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REGISTERED COMPANY NUMBER: 06716030 (England and Wales) REGISTERED CHARITY NUMBER: 1127876
Report of the Trustees and.
Unaudited Financial Statements for the Year Ended 31 March 2021
for
HULLHARP
,
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CHARITY COMMISSION | ~
FIRST CONTACT
30DEC 2021
ACCOUNTS
RECEIVED
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Try Lunn & Co Chartered Accountants . Roland House Princes Dock Street HULL HU1 2LD
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a
HULLHARP
Contents of the Financia] Statements for the Year Ended 31 March 2021
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|Report|of the|Trustees|1|to|6|
|Independent|Examiner's|Report|7|
|Statement|of Financial|Activities|8|
|Balance|Sheet|9|to|10|
|Notes|to|the|Financial|Statements|11|to|13|
|Detailed|Statement|of Financial|Activities|14|
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HULLHARP (Registered number: 06716030)
Report of the Trustees for the Year Ended 31 March 2021
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 06716030 (England and Wales)
Registered Charity number 1127876
Registered office Smailes Goldie Regent's Court Princess Street Hull East Yorkshire HU2 8BA
Trustees Sandy Smith Jeremy Allison Allison Stephen Baker Mike Harding Mary Walker
Sandy Smith Chair Jeremy Allison Allison Treasurer Stephen Baker Mike Harding Mary Walker Independent examiner Try Lunn & Co Chartered Accountants Roland House ; Princes Dock Street HULL HU1 2LD
Solicitors
Andrew Jackson Solicitors
Bankers Handelsbanken
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HULLHARP (Registered number: 06716030)
Report of the Trustees for the Year Ended 31 March 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objects
The Objects of the Charity as set out in the Memorandum are:
'To help people who are homeless in Hull, East Yorkshire and surrounding areas (including those who face physical or mental health challenges, those with substance dependency issues and those who are socially excluded for any other reason) to address the issues that they face in relation to accessing and sustaining accommodation, health, education, training, and employment. To achieve this through the provision of a range of services including outreach, short and longer term accommodation, housing related support, day centre facilities, sustenance and clothing, general support and advice, and referral to other agencies providing longer term accommodation, health care services, education, training, and employment.'
Aim of the Charity
The main aims are set out in the Mission Statement:
HULLHARP Mission Statement
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HULLHARP exists for the benefit of ali people who are homeless or at risk of homelessness.
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HULLHARP exists for the benefit of all people in difficult circumstances, the physically or mentally ill, substance users, young people, rough sleepers or anyone otherwise socially excluded.
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HULLHARP is committed to providing a non-judgemental and non-discriminatory service to all clients.
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| HULLHARP is committed to providing a range of services to assist both the immediate and ongoing needs of its clients.
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HULLHARP will actively seek to empower people to make informed choices by allowing them to address their own needs and assisting them in accessing other appropriate services.
Objectives
The objectives for the year was to support partner agencies to continue the work needed, This has been achieved by:
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Awarding small cash donations to local soup kitchens —primarily the Sunday Soup Kitchen, as well as disseminating donations made to HULLHARP to other organisations dealing with issues of homelessness.
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~ Providing larger cash donations to established organisations providing services that meet our objectives.
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- To attend local meetings as required, the purpose of informing Trustees of shortfalls in services which could be considered for support.
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HULLHARP (Registered number: 06716030)
Report of the Trustees for the Year Ended 31 March 2021
OBJECTIVES AND ACTIVITIES
The Trustees have implemented the objectives set for this financial year.
HULLHARP have:
;
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Continued to attend planning meetings, homelessness forums and consultations
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Supporting the voluntary and charitable sector in Hull by sponsoring a number of small projects which provide support to homeless people and rough sleeps in the city of Hull and providing donations of clothing, food and toiletries.
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Continue to respond to emerging areas of need
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Working in partnership with other agencies to help clients to deal with housing issues, substance misuse issues, health issues and to help them access education, training and employment.
Ensuring our activities deliver our aims and objectives
We review our aims, objectives and activities each year and consider what has been achieved and the outcomes of this work. The review looks at the success of each activity and the benefits that have been delivered to homeless men and women. This process helps to ensure that we remain focussed on our stated purpose.
We have referred to the charity Commissions general guidance on Public Benefit when reviewing our aims and objectives and in planning future activities. In particular the trustees consider how the activities that are planned will contribute to the achievement of the aims and objectives.
Public benefited by HULLHARP services
HULLHARP's services are delivered in a very inclusive manner and are available to all men and women from the age of 18 years upwards.
Dissemination of remaining funds
HullHarp have had several meetings with the Chair of Hull Independent Housing Advice Centre. Plans are in place to re-open this project, and HullHarp has committed to support the project up to £60,000 over three years, if other funding can be gained to match. This project has been temporarily suspended pending funding negotiations and structural analysis of the building.
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The following have been beneficiaries of grants and donations from HullHarp:
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e Hull Sunday Soup Kitchen
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e Hull Jubilee Centre e Emmaus (Hull)
Other organisations benefiting from HullHarp’s dispersal of property are:
- e Hull Sunday Soup Kitchen e Hull Homeful Helpers e «Stepping Stones e Humbercare e Emmaus
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HULLHARP (Registered number: 06716030)
Report of the Trustees for the Year Ended 31 March 2021
FINANCIAL REVIEW
Investment Policy Surplus funds available have been invested in bank deposit accounts.
Reserves Policy
The Trustees have established a level of reserves (that is those funds which are freely available) that the Charity ought to have.
At 31 March 2021 HULLHARP had reserves of £249,695 (2020 - £280,975).
Of these reserves £60,000 is allocated to a Hull Independent Housing Advice Centre Support Fund.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
HULLHARP is a charity founded in February 2009 and a company registered by guarantee (registered 6 October 2008). HULLHARP was formed as a consequence of a decision by the Hull Homeless and Rootless Project (HHARP), a charity founded in 1982, to incorporate. HULLHARP commenced its charitable work on 31 March 2009 the date on which the assets of HHARP were transferred to it. HULLHARP is governed by a Memorandum and Articles of Association that set down the objects and powers of the organisation.
Recruitment and appointment of new trustees
Membership of the Charity is restricted to a total of twelve persons who are also elected as Directors/Trustees (referred to as Trustees in the remainder of this report) in accordance with the Memorandum and Articles. The Trustees are all members of the Management Committee and they hold office until the Annual General Meeting following their election when they are eligible for re-election. The Management Committee appoints Officers in the roles of Chair, Vice Chair, Treasurer and Secretary from within their numbers at the meeting following the Annual General Meeting.
When new Trustees are required and there is a skills shortfall HULLHARP advertises to a wider audience to recruit someone with the identified skills necessary. Candidates are then invited to fill out an application form outlining their skills and an informal discussion with the Chair and the Chief Executive Officer. The Chair then makes a proposal to the Management Committee where the final decision on appointment is made by way ofa vote.
Organisational structure
The Management Committee is responsible for the strategic direction and policies of the charity and it meets every four to eight weeks, the actual frequency of meetings being decided on the basis of the current level of business to be discharged. The Committee includes members froma variety of professions and this brings together a broad range of skills and experience relevant to the management of the charity.
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HULLHARP (Registered number: 06716030)
Report of the Trustees
for the Year Ended 31 March 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Induction and training of new trustees
All newly appointed Trustees are provided with induction training in accordance with Induction Guidelines. This includes structured familiarisation visits to HULLHARP premises and opportunities and encouragement to participate in informal visits so that they can get to know the organisation, the staff team, the volunteers and the client group.
New Trustees are provided with a pack of information including their Job Description and other important documents such as the HULLHARP Mission Statement, the Memorandum and Articles, Management Committee Meeting minutes, audit and financial statements, the current budget, a conflict of interest statement and information about the roles of the officers and managers. In addition, the Chair will discuss any training needs that they feel should be addressed to enable them to function effectively as a Trustee.
A number of Directors/Trustees have been provided with training during the course of the year. Each Trustee is provided with a subscription to 'Governance', the monthly journal for trustees, which provides regular updates and practical advice about governance issues, roles and responsibilities. Each trustee has also been provided with a copy of ‘The Charity Trustees Handbook’.
Related parties
HULLHARP operates independently and has no formal links to other organisations and no subsidiaries.
f
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HULLHARP (Registered number: 06716030)
Report of the Trustees for the Year Ended 31 March 2021
STRATEGIC PLANNING
Goals
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Planned activity to take place with Hull Independent Housing Advice Centre to determine the set up and first year operation.
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The Trustees will continue to provide small one-off grants/donations to small organisations working with the homeless.
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The Trustees will consider what HULLHARP will invest in with the remaining funds during the next year.
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The Trustees will continue to work closely with other social inclusion agencies to facilitate the best opportunities for our client group.
The Trustees have identified new opportunities during the period of the financial year 2020/21, with the intention of changing direction and focus of HULLHARP, the intention is to:
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Prepare to intervene if a shortfall in service provision is identified & or support an organisation that has plans to improve the service available to homeless people with the emphasis on prevention.
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Prepare to provide small grants to groups offering support to the street homeless.
The Charities Commission have been informed of HULLHARP’s intention and have acknowledged the decisions made by HULLHARP. Until such time as HULLHARP’s financial commitments are finalised, the grant making project has been put on hold, although it is expected to be operational within the next financial year.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on dL 2024 and signed on its behalf by:
S Smith - Trustee
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Independent Examiner's Report to the Trustees of HULLHARP
Independent examiner's report to the trustees of HULLHARP (‘the Company‘) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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1, accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Simon E Moss - F.C.C.A. Try Lunn & Co Chartered Accountants Roland House Princes Dock Street HULL HUI 2LD Date: 22... Becertier202 |
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HULLHARP
Statement of Financial Activities for the Year Ended 31 March 2021
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|2021|2020|
|£|£|
|Notes|
|INCOME|AND|ENDOWMENTS|FROM|
|Donations|and|legacies|2|1,260|1,542|
|Investment|income|3|304|1,442|
|Total|1,564|2,984|
|EXPENDITURE|ON|
|Charitable|activities|
|Direct|Charitable|expenditure|32,244|2,440|
|Governance|costs|—|600|600|
|Total|32,844|3,040|
|NET INCOME(EXPENDITURE)|(31,280)|(56)|
|RECONCILIATION|OF FUNDS|
|Total|funds|brought|forward|280,975|281,031|
|TOTAL FUNDS CARRIED|FORWARD|249,695|280,975|
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The notes form part of these financial statements
ee
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HULLHARP (Registered number: 06716030)
| Balance Sheet | |||
|---|---|---|---|
| At 31 March 2021 | |||
| 2021 | 2020 | ||
| Notes | £ | £ | |
| FIXED ASSETS | |||
| Tangible assets | - | - | |
| CURRENT ASSETS | |||
| Cash at bank and in hand | 250,295 | 281,575 | |
| 250,295 | 281,575 | ||
| CREDITORS | |||
| Amounts falling due within one year | 7 | (600) | (600) |
| NETCURRENTASSETS | 249,695 | 280,975 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 249,695 | 280,975 | |
| NETASSETS | 249,695 | 280,975 | |
| FUNDS Unrestricted funds: |
8 | ||
| General fund | 189,695 | 220,975 | |
| HIHAC support fund | 60,000 | 60,000 | |
| 249,695 | 280,975 | ||
| TOTALFUNDS | 249,695 | 280,975 |
The notes form part of these financial statements
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HULLHARP (Registered number: 06716030)
Balance Sheet - continued
,
At 31 March 2021
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.
The
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) _ preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees on PD aod Ls and were signed on its behalf by:
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S Smith - Trustee
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HULLHARP
Notes to the Financial Statements
for the Year Ended 31 March 2021
- ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective | January 2019), Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources,
Governance costs
Governance costs are recognised in the financial statements on an accruals basis. Governance costs include all expenditure which is attributable to ensuring the public accountability of the charity and its compliance with regulation.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
The Charity has no restricted funds but the trustees have designated a part of the General Fund as a project sustainability fund.
Gifts in kind
The charity receives the benefit of work carried out by volunteers as well as food, blankets and household goods. No value is attributed to these gifts in the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the profit and loss account ona straight line basis over the period of the lease.
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HULLHARP
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
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|2.|DONATIONS AND|LEGACIES|
|2021|2020|
|£|£|
|Donations|1,260|1,542|
|3.|INVESTMENT|INCOME|
|2021|2020|
|:|£|£|
|Deposit|account|interest|304|1,442|
|4.|TRUSTEES'|REMUNERATION AND|BENEFITS|
|There|were|no|trustees'|remuneration|or|other|benefits|for|the|year|ended|31|March|2021|nor|for|the|year|ended|
|31|March|2020.|
|Trustees'|expenses|
|There|were|no|trustees'|expenses|paid|for the|year ended|31|March 2021|nor|for|the year ended|31|March 2020.|
|5.|STAFF|COSTS|
|The|average|monthly number of employees during|the year|was|as|follows:|
|2021|2020|
|Total|:|:|
|No|employees|received|emoluments|in|excess|of £60,000.|
|6.|CREDITORS:|AMOUNTS|FALLING|DUE WITHIN ONE|YEAR|
|2021|2020|
|£|£|
|Accruals|and|deferred|income|600|600|
|8.|MOVEMENT|IN|FUNDS|
|At|Net|Transfer|
|l.4.20|movement|in|between|At 31.3.2]|
|funds|funds|
|£|£|£|£|
|-|Unrestricted|funds’|-|.|;|
|General|fund|220,975|(31,280)|-|189,695|
|HIHAC|support fund|60,000|-|-|__ 60,000|
|TOTAL FUNDS|280,975|(31,280)|-|249,695|
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£60,000 is allocated to a HIHAC support fund.
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HULLHARP
Notes to the Financial Statements - continued for the Year Ended 31 March 2021
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2021.
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_ 2 .
HULLHARP
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|Detailed|Statement|of Financial|Activities|
|for|the|Year|Ended|31|March|2021|
|2021|2020|
|£|£|
|INCOME|AND|ENDOWMENTS|.|
|Donations|and|legacies|
|Donations|1,260|1,542|
|Investment|income|
|Deposit|account|interest|304|1,442|
|Total|incoming|resources|1,564|2,984|
|EXPENDITURE|
|Charitable|activities|;|
|Rent &|rates|791|600|
|Light &|heat|-|385|
|Insurance|433|388|
|Telephone|357|230|
|Sundries|140|207|
|Contributions|to|other|charitable|organisations|30,500|610|
|Bank|Charges|23|20|
|32,244|2,440|
|Governance|costs|
|Accountancy|fees|600|600|
|Total|resources|expended|32,844|3,040|
|Net expenditure|(31,280)|(56)|
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This page does not form part of the statutory financial statements
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