CLAPHAM FILM UNIT
5TH APRIL 2024
TRUSTEES’ REPORT
AND
FINANCIAL STATEMENTS
1 Plato Road London SW2 5UP
www.claphamfilmunit.com
Trustees Annual Report 2023 - 2024
- Management Committee Chair : Shareena Hill Treasurer : Fraser Burchill Secretary : Deborah Jess Kermode Trustee : Sarah Pietsch.
Project Manager/ Charlotte Bill paid on a freelance basis per project.
2. Review of Aims
Clapham Film Unit aims to train and equip local people to tell our own stories on film. We make documentaries and provide filmmaking advice to the community. We provide a network for filmmakers.
3. Recent Activities
We supported Essex Craft Society completing their Heritage Lottery project. (HLF)
We finalised Right to Roam project with additional copies of the booklet, screenings and broadcasts.
We screened the film ‘Where are the Women' and ran workshops at Clapham Deep Shelter
We made a film, ‘Ways of Knowing’, in collaboration with a group of International feminist academics researching women revolutionaries. Funded by AHRC taking place at at Leeds University.
Clips from ‘Life of the Bicycle’ were utilised again by Glasgow Film Festival.
We ran a series of workshops at Clapham Deep Shelter ‘Under London’ funded by the National Grid Community fund through local giving
4. Grants Received :
Brixton Bid for screenings at Festival of Architecture Glasgow film festival Where are the Women GLA Under London workshops payment via Local Giving HLF Essex Craft Society payment 3 AHRC grant via Leeds University HLF Right to Roam payment 3
Total income = £62066 Total expenses £65053 All the projects were delivered on time and on budget.
5. Review of procedures.
We reviewed our policies and procedures, including equal opportunities, safeguarding children and vulnerable adults, health and safety, risk assessment, financial controls, and GDPR responsibilities.
We reviewed the constitution.
Digital Banking is working, our account remains with NatWest. Budgets and reports were prepared by Charlotte Bill, accounts by David Smith & Co.
Approved by the trustees on 1[st] March 2025 and signed on their behalf by
……………………. Fraser Burchill Trustee / Treasurer
CLAPHAM FILM UNIT
_______
Charity Registration Number: 1128259
Financial Statements
For the Year Ended 5 April 2024
CLAPHAM FILM UNIT
CONTENTS
| Page | |
|---|---|
| Statement of financial activities | 1 |
| Balance sheet | 2 |
| Notes to the accounts | 3 - 4 |
| Independent examiner's report | 5 |
Page 1
CLAPHAM FILM UNIT
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 5 APRIL 2024
| Note Income Voluntary Income Income from Charitable activities Total income Expenditure Charitable activities Administrative Expenses Excess of Expenditure over Income Fund balances at 6 April 2023 Fund balances at 5 April 2024 |
Unrestricted Funds - 62,066 |
Restricted Funds £ - - - - - - - |
Total Total 2024 2023 £ £ - - 62,066 76,813 62,066 76,813 61,426 76,105 3,627 1,398 65,053 77,503 (2,987) (690) 3,949 4,639 962 3,949 |
|---|---|---|---|
| 62,066 | |||
| 61,426 3,627 |
|||
| 65,053 | |||
| (2,987) 3,949 |
|||
| 962 |
The notes on pages 4 to 5 form part of these financial statements.
Page 2
CLAPHAM FILM UNIT
BALANCE SHEET AS AT 5 APRIL 2024
| Notes Fixed assets Tangible assets 3 Current assets Cash at bank and in hand Prepayments Creditors: amounts falling due within one year Total assets less current liabilities Funds Restricted funds Unrestricted funds |
£ £ £ £ 1,081 1 9,477 30,053 467 9,944 443 30496 - 11,025 30,497 10,063 26,548 962 3,949 - - 962 3,949 962 3,949 2024 2023 |
£ £ £ £ 1,081 1 9,477 30,053 467 9,944 443 30496 - 11,025 30,497 10,063 26,548 962 3,949 - - 962 3,949 962 3,949 2024 2023 |
|---|---|---|
| 30,497 26,548 |
||
| 3,949 | ||
| - 3,949 |
||
| 3,949 |
The financial statements were approved and authorised for issue by the Trustees on 1st March 2025 and signed on their behalf by:
…............................ Fraser Burchill Trustee / Treasurer
Page 3
CLAPHAM FILM UNIT
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 5 APRIL 2024
1 Accounting policies
1.1 Accounting convention
These accounts have been prepared in accordance with FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015. The Charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
The accounts have been drawn up on a going concern basis.
At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus they continue to adopt the going concern basis of accounting in preparing the accounts.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
1.4 Incoming resources and expenditure
Donations are recognized on receipt.
1.5 Cash and cash equivalents
Cash and cash equivalents include deposits held at call with banks.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
| 2 Creditors Falling due within one year Accruals Provision for Additional costs |
2024 720 9,343 10,063 |
2023 480 26,068 |
2023 | |
|---|---|---|---|---|
| 240 |
Page 4
CLAPHAM FILM UNIT
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 5 APRIL 2024
| 3 Tangible fixed assets Cost At 6 April 2023 Additions At 5 April 2024 Depreciation At 6 April 2023 Deprectiation charged in the year At 5 April 2024 Carrying amount At 5 April 2024 At 5 April 2023 |
Equipment £ 700 1,620 |
|---|---|
| 2,320 | |
| 699 540 |
|
| 1,239 | |
| 1,081 | |
| 1 |
4 Trustees' remuneration and benefits
No trustees' remuneration or other benefits were paid for the year ended 5 April 2024 nor for the year ended 5 April 2023.
Page 5
CLAPHAM FILM UNIT
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 5 APRIL 2024
I report on the accounts of the Charity for the year ended 5h April 2024, which are set out on pages 1 to 4.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. .
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
1) which gives me reasonable cause to believe that, in any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David C Smith for
David Smith & Co Accountants
Date: 2nd March 2025
7 Grosvenor Gardens Victoria London SW1W 0AF
CLAPHAM FILM UNIT
DETAILED INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 5 APRIL 2024
| Unrestrited Income Donations Grants Provision for costs brought forward Expenditure Project Management Production Expenses Equipment and Camera Work Sound Track and Audio Editing Directing/Assembling Publicity Sundry Expenses Provision for additional costs Total Expenses Administrative Expenses Genral Publicity Website Expenses Insurance Bank Charges Accountancy Repairs and small items of Equipment Screening and Exhibitions Sundry Expenses Depreciation Expenditure Surplus / (Deficit) General Fund Balance brought forward Balance carried forward |
£ £ 1,150 34,848 26,068 62,066 9,389 3,946 18,829 3,739 11,904 3,874 402 52,083 9,343 61,426 - 500 464 - 240 - 1,883 - 540 3,627 65,053 (2,987) 3,949 962 2024 |
£ 2,897 - 23,372 - 18,182 5,586 - |
£ 150 76,663 - 76,813 76,105 1,398 77,503 (690) 4,639 3,949 2023 |
£ 150 76,663 - 76,813 76,105 1,398 77,503 (690) 4,639 3,949 2023 |
|---|---|---|---|---|
| 76,813 | ||||
| 76,105 1,398 |
||||
| 50,037 26,068 |
||||
| - 438 - - 240 240 480 - - |
||||
| 77,503 | ||||
| (690) 4,639 |
||||
| 3,949 |
CLAPHAM FILM UNIT
SUMMARY OF PROJECTS
FOR THE YEAR ENDED 5 APRIL 2024
| Unrestrited Income Donations Grants Transfer of Funds Provision for costs brought forward Expenditure Project Management Production Expenses Equipment and Camera Work and Artists Sound track and Audio Editing Directing/Assembling Publicity Sundry Expenses Provision for future costs Surplus / (Deficit) |
General 1,150 - - - |
Essex Craft Soc - 462 - - |
Right to Roam - 646 - 12,044 |
Right to Roam - 646 - 12,044 |
Untold Stories - 10,000 (19,000) 14,024 |
Ways of Knowing - 13,740 - - |
Clapham Deep Shelter - 10,000 19,000 - 29,000 3,939 360 14,128 - - 828 402 9,343 29,000 - |
2024 Total £ 1,150 34,848 35,998 - 26,068 62,066 9,389 3,946 18,829 3,739 11,904 3,874 402 9,343 61,426 640 |
2023 Total £ 150 76,663 - - |
||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1,150 | 462 | 12,690 | 5,024 | 13,740 | 76,813 | ||||||||||
| - - - - - - - - |
2,250 - 450 1,292 - - - - |
- 3,586 - - 2,500 3,046 - - |
1,300 - 935 400 2,804 - - - |
1,900 - 3,316 2,047 6,600 - - - |
2,897 - 23,372 - 18,182 5,586 - 26,068 |
||||||||||
| - | 3,992 | 9,132 | 5,439 | 13,863 | 76,105 | ||||||||||
| 1,150 | (3,530) | 3,558 | (415) | (123) | 708 |