www.claphamfilmunit.com
Trustees Annual Report 2020 - 2021
- Management Committee
Chair : Shareena Hill Treasurer : Fraser Burchill Secretary : Deborah Jess Kermode Trustee : Sarah Pietsch
Project Manager/ Charlotte Bill paid on a freelance basis per project.
- Review of Aims
Clapham Film Unit aims to train and equip local people to tell our own stories on film. We make documentaries and provide filmmaking advice to the community. We provide a network for filmmakers.
- Recent Activities
We made “Bringing the Archive to Life “ a collaboration with Lewisham Local History Society Museum Archive, Deptford Market, DAGE - Deptford older people’s Group, Lewisham Pensioners and local schools, photographing and exhibition objects from the archive at Deptford Market. Objects were selected by visitors to the market via the photographs. The lockdown meant we had to move the project to online delivery and posting brochures out to participants.
We made “Quest For Peace” short film commissioned by L.S.E. They were di ffi cult to work with, delayed providing a contract, delayed payments, demanded a lot of additional work. We contacted the union, BECTU to resolve the final handover.
We ran “Animate at Home” animation sessions for families in lockdown, delivering art kits by bicycle. This was very successful and was the first project funded by Lambeth Council. We delivered a second series funded by Lottery Local Connections.
We received Heritage Emergency funding from the Lottery Fund to enable all the material gathered over the years to be transferred and backed up to new drives. We were also able to replace and repair equipment which had been damaged. The funds also enabled us to keep going as an organisation, able to pay accountants and insurance.
We received emergency funding from City Bridge Trust which we used to replace and repair equipment which had been damaged over the years. We also ran 4 micro commissions for filmmakers and made a short documentary Nuclear Dawn Rising about the repainting of Brixton’s iconic mural Nuclear Dawn.
We notified all the members of the film unit about funds available for artists during the pandemic. 3 filmmakers made successful applications to the Arts Council which helped them to survive through a di ffi cult time.
- Grants Received :
LSE - Quest for Peace £4950
Lambeth Council Animate at Home £9920 Heritage Emergency Fund £11500 City Bridge Trust £10250
Local Connection Lottery Fund Animate at Home £2000
Other income Edit training for We Rise £500 Donations £30
Bank compensation for their delays in providing digital banking services£100
Total Income : £39250
Total Expenses £26139- detailed in accounts attached
We finally moved to a digital banking system and also found a new accountant David Smith as our previous accountant Mr Terfe was no longer available.
Expenditure detailed in accounts attached. All projects delivered on time and on budget.
- Review of procedures reviewed Equal opps, safeguarding children and adults, health and safety, financial controls.
Budgets prepared by Charlotte Bill Digital Banking via NatWest.
CLAPHAM FILM UNIT
_______
Charity Registration Number: 1128259
Financial Statements
For the Year Ended 5 April 2021
CLAPHAM FILM UNIT
CONTENTS
| Page | |
|---|---|
| Statement of financial activities | 1 |
| Balance sheet | 2 |
| Notes to the accounts | 3 - 4 |
| Independent examiner's report | 5 |
Page 1
CLAPHAM FILM UNIT
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 5 APRIL 2021
| Note Income Voluntary Income Income from Charitable activities Total income Expenditure Charitable activities Administrative Expenses Excess of Income over Expenditure Fund balances at 6 April 2020 Fund balances at 5 April 2021 |
Unrestricted Funds 630 38,620 |
Restricted Funds £ - - - - - - - |
Total Total 2021 2020 £ £ 630 162 38,620 20,933 39,250 21,095 23,671 30,494 2,468 918 26,139 31,412 13,111 (10,317) (367) 9,950 12,744 (367) |
|---|---|---|---|
| 39,250 | |||
| 23,671 2,468 |
|||
| 26,139 | |||
| 13,111 (367) |
|||
| 12,744 |
The notes on pages 4 to 5 form part of these financial statements.
Page 2
CLAPHAM FILM UNIT
BALANCE SHEET AS AT 5 APRIL 2021
| Notes Fixed assets Tangible assets 3 Current assets Cash at bank and in hand Creditors: amounts falling due within one year Total assets less current liabilities Funds Restricted funds Unrestricted funds |
2021 £ 234 12,750 12,984 240 12,744 - 12,744 12,744 - |
2020 £ 467 3,366 |
|---|---|---|
| 3,833 4,200 |
||
| (367) | ||
| - (367) |
||
| (367) | ||
The financial statements were approved and authorised for issue by the Trustees on 14th December 2021 and signed on their behalf by:
S Hill Chairperson
Page 3
CLAPHAM FILM UNIT
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 5 APRIL 2021
1 Accounting policies
1.1 Accounting convention
These accounts have been prepared in accordance with FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Charities Act 2011 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015. The Charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The accounts have been prepared on the historical cost convention, modified to include the revaluation of investments at market value. The principal accounting policies adopted are set out below.
1.2 Going concern
The accounts have been drawn up on a going concern basis.
At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus they continue to adopt the going concern basis of accounting in preparing the accounts.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.
1.4 Incoming resources and expenditure
Donations are recognized on receipt.
1.5 Cash and cash equivalents
Cash and cash equivalents include deposits held at call with banks.
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Page 4
CLAPHAM FILM UNIT
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 5 APRIL 2021
| 3 Tangible fixed assets Cost At 6 April 2020 Additions Depreciation At 6 April 2020 Deprectiation charged in the year Carrying amount At 5 April 2021 At 5 April 2020 |
Equipment £ 700 - |
|---|---|
| 700 | |
| 233 233 |
|
| 466 | |
| 234 | |
| 467 |
4 Trustees' remuneration and benefits
No trustees' remuneration or other benefits were paid for the year ended 5 April 2021 nor for the year ended 5 April 2020.
Page 5
CLAPHAM FILM UNIT
INDEPENDENT EXAMINER'S REPORT
FOR THE YEAR ENDED 5 APRIL 2021
I report on the accounts of the Charity for the year ended 5h April 2021, which are set out on pages 1 to 5.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. .
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
1) which gives me reasonable cause to believe that, in any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
David C Smith FCA for
David Smith & Co Chartered Accountants
Date 14th December 2021
7 Grosvenor Gardens Victoria London SW1W 0AF
CLAPHAM FILM UNIT
DETAILED INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 5 APRIL 2021
| General Unrestrited Income Donations 130 Grants - Fees 500 National Lottery Fund - DVD Sales - 630 Expenditure Project Management - Volunteer Expenses - Professional Fees 500 Equipment and Camera Work - Directing/Assembling - Publicity - Sundry Expenses - 500 Provisional for additional costs - Total Expenses 500 Administrative Expenses Genral Publicity 950 Website Expenses 500 Insurance 434 Bank Charges 0 Accountancy 240 Sundry Expenses 111 Depreciation 233 2,468 |
General 130 - 500 - - |
Archive to Life - - - - - |
Archive to Life - - - - - |
National Heritage - 11,500 - - - |
Animate at Home - 11,920 - - - |
Micro. Com - 10,250 - - - |
Quest for Peace - 4,950 - - - 4,950 - - - 4,223 - - 24 4,247 - 4,247 - |
2021 Total £ 130 38,620 500 - - 39,250 6,250 - 2,300 9,578 5,000 4,419 (3,876) 23,671 - 23,671 950 500 434 - 240 111 233 2,468 |
2020 Total £ 162 10,906 - 10,000 27 |
||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 630 | - | 11,500 | 11,920 | 10,250 | 21,095 | ||||||||
| - - 500 - - - - |
1,000 - - 500 - 600 (4,200) |
2,000 - 1,800 549 4,500 - - |
1,250 - - 2,037 - 3,819 300 |
2,000 - - 2,269 500 - - |
4,150 11,227 4,758 2,479 1,900 854 926 |
||||||||
| 500 - |
(2,100) - |
8,849 - |
7,406 - |
4,769 - |
26,294 4,200 |
||||||||
| 500 | (2,100) | 8,849 | 7,406 | 4,769 | 30,494 | ||||||||
| 149 149 346 40 150 233 |
|||||||||||||
| 2,468 | - | - | - | - | 1067 |