## **PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY’S, THEYDON BOIS** # **ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020** ## **CONTENTS** **Trustees’ Annual Report Independent Examiner’s Report Receipts and Payments Account Statement of Assets and Liabilities Notes to the Financial Statements** **Registered with the Charity Commission as a charity, number 1128901** ## **THE PARISH CHURCH OF ST MARY THE VIRGIN, THEYDON BOIS ANNUAL REPORT OF ACTIVITIES 2020** St Mary’s Parochial Church Council, along with the Incumbent, has the responsibility for promoting, in the ecclesiastical parish of Theydon Bois, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The Parochial Church Council also has maintenance responsibilities for the church building (including the Parish Centre), Churchyard and Church Hall. ## **Membership of the Parochial Church Council (PCC)** Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting in accordance with the Church Representation Rules. During the year the following served as members of the PCC: **Incumbent** Rev John Fry **Associate Priest** Rev Carol Newnham **Church Wardens** Mary Gill, Michael Palmer **Deanery Synod Representatives** Lisa Debenham, Robyn Marsh, Diana Meteyard, Elizabeth Douglass **Elected Members** Richard Risdon, Douglas Pleasant, Liz Hannibal, Tony Dawson, Samantha Spencer, John Eaton, Hugh Meteyard, Andrew Crook, Kerry Ells, Rosalyn Philip (Secretary), Andrew Tunks, (Treasurer) **In attendance** Beryl Denney (Reader with Permission to Officiate) ## **Parochial Church Council Meetings** During the national restrictions, PCC meetings were conducted using Videoconferencing technology. The parish continues to work towards the shared Benefice Vision of The Theydon Parishes which is expressed in this way:- **Core values: Faith, love and community** . We seek to live these values by welcoming all, caring and teaching so that we may change lives through sharing the love of God in Christ. Marion Smith was appointed to serve as Parish Safeguarding Representative, and Safeguarding continues to be a standing item at all meetings. Safeguarding contact details are displayed in the church and on the Benefice website. The PCC has complied with its duty to have due regard to the House of Bishops’ Safeguarding Policy and Guidance ## **Sub committees** **Finance Committee** considers financial matters and makes recommendations to PCC. Meets as necessary. **Stewardship Working Group** considered the ways in which church members could be encouraged to give financially to St Mary’s, and made recommendations to PCC and coordinates a yearly fundraising campaign. This group was chaired by Richard Risdon and ceased work in its present form at the end of the 2020 campaign. 1 **Standing Committee** : has power to transact the business of the PCC between meetings. **X** was elected to serve as a member alongside Rosalyn Philip as Secretary, the Vicar and the Churchwardens, meets as necessary. **Mission Committee** : Supports the work of Christian Mission at home and abroad, particularly of CMS, IPASC in D.R.Congo and Alison and Mozi Kotroci in Albania and promotes awareness of the wider mission of the Church. Chaired by Robyn Marsh. **Events Committee** : Organises social and fund-raising events to support the Church, chaired jointly by Philip and Amanda Simmance **Churchyard Committee** : Meets as necessary; under the leadership of John Eaton. The PCC is grateful to the team of volunteers who meet each Thursday morning to work in the churchyard. **Church Hall Committee** : manages the business of the Church Hall on behalf of the PCC. Sarah Rochester, Ross Penman, Eleanor Isaac, Philip Crombie, Mary Gill, Andrew Tunks and Linda Hammond served during the year. ## **Employees** The mission and ministry of St Mary’s Theydon Bois is supported by Sarah Bowen (p/t Benefice Administrator), and the PCC supports 64% of her salary although her employer is the PCC of All Saints Theydon Garnon ## **Church Services** The pattern of services (until March 2020) was as follows: Sunday 8.00a.m. Holy Communion (BCP) 10.30am 6pm First Sunday All Age Worship Sung Communion Second Sunday Family Communion Sung Evensong (BCP) Third Sunday Family Communion Sung Evensong (BCP) Fourth Sunday Morning Worship Sung Evensong (BCP) Fifth Sunday Joint Benefice Service (at 10a.m, rotating between churches in the Benefice) in the morning and occasional Joint Evening Services with Theydon Bois Baptist Church (The organ was played by visiting organists on a rota arrangement, until March after which the produced a series of anthems with each singer video recording themselves at home, these contributions being edited together for inclusion in the recorded services) Tuesday 5p.m. . Evening Prayer (BCP) Wednesday 10a.m. Holy Communion (with the Mothers’ Union on the first Wednesday of the month) Following the implementation of national restrictions at the end of March 2020, public worship in the church building was suspended until 5[th] July, and again during November 2020. Services took place online, and included a weekly Sunday recorded service, and “live” services on Zoom on Sunday evenings and on Wednesday mornings. Children’s groups which had taken place during the 10.30am 2 Sunday service, were replaced with “Junior Church at home” (Resources for a craft based session were posted to families on request), and a weekly online group for children in years 4-6. All children’s ministry is provided by local volunteers led by paid staff from the Red Balloon Family Foundation. In September 2020, children’s Sunday groups moved to the church hall, to allow for social distancing measures, having previously taken place in the parish centre. ## **Church Attendance** As of October 2020, there were 151 people on the Church Electoral Register Average Sunday attendance prior to the national lockdown in March was 96 unique adults and 30 children. As well as our regular services, we enable our community to celebrate and thank God at the milestones of the journey through life. Through baptism we thank God for the gift of life, in marriage public vows are exchanged with God’s blessing and through funeral services friends and family express their grief and give thanks for the life which is now complete in this world and to commend the person into God's keeping. In 2020, 2 baptisms and 1 wedding were celebrated in St Mary’s (These numbers being lower than previous years due to the impact of the COVID-19 pandemic). 4 funerals were held in St Mary’s, and the ministry team conducted 11 funeral services at local crematoria during the year. The mortal remains of 3 people for whom a funeral service had not been conducted by a member of the ministry team from St Mary’s were buried in the churchyard. ## **Key events in 2020.** |26thFebruary|Holy Communion for Ash Wednesday| |---|---| |March (various)|Weekly Lent Soup lunches in aid of charities selected by the| ||Mission Committee (Lunches were also held for Harvest and in| ||November)| |1stNovember|‘Remembering those we have loved’ service (held twice to allow| ||for social distancing)| |8thNovember|Annual service of Remembrance at the War Memorial held| ||outside with limited attendance to allow for social distancing| ||during November lockdown| |6thDecember|All Age Service with Scratch Nativity play, facilitated by a team| ||from the Red Balloon Family Foundation| |20thDecember|A Village Christmas; a short service of Lessons and Carols, held| ||twice to allow for social distancing| |24thDecember|Christingle Service on Zoom; £400 raised to support the| ||Children’s Society| **ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2019** |**RECEIPTS AND PAYMENTS ACCOUNT**
**Note**
**RECEIPTS**
Planned Giving and Envelopes
Collections and Donations
Legacies
Tax Rebate
Church Hall
PCC Fees
Events income
4
Rent
Flowers
Interest
**PAYMENTS**
Family Purse
Church repairs
Church Hall
Parish Giving
5
Insurance and utilities
Music and Organ
Assigned Fees
Church Office
Clergy Expenses
Flower Expenditure
Churchyard
Junior Church
**Net receipts/ (payments)**
Cash balance b'f
**Cash balance c'f**
**RECEIPTS**
Planned Giving and Envelopes
Collections and Donations
Legacies
Tax Rebate
Church Hall
PCC Fees
Events income
4
Rent
Flowers
Interest
**PAYMENTS**
Family Purse
Church repairs
Church Hall
Parish Giving
5
Insurance and utilities
Music and Organ
Assigned Fees
Church Office
Clergy Expenses
Flower Expenditure
Churchyard
Junior Church
**Net receipts/ (payments)**
Cash balance b'f
**Cash balance c'f**|**2020**| |---|---| ||**General**
**fund**
**Designated**
**funds**
**Restricted**
**funds**
**Total funds**
£
£
£
£
64,737
-
-
64,737
6,044
3,750
-
9,794
-
-
-
-
9,659
-
2,140
11,799
-
8,024
-
8,024
4,088
-
-
4,088
-
-
-
-
548
-
-
548
-
-
-
-
64
5
-
69| ||**85,140**
**11,779**
**2,140**
**99,059**| ||80,729
-
-
80,729
-
-
3,090
3,090
-
7,208
-
7,208
347
-
-
347
5,686
-
-
5,686
3,244
-
-
3,244
2,515
-
-
2,515
6,312
-
-
6,312
1,570
-
-
1,570
154
-
-
154
-
315
-
315
2,652
-
-
2,652| ||**103,209**
**7,523**
**3,090**
**113,822**| ||**(18,069)**
**4,256**
**(950)**
**(14,763)**
66,479
22,740
24,851
114,070| ||**48,410**
**26,996**
**23,901**
**99,307**| ||**2019**| ||**General**
**fund**
**Designated**
**funds**
**Restricted**
**funds**
**Total funds**
£
£
£
£
68,111
-
-
68,111
17,414
750
1,871
20,035
6,500
2,000
10,700
19,200
16,889
-
-
16,889
-
15,818
-
15,818
6,870
-
-
6,870
7,247
-
-
7,247
1,321
-
-
1,321
342
-
-
342
244
7
-
251| ||**124,938**
**18,575**
**12,571**
**156,084**| ||80,729
-
-
80,729
-
-
5,050
5,050
-
10,681
-
10,681
6,239
-
-
6,239
4,903
-
-
4,903
6,913
-
-
6,913
3,598
-
-
3,598
9,023
-
-
9,023
1,919
-
-
1,919
802
-
-
802
-
360
-
360
150
-
-
150| ||**114,276**
**11,041**
**5,050**
**130,367**| ||**10,662**
**7,534**
**7,521**
**25,717**
55,817
15,206
17,330
88,353| ||**66,479**
**22,740**
**24,851**
**114,070**| **Page 4** **ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2019** |**Note**
**STATEMENT OF ASSETS AND LIABILITIES**
**ASSETS**
Cash at bank
Cash in hand
Total cash
Gift aid receivable
Other debtors
**Current assets**
Assets retained for the Church's use -
6/7
Church contents
Church Hall
Church Hall contents
**Fixed assets**
**TOTAL ASSETS**
**LIABILITIES**
**NET ASSETS**
**ASSETS**
Cash at bank
Cash in hand
Total cash
Gift aid receivable
Other debtors
**Current assets**
Assets retained for the Church's use -
6/7
Church contents
Church Hall
Church Hall contents
**Fixed assets**
**TOTAL ASSETS**
**LIABILITIES**
**NET ASSETS**|**At 31 December 2020**| |---|---| ||**General**
**fund**
**Designated**
**funds**
**Restricted**
**funds**
**Total funds**
£
£
£
£
48,397
26,950
23,901
99,248
13
46
-
59| ||**48,410**
**26,996**
**23,901**
**99,307**
1,496
-
-
1,496
-
1,380
-
1,380| ||**49,906**
**28,376**
**23,901**
**102,183**| ||120,000
-
-
120,000
-
625,000
-
625,000
-
25,000
-
25,000| ||120,000
650,000
-
770,000| ||**169,906**
**678,376**
**23,901**
**872,183**
-
(86)
-
(86)| ||**169,906**
**678,290**
**23,901**
**872,097**| ||**At 31 December 2019**| ||**General**
**fund**
**Designated**
**funds**
**Restricted**
**funds**
**Total funds**
£
£
£
£
66,466
22,694
24,851
114,011
13
46
-
59| ||**66,479**
**22,740**
**24,851**
**114,070**
5,087
-
-
5,087
-
3,926
-
3,926| ||**71,566**
**26,666**
**24,851**
**123,083**| ||105,000
-
-
105,000
-
546,891
-
546,891
-
23,026
-
23,026| ||105,000
569,917
-
674,917| ||**176,566**
**596,583**
**24,851**
**798,000**
-
-
-
-| ||**176,566**
**596,583**
**24,851**
**798,000**| ## **NOTES TO THE FINANCIAL STATEMENTS** 1. Under current legislation the PCC may report on a Receipts and Payments basis with a Statement of Assets and Liabilities and it has elected to do so. 2. The financial statements are prepared on an historic cost basis. 3. Restricted funds may be expended only on objects specified by the trust, bequest or donation. Unrestricted funds may be used for the PCC's general purposes. The PCC holds no endowment funds. 4. Events receipts were as follows - |Christmas Fayre
Dinner
Donkey Derby
May Fayre
Plant Sale
Quiz
Wreath making|**2020**
**Receipts**
£
-
-
-
-
-
-
-
**-**|**2019**
**Receipts**
£
1,180
750
645
2,798
870
814
190| |---|---|---| |||**7,247**| **Page 5** **ST MARY’S CHURCH, THEYDON BOIS FINANCIAL STATEMENTS FOR YEAR ENDED 31 DECEMBER 2019** |**NOTES TO THE FINANCIAL STATEMENTS (continued)**
5.
Parish giving payments were as follows -
Donations up to and including £250 (a)
Bible Society
British Legion
Christian Aid
Church Army
CMS
Crisis
Embrace
F/IPASC
Guides thinking day
Koininia
Kotrici
LOGOS
Manna Centre
Mercy Ships
Mission for Seafarers
OCC
Shelter
St Clare’s
TCS
Teams4u
Utogi Appeal|**2020**
**Payments**
£
-
-
244
-
-
-
-
-
-
-
-
-
-
-
-
-
-
103
-
-
-
-
**347**|**2019**
**Payments**
£
1,545
(a)
555
(a)
(a)
(a)
294
351
351
(a)
357
(a)
(a)
423
351
441
(a)
-
351
685
(a)
535| |---|---|---| |||**6,239**| 6. Fixed assets are included in the Statement of Assets and Liabilities at their insured value. 7. Consecrated and benefice property is excluded from the accounts by virtue of s10(2) of the Charities Act 2011. 8. No payments were made to Trustees other than to reimburse them for expenses they incurred 9. No wages, salaries or remuneration were paid to Trustees or any persons connected to the Trustees in respect of the above. |10. **Fund cash balances**
**Restricted funds**
Wild Bursary
AV fund
Church Maintenance reserve
**Designated unrestricted funds**
Churchyard
Church Hall
**Unrestricted general fund**
**Restricted funds**
Wild Bursary
AV fund
Church Maintenance reserve
**Designated unrestricted funds**
Churchyard
Church Hall
**Unrestricted general fund**|**2020**| |---|---| ||**Balance b'f**
**Receipts**
**Payments**
**Balance c'f**
£
£
£
£
1,494
-
-
1,494
12,571
2,140
-
14,711
10,786
-
(3,090)
7,696| ||**24,851**
**2,140**
**(3,090)**
**23,901**| ||(908)
3,755
(315)
2,532
23,647
8,024
(7,208)
24,463| ||**22,739**
**11,779**
**(7,523)**
**26,995**| ||66,480
85,140
(103,209)
48,411| ||**114,070**
**99,059**
**(113,822)**
**99,307**| ||**2019**| ||**Balance b'f**
**Receipts**
**Payments**
**Balance c'f**
£
£
£
£
1,494
-
-
1,494
-
12,571
-
12,571
15,836
-
(5,050)
10,786| ||**17,330**
**12,571**
**(5,050)**
**24,851**| ||(3,305)
2,757
(360)
(908)
18,510
15,818
(10,681)
23,647| ||**15,205**
**18,575**
**(11,041)**
**22,739**| ||55,818
124,938
(114,276)
66,480| ||**88,353**
**156,084**
**(130,367)**
**114,070**| **Page 6** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectioii A Indepeiident Exainiiier s Rei)orl Report to tha tru•taasl mwnb•r• of PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARYS. THEYDON BOIS On accounts for tha year ended 31 DECEMBER 2020 Charlfy no (If any) 1128901 Sot ¢)irt ¢)n pag 46and6 I report to the Trustees on my examination of the accounts of the above charlty ('the PCC.) for the year ended 31 December 2018. Re8ponslblllll•8 and As the charity Truste88 of the PCC, you are re8pon8ible for the preparation of ba81s of r•port the accounts in ac￿rdanCe wlth the requirements of the Charttle8 Act 2011 {Ihe Acr). I report in respect of my examination of the PCC'S accounts carrfed out urKler section 145 of the 2011 Act and in carrying out my examination, I have followed the applirable Direction8 given by the Charlty C