## **CLAPHAM FILM UNIT**
## **5TH APRIL 2024**
## **TRUSTEES’ REPORT**
## **AND**
## **FINANCIAL STATEMENTS**
**1 Plato Road London SW2 5UP**
## www.claphamfilmunit.com
Trustees Annual Report 2023 - 2024
1. Management Committee Chair : Shareena Hill Treasurer : Fraser Burchill Secretary : Deborah Jess Kermode Trustee : Sarah Pietsch.
Project Manager/ Charlotte Bill paid on a freelance basis per project.
## 2. Review of Aims
Clapham Film Unit aims to train and equip local people to tell our own stories on film. We make documentaries and provide filmmaking advice to the community. We provide a network for filmmakers.
## 3. Recent Activities
We supported Essex Craft Society completing their Heritage Lottery project. (HLF)
We finalised Right to Roam project with additional copies of the booklet, screenings and broadcasts.
We screened the film ‘Where are the Women' and ran workshops at Clapham Deep Shelter
We made a film, ‘Ways of Knowing’, in collaboration with a group of International feminist academics researching women revolutionaries. Funded by AHRC taking place at at Leeds University.
Clips from ‘Life of the Bicycle’ were utilised again by Glasgow Film Festival.
We ran a series of workshops at Clapham Deep Shelter ‘Under London’ funded by the National Grid Community fund through local giving
## 4. Grants Received :
Brixton Bid for screenings at Festival of Architecture Glasgow film festival Where are the Women GLA Under London workshops payment via Local Giving HLF Essex Craft Society payment 3 AHRC grant via Leeds University HLF Right to Roam payment 3
Total income = £62066 Total expenses £65053 All the projects were delivered on time and on budget.
## 5. Review of procedures.
We reviewed our policies and procedures, including equal opportunities, safeguarding children and vulnerable adults, health and safety, risk assessment, financial controls, and GDPR responsibilities.
We reviewed the constitution.
Digital Banking is working, our account remains with NatWest. Budgets and reports were prepared by Charlotte Bill, accounts by David Smith & Co.
Approved by the trustees on 1[st] March 2025 and signed on their behalf by
……………………. Fraser Burchill Trustee / Treasurer
## **CLAPHAM FILM UNIT**
## **___________________**
## **Charity Registration Number: 1128259**
## **Financial Statements**
**For the Year Ended 5 April 2024**
## **CLAPHAM FILM UNIT**
## **CONTENTS**
||**Page**|
|---|---|
|Statement of financial activities|1|
|Balance sheet|2|
|Notes to the accounts|3 - 4|
|Independent examiner's report|5|
Page 1
**CLAPHAM FILM UNIT**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 5 APRIL 2024**
|**Note**
**Income**
Voluntary Income
Income from Charitable activities
Total income
**Expenditure**
Charitable activities
Administrative Expenses
Excess of Expenditure over Income
Fund balances at 6 April 2023
Fund balances at 5 April 2024|**Unrestricted**
**Funds**
-
62,066|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-|**Total**
**Total**
**2024**
**2023**
**£**
**£**
-
-
62,066
76,813
62,066
76,813
61,426
76,105
3,627
1,398
65,053
77,503
(2,987)
(690)
3,949
4,639
962
3,949|
|---|---|---|---|
||62,066|||
||61,426
3,627|||
||65,053|||
||(2,987)
3,949|||
||962|||
The notes on pages 4 to 5 form part of these financial statements.
Page 2
## **CLAPHAM FILM UNIT**
## **BALANCE SHEET AS AT 5 APRIL 2024**
|**Notes**
**Fixed assets**
Tangible assets
**3**
**Current assets**
Cash at bank and in hand
Prepayments
**Creditors: amounts falling due within**
**one year**
**Total assets less current liabilities**
**Funds**
Restricted funds
Unrestricted funds|**£**
**£**
**£**
**£**
1,081
1
9,477
30,053
467
9,944
443
30496
-
11,025
30,497
10,063
26,548
962
3,949
-
-
962
3,949
962
3,949
**2024**
**2023**|**£**
**£**
**£**
**£**
1,081
1
9,477
30,053
467
9,944
443
30496
-
11,025
30,497
10,063
26,548
962
3,949
-
-
962
3,949
962
3,949
**2024**
**2023**|
|---|---|---|
||||
|||30,497
26,548|
|||3,949|
|||-
3,949|
|||3,949|
The financial statements were approved and authorised for issue by the Trustees on 1st March 2025 and signed on their behalf by:
…............................ **Fraser Burchill Trustee / Treasurer**
Page 3
**CLAPHAM FILM UNIT**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 5 APRIL 2024**
## **1 Accounting policies**
## **1.1 Accounting convention**
These accounts have been prepared in accordance with FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015. The Charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below.
## **1.2 Going concern**
The accounts have been drawn up on a going concern basis.
At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus they continue to adopt the going concern basis of accounting in preparing the accounts.
## **1.3 Charitable funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
## **1.4 Incoming resources and expenditure**
Donations are recognized on receipt.
## **1.5 Cash and cash equivalents**
Cash and cash equivalents include deposits held at call with banks.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
|**2**
**Creditors Falling due within one year**
Accruals
Provision for Additional costs||**2024**
720
9,343
10,063|**2023**
480
26,068|**2023**|
|---|---|---|---|---|
||||240||
Page 4
## **CLAPHAM FILM UNIT**
## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)**
## **FOR THE YEAR ENDED 5 APRIL 2024**
|**3**
**Tangible fixed assets**
**Cost**
At 6 April 2023
Additions
At 5 April 2024
**Depreciation**
At 6 April 2023
Deprectiation charged in the year
At 5 April 2024
**Carrying amount**
At 5 April 2024
At 5 April 2023|**Equipment**
**£**
700
1,620|
|---|---|
||2,320|
||699
540|
||1,239|
||1,081|
||1|
## **4 Trustees' remuneration and benefits**
No trustees' remuneration or other benefits were paid for the year ended 5 April 2024 nor for the year ended 5 April 2023.
Page 5
**CLAPHAM FILM UNIT**
## **INDEPENDENT EXAMINER'S REPORT**
## **FOR THE YEAR ENDED 5 APRIL 2024**
I report on the accounts of the Charity for the year ended 5h April 2024, which are set out on pages 1 to 4.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. .
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1) which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David C Smith for
David Smith & Co Accountants
Date: 2nd March 2025
7 Grosvenor Gardens Victoria London SW1W 0AF
**CLAPHAM FILM UNIT**
## **DETAILED INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 5 APRIL 2024**
|**Unrestrited Income**
Donations
Grants
Provision for costs brought forward
**Expenditure**
Project Management
Production Expenses
Equipment and Camera Work
Sound Track and Audio Editing
Directing/Assembling
Publicity
Sundry Expenses
Provision for additional costs
**Total Expenses**
**Administrative Expenses**
Genral Publicity
Website Expenses
Insurance
Bank Charges
Accountancy
Repairs and small items of Equipment
Screening and Exhibitions
Sundry Expenses
Depreciation
**Expenditure**
**Surplus / (Deficit)**
**General Fund**
Balance brought forward
Balance carried forward|**£**
**£**
1,150
34,848
26,068
62,066
9,389
3,946
18,829
3,739
11,904
3,874
402
52,083
9,343
61,426
-
500
464
-
240
-
1,883
-
540
3,627
65,053
(2,987)
3,949
962
**2024**|**£**
2,897
-
23,372
-
18,182
5,586
-|**£**
150
76,663
-
76,813
76,105
1,398
77,503
(690)
4,639
3,949
**2023**|**£**
150
76,663
-
76,813
76,105
1,398
77,503
(690)
4,639
3,949
**2023**|
|---|---|---|---|---|
||||||
|||||76,813|
|||||76,105
1,398|
|||50,037
26,068|||
|||-
438
-
-
240
240
480
-
-|||
||||||
|||||77,503|
|||||(690)
4,639|
|||||3,949|
## **CLAPHAM FILM UNIT**
## **SUMMARY OF PROJECTS**
## **FOR THE YEAR ENDED 5 APRIL 2024**
|**Unrestrited Income**
Donations
Grants
Transfer of Funds
Provision for costs
brought forward
**Expenditure**
Project Management
Production Expenses
Equipment and
Camera Work and Artists
Sound track and
Audio Editing
Directing/Assembling
Publicity
Sundry Expenses
Provision for future costs
**Surplus / (Deficit)**||**General**
1,150
-
-
-||**Essex**
**Craft Soc**
-
462
-
-|**Right to**
**Roam**
-
646
-
12,044|**Right to**
**Roam**
-
646
-
12,044||**Untold**
**Stories**
-
10,000
(19,000)
14,024||**Ways of**
**Knowing**
-
13,740
-
-|**Clapham**
**Deep**
**Shelter**
-
10,000
19,000
-
29,000
3,939
360
14,128
-
-
828
402
9,343
29,000
-||**2024**
**Total**
**£**
1,150
34,848
35,998
-
26,068
62,066
9,389
3,946
18,829
3,739
11,904
3,874
402
9,343
61,426
640||**2023**
**Total**
**£**
150
76,663
-
-|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||||
|||1,150||462||12,690||5,024||13,740|||||76,813|
|||-
-
-
-
-
-
-
-||2,250
-
450
1,292
-
-
-
-||-
3,586
-
-
2,500
3,046
-
-||1,300
-
935
400
2,804
-
-
-||1,900
-
3,316
2,047
6,600
-
-
-|||||2,897
-
23,372
-
18,182
5,586
-
26,068|
|||-||3,992||9,132||5,439||13,863|||||76,105|
|||1,150||(3,530)||3,558||(415)||(123)|||||708|