## **Hucclecote Methodist Church Trustees Annual Report** From 1st September 2020 - 31st August 2021 ## **Section A: Reference and Administration Details:** **Charity Name:** Hucclecote Methodist Church **Registered Charity Number:** 1128494 **Charity's principal address:** Carisbrooke Road, Hucclecote, Gloucester, GL3 3QP **Names of the charity trustees who manage the charity:** ||||| |---|---|---|---| |**Name of Trustee**|**Office / Appointment**|**Name of body**
**entitled to appoint.**|**Appointed under**
**Standing Order**| |Rev John Hellyer|Superintendent Minister|Ministers under
Clause 4 (ii)|| ||||| |Rev Andrew Biggs|Appointed with Pastoral
Charge|Ministers under
Clause 4 (ii)|| ||||| |Richard Clark|Church Stewards|General Church
Meeting|610 (vi)| ||||| |Andrea Brewster|Church Stewards|General Church
Meeting|| ||||| |Lynne Cooke|Church Stewards|General Church
Meeting|| ||||| |Kay Jenkins|Representatives from GCM|General Church
Meeting|| ||||| |Brychan Jenkins|Representatives from GCM|General Church
Meeting|| ||||| |Ruth Allott|Representatves from GCM|General Church
Meeting|| ||||| |Bernard Brewster|Church Stewards|General Church
Meeting|| ||||| |Christine Brewster|Church Stewards|General Church
Meeting|| ||||| |Sue Clarke|Representatives from GCM|General Church
Meeting|| Page 1 of 6 ||||| |---|---|---|---| |**Name of Trustee**|**Office / Appointment**|**Name of body**
**entitled to appoint.**|**Appointed under**
**Standing Order**| |Scott Dickens|Representatives from GCM|General Church
Meeting|| ||||| |Sandra John|Representatives from GCM|General Church
Meeting|| ||||| |Malcolm Trigg|Church Steward|General Church
Meeting|| ||||| |Peter Shaw|Representatives from GCM|General Church
Meeting|| ||||| |Keith Long|Representatives from GCM|General Church
Meeting|| ||||| |John Rainbow|Church Treasurer|Church Council|610 (vii)| ||||| |Andrew Jackson|Assistant Treasurer|Church Council|| ||||| |Mary Little|Pastoral Secretary|Church Council|610 (viii)| ||||| |Debbie Long|Secretary of the Council /
Safeguarding|Church Council|610 (ix)| ||||| |Mark Dickens|Property and Finance
Chair|Church Council|610 (xi)| ||||| |Viv Austin|Girls Briagade|Church Council|| ||||| |Maureen Roberts|Boys’ Brigade|Church Council|| ||||| |Jane Jackson|Communications|Church Council|| ||||| |Sylvia Blake|Junior Church Leader|Church Council|| ||||| |Jan Butler|Messy Church Leader|Church Council|| ||||| |Lorraine Shaw|Action for Children|Church Council|| ||||| |Arnold Eke|Communion Steward|Church Council|| ||||| |Ron Keasley|Christian Aid|Church Council|| ## **Section B: Structure Governance and Management** Hucclecote Methodist Church is part of the Methodist Church in Britain, which is constituted under the Methodist Church Act 1976 and a Deed of Union, and is governed by The Constitutional Practice and Discipline of The Methodist Church. Page 2 of 6 ## Appointment of Trustees Trustees are appointed annually according to the Constitution Practice and Discipline of the Methodist Church by the General Church Meeting (Stewards and Representatives of the Church membership) and by the Church Council (constitution under SO 610). ## Risk Management The Church has adopted policies and procedures to safeguard children, young people and vulnerable adults. A Safeguarding Officer is appointed who monitors the training of workers with these groups and trustees in leadership roles and DBS checking where appropriate. The church has appointed a Health and Safety Officer to monitor policies and risk assessments. ## **Section C: Objectives and Activities:** ## **Summary of the objects of the charity set out in its governing document:** Set out in the Methodist Church Act 1976 (clause 4) - synopsis - Advancement of Religion and any charitable purpose of the Methodist Church or church organisation. (See Methodist Church Act 1976) ## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Hucclecote Methodist Church has identified three major objectives within these overall purposes – 1. to maintain a community of people seeking to follow Jesus 2. to discern God ’ s will for our lives 3. to invite others to join with us in this mission We seek to further these objectives by – 1. Providing for encounters with God in worship and fellowship 2. Promoting the knowledge of the faith through study and training 3. Supplying a framework of pastoral care to strengthen discipleship 4. Welcoming everyone into our community and showing our faith to our neighbourhood 5. Making the love of God real in our community and wider world. 6. Offering service to and with our community. - Funds are invested, where appropriate, with Trustees for Methodist Church Purposes as required by Standing Orders - The main part of our church activities is undertaken by lay persons (volunteers) Page 3 of 6 ## **Section D: Achievements and Performance** Encounters with God - We continue to maintain regular services of public worship in church though the regulations about COVID have not always made this possible. We have continued to provide worship on-line where necessary, via YouTube, the Minister’s blog and Circuit web site, and by post for those without internet access. On-line Bible study and Emmaus have continued via Zoom. Junior Church have met in person and via Zoom. Maintaining a community - All our members are assigned a pastoral visitor who encourages, supports and prays for them. This has been especially important during the lockdown period, when so many faced isolation. Zoom has been used to maintain fellowship and church meetings. Regular weekly mailings by post and email have been sent to all Church members and regular worshippers. We also have the services of a minister from the circuit staff who cares for our members. Inviting Others – We have a significant presence within the community – with Girls and Boys Brigades, various social groups and community activities. Where necessary, contact with group members has been maintained via online meetings and activities via Zoom. We have, with the help of the City Council, put displays on our green to help give the message of Christmas and Easter. We encourage our members to engage with the needs of the world. We continue to support the work of various organisations and charities by fundraising appeals. ## **Plans for 2021-22** We have begun a café that we hope may be a place where we can meet with those outside our membership. We are planning for new ways of worship We have assigned part of our church green as a community garden, where we can offer opportunity to work with plants. We plan a memorial garden, where people may sit in peace. We plan an occasional Friday Lunch Club. We plan further displays on the Church Green. As COVID restrictions are relaxed, we plan to resume our regular fellowship meetings. ## **Section E Financial Review** **Brief statement of the charity’s policy on reserves :** Page 4 of 6 The Trustees (Church Council Members) note that our unrestricted funds (Property & General Fund, Flower Fund, Outreach Fund and Improvement Fund) amounted to £33,967.90 at 31st August 2021. They understand that this amount is to be held as a reserve for the following reasons’:- £15000 is to be used to cover expected deficit and to cover cash-flow issues £16000 is to be used for urgent roof repairs. £308.29 is to be used for displays and banners £158.79 is to be used for church decoration £2500.82 will be held in reserve. It is noted that further unexpected events not budgeted for must be met from this fund. They further note that our restricted funds amount to £436.82. Of this, £160 will be paid to St Thomas’ Schooml, India. £276.82 is held for other charitable purposes. This policy will be reviewed in 12 months’ time. ## **Further financial review details** - the charity’s principal sources of funds - Funds are sourced through weekly offerings, tax recoveries, donations, and fund raising events. Receipts from lettings also contribute to the running costs of the building. - how expenditure has supported the key objectives of the charity; - Payment of heating and lighting bills - Maintenance and security of buildings - Mission and education expenses. - investment policy and objectives including any ethical investment policy adopted: - No long term investments ## **Section F - Other Optional Information** None at this time ## **Section G - Declaration** **The trustees declare that they have approved the trustees’ report above.** Page 5 of 6 **Signed on behalf of the charity’s trustees Signatures: (2) Full names: Rev’d Andrew P Biggs Position (Chair, Secretary etc) Minister Date: 4th April 2021 Full names: John Roger Rainbow Position (Chair, Secretary etc) Treasurer** **Date: 24/3/21** Page 6 of 6 **HUCCLECOTE METHODIST CHURCH FUNDS AND BALANCES SEPTEMBER 2020-AUGUST 2021 IMPROVEMENT FUND** ||**INCOME**||||**PAYMENTS**| |---|---|---|---|---|---| ||£||||£| |Interest|24.70||||| |F Poole legacy|2093.78||||| |D.Jones legacy|1000.00||||| |Plant Sale|411.50||||| ||3529.98||||0.00| |Balance brought forward|17988.98||||| |Income/ ( Deficit )|3529.98||||| |Balance carried forward|21518.96||||| |||**GIVING**|||| ||**INCOME**||||**PAYMENTS**| ||£||||£| |||||Mercy Ships|300| |Communion collection|33.95|||Christian Aid|258.80| |All We Can|50.00|||All We Can|50.00| |MHA|50.00|||MHA|50.00| |St Thomas School|160.00|||St Thomas School|300.00| ||293.95||||958.80| |Balance brought forward|1101.67||||| |Income/ ( Deficit )|-664.85||||| |Balance carried forward|436.82||||| |||**PROPERTY AND GENERAL FUND see**|||**below**| |Balance brought forward|||20860.56||| ||Income||63257.36|Expenditure|72136.06| ||||63257.36||72136.06| ||||||| |Balance carried forward|||11981.86||| |||**OUTREACH FUND**|||| ||Anonymous|Donation|100.00|Outside Electrics|582.00| ||Anonymous|Donation|1000.00|A Woodward|24.98| ||Thos Gaze Hall||500.00|P Richards|731.63| ||Glouester City||250.00|P Shaw|125.37| ||Anonymous|Donation|245.00|R Clarke|28.97| |||||Easter Banners|127.68| |||||Pentecost Banners|166.08| ||||2095.00||1786.71| |Balance carried forward|||308.29||| **FLOWER FUND** |Balance brought forward
Donations
Balance carried forward
**SUMMARY OF**
**Receipts**
**ACCOUNTS**
PROPERTY AND GENERAL
63257.36
IMPROVEMENT FUND
3529.98
GIVING
293.95
OUTREACH FUND
2095.00
FLOWER FUND
50.00
69226.29
**STATEMENT OF BALANCES**
PROPERTY AND GENERAL
11981.86
IMPROVEMENT FUND
21518.96
GIVING
436.82
OUTREACH FUND
308.29
FLOWER FUND
158.79
34404.72|108.79
50.00
158.79
0.00
158.79
**Surplus**
**Payments**
**( Deficit )**
72136.06
-8,878.70
0.00
3,529.98
958.8
-664.85
1786.71
308.29
0.00
50.00
74881.57
-5,655.28
**SOURCE OF BALANCES**
CFB PROPERTY AND GENERA
9799.23
CFB IMPROVEMENT FUND
18013.68
CASH BOOK BALANCE
6591.81
34404.72|| |---|---|---| |||0.00| |||**Surplus**
**( Deficit )**
-8,878.70
3,529.98
-664.85
308.29
50.00| |||-5,655.28| |||34404.72| ## **OPENING BALANCES** |PROPERTY AND GENERAL
IMPROVEMENT FUND
GIVING FUND
FLOWER FUND|20860.56
17988.98
1101.67
108.79| |---|---| ||40060.00| ## **HUCCLECOTE METHODIST CHURCHPROPERTY & GENERAL FUND** ## **FINANCE STATEMENT AUGUST 2021.** |**INCOME**
MEMBERS GIVING
TAX REFUND - GIFT AID
DONATIONS
LETTINGS
FOCUS - ADVERTISING
WEDDING / FUNERAL FEES
INTEREST / INVESTMENTS
GRANTS
OTHER
ALL MY FRIENDS
GRAVEYARD
**EXPENDITURE**
CIRCUIT ASSESSMENT
UTILITIES
REPAIRS / MAINTENANCE|**ACTUAL**
**NTICIPATE ACTUAL**
**2019/20**
**2020/21**
**2020/21**
**£**
**£**
**£**
44443.19
41000
40822.23
14185.80
12000
10563.18
2753.44
1500
3854.24
1760.00
0
832
390.00
0
0
0.00
0
175
113.17
100
587.44
0.00
0
200
48.00
0
0
6136.98
5334.27
5923.27
0.00
0
300
0.00
0| |---|---| ||69830.58
59934.27
63257.36| ||56988.00
58776.00
58776.00
4009.68
1200.00
1986.53
7354.01
7000.00
4415.18| |CONNEXIONAL GRANTS|0.00|0.00|0.00| |---|---|---|---| |INSURANCE|3200.64|3251.45|3251.45| |BREAK-IN COSTS|0.00|0.00|0.00| |WEDDING / FUNERAL FEES|0.00|0.00|50.00| |BANNERS|0.00|0.00|0.00| |COPYRIGHT LICENCES|582.18|630.00|555.45| |PRINTING / STATIONERY|229.32|0.00|79.37| |JUNIOR CHURCH|200.00|200.00|0.00| |DUKE OF EDINBURGH|0.00|250.00|0.00| |YOUTH FELLOWSHIP|0.00|0.00|0.00| |PACA|0.00|300.00|0.00| |ORGAN / PIANO TUNING|0.00|200.00|0.00| |TRAINING AND DEVELOPMEN|0.00|0.00|0.00| |OTHER|738.21|900.00|556.94| |ALL MY FRIENDS|1363.10|1000.00|1940.99| |GRAVEYARD|250.00|300.00|524.15| ||74915.14|74007.45|72136.06| |**SURPLUS / ( DEFICIT )**|-5084.56|-14073.2|-8878.70| Na￿ of Churth .. 1thP￿d•nt ex•mln•rf• St•t•m•nt ¢onn8cdon %wlh the •x4rnlnalrffl lothw than thal dW)aed b8WI YAtKth m• Imt wi. arry rnaterial re8p￿t.. Ilhe Ilhe I hÈ¥e no and have ccffie auoss no Olher mtters In eixlr*dK￿ *ilh ts ewrfnalkffl to ¥knk* att8ntion should be drawn In Ihls rewt a prw the ax3Junts lo be ched. I ha¥enA¥e not. Obtain￿ hLtrndent ￿lfiC￿lon of al hMstments *Tth ￿ Tnjstees fw Clvjrth Purw)58s or hekl in other trusts, b￿k baL4nces and fiwmls at the Centrdl FInar￿ 8cord cl ￿ Meh)YL%t Chur¢h whith are kndfvhjjalty in èxtgss (rf£I0.WI th(K￿y at ￿ bal￿ st*at date. SkJnaivre of examw ...... . . Nam8 orf Inde￿dent exarn1r￿T ......... VILLIAMS Name (rf fimi Iwhgre appnyriatel ................................................................................. Dat8 16- li- 21 . ￿8￿te u drde 88 fjpproprlate Sep19 aoiothxth R YAP.