ROWLEDGE PAROCHIAL CHURCH COUNCIL FINANCIAL REVIEW 2022
OVERVIEW
- All church funds were in credit at the end of 2022, though only after making transfers to support the General Fund which had become negative.
Total Income for all Funds was £261,380, a drop of £4,530 (2%) relative to 2021, whilst Total Expenditure was £291,077, a £25,834 (10%) increase. This resulted in a £29,697 deficit total for all Funds – compared with the small £667 surplus in 2021.
The total of all Voluntary Giving (including Gift Aid, Legacies and Donations) for all Funds dropped by £7k to £133,067. Approximately £27k of this income was one-off – including £12.5k (incl gift aid) given specifically towards a new audiovisual (AV) system and £7k in legacies. Underlying the giving is a base of regular/planned giving totalling about £96k (incl gift aid), which was very close to the previous year’s figure. Fundraising activity increased sharply in 2022, raising £10k. Most of this was raised for specific charities at the new monthly ‘Coffee Mug’ events, and a concert for Ukraine, and was paid on to the charities.
Total expenses rose by £26k to £291,077 for all funds. Much of this increase was ‘prefunded’ by income specifically given or raised for the purpose: £12k spent on phase 1 of the new AV system; a £7k increase in charity giving, funded by the increased fundraising activity; and a £6k rise in Youth costs partly funded by Youth activity fees paid by parents, and by youth-specific donations.
Other cost factors included:
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Church Repairs, Maintenance & Improvement costs decreased by £9k following the previous year’s heavy spend on repairs recommended in the last Quinquennial Inspection report, and upgrade of the church lighting system.
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A £6k increase in costs of the house (25 Broad Ha’penny) used as accommodation by the Youth Minister, for a new bathroom.
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Energy costs rose by £2k, as a part-year effect after the fixed price contract ended on 1 Oct. The full-year effect in 2023 will be much more.
Little Fishes preschool made a very small surplus (without being charged for rent or utilities).
RESERVES
- The policy of the PCC is to hold sufficient unrestricted funds to ensure that costs for the following six months can be paid, to have a reserve for major church fabric repairs and a reserve for redecoration of the vicarage.
The level of unrestricted net current assets/liabilities (£98,852) at the end of 2022 was only 71% of six months’ expenditure (£139,228), so this target has been missed.
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MOVEMENT IN RESERVES
- During 2022 total funds decreased from £267,589 to £237,892. Of this amount, £2,959 is in Restricted Funds and £136,076 is tied up in the book value of the house (25 Broad Ha’penny), which is used as accommodation for the Youth Minister. Until 31/12/20 the house had been depreciated at 2% per annum (£3,776) but in 2021 the PCC decided to stop further depreciation and hold it in the accounts at the 31/12/20 book value because its market value is significantly higher.
FUNDS
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4.1 The Church Fabric Sinking Fund . This is in theory to enable any major work to be carried out when needed, in conjunction with associated fundraising. It had stood at £30,000 for many years, untouched even though repairs totalling more than that amount had been paid from the General Fund over the years. For this reason, the Church Fabric was chosen to support the General Fund when it headed negative in 2022. £20,000 was transferred from Church Fabric to General Fund, leaving £10,000 in the CFSF at year-end.
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4.2 The Little Fishes Solvency Fund . This is to ensure PCC funds are available to sustain operation of the pre-school and is normally set to a value equivalent to six months’ of LF expenditure.
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To achieve this, £2,396 was transferred from the LF Fund to the General Fund at the end of 2022 to reduce it to £49,827 (50% of 2022 costs).
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4.3 The Vicarage Redecoration Fund . This is to cover costs for redecorating the vicarage as and when they arise. The balance remained unchanged at £3,000.
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4.4 The Russell Harvey Organ Fund . This fund derives from a legacy left by the late organist. While the funds are not restricted, the PCC has so far only used it for costs that are related to the organ, though there was no such expenditure in 2022. A £344 increase over the year came from interest earned on the cash on one of the deposit accounts. The balance is £25,197 at end-2022.
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4.5 The House Reserve. This represents the accounting value of the house in Broad Ha’penny - £136,076 at end-2022. The market value is likely to be significantly higher.
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4.6 The Vicar’s Discretionary Fund (2) . This was set up to provide funds for the Vicar to use at his discretion if a compelling charitable need arises. £312 was spent from this fund in 2022, reducing its value to £688 at year-end.
(This VDF2 Fund is additional to what became referred to as the Vicar’s Discretionary Fund (1) which held £1,042 at the start of 2022 and was fully spent during the year to allow some people to attend St James’ Lee Abbey weekend, and the Spree youth
weekend. VDFs 1&2 were similar, in terms of availability for use by the vicar, but totally different in accounting terms – VDF1 was held as a Liability on the balance sheet. Now that VDF1 is exhausted, only VDF2 will be used and in time the ‘2’ designation will be dropped)
- 4.7 The Bursary Fund (Restricted).
This fund was set up in 2021 to hold donations given to help people attend the St James’ Lee Abbey weekend in April/May 2022. It held £400 as at the start of 2022,
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which was fully used for the LA weekend so is zero at year-end.
It may be used in future for similar purposes, with distinct sections for different needs if appropriate.
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4.8 The Audio-Visual & IT Fund (Restricted).
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This fund was set up in 2021 to hold donations and a grant towards a new AV system for the church. A further generous donation in 2022 allowed Phase 1 of the project (4 display screens in the church) to proceed at a cost of £12,041, leaving a balance of £2,959 at the end of 2022. The cost of this AV system has been expensed to this restricted Fund’s Expenditure account in 2022 rather than being capitalised because it is fixed to a consecrated building which does not appear in the financial statements, in line with the Charities Act 2011.
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4.9 The General Fund. This is in principle the retained income fund for running the church operations on a day-to-day basis. The balance dropped sharply from £17,536 at 31/12/21 well into negative territory towards the end of 2022 because of the £29,444 full year loss on the General Fund. The PCC agreed to a £20,000 transfer from the Church Fabric Fund to support it. Some other transfers between the General and other Funds were also agreed in line with the PCC’s normal practice, namely the £2,396 from the LF Fund and £344 to the Organ Fund.
FUNDING SOURCES AND THE USE OF FUNDS
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47% of income came from voluntary giving (incl Gift Aid but excl Donations/Grants and Legacies) and a further 38% came from Little Fishes.
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29% of total expenditure was for the Parish Share Fee which is paid to the Diocese, and 34% was spent on Little Fishes costs; with the balance used to run the church and develop its outreach to the village, particularly in Youth and Children’s activities. Surplus cash is held in the CCLA Church of England Deposit Fund to ensure that social, environmental and ethical considerations are taken into account when investing.
THE COMING YEARS
6. The underlying financial situation is that regular, predictable expenditure continues to exceed predictable income so the 2023 Budget shows a significant deficit: and that is while budgeting for little beyond essential expenditure. The PCC will have to draw heavily on designated funds again unless a substantial amount of unexpected one-off income is received during 2023.
- If deficits of this size persist, then within 2 years all liquid funds other than part of the Little Fishes Solvency Fund would have been used, so the continued operation of the preschool and of non-self-funding church activities would be in doubt. Alternatively, (absent any significant improvement in income) the PCC-owned house 25 Broad Ha’penny could be sold to see the church through many further years of substantial deficits.
Andrew Fewster, PCC Treasurer
v.1 April 2023
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PAROCHIAL CHURCH COUNCIL OF ST JAMES' ROWLEDGE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022
Notes
| Fund type: INCOME Voluntary income 2a Fundraising income 2b Church activities 2c Income from investments 2d Trading Income(Pre-school & magazine) 2e Total Income EXPENDITURE Church activities 3a Fundraising costs 3b Trading costs 3c Total Expenditure NET INCOME/(EXP.)before investment gains NET GAINS ON INVESTMENTS NET INCOME/(EXPENDITURE) NET MOVEMENT IN FUNDS 10 Opening Balance Transfers between fund types Movement Closing Balance |
2022 Unrestricted Restricted Total £ £ £ 120,387 12,680 133,067 10,195 - 10,195 7,813 - 7,813 1,035 - 1,035 109,270 - 109,270 248,700 12,680 261,380 170,879 12,621 183,501 1,003 - 1,003 106,574 - 106,574 278,456 12,621 291,077 (29,756) 59 (29,697) - - - (29,756) 59 (29,697) 264,689 2,900 267,589 - - - (29,756) 59 (29,697) 234,933 2,959 237,892 |
2021 Total £ 140,021 4,101 7,500 41 114,247 265,911 155,969 764 108,511 265,244 667 - 667 266,922 - 667 267,589 |
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All values are shown as as the underlying accurate ££.pp value rounded to the nearest £1. Totals may therefore appear not to add up exactly because of the rounding.
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PAROCHIAL CHURCH COUNCIL OF ST JAMES' ROWLEDGE BALANCE SHEET AT 31 DECEMBER 2022
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Notes 2022 2021
Fund type: Unrestricted Restricted Total Total
£ £ £ £
FIXED ASSETS
Tangible 5 136,076 - 136,076 136,076
CURRENT ASSETS
Debtors and Prepayments 6 1,238 - 1,238 1,801
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Short term deposits 78,738 78,738 77,716
Cash at bank and in hand 26,210 2,959 29,168 61,348
106,186 2,959 109,145 140,865
LIABILITIES
Creditors: amounts falling due 7a 4,573 - 4,573 3,454
in one year
Vicar's Discretionary Fund (1) 7b - - - 1,042
Deferred Income 7c 2,756 - 2,756 4,856
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7,329 7,329 9,352
NET CURRENT ASSETS/LIABILITIES 98,857 2,959 101,815 131,512
TOTAL ASSETS LESS CURR. LIABS 234,933 2,959 237,892 267,589
Creditors: amounts falling due after one year - - - -
TOTAL NET ASSETS 234,933 2,959 237,892 267,589
PARISH FUNDS
Unrestricted
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Church Fabric Sinking Fund 10,000 10,000 30,000
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Little Fishes Solvency Fund 49,827 49,827 52,223
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Vicarage Redecoration Fund 3,000 3,000 3,000
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R Harvey Organ Fund 25,197 25,197 24,853
Vicar's Discretionary Fund (2) 688 - 688 1,000
House Reserve 136,076 - 136,076 136,076
General Fund 10,144 - 10,144 17,536
Restricted
Bursary Fund - - - 400
AV & IT Fund - 2,959 2,959 2,500
TOTAL RESERVES 234,933 2,959 237,892 267,589
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PAROCHIAL CHURCH COUNCIL OF ST JAMES' ROWLEDGE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
1 ACCOUNTING POLICIES Basis of financial statements
The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs. They have been prepared under FRS102 (2016) as the applicable accounting standards and the 2016 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP(FRS102)).
The financial statements have been prepared under the historical cost convention. The book value of fixed assets will therefore not necessarily reflect their market value. Indeed the market value of the house 25 Broad Ha'penny is likely to be significantly higher than the book value.
The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.
Consecrated and benefice property is not included in the accounts in accordance with s.10(2)(a) and (c) of the Charities Act 2011.
As a consequence, the costs of the Audio-Visual system upgrade, being an upgrade to equipment fixed to a consecrated building, were expensed in the year of purchase rather than capitalised.
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PAROCHIAL CHURCH COUNCIL OF ST JAMES' ROWLEDGE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
| Notes 2022 Fund type: Unrestricted Restricted Total £ £ £ 2 INCOME 2a VOLUNTARY GIVING Giving and Gift-Aid Giving 86,805 10,180 96,985 Gift-Aid Tax Recovered 22,172 2,500 24,672 108,977 12,680 121,657 Donations and Grants 4,660 - 4,660 Legacies 6,750 - 6,750 11,410 - 11,410 120,387 12,680 133,067 2b ACTIVITIES FOR GENERATING FUNDS (excludes any gift aid collected) Rowledge Village Fayre 1,377 - 1,377 Coffee Mug (excl. GA) 4,170 - 4,170 Gig for Ukraine 3,529 - 3,529 Hart Male Voice Choir concert 1,003 - 1,003 Easyfundraising and Amazon Smile 116 - 116 '150' fundraising - - - Christmas Card sales - - - Christingle - - - Other Fundraising - - - 10,195 - 10,195 2c CHURCH ACTIVITIES Fees for Weddings and Funerals 2,238 - 2,238 Youth Activity fees 2,707 - 2,707 Miscellaneous Income 2,868 - 2,868 7,813 - 7,813 2d INCOME FROM INVESTMENTS Interest 1,035 - 1,035 2e TRADING INCOME Little Fishes Income 9 Fees & Deposits 96,522 - 96,522 Fundraising for LF or charities 1,534 - 1,534 Outings 878 - 878 CJRS (Furlough) payments(LF only) - - - Other 955 - 955 99,889 - 99,889 Magazine Income Subscriptions 3,754 - 3,754 Advertisements 5,627 - 5,627 9,380 - 9,380 109,270 - 109,270 TOTAL INCOME 248,700 12,680 261,380* |
2021 Total £ 105,142 24,450 129,592 5,429 5,000 10,429 140,021 1,283 - - - 102 2,189 455 60 12 4,101 6,543 690 266 7,500 41 105,034 1,170 438 368 747 107,756 1,474 5,017 6,491 114,247 265,911 |
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All income in the Unrestricted column above was within the General Fund.
'Donations' refers just to donations from organisations; any from individuals are classed as Giving.
* The Miscellaneous income included two 1-off payments from Diocese: a £1000 'redistribution of surplus' and a £1844 Energy Support Grant
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PAROCHIAL CHURCH COUNCIL OF ST JAMES' ROWLEDGE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
| Notes 2022 Fund type: Unrestricted Restricted Total £ £ £ 3 EXPENDITURE 3a CHURCH ACTIVITIES General Expenditure Music - - - Heat Light and Water 6,203 - 6,203 Broadband and Telephone 1,139 - 1,139 IT 1,221 - 1,221 Insurance 1,252 - 1,252 Printing and Stationery 2,277 - 2,277 Churchyard and Drive 6,915 - 6,915 Church Repairs and Maintenance 10,130 - 10,130 Service costs 902 - 902 Audio-Visual System Spend - 12,041 12,041 30,039 12,041 42,080 Parochial Expenses Administration 800 - 800 Vicar's Costs 1,846 - 1,846 Mission, Ministry Costs 2,480 - 2,480 Vicarage Costs 1,827 - 1,827 Vicar's Discretionary Fund Spend 312 - 312 Bursary Fund Spend (Lee Abbey) - 580 580 7,264 580 7,844 Youth Costs 32,857 - 32,857 House Costs (25BH) 7,541 - 7,541 Guildford Diocesan Parish Share Fee 84,657 - 84,657 Missions and Charities 8 8,521 - 8,521 TOTAL CHURCH ACTIVITIES 170,879 12,621 183,501 3b FUND RAISING COSTS Rowledge Village Fayre costs 298 - 298 Gig for Ukraine 554 - 554 Hart Male Voice Choir Concert 151 - 151 Christmas cards for sale - - - 1,003 - 1,003 3c TRADING COSTS Little Fishes 9 99,654 - 99,654 Magazine Production Costs 6,920 - 6,920 106,574 - 106,574 TOTAL COSTS 278,456 12,621 291,077* |
2021 Total £ - 4,354 977 1,792 696 4,003 8,257 18,859 711 - 39,650 291 1,277 1,237 1,299 - - 4,104 26,418 1,645 82,761 1,391 155,969 469 - - 295 764 104,446 4,065 108,511 265,244 |
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- The Vicar's Discretionary Fund Spend was from the unrestricted VDF(2) Fund. All other spend in the Unrestricted column was from the General Fund.
From 1/6/21 the PCC moved the insurance cover from Ecclesiastical Ins Co to Trinitas Church Insurance Services (underwritten by Aviva), with premium paid monthly rather than annually. The annual premium had always been recognised in full in the year paid rather than showing 5/12ths as a prepayment at year end. The 2021 results therefore show insurance cost for just 7 months. 2021 expenditure would have been £1,193 higher (£700 for the Church, £493 for Little Fishes) if 5/12ths of the 1/6/20 renewal premium had been recognised in 2021.
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PAROCHIAL CHURCH COUNCIL OF ST JAMES' ROWLEDGE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
| 4 4a STAFF COSTS Wages and Salaries (inc NI) Church Staff Little Fishes Staff |
2022 £ 23,679 91,040 114,719 |
2021 £ 22,010 94,291 116,301 |
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During the year the PCC employed a Youth and Children's Minister, It also employed staff to run the Little Fishes pre-school.
4b PAYMENTS TO PCC MEMBERS
There were no payments to PCC members during the year.
5 FIXED ASSETS
| Land and Buildings Actual Cost Starting Balance Disposal Additions at Cost Closing Balance Depreciation Starting Balance Withdrawn on Disposal Charge for the Year Closing Balance Closing Written Down Value |
2022 £ 188,810 - - 188,810 52,734 - - 52,734 136,076 |
2021 £ 188,810 - - 188,810 52,734 - - 52,734 136,076 |
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The Land and Buildings comprises the freehold house at 25 Broad Ha'penny, Farnham GU10 4TF The PCC decided in 2021 not to charge depreciation after 31/12/20 because the written down value is well below the current market value.
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PAROCHIAL CHURCH COUNCIL OF ST JAMES' ROWLEDGE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
| 6 DEBTORS Prepayments and accrued income Prepayments, or refunds due from suppliers HMRC (Gift Aid claim) 7 LIABILITIES 7a Amounts falling due in one year Creditors - accounts payable 7b Vicar's Discretionary Fund (1) 7c Deferred Income Deferred Magazine Subscription Deferred Advertising Income Deferred Little Fishes Deposits LF fee income to return to HCC 2022 Wedd/Funeral Fee shares to pay out Deferred Wedding Income Deposits paid for Lee Abbey 2022 weekend 8 CHARITABLE GIVING FCCT Signposts DEC Ukraine Appeal Samaritans Christian Aid HomeStart Hampshire 'Support for Slusk' (Ukraine) Farnham Assist Foodbank MNDA Shooting Stars Bishop of Guildford's Community Fund Grassroots The Children's Society |
2022 £ £ 265 973 1,238 4,573 - - 1,494 300 360 602 - - 2,756 7,329 1,200 4,118 379 321 407 224 431 349 597 435 60 - - 8,521 |
2021 £ £ 1,500 301 1,801 3,454 1,042 110 1,615 250 - - 681 2,200 4,856 9,352 1,200 - - - - - - - - - - 131 60 1,391 |
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All figures above were within the General Fund. No other Funds had amounts in these categories.
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PAROCHIAL CHURCH COUNCIL OF ST JAMES' ROWLEDGE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
9 LITTLE FISHES NURSERY SCHOOL
| INCOME £ £ Fees & Deposits 96,522 Outings 878 Fundraising for LF or charities 1,534 CJRS (Furlough scheme) payments - Other 955 Total Income 99,889 EXPENDITURE Staff Costs & Expenses 91,040 Rent - Insurance 870 Stationery & Materials 1,428 Food 439 Equipment 1,463 Subscriptions, Memberships 222 Training 463 Outings 873 Cost of fundraising; and charity donations 1,381 Miscellaneous 1,475 Total Expenditure 99,654 Net Income/Expenditure 235 2022 |
£ £ 105,034 438 1,170 368 747 107,756 94,291 - 484 2,150 642 2,362 incl. in Misc 1,301 379 1,097 1,741 104,446 3,310 2021 |
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These financial statements do not include any crosscharge to Little Fishes for rent and utilities costs.
Because of a change to paying insurance monthly rather than annually at the 1/6/21 renewal the 2021 results show insurance cost for just 7 months. 2021 LF expenditure would have been £493 higher if 5/12ths of the 1/6/20 renewal premium had been recognised in 2021.
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PAROCHIAL CHURCH COUNCIL OF ST JAMES' ROWLEDGE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
10 FUND MOVEMENT SUMMARY 2022
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Fund Name Opening Income Expenditure Fund Transfers Closing
Balance Balance
1/1/22 31/12/22
Church Fabric Sinking Fund 30,000 0 0 -20,000 10,000
Little Fishes Solvency Fund 52,223 0 0 -2,396 49,827
Vicarage Redecoration Fund 3,000 0 0 0 3,000
R Harvey Organ Fund 24,853 0 0 344 25,197
Vicar's Discretionary Fund(2) 1,000 0 312 0 688
House Reserve 136,076 0 0 0 136,076
General Fund 17,536 248,700 278,144 22,052 10,144
Bursary Fund (restricted) 400 180 580 0 0
AV and IT Fund (restricted) 2,500 12,500 12,041 0 2,959
TOTAL 267,589 261,380 291,077 0 237,892
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Independent Examiner's Report to the members/trustees of St James’ Church Rowledge Parochial Church Council
I report on the accounts for the year ended 31st December 2022 which are set out in the Financial Review and Financial Statements sections of this Annual Report.
Respective responsibilities of the Trustees and Independent Examiner
As trustees of the charity, the members of the PCC are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
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Examine the accounts under section 145 of the 2011 Act;
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
Since the gross income for the year exceeds the amount provided in section 145(3) of the 2011 Act, I confirm that I am qualified to act as an Independent Examiner under the provisions of that section of the Act and that my qualification is as shown below.
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Peter Handscomb FCA
April 2023 16