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2022-03-31-accounts

REGISTERED COMPANY NUMBER: 06769345 (England and Wales) REGISTERED CHARITY NUMBER: 1127986

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

FOR

PERCY COMMUNITY CENTRE

Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE

PERCY COMMUNITY CENTRE

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6 to 7
Notes to the Financial Statements 8 to 13
Detailed Statement of Financial Activities 14

PERCY COMMUNITY CENTRE

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

The Percy Community Centre is the incorporated successor of the Percy Community Association (Charity no. 1024614, registered on 1 October 1991).

The charity's objectives are:

To further or benefit the residents of Bath and the surrounding environs, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of these objectives but not otherwise, the Trustees shall have power:

To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.

To achieve these objectives the following policies have been adopted:

Page 1

PERCY COMMUNITY CENTRE

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022

FINANCIAL REVIEW

The year began with the country continuing under the cloud of Covid. A third national lockdown had begun the previous January and by April it was only now being eased, with schools re-opening for the Summer term. Some child-based groups and training activities were permitted to return to the Centre from May although the often confusing 'rule of six' restricted access for other users. We continued to provide a refuge for the Polish Saturday School - a welcome boost towards our otherwise reduced room income.

The Percy Community Centre received additional funding from government Covid grants and furlough payments, more than compensating financially for the reduction in room booking revenue (down around 20% on a typical year). We were again fortunate in receiving generous donations from both Roper Rhodes and the Medlock Foundation. Against this we experienced a significant loss at our after-school club at St Andrew's, which we had run throughout lockdown but with limited numbers of children separated into 'bubbles'. As always we are grateful to Bath & North East Somerset Council for its continuing support for the Centre, not least for maintenance and repairs. Recently it has funded the replacement of our CCTV installation. Discussions on our lease renewal have not progressed much during the Pandemic; meanwhile our planning application edges closer towards (we hope) approval. For the latter we are particularly grateful to Sarah Gibson of Labox Architects.

FINANCIAL REVIEW

Traditionally the bulk of the Centre's income is derived from room hire activities together with grants from a small number of sources. Expenditure is divided between core running costs, which are funded out of the room hire income, and free activities, which are generally supported by the grants and donations. Predictions of expenditure and income have been difficult during the Pandemic but we were fortunate in qualifying for a £30,000 'Bounce-back' government loan at a fixed interest rate of 2.5% for up to ten years. It is the decision of the trustees to retain this money as an investment, repaying it over time so as to form the basis of an unrestricted reserve. This accords with the Charity's desire to build a reserve equivalent to between three and six months' expenditure. The Trustees consider that reserves at this level would ensure that in the event of a significant drop in income they would be able to continue the Charity's primary activities while additional funds were sourced.

AND FINALLY

Undoubtedly the most significant event of the Percy year had to be the resignation of Claire Alford in June 2021. Claire came to the Centre in 2008 for what she apparently regarded as a stop-gap administrative job. Thirteen years later she was still here! Her job title of Centre Administrator greatly understated the breadth and importance of her role. For most who visited and worked at Percy she was the Centre, the public face at Reception and the familiar and informative voice on the phone. Over the years she acquired an unrivalled knowledge and understanding of the Percy Centre's activities and was invariably the first port of call for help and advice. We wish her the best in her future career.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

None of the Trustees has any beneficial interest in the Company. All of the Trustees are members of the Company and each has guaranteed to contribute £1 in the event of its winding up.

The Centre rents its building, for which it holds a protected tenancy, from the Local Authority at a nominal rent, currently £200 per annum.

The Trustees will work with the Local Authority to establish a long term agreement based on an asset transfer of the Percy Community Centre site in order to secure the Charity's position. However the current arrangement is considered to be stable until a new agreement can be reached.

The Trustees have assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to them.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

06769345 (England and Wales)

Registered Charity number

1127986

Page 2

PERCY COMMUNITY CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022 R•ght•red offlc• New King Street Bath BA12BN Tru•t• J T Fumess C Johnney J Soters-cummins A Thompson E Vardey (resigned 25.1.22) T A Clafke A J Mackenzie {re8iqned 15.11.221 P H Asgarian E K Britton T L Pike {appointed 13.7.21) P Ni$t¢tt lappoinled 10.11.22) Company 5o¢r•tsry R A Houghton Independ•nt Examln•f Berkeley Hall Marshall Limtted 6 Chadotte Street Balh 8A12NE Bankorn CAF Bank 25 Kings Hill Avenu8 Kings Hill Wesl Malling Kent ME19 4JQ Approv*J by order of the board of trustees on . . and syned on its behalf by.. Trustee Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PERCY COMMUNITY CENTRE

Independent examiner's report to the trustees of Percy Community Centre ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Matthew Small FCA ICAEW Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE

Date: .............................................

Page 4

PERCY COMMUNITY CENTRE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
20,077
Other trading activities
2
104,353
Other income
44,328
Total
168,758
EXPENDITURE ON
Charitable activities
Support costs
156,185
Other
28,981
Total
185,166
NET INCOME/(EXPENDITURE)
(16,408)
RECONCILIATION OF FUNDS
Total funds brought forward
17,007
TOTAL FUNDS CARRIED FORWARD
599		 Restricted
fund
£
176
10,200
1,884
12,260
-
-
-
12,260
24,672
36,932		 2022
Total
funds
£
20,253
114,553
46,212
181,018
156,185
28,981
185,166
(4,148)
41,679
37,531		 2021
Total
funds
£
22,710
34,710
131,510
188,930
135,759
24,743
160,502
28,428
13,251
41,679

The notes form part of these financial statements

Page 5

PERCY COMMUNITY CENTRE

BALANCE SHEET 31 MARCH 2022

Unrestricted
Restricted
funds
fund
Notes
£
£
CURRENT ASSETS
Debtors
7
27,094
-
Cash at bank and in hand
8,428
36,932
35,522
36,932
CREDITORS
Amounts falling due within one year
8
(4,865)
-
NET CURRENT ASSETS
30,657
36,932
TOTAL ASSETS LESS CURRENT
LIABILITIES
30,657
36,932
CREDITORS
Amounts falling due after more than one year 9
(30,058)
-
NET ASSETS
599
36,932
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS		 2022
Total
funds
£
27,094
45,360
72,454
(4,865)
67,589
67,589
(30,058)
37,531
599
36,932
37,531		 2021
Total
funds
£
13,353
62,547
75,900
(4,221)
71,679
71,679
(30,000)
41,679
17,007
24,672
41,679

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 6

continued...

PERCY COMMUNrrY CEPfflIE BALANCE SHEEf. ¢ontlnu•d 31 PAARCH 2022 These fin8n¢t81 ststements have been prepared In tsxordance vhth the provisk)n8 app1Kat￿ to charitab companies subj'ect to th8 8mall companies regime. statements were apwoved by Board of Trustees and authori8ed for issue on .. arKI war• 8w3n*J on its beh8M by.. Trustee Tho notss fom part of these financial statements Page 7

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. OTHER TRADING ACTIVITIES

Room hire and other income
After school clubs
Plant insulation grant
Mental health support group		 2022
£
89,422
14,931
1,000
9,200
114,553		 2021
£
26,324
8,386
-
-
34,710

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continued...

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.

4. STAFF COSTS

The average monthly number of employees during the year was as follows:

5.

Administration
Caretaker
Other
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
10,502
Other trading activities
34,710
Other income
131,510
Total
176,722
EXPENDITURE ON
Charitable activities
Support costs
135,464
Other
24,743
Total
160,207
NET INCOME
16,515
RECONCILIATION OF FUNDS
Total funds brought forward
492
TOTAL FUNDS CARRIED FORWARD
17,007		 2022
3
2
12
17
Restricted
fund
£
12,208
-
-
12,208
295
-
295
11,913
12,759
24,672		 2021
3
2
14
19
Total
funds
£
22,710
34,710
131,510
188,930
135,759
24,743
160,502
28,428
13,251
41,679

Page 9

continued...

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022

6. TANGIBLE FIXED ASSETS

Plant and
machinery
£
COST
At 1 April 2021 and 31 March 2022
8,994
DEPRECIATION
At 1 April 2021 and 31 March 2022
8,994
NET BOOK VALUE
At 31 March 2022
-
At 31 March 2021
-
7.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Prepayments
8.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other creditors
Accrued expenses
9.
CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
Bank loans (see note 10)
10.
LOANS		 Fixtures
and
fittings
£
9,277
9,277
-
-
2022
£
26,857
-
237
27,094
2022
£
2,514
2,351
4,865

2022
£
30,058		 Totals
£
18,271
18,271
-
-
2021
£
12,276
840
237		 Totals
£
18,271
18,271
-
-
2021
£
12,276
840
237
13,353
2021
£
1,867
2,354
4,221
2021
£
30,000		 2021
£
1,867
2,354
4,221

The charity commenced a Bounce Back loan of £30,000 during the year (2021 - nil).

Page 10

continued...

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022

11. MOVEMENT IN FUNDS

At 1.4.21
£
Unrestricted funds
General fund
17,007
Restricted funds
Restricted
24,672
TOTAL FUNDS
41,679
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
168,758
Restricted funds
Restricted
12,260
TOTAL FUNDS
181,018
Comparatives for movement in funds
At 1.4.20
£
Unrestricted funds
General fund
492
Restricted funds
Restricted
12,759
TOTAL FUNDS
13,251		 Net
movement
At
in funds
31.3.22
£
£
(16,408)
599
12,260
36,932
(4,148)
37,531
Resources
Movement
expended
in funds
£
£
(185,166)
(16,408)
-
12,260
(185,166)
(4,148)
Net
movement
At
in funds
31.3.21
£
£
16,515
17,007
11,913
24,672
28,428
41,679

Page 11

continued...

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022

11. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 Incoming
resources
£
176,722
12,208
188,930		 Resources
Movement
expended
in funds
£
£
(160,207)
16,515
(295)
11,913
(160,502)
28,428

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 Net
movement
At 1.4.20
in funds
£
£
492
107
12,759
24,173
13,251
24,280		 At
31.3.22
£
599
36,932
37,531

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted
TOTAL FUNDS		 Incoming
resources
£
345,480
24,468
369,948		 Resources
Movement
expended
in funds
£
£
(345,373)
107
(295)
24,173
(345,668)
24,280

Page 12

continued...

PERCY COMMUNITY CENTRE

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2022

12. RELATED PARTY DISCLOSURES

At 31/03/2022 there was an outstanding debt by YogaKave of £4,975. This increased to a maximum of £8,210 but following agreed payments £5,450 is owing as at the date of this report. One of the two owners of YogaKave is Alex Mackenzie who was at the time a trustee of the Percy Centre. Alex Mackenzie resigned as trustee on 15 November 2022.

Page 13

PERCY COMMUNITY CENTRE

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Other trading activities
Room hire and other income
After school clubs
Plant insulation grant
Mental health support group
Other income
Government grants
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Sundries
Other
Core costs
After schools clubs
Percy Youth Project
Total resources expended
Net (expenditure)/income		 2022
£
20,253
89,422
14,931
1,000
9,200
114,553
46,212
181,018
156,185
-
156,185
26,356
2,178
447
28,981
185,166
(4,148)		 2021
£
22,710
26,324
8,386
-
-
34,710
131,510
188,930
135,751
8
135,759
22,612
2,131
-
24,743
160,502
28,428

This page does not form part of the statutory financial statements

Page 14