Hucclecote Methodist Church Trustees Annual Report
From 1st September 2020 - 31st August 2021
Section A: Reference and Administration Details:
Charity Name: Hucclecote Methodist Church
Registered Charity Number: 1128494
Charity's principal address: Carisbrooke Road, Hucclecote, Gloucester, GL3 3QP
Names of the charity trustees who manage the charity:
| Name of Trustee | Office / Appointment | Name of body entitled to appoint. |
Appointed under Standing Order |
| Rev John Hellyer | Superintendent Minister | Ministers under Clause 4 (ii) |
|
| Rev Andrew Biggs | Appointed with Pastoral Charge |
Ministers under Clause 4 (ii) |
|
| Richard Clark | Church Stewards | General Church Meeting |
610 (vi) |
| Andrea Brewster | Church Stewards | General Church Meeting |
|
| Lynne Cooke | Church Stewards | General Church Meeting |
|
| Kay Jenkins | Representatives from GCM | General Church Meeting |
|
| Brychan Jenkins | Representatives from GCM | General Church Meeting |
|
| Ruth Allott | Representatves from GCM | General Church Meeting |
|
| Bernard Brewster | Church Stewards | General Church Meeting |
|
| Christine Brewster | Church Stewards | General Church Meeting |
|
| Sue Clarke | Representatives from GCM | General Church Meeting |
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| Name of Trustee | Office / Appointment | Name of body entitled to appoint. |
Appointed under Standing Order |
| Scott Dickens | Representatives from GCM | General Church Meeting |
|
| Sandra John | Representatives from GCM | General Church Meeting |
|
| Malcolm Trigg | Church Steward | General Church Meeting |
|
| Peter Shaw | Representatives from GCM | General Church Meeting |
|
| Keith Long | Representatives from GCM | General Church Meeting |
|
| John Rainbow | Church Treasurer | Church Council | 610 (vii) |
| Andrew Jackson | Assistant Treasurer | Church Council | |
| Mary Little | Pastoral Secretary | Church Council | 610 (viii) |
| Debbie Long | Secretary of the Council / Safeguarding |
Church Council | 610 (ix) |
| Mark Dickens | Property and Finance Chair |
Church Council | 610 (xi) |
| Viv Austin | Girls Briagade | Church Council | |
| Maureen Roberts | Boys’ Brigade | Church Council | |
| Jane Jackson | Communications | Church Council | |
| Sylvia Blake | Junior Church Leader | Church Council | |
| Jan Butler | Messy Church Leader | Church Council | |
| Lorraine Shaw | Action for Children | Church Council | |
| Arnold Eke | Communion Steward | Church Council | |
| Ron Keasley | Christian Aid | Church Council |
Section B: Structure Governance and Management
Hucclecote Methodist Church is part of the Methodist Church in Britain, which is constituted under the Methodist Church Act 1976 and a Deed of Union, and is governed by The Constitutional Practice and Discipline of The Methodist Church.
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Appointment of Trustees
Trustees are appointed annually according to the Constitution Practice and Discipline of the Methodist Church by the General Church Meeting (Stewards and Representatives of the Church membership) and by the Church Council (constitution under SO 610).
Risk Management
The Church has adopted policies and procedures to safeguard children, young people and vulnerable adults. A Safeguarding Officer is appointed who monitors the training of workers with these groups and trustees in leadership roles and DBS checking where appropriate.
The church has appointed a Health and Safety Officer to monitor policies and risk assessments.
Section C: Objectives and Activities:
Summary of the objects of the charity set out in its governing document:
Set out in the Methodist Church Act 1976 (clause 4) - synopsis - Advancement of Religion and any charitable
purpose of the Methodist Church or church organisation. (See Methodist Church Act 1976)
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Hucclecote Methodist Church has identified three major objectives within these overall purposes –
-
to maintain a community of people seeking to follow Jesus
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to discern God ’ s will for our lives
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to invite others to join with us in this mission
We seek to further these objectives by –
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Providing for encounters with God in worship and fellowship
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Promoting the knowledge of the faith through study and training
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Supplying a framework of pastoral care to strengthen discipleship
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Welcoming everyone into our community and showing our faith to our neighbourhood
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Making the love of God real in our community and wider world.
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Offering service to and with our community.
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Funds are invested, where appropriate, with Trustees for Methodist Church Purposes as required by Standing Orders
-
The main part of our church activities is undertaken by lay persons (volunteers)
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Section D: Achievements and Performance
Encounters with God - We continue to maintain regular services of public worship in church though the regulations about COVID have not always made this possible. We have continued to provide worship on-line where necessary, via YouTube, the Minister’s blog and Circuit web site, and by post for those without internet access.
On-line Bible study and Emmaus have continued via Zoom. Junior Church have met in person and via Zoom. Maintaining a community - All our members are assigned a pastoral visitor who encourages, supports and prays for them. This has been especially important during the lockdown period, when so many faced isolation. Zoom has been used to maintain fellowship and church meetings. Regular weekly mailings by post and email have been sent to all Church members and regular worshippers. We also have the services of a minister from the circuit staff who cares for our members.
Inviting Others – We have a significant presence within the community – with Girls and Boys Brigades, various social groups and community activities. Where necessary, contact with group members has been maintained via online meetings and activities via Zoom.
We have, with the help of the City Council, put displays on our green to help give the message of Christmas and Easter.
We encourage our members to engage with the needs of the world. We continue to support the work of various organisations and charities by fundraising appeals.
Plans for 2021-22
We have begun a café that we hope may be a place where we can meet with those outside our membership.
We are planning for new ways of worship
We have assigned part of our church green as a community garden, where we can offer opportunity to work with plants.
We plan a memorial garden, where people may sit in peace.
We plan an occasional Friday Lunch Club.
We plan further displays on the Church Green.
As COVID restrictions are relaxed, we plan to resume our regular fellowship meetings.
Section E Financial Review
Brief statement of the charity’s policy on reserves :
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The Trustees (Church Council Members) note that our unrestricted funds (Property & General Fund, Flower Fund, Outreach Fund and Improvement Fund) amounted to £33,967.90 at 31st August 2021.
They understand that this amount is to be held as a reserve for the following reasons’:-
£15000 is to be used to cover expected deficit and to cover cash-flow issues
£16000 is to be used for urgent roof repairs.
£308.29 is to be used for displays and banners
£158.79 is to be used for church decoration
£2500.82 will be held in reserve.
It is noted that further unexpected events not budgeted for must be met from this fund.
They further note that our restricted funds amount to £436.82.
Of this, £160 will be paid to St Thomas’ Schooml, India.
£276.82 is held for other charitable purposes.
This policy will be reviewed in 12 months’ time.
Further financial review details
-
the charity’s principal sources of funds
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Funds are sourced through weekly offerings, tax recoveries, donations, and fund raising events. Receipts from lettings also contribute to the running costs of the building.
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how expenditure has supported the key objectives of the charity;
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Payment of heating and lighting bills
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Maintenance and security of buildings
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Mission and education expenses.
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investment policy and objectives including any ethical investment policy adopted:
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No long term investments
Section F - Other Optional Information
None at this time
Section G - Declaration
The trustees declare that they have approved the trustees’ report above.
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Signed on behalf of the charity’s trustees Signatures: (2) Full names: Rev’d Andrew P Biggs Position (Chair, Secretary etc) Minister Date: 4th April 2021 Full names: John Roger Rainbow Position (Chair, Secretary etc) Treasurer
Date: 24/3/21
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HUCCLECOTE METHODIST CHURCH FUNDS AND BALANCES SEPTEMBER 2020-AUGUST 2021 IMPROVEMENT FUND
| INCOME | PAYMENTS | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| Interest | 24.70 | ||||
| F Poole legacy | 2093.78 | ||||
| D.Jones legacy | 1000.00 | ||||
| Plant Sale | 411.50 | ||||
| 3529.98 | 0.00 | ||||
| Balance brought forward | 17988.98 | ||||
| Income/ ( Deficit ) | 3529.98 | ||||
| Balance carried forward | 21518.96 | ||||
| GIVING | |||||
| INCOME | PAYMENTS | ||||
| £ | £ | ||||
| Mercy Ships | 300 | ||||
| Communion collection | 33.95 | Christian Aid | 258.80 | ||
| All We Can | 50.00 | All We Can | 50.00 | ||
| MHA | 50.00 | MHA | 50.00 | ||
| St Thomas School | 160.00 | St Thomas School | 300.00 | ||
| 293.95 | 958.80 | ||||
| Balance brought forward | 1101.67 | ||||
| Income/ ( Deficit ) | -664.85 | ||||
| Balance carried forward | 436.82 | ||||
| PROPERTY AND GENERAL FUND see | below | ||||
| Balance brought forward | 20860.56 | ||||
| Income | 63257.36 | Expenditure | 72136.06 | ||
| 63257.36 | 72136.06 | ||||
| Balance carried forward | 11981.86 | ||||
| OUTREACH FUND | |||||
| Anonymous | Donation | 100.00 | Outside Electrics | 582.00 | |
| Anonymous | Donation | 1000.00 | A Woodward | 24.98 | |
| Thos Gaze Hall | 500.00 | P Richards | 731.63 | ||
| Glouester City | 250.00 | P Shaw | 125.37 | ||
| Anonymous | Donation | 245.00 | R Clarke | 28.97 | |
| Easter Banners | 127.68 | ||||
| Pentecost Banners | 166.08 | ||||
| 2095.00 | 1786.71 | ||||
| Balance carried forward | 308.29 |
FLOWER FUND
| Balance brought forward Donations Balance carried forward SUMMARY OF Receipts ACCOUNTS PROPERTY AND GENERAL 63257.36 IMPROVEMENT FUND 3529.98 GIVING 293.95 OUTREACH FUND 2095.00 FLOWER FUND 50.00 69226.29 STATEMENT OF BALANCES PROPERTY AND GENERAL 11981.86 IMPROVEMENT FUND 21518.96 GIVING 436.82 OUTREACH FUND 308.29 FLOWER FUND 158.79 34404.72 |
108.79 50.00 158.79 0.00 158.79 Surplus Payments ( Deficit ) 72136.06 -8,878.70 0.00 3,529.98 958.8 -664.85 1786.71 308.29 0.00 50.00 74881.57 -5,655.28 SOURCE OF BALANCES CFB PROPERTY AND GENERA 9799.23 CFB IMPROVEMENT FUND 18013.68 CASH BOOK BALANCE 6591.81 34404.72 |
|
|---|---|---|
| 0.00 | ||
| Surplus ( Deficit ) -8,878.70 3,529.98 -664.85 308.29 50.00 |
||
| -5,655.28 | ||
| 34404.72 |
OPENING BALANCES
| PROPERTY AND GENERAL IMPROVEMENT FUND GIVING FUND FLOWER FUND |
20860.56 17988.98 1101.67 108.79 |
|---|---|
| 40060.00 |
HUCCLECOTE METHODIST CHURCHPROPERTY & GENERAL FUND
FINANCE STATEMENT AUGUST 2021.
| INCOME MEMBERS GIVING TAX REFUND - GIFT AID DONATIONS LETTINGS FOCUS - ADVERTISING WEDDING / FUNERAL FEES INTEREST / INVESTMENTS GRANTS OTHER ALL MY FRIENDS GRAVEYARD EXPENDITURE CIRCUIT ASSESSMENT UTILITIES REPAIRS / MAINTENANCE |
ACTUAL NTICIPATE ACTUAL 2019/20 2020/21 2020/21 £ £ £ 44443.19 41000 40822.23 14185.80 12000 10563.18 2753.44 1500 3854.24 1760.00 0 832 390.00 0 0 0.00 0 175 113.17 100 587.44 0.00 0 200 48.00 0 0 6136.98 5334.27 5923.27 0.00 0 300 0.00 0 |
|---|---|
| 69830.58 59934.27 63257.36 |
|
| 56988.00 58776.00 58776.00 4009.68 1200.00 1986.53 7354.01 7000.00 4415.18 |
| CONNEXIONAL GRANTS | 0.00 | 0.00 | 0.00 |
|---|---|---|---|
| INSURANCE | 3200.64 | 3251.45 | 3251.45 |
| BREAK-IN COSTS | 0.00 | 0.00 | 0.00 |
| WEDDING / FUNERAL FEES | 0.00 | 0.00 | 50.00 |
| BANNERS | 0.00 | 0.00 | 0.00 |
| COPYRIGHT LICENCES | 582.18 | 630.00 | 555.45 |
| PRINTING / STATIONERY | 229.32 | 0.00 | 79.37 |
| JUNIOR CHURCH | 200.00 | 200.00 | 0.00 |
| DUKE OF EDINBURGH | 0.00 | 250.00 | 0.00 |
| YOUTH FELLOWSHIP | 0.00 | 0.00 | 0.00 |
| PACA | 0.00 | 300.00 | 0.00 |
| ORGAN / PIANO TUNING | 0.00 | 200.00 | 0.00 |
| TRAINING AND DEVELOPMEN | 0.00 | 0.00 | 0.00 |
| OTHER | 738.21 | 900.00 | 556.94 |
| ALL MY FRIENDS | 1363.10 | 1000.00 | 1940.99 |
| GRAVEYARD | 250.00 | 300.00 | 524.15 |
| 74915.14 | 74007.45 | 72136.06 | |
| SURPLUS / ( DEFICIT ) | -5084.56 | -14073.2 | -8878.70 |
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