2020-12-31-accounts

PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY’S, THEYDON BOIS

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

CONTENTS

Trustees’ Annual Report Independent Examiner’s Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the Financial Statements

Registered with the Charity Commission as a charity, number 1128901

THE PARISH CHURCH OF ST MARY THE VIRGIN, THEYDON BOIS ANNUAL REPORT OF ACTIVITIES 2020

St Mary’s Parochial Church Council, along with the Incumbent, has the responsibility for promoting, in the ecclesiastical parish of Theydon Bois, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The Parochial Church Council also has maintenance responsibilities for the church building (including the Parish Centre), Churchyard and Church Hall.

Membership of the Parochial Church Council (PCC)

Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting in accordance with the Church Representation Rules.

During the year the following served as members of the PCC: Incumbent Rev John Fry Associate Priest Rev Carol Newnham Church Wardens Mary Gill, Michael Palmer Deanery Synod Representatives Lisa Debenham, Robyn Marsh, Diana Meteyard, Elizabeth Douglass Elected Members

Richard Risdon, Douglas Pleasant, Liz Hannibal, Tony Dawson, Samantha Spencer, John Eaton, Hugh Meteyard, Andrew Crook, Kerry Ells, Rosalyn Philip (Secretary), Andrew Tunks, (Treasurer)

In attendance

Beryl Denney (Reader with Permission to Officiate)

Parochial Church Council Meetings

During the national restrictions, PCC meetings were conducted using Videoconferencing technology.

The parish continues to work towards the shared Benefice Vision of The Theydon Parishes which is expressed in this way:-

Core values: Faith, love and community .

We seek to live these values by welcoming all, caring and teaching so that we may change lives through sharing the love of God in Christ.

Marion Smith was appointed to serve as Parish Safeguarding Representative, and Safeguarding continues to be a standing item at all meetings. Safeguarding contact details are displayed in the church and on the Benefice website. The PCC has complied with its duty to have due regard to the House of Bishops’ Safeguarding Policy and Guidance

Sub committees

Finance Committee considers financial matters and makes recommendations to PCC. Meets as necessary.

Stewardship Working Group considered the ways in which church members could be encouraged to give financially to St Mary’s, and made recommendations to PCC and coordinates a yearly fundraising campaign. This group was chaired by Richard Risdon and ceased work in its present form at the end of the 2020 campaign.

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Standing Committee : has power to transact the business of the PCC between meetings. X was elected to serve as a member alongside Rosalyn Philip as Secretary, the Vicar and the Churchwardens, meets as necessary. Mission Committee : Supports the work of Christian Mission at home and abroad, particularly of CMS, IPASC in D.R.Congo and Alison and Mozi Kotroci in Albania and promotes awareness of the wider mission of the Church. Chaired by Robyn Marsh. Events Committee : Organises social and fund-raising events to support the Church, chaired jointly by Philip and Amanda Simmance

Churchyard Committee : Meets as necessary; under the leadership of John Eaton. The PCC is grateful to the team of volunteers who meet each Thursday morning to work in the churchyard.

Church Hall Committee : manages the business of the Church Hall on behalf of the PCC. Sarah Rochester, Ross Penman, Eleanor Isaac, Philip Crombie, Mary Gill, Andrew Tunks and Linda Hammond served during the year.

Employees

The mission and ministry of St Mary’s Theydon Bois is supported by Sarah Bowen (p/t Benefice Administrator), and the PCC supports 64% of her salary although her employer is the PCC of All Saints Theydon Garnon

Church Services

The pattern of services (until March 2020) was as follows: Sunday 8.00a.m. Holy Communion (BCP)

10.30am 6pm First Sunday All Age Worship Sung Communion Second Sunday Family Communion Sung Evensong (BCP) Third Sunday Family Communion Sung Evensong (BCP) Fourth Sunday Morning Worship Sung Evensong (BCP) Fifth Sunday Joint Benefice Service (at 10a.m, rotating between churches in the Benefice) in the morning and occasional Joint Evening Services with Theydon Bois Baptist Church

(The organ was played by visiting organists on a rota arrangement, until March after which the produced a series of anthems with each singer video recording themselves at home, these contributions being edited together for inclusion in the recorded services)

Tuesday 5p.m. . Evening Prayer (BCP) Wednesday 10a.m. Holy Communion (with the Mothers’ Union on the first Wednesday of the month)

Following the implementation of national restrictions at the end of March 2020, public worship in the church building was suspended until 5[th] July, and again during November 2020. Services took place online, and included a weekly Sunday recorded service, and “live” services on Zoom on Sunday evenings and on Wednesday mornings. Children’s groups which had taken place during the 10.30am

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Sunday service, were replaced with “Junior Church at home” (Resources for a craft based session were posted to families on request), and a weekly online group for children in years 4-6. All children’s ministry is provided by local volunteers led by paid staff from the Red Balloon Family Foundation. In September 2020, children’s Sunday groups moved to the church hall, to allow for social distancing measures, having previously taken place in the parish centre.

Church Attendance

As of October 2020, there were 151 people on the Church Electoral Register Average Sunday attendance prior to the national lockdown in March was 96 unique adults and 30 children. As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through baptism we thank God for the gift of life, in marriage public vows are exchanged with God’s blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and to commend the person into God's keeping. In 2020, 2 baptisms and 1 wedding were celebrated in St Mary’s (These numbers being lower than previous years due to the impact of the COVID-19 pandemic). 4 funerals were held in St Mary’s, and the ministry team conducted 11 funeral services at local crematoria during the year. The mortal remains of 3 people for whom a funeral service had not been conducted by a member of the ministry team from St Mary’s were buried in the churchyard.

Key events in 2020.

26thFebruary	Holy Communion for Ash Wednesday
March (various)	Weekly Lent Soup lunches in aid of charities selected by the
	Mission Committee (Lunches were also held for Harvest and in
	November)
1stNovember	‘Remembering those we have loved’ service (held twice to allow
	for social distancing)
8thNovember	Annual service of Remembrance at the War Memorial held
	outside with limited attendance to allow for social distancing
	during November lockdown
6thDecember	All Age Service with Scratch Nativity play, facilitated by a team
	from the Red Balloon Family Foundation
20thDecember	A Village Christmas; a short service of Lessons and Carols, held
	twice to allow for social distancing
24thDecember	Christingle Service on Zoom; £400 raised to support the
	Children’s Society

ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2019

RECEIPTS AND PAYMENTS ACCOUNT Note RECEIPTS Planned Giving and Envelopes Collections and Donations Legacies Tax Rebate Church Hall PCC Fees Events income 4 Rent Flowers Interest PAYMENTS Family Purse Church repairs Church Hall Parish Giving 5 Insurance and utilities Music and Organ Assigned Fees Church Office Clergy Expenses Flower Expenditure Churchyard Junior Church Net receipts/ (payments) Cash balance b'f Cash balance c'f RECEIPTS Planned Giving and Envelopes Collections and Donations Legacies Tax Rebate Church Hall PCC Fees Events income 4 Rent Flowers Interest PAYMENTS Family Purse Church repairs Church Hall Parish Giving 5 Insurance and utilities Music and Organ Assigned Fees Church Office Clergy Expenses Flower Expenditure Churchyard Junior Church Net receipts/ (payments) Cash balance b'f Cash balance c'f	2020
	General fund Designated funds Restricted funds Total funds £ £ £ £ 64,737 - - 64,737 6,044 3,750 - 9,794 - - - - 9,659 - 2,140 11,799 - 8,024 - 8,024 4,088 - - 4,088 - - - - 548 - - 548 - - - - 64 5 - 69
	85,140 11,779 2,140 99,059
	80,729 - - 80,729 - - 3,090 3,090 - 7,208 - 7,208 347 - - 347 5,686 - - 5,686 3,244 - - 3,244 2,515 - - 2,515 6,312 - - 6,312 1,570 - - 1,570 154 - - 154 - 315 - 315 2,652 - - 2,652
	103,209 7,523 3,090 113,822
	(18,069) 4,256 (950) (14,763) 66,479 22,740 24,851 114,070
	48,410 26,996 23,901 99,307
	2019
	General fund Designated funds Restricted funds Total funds £ £ £ £ 68,111 - - 68,111 17,414 750 1,871 20,035 6,500 2,000 10,700 19,200 16,889 - - 16,889 - 15,818 - 15,818 6,870 - - 6,870 7,247 - - 7,247 1,321 - - 1,321 342 - - 342 244 7 - 251
	124,938 18,575 12,571 156,084
	80,729 - - 80,729 - - 5,050 5,050 - 10,681 - 10,681 6,239 - - 6,239 4,903 - - 4,903 6,913 - - 6,913 3,598 - - 3,598 9,023 - - 9,023 1,919 - - 1,919 802 - - 802 - 360 - 360 150 - - 150
	114,276 11,041 5,050 130,367
	10,662 7,534 7,521 25,717 55,817 15,206 17,330 88,353
	66,479 22,740 24,851 114,070

Page 4

ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2019

Note STATEMENT OF ASSETS AND LIABILITIES ASSETS Cash at bank Cash in hand Total cash Gift aid receivable Other debtors Current assets Assets retained for the Church's use - 6/7 Church contents Church Hall Church Hall contents Fixed assets TOTAL ASSETS LIABILITIES NET ASSETS ASSETS Cash at bank Cash in hand Total cash Gift aid receivable Other debtors Current assets Assets retained for the Church's use - 6/7 Church contents Church Hall Church Hall contents Fixed assets TOTAL ASSETS LIABILITIES NET ASSETS	At 31 December 2020
	General fund Designated funds Restricted funds Total funds £ £ £ £ 48,397 26,950 23,901 99,248 13 46 - 59
	48,410 26,996 23,901 99,307 1,496 - - 1,496 - 1,380 - 1,380
	49,906 28,376 23,901 102,183
	120,000 - - 120,000 - 625,000 - 625,000 - 25,000 - 25,000
	120,000 650,000 - 770,000
	169,906 678,376 23,901 872,183 - (86) - (86)
	169,906 678,290 23,901 872,097
	At 31 December 2019
	General fund Designated funds Restricted funds Total funds £ £ £ £ 66,466 22,694 24,851 114,011 13 46 - 59
	66,479 22,740 24,851 114,070 5,087 - - 5,087 - 3,926 - 3,926
	71,566 26,666 24,851 123,083
	105,000 - - 105,000 - 546,891 - 546,891 - 23,026 - 23,026
	105,000 569,917 - 674,917
	176,566 596,583 24,851 798,000 - - - -
	176,566 596,583 24,851 798,000

NOTES TO THE FINANCIAL STATEMENTS

1. Under current legislation the PCC may report on a Receipts and Payments basis with a Statement of Assets and Liabilities and it has elected to do so.

2. The financial statements are prepared on an historic cost basis.

3. Restricted funds may be expended only on objects specified by the trust, bequest or donation. Unrestricted funds may be used for the PCC's general purposes. The PCC holds no endowment funds.

4. Events receipts were as follows -

Christmas Fayre Dinner Donkey Derby May Fayre Plant Sale Quiz Wreath making	2020 Receipts £ - - - - - - - -	2019 Receipts £ 1,180 750 645 2,798 870 814 190
		7,247

Page 5

ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2019

NOTES TO THE FINANCIAL STATEMENTS (continued) 5. Parish giving payments were as follows - Donations up to and including £250 (a) Bible Society British Legion Christian Aid Church Army CMS Crisis Embrace F/IPASC Guides thinking day Koininia Kotrici LOGOS Manna Centre Mercy Ships Mission for Seafarers OCC Shelter St Clare’s TCS Teams4u Utogi Appeal	2020 Payments £ - - 244 - - - - - - - - - - - - - - 103 - - - - 347	2019 Payments £ 1,545 (a) 555 (a) (a) (a) 294 351 351 (a) 357 (a) (a) 423 351 441 (a) - 351 685 (a) 535
		6,239

1. Fixed assets are included in the Statement of Assets and Liabilities at their insured value.

2. Consecrated and benefice property is excluded from the accounts by virtue of s10(2) of the Charities Act 2011. 8. No payments were made to Trustees other than to reimburse them for expenses they incurred

3. No wages, salaries or remuneration were paid to Trustees or any persons connected to the Trustees in respect of the above.

10. Fund cash balances Restricted funds Wild Bursary AV fund Church Maintenance reserve Designated unrestricted funds Churchyard Church Hall Unrestricted general fund Restricted funds Wild Bursary AV fund Church Maintenance reserve Designated unrestricted funds Churchyard Church Hall Unrestricted general fund	2020
	Balance b'f Receipts Payments Balance c'f £ £ £ £ 1,494 - - 1,494 12,571 2,140 - 14,711 10,786 - (3,090) 7,696
	24,851 2,140 (3,090) 23,901
	(908) 3,755 (315) 2,532 23,647 8,024 (7,208) 24,463
	22,739 11,779 (7,523) 26,995
	66,480 85,140 (103,209) 48,411
	114,070 99,059 (113,822) 99,307
	2019
	Balance b'f Receipts Payments Balance c'f £ £ £ £ 1,494 - - 1,494 - 12,571 - 12,571 15,836 - (5,050) 10,786
	17,330 12,571 (5,050) 24,851
	(3,305) 2,757 (360) (908) 18,510 15,818 (10,681) 23,647
	15,205 18,575 (11,041) 22,739
	55,818 124,938 (114,276) 66,480
	88,353 156,084 (130,367) 114,070

Page 6

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectioii A Indepeiident Exainiiier s Rei)orl Report to tha tru•taasl mwnb•r• of PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARYS. THEYDON BOIS On accounts for tha year ended 31 DECEMBER 2020 Charlfy no (If any) 1128901 Sot ¢)irt ¢)n pag 46and6 I report to the Trustees on my examination of the accounts of the above charlty ('the PCC.) for the year ended 31 December 2018. Re8ponslblllll•8 and As the charity Truste88 of the PCC, you are re8pon8ible for the preparation of ba81s of r•port the accounts in ac￿rdanCe wlth the requirements of the Charttle8 Act 2011 {Ihe Acr). I report in respect of my examination of the PCC'S accounts carrfed out urKler section 145 of the 2011 Act and in carrying out my examination, I have followed the applirable Direction8 given by the Charlty C<xnmi88ion und•r Section 145(5)(b) of the Act. I have completed my examinatlon. I conffmi that no material matters have come to my attention in connection with the examination wthich 9NeS m• cause to believe that In. any material respect.. a¢￿unti￿ record8 were not kepl in accordance with 88GtIM 130 of the Act or the accounts do not accord wlth the accountSng reGord8 Indopondont examln•rfs •tat•mont I have no concem8 and have come acr088 no other mattern in connedlon wlth the exarnination to which attention Should be drawn in order to enable proper und•r8tanding of the accounts to b8 reactr￿d. Slgn•d: Dat•: Name: Greville John NORMAN Rol•vant pro1￿lOnal qu•llllcatlons or body: CPFA AGP Addre•8: 120 Dukes Avenue Theydon Bois, Essex CM16 7HF