst persons under the age of twenty-one years resident in England and Wales or eligible to represent England and Wales at chess so as to develop their capabililies that they may grow to full maturity as individuals and members of societ The main activities of the charity are organizing and running the finals of the London Junior Chess Charnpionships, promoting the finals and the qualifying events, working with organizers of the qualifying events to ensure that they run well and that the competitors have a good experience. Promotion of finals and qualifying events involves printing and distributing leaflets and keeping maintained website with key infomiation about the events. Running the finals requires hiring a venue suilable for playing chess over five days (split either side of Christmas with lfvo days befo and three days afterwards) with a capaGity large enough for 400450 competitors and in addition their parentslguardians. Running the finals also requires paying staff who are chess arbiters (registered with Ihe international body FIDE) to run each age group section. There is also a need for additional help on the days of the fln81s for administration and guidance for Darentslauardians. Yes. The publi¢ benefit document has b6en circulated to all trustees. Summary of the main activities in relation lo those purposes for the public benefit, in particular, the aclivities, projects or se1$ identified in the accounts. Para 1.17 aThJ 1.19 statement confirming whether the trustees have had regard to the guidan issued by the Charity Cornmission on public benefit Para 1.18
Additional Infomiatlon (optional) You ma choose to include further statements where relevant about.. 50RP lerer NIA Policy on grant maklng Para 1.38 NIA Policy on social investment including program related investment P8ra 1.38 As always, volunteers have played a big role in running our events and supporting children and parents. This includes liaising with organizers of qualifier events, creating promotional leaflets, arranging staffing for the finals and coordinating staff at the finals. Contribution made by volunteers Para 1.38 other Achievements and Performance SORP ference In 2023 we ran a SucsSful event. Several hundred children took part in qualifier toumaments, and those that qualified attended the LJCC Finals, at University of Westminster Marylebone Campus and University of Westminster Harrow Campus. Our events were well organised and chess was played to a high standard. Summary of the main achievements of the charity, identifying the difference the charily's work has made to the circumstances of ils beneficiaries and any wider benefits to society as whole. Par8 1.20 Additional information (optional) You ma choose to include further statements where relevant about.. Achievements against objectives set Objectives met Para 1.41 No specific objectives set
Perfomiance of fundraising activities against objectives set Para 1.41 Investment perfonnan against objectives No specific objectives set Parn 1.41 Other
Financial Review Review of the charity's financial posilion at the end of the period Para 1.21 Total cash funds.. £28,187. These are held in the charity's Co-op bank account and are available for immediate use. The charity has no other monetary assets. The charity has no investment assets. The charity has assets held for use as described in the box below 'Assets held by the charity,. The charity has payments to two arbiters outstanding and has yet to be invoiced for the ECF grading fees. These are likely to total around £1000 and should be payable in the followin financial ear. The following are the main reasons that the charity holds reserves. 11 After building up reserves we will be able to spend some of them on equipment for the finals. This includes clocks, sets and boards. If we are able to do this then we will be able to simplify the logistics of events as we will not need to source equipment from elsewhere and we will also save money on the hire fees that we will not need to pay. 2) Each year we have to pay Certain expenses (such as venue hire) before receiving all entry fees and we need funds in the charity's account to be able to pay for these. 3) There is some uncertainty about the cost of venue hire each year and we need to have enough in the charity's account to be able to cope wilh significant increase in this part of the charit 's out oin £28,187 nla Statement explaining the policy for holding reserves staling why they are held Para t.22 Amount of reserves held Reasons for holding zero resetves Details of fund materially in deficit Explanation of any uncertaintieB about the charity continuing as a going oncern Para 1.22 Parn 1.22 Paro 1.24 nla Para 1.23 We have a healthy balance at the end of the financial year and there are no uncertainties about the Charity Continuing asa oin conGem. Additional Informatlon (optlonal) You ma choose to include further statements where relevant 8bout'. The charity's principle sources of funds (including any fundraising) Entry fees for our finals provide the revenue that supports our event. Para 1.47
Inveslment policy and objeGlives including any social investment policy adopted Para 1.46 No specific investment objectives. Principal risks facing the charity are.. 1) Increasing costs. particularly venue hire and staff costs in an increasingly professionalized chess world. 2) Brand erosion. The charity requires the finals to be run smoothly 50 that competrtors and parentslguardians enjoy them. This includes the management of complaints and having clear procedures and policies for this. The is also a risk associated with the qualifier events which we as a charity do not manage directly but they are associated with the brand and so we must endeavour to ensure that qualifier organisers receive suitable coaching where necessary so that children and their parentslguardians are satisfied with these events also. 3) Safeguarding. The finals host around 400450 children and their parenlslguardians at each of the pre- and post-christmas events and it is vital that we have adequate safeguarding procedures in place. A description of the principle risks facing the charity Para 1.46 The charity has a large quantity of chess playing equipment. The equipment isny new and is need of updating. Currently we have approximately: 160 chess clocks 170 chess sets 180 chess boards Assets held by the charity Stationery- worth approx. £30 in total Ten trophy boards (currently stored elsewhere} Approximalely 4 silver trophies, location unknown
Structure, Governance and Management Description of charity, trusts= Type of goveming document Itrusl deed, 10 al charter How is the charity constituted? (e.g unincorporated association, CIO Trustee selection methods including details of any constilutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Trust deed Para 1.25 Trust Para 1.25 New trustees must be appointed by the existing trustees. Meetings are quorate as long as one third of the total number of trustees (minimum two trustees) are present throughout meeting Addltlonal Infomiatlon (optlonal) You ma choose to inclucle further statements where relevant about- Policies and procedures adopted for the induction and training of trustees No specific training procedures currently in place. All trustees attending events must have u tdate enhanced DBS checks. One trustee is a qualified first alder One trustee is a qualified child protection officer Para 1.51 LJCC runs the London Junior Chess Championships finals. Individual organiser5 are responsible for organising qualifying events. These are held in LJCC'S name, and LJCC expects them to be run to a high standard. LJCC is not responsible for public liabilty issues around these evenls The charity's organisational structure and any wider neOrk with which th8 charity works ParA 1.51 Relationship with any related parties LJCC employs qualified arbiters, volunteers and specific extemal agents (eg Book Shop organiser) during the period of the finals. LJCC rents venues from University of Westminster and has an arm's length relationship with Universty of Westminster staff including security staff, cleaners and ¢ontra¢ted staff who run the canteens Para 1.51 Other Reference and Administrative details Charit name Other name the ¢hari uses islered cha number The London Junior Chess Cham LJCC 1129010 ionshi Charitable Trust
Charity's principle address 11 Greenisland Road Portadown Craigavon County Annagh BT62 1 UZ
Names of the charity trustees who manage the charity D¥t¢s aet•d if not for whole ear Trusts8 name Office lif any} Name of person lor body) entitlod toa 0Snt tru8tee If a Nell Butler Chair Ezra Lutton Treasurer Angela Eyton Amold Lutton Marc Shaw Congress Controller Qualifiers Tony Niccoli Neville Belinfante Sarah Ballard Cor orate trustees - names of the directors at the date the re Director name ortwasa roved Narne of trustees holding title lo property belonging to the charity Trustee name Dates acted If not for whole ear
Funds held as custodian trustees on behalf of other5 Description of the assets NIA held in this capacity Name and objects ofthe charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional infomiation (optional) Names and addresses of advisers (Optional Infomiatlon Type of Name Addres$ adviser Chief Arbiter Jo Wildman Name of chief executive or names of senior staff members (Optional infomiationl Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information
Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustses Signature(s) Fvll name(s) Position leg Secretary* Chair, etc) 5014A/ &z£th Li4fi Date
CHARITY COMMISSIO FOR ENGLAND AND WALE Receipts and payments accounts CC16a For the perlod from 3110312024 To Section A Receipts and payments Unre8tricte¢ funds to tho wrest Restrictod funds Endowmont funds Totsl fund6 Last y•ar to th• n6ar88tt to th8 ar•St£ totho n8arvBt£ tothe Durn8tt A1 Recelpts Entry fees Levie 2B,934 873 28.934 873 18,990 605 Sub total(Gross income for AR) 29,807 29W07 19.603 A2 Asset and Investment sales, Isee table). Sub total 29.807 29.807 19.603 A3 Payments Trophies Staffina (ltravell Fknte13 T&Nis usel loreoLitynent Prizes Venue Insurance Printing Website Scoresheets Materi8L% Grading 492 7.706 1.802 519 4A95 9.043 3BO 1,063 2,000 136 6,403 303 1,802 519 4.495 3,429 6,947 206 934 380 1.053 2.000 615 3B3 383 369 15.341 Sub total 27072 A4 Asset and Investment urchases, Ise¢ tsble Loan reDa ment 389 389 Sub total 389 28,281 28.281 19.341 Net of recelpts/(payments) A5 Transfers between funds A6 Cosh fund5 la$t yèar ènd Cash funds thls year end 1,546 262 26,641 28,187 26.641 28,187 20.379 26.041 CCXX R1 accounts ISSI 0110512025
Section B Statement of assets and liabilities at the end of the period Unrestrictsd funds to ntrarest£ Restrietvd funds t< ntrarwt £ Endowment funds to noarost £ Categorl•s Detall8 B1 Ca8h fund8 Cash availaNe in Cow acc4xJnt 28.187 Total Cash funds 28,187 {aglncHSyth rBc8lpls4nd paym11# IttfjUMl&ll OK Unrestricted funds to 0garost£ OK Endowment fund8 to np4rest£ Re8tricted funds to e Detall$ Fund to whkh aiaet belon Currentvalue lonal D8ts118 Ogt lopuona Fund towhSBh 499Ot belon Cvrrnntvalu Detsils 180 cTh888 boards B4 Assets retslned for tho charlty's own uso 170 chess sets 1fj0 che95 clocks Ten trophy ardS St8boTr Fund towhSch r•lats8 Amoutht d onal due Details staff paYntIO one arblter88 yet unclmed. Stsrytr8n5POrt o)8t# undairnY tyone other arbiter. E¢F grdding in¥o¢¢ ftthls year Trji yetrnceivad. B5 Llabllltle8 Sty3n8d by onE or Iwo trustees on bghaK of sll the tIU61ee6 Slgnature Pdnl N8me Datè of roval zs/*/i f CCXX R2 accounts ISSI 0110512025