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2022-08-31-accounts

Offington Park Methodist Church

Trustees Report for the year ending 31[st] August 2022

1. Objectives and activities

In setting our objectives and planning our activities the Church Council now meets six times a year under the leadership of the presbyter in Pastoral Charge.

Our mission statement – This church exists to live the Good News of Jesus in word and action, and build an inclusive community where everyone can come and fulfil their God-designed potential.

The church continues to look at areas within Our calling in order to focus on all areas of the churches life and has adopted some Targets under the headings of Communication, Pastoral care, Worship and Spirituality, Discipleship and Rhythm of Mission. These are used as guidelines in stewards and church council meetings to focus our work.

2. Achievements and performance

The church family are made up of a wide age range but have recognised that the majority of the congregation are chronologically older. However, they have understood the need for offering a wide range of services and activities that cater to all ages and actively encourage new ideas. Our church administrator retired during this time and due to much reduced income the church made a decision to employ a new church administrator for just 8 hours a week and look to a number of volunteers to be on a the welcome desk once the church was able to open again, in order for the administrator not to be the first port of call with issues that can easily be dealt with by others. This has proved very successful and has taken the burden of workload away from the administrator.

Fun church has been well received being face to face again as has messy church and breakfast church.

Regular use of facebook and a new closed ( by invitation only) group on Instagram continues to give the church a presence within the community. Uniformed organisations are back to meeting face to face this year. The evening prayer group which was initiated for a season during the pandemic has now stopped, but the church and its members are upheld regularly by the power house of prayer a group which has met for many years for this purpose.

Bible study is being held weekly and for those who are unable to come there is a Zoom facility.

Weddings and baptisms have been celebrated this year including those that were postponed until it was safe for the church to meet. Church council met and communicated with the church during specially run sessions on God in Love Unites us. They gave a very clear majority vote that same sex couples would be welcome to get married at Offington Park

and both the minister and the other authorised person agreed to perform these ceremonies. The first Same sex blessing was held in September 2022. The minister continued to officiate at funerals during the pandemic and in the future will work hard at creating opportunities to invite people back to celebrate lives that were sadly unable to be celebrated with family and friends. This has been done by the leadership team due to the minister’s husband dying in September.

The pastoral team keep in contact with members and adherents by telephone and those who are unable to join services online. The weekly post out of services has now stopped. Pastoral friends have been introduced who write, or phone and then pass any concerns onto the pastoral co-ordinator.

All communion services are now face to face and one has been held during Christmas due to the Methodist Church re examining communion on line. Tuesday lunches provided a take away service and a real life line to those who were housebound and continue this for those who are unable to attend dure to illness. The group has been extended by inviting a local group from Guild Care to join them.

Plans for future years

To continue to be open to new ways of delivering the Good News in and around this community by opening the church on four days a week for people to drop in for tea/coffee and fellowship.

To continue to encourage the growth of intergenerational worship offering a wide variety of relevant and vibrant worship.

To nurture those already part of the church through growth in small groups.

To ensure safeguarding continues to be a priority whether on line or otherwise.

To prioritise those activities which are life giving and growing and to stop those which are not now benefiting the church.

3. Financial Review

The Examined Account for the year ending 31st August 2022 shows a surplus of £7,440. The majority of this was due to a rebate from the West Sussex (Coast & Downs) Circuit, a slow return to normal lettings activity as the year progressed and additional income from a 90[th] anniversary fundraising effort. The Church works hard to keep expenditure levels as low as possible and to keep the buildings in good repair.

Investment policy and performance

The General Funds comprise £22,875 held locally and £46,950 held in TMCP Model Trust Funds. Some reserves were used during the year and unfortunately the remaining funds performed poorly resulting in a decrease of £6,949.

Reserves Level and policy

The Reserves Policy agreed by Church Council is a tiered approach as follows: A) A lower limit of 25% of turnover based on covering a significant ‘one-off’ expense (probably property-related). If the reserves fell below this an action plan would be mandated to restore the minimum balances. B) A working band of 25%-50% of turnover would be considered the norm, wherein spend would be considered on a project by project basis which schemes merited funding. C) An upper limit of 50% of turnover, above which Church Council would actively consider spending

4 Trustees’ Responsibilities

For each financial year ending on 31[st] August the Managing Trustees are required to prepare financial statements that give a true and fair view of the Church’s financial activities during the year and of its financial position at the end of the year. In preparing these financial statements the Managing Trustees must:

Select suitable accounting policies and apply them consistently

Make judgements and estimates that are reasonable and prudent. This will clearly be a challenge once the church can meet in person again.

Follow applicable accounting standards

Prepare accounts to comply with the Charities SORP

The Managing Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the church and enables them to ensure that financial statements comply with the law. They are also responsible for safeguarding the assets of the District and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

4.1 Risk

The church operates within a sound control framework which allows it to function effectively. Processes in place are regularly reviewed and cover typical church activities such as recording and handling income, recording and controlling expenditure, management of restricted funds, effective budgeting, general financial controls and the review of investments.

5.Structure, governance and management

The Church is governed by the Methodist Church Act 1976, the Deed of Union and the Model Trust Deeds of the Methodist Church.

5.1 Structure

Offington Park Methodist Church is part of the West Sussex ( Coast and Downs) Circuit. As such it is represented on the Circuit Meeting which meets three times a year. The Methodist Conference meets once each year as the supreme denominational body for all Methodist Churches.

  1. Overall regulatory authority rests with the Methodist Conference. 2. The Connexional Office implements decisions made by the Conference and is responsible for the stationing of presbyters and deacons (collectively known as ministers) in individual Circuits within the District.

  2. Connexional decisions are passed to the Chair of the District and the appropriate officers of the District for implementation.

  3. The District passes down to Circuit level for implementation by the Superintendent Minister, ministerial staff and Circuit Stewards, and authority is delegated to the Circuit Meeting for certain matters.

  4. The Circuit Meeting passes regulatory control down to Church Councils for local implementation by the presbyter, the Church Stewards, and other officers, and this regulatory control is then exercised by the Church Councils as Managing Trustees of their charity.

5.2 Purpose of the Church

The purposes of the Methodist Church are and shall be deemed to have been since the date of union the advancement of:

The primary purpose of Offington Park Methodist Church is to advance the Christian faith by providing opportunities for worship, Christian nurture and fellowship within the wider Worthing Community.

5.3 Governance

The Church operates within a statutory framework of regulation and seeks to ensure that it follows Methodist Standing Orders. It relies on the Connexional Office at 25 Marylebone Road, London, NW1 5JR to provide guidance on changes that could affect the Church.

The members of the Church Council are appointed under the terms of S.O. 610(2). The Superintendent is ex officio chair of the Church Council but may

delegate this task to other presbyters in the Circuit. The Church Council normally meets three times per year and deals with routine and exceptional matters. It oversees the work of other groups within the life of the Church.

5.4 Responsibilities of the Church Council

The responsibilities of the Church Council and other committees are set out in Standing Orders 603 – 604 of the Constitutional Practice and Discipline of the Methodist Church.

6. Reference and Administrative Details

6.1 Name of the Church

Offington Park Methodist Church

6.2 Charity Registration number

1127681

6.3 Superintendent Minister

The Revd Ian Suttie MA

6.4 Presbyter in Pastoral Charge

The Revd Dawn Carn BA(Hons)

6.5 Names of Managing Trustees

Revd Dawn Carn Adam Cook Lesley Skinner Jacqueline Brown Joy Barnes Henrietta Thompson Hilary Colbourn Kevin Harmer Margaret Hopkins Gill Powell Jack Delbridge Mike Powell David Gibbs Alison Wright John Carr Elaine Carr Sue Head John Head David Barnes Michele Funnell Charlotte Gould

6.6 Independent Examiner

Mr Keith Thacker

Offington Park Methodist Church

General Account to Year Ended

Total Funds B/F
Unrealised Gain/Loss on TMCP Unit Revaluations
Net Surplus/Defcit(-)
1,623.22
Less Net Fund Contributions
Total Funds C/F
STATEMENT OF FUNDS
CAF Bank Current a/c
Cash In Hand
CFB Funds
See Box 1
Less Funds Held for Others
See Box 3
Sub-total Funds held locally
Funds Held at TMCP Manchester
TMCP Trustee's Interest Fund
TMCP Managed Fixed Int Fund
TMCP Managed Mixed Int Fund
Sub-total Reserves
TOTAL OPMC Funds
Funds Held Locally
CAF Current Account
See Box 4
Eco Fund
Minibus Account
Youth Fund
Dunning Bequest
Kitchen Refurbishment
Reserves
Unallocated Reserves
Sub-total Reserves
TOTAL OPMC Funds
###
£
86,756.62
5,174.31

7,440.05
1,774.40
87,247.96
33,425.05
325.00
10,627.77
4,080.04
40,297.78
845.41
17,376.55
28,728.22
46,950.18
87,247.96
32,649.91
807.26
2,388.03
1,372.61
870.21
2,209.76
40,297.78
46,950.18
46,950.18
87,247.96
###
£
99,476.55
5,034.73
-14,343.15
-3,411.51
86,756.62
17,395.34
100.00
8,816.83
See Box 2
-1,680.04
See Box 3
24,632.13
846.44
25,631.76
35,646.29
62,124.49
86,756.62
17,981.89
See Box 5
876.71
64.29
1,368.37
867.50
3,473.37
24,632.13
62,124.49
62,124.49
86,756.62

----- Start of picture text -----
Budget
2021-22
1 BREAKDOWN OF GENERAL FUND AT CFB 2021/22
Closing Balance 10,627.77
Less Designated Fund Holdings -7,647.87
OPMC General Fund Balance 2,979.90
2 BREAKDOWN OF GENERAL FUND AT CFB 2020/21
Closing Balance 8,816.83
Less Designated Fund Holdings -6,650.24
OPMC General Fund Balance 2,166.59
3 BREAKDOWN OF FUNDS HELD FOR OTHERS (CAF BANK)
2021-22 2020-21
Music Therapy 1796.37 1396.37
Cameo 233.67 233.67
Youth Seed Fund 2000.00 0.00
Whytemead School 50.00 50.00
Total Held For Others 4,080.04 1,680.04
4 BREAKDOWN OF LOCALLY HELD FUNDS 2021/22
Bank 33,425.05
Less Held for Others -4,080.04
Cash In Hand 325.00
General Fund CFB 2,979.90
Total Locally Held Funds 32,649.91
5 BREAKDOWN OF LOCALLY HELD FUNDS 2020/21
Bank 17,395.34
Less Held for Others -1,680.04
Petty Cash in Hand 100.00
General Fund CFB 2,166.59
Total Locally Held Funds 17,981.89
----- End of picture text -----

Income and Expenditure Report - August 20

Paxton

Offington Park Methodist Church

Year to August 2022 All fund codes consolidated

Voluntary Income
R100 Oferings
R110 Gift Aid Recovered
R120 Gift Aid on Oferings
R130 Gift Aid Small Donations
R140 Gift Aid Other
R150 Gift Day Receipts
R160 Gift Aid on Gift Day Receipts
Donations for use
R200 Lettings
R201 Internal Donations for use
R210 Weddings and Funerals
Investment Income
R250 Interest on Investments
Income-Church Activities
R300 Church Events Income
R310 Outreach Projects Income
R350 Refreshment Income
Income-Support Activities
R360 Photocopying Fees
R370 Newsletter Income
R372 Floor Polisher Income
Other Income
R205 Fund Contributions
R380 Minibus Income
R381 Flower Fund
Turnover year to date

68,316.41
14,939.88
0.00
0.00
0.00
11,731.02
1,525.25
----------------
96,512.56
17,408.71
1,546.27
1,224.08
----------------
20,179.06
868.82
----------------
868.82
9,801.61
368.65
4,206.37
----------------
14,376.63
133.00
296.50
1,940.00
----------------
2,369.50
2,274.40
3,912.47
526.53
R382 Solar Panels 0.00
R383 ECO Group income 0.00
R384 Youth Fund income 0.00
R500 Misc Income 9,255.94
R510 Gifts in Memory 0.00
R520 Insurance Claim income 0.00
----------------
15,969.34
Assessment
X100 Assessment 81,400.00
----------------
(81,400.00)
Salaries
X150 Salaries and Wages 6,622.97
----------------
(6,622.97)
Insurance
X200 Insurance 5,179.57
----------------
(5,179.57)
Donations
X250 Gift Day Donations 0.00
X260 Donations-Methodism 2,000.00
X270 Donations-Other 0.00
----------------
(2,000.00)
Property Costs
X300 Property 21,550.17
X301 Solar Panels 0.00
X302 Church Roof 0.00
X303 Labyrinth 0.00
X310 Cleaning Materials 1,041.80
X320 Electricity 3,924.61
X330 Gas Charges 4,717.95
X340 Water Rates 1,064.69
X350 Organ and Piano Costs 834.35
----------------
(33,133.57)
Church Activity Costs
X400 Church Events Expenditure 1,632.90
X410 Outreach Projects Expenditure 1,303.92
X450 Refreshments Expenditure 1,372.23
----------------
(4,309.05)
Other Outreach Costs
X500 Worship Resources 1,735.93
X510 Fresh Expression 0.00
X520 Church Growth 79.88
X530 Advertising 0.00
X540 Youth Expenditure 0.00
----------------
(1,815.81)
Sujpport Activity Costs
X600 Church Administration 2,852.65
X610 Photocopier Expenditure 2,892.04
X620 Newsletter Production 0.00
X640 Telephone 764.03
----------------
(6,508.72)
Other Expenditure
X451 Flower Fund 171.30
X453 ECO Group exp 72.00
X454 Youth Fund exp 0.00
X630 Minibus Expenditure 1,388.93
X700 Ministerial Expenses 0.00
X750 Equipment Purchases 0.00
X800 Misc Expenses 233.94
----------------
(1,866.17)
One Of Collections
E100 Collections on behalf of other 1,619.00
E150 Payments on behalf of others 1,619.00
----------------
0.00
Church Fund Account
E200 Income for Funds 0.00
E201 Dunning Bequest inc 0.00
E250 Expenditure from Funds 0.00
E251 Dunning Bequest exp 0.00
E300 Income for Refurbishment Fund 500.00
E350 Expenditure Refurbishment Fund 2,274.40
E850 Income inc Bequests TMCP B850 0.00
E860 Return on Investments (5,174.31)
----------------
(6,948.71)
CFB for Others
E900 Monies held for Church Holiday 0.00
E950 Monies paid for Church Holiday 0.00
----------------
0.00

TOTAL SURPLUSIDEFIcfT 491.34

022

Page 1 of 4

Printed: 23/10/2022

Turnover last year to date

68,798.15 15,174.10 0.00 0.00 0.00 5,803.16 0.00 ---------------89,775.41 7,936.02 3,431.00 200.00 ---------------11,567.02 606.96 ---------------606.96 3,705.61 292.86 200.37 ---------------4,198.84 35.90 458.00 0.00 ---------------493.90 0.00 50.00 245.00

1,841.26 0.00 1,024.66 896.75 0.00 0.00 ---------------4,057.67 74,795.00 ---------------(74,795.00) 10,912.31 ---------------(10,912.31) 4,813.63 ---------------(4,813.63) 0.00 0.00 0.00 ---------------0.00 15,929.95 956.51 0.00 0.00 399.61 2,431.06 3,769.21 821.03 959.75 ---------------(25,267.12) 228.59 151.72 91.00 ---------------(471.31)

475.42 0.00 637.31 0.00 0.00 ---------------(1,112.73) 2,839.87 2,549.17 0.00 737.86 ---------------(6,126.90) 140.75 72.00 0.00 2,287.21 0.00 0.00 0.00 ---------------(2,499.96) 1,116.00 1,116.00 ---------------0.00 0.00 0.00 2,455.00 0.00 0.00 0.00 0.00 5,034.73 ---------------2,579.73 0.00 0.00 ---------------0.00

112.719.43)

Bal

Paxton

Offington Park Methodist Church

All fund codes consolidated

Month = August 2022
All fund codes consolidated
Balance
CFB
B830 CFB Deposit Account 10,627.77
Current Assets
B810 Petty Cash 325.00
B820 CAF Main Bank Account 33,425.05
B840 Butterfy Project 0.00
B880 Church Holidays 0.00
Current Liability
B950 CFB Held for Others 50.00
B980 Youth Seed Fund 2,000.00
B981 Cameo Fund 233.67
B982 Music Therapy Fund 1,796.37
Investments
B850 TMCP Interest Fund 845.41
B860 TMCP Managed Fixed Interest 17,376.55
B865 TMCP Managed Mixed Fund 28,728.22
B870 Other Investments 0.00
Retained Surplus
General - Surplus/defcit year to date 491.34
B990 Retained Surplus 86,756.62

lance Sheet Report - August 2022 Page 1 of 1

d

Printed: 23/10/2022

----------------
10,627.77
----------------
33,750.05
----------------
(4,080.04)
----------------
46,950.18
----------------
(87,247.96)
Last year
8,816.83
----------------
8,816.83
100.00
17,395.34
0.00
0.00
----------------
17,495.34
50.00
0.00
133.67
1,496.37
----------------
(1,680.04)
846.44
25,631.76
35,646.29
0.00
----------------
62,124.49
(12,719.43)
99,476.05
----------------
(86,756.62)

Offington Park Methodist Church

General Account to Year Ended

Income
Source
Oferings
R100
Circuit Assessment Rebate
R500
Gift Aid on Oferings
R110; R160
Gift Day Receipts
R150
Lettings (Use of Premises)
R200; R201; R210
Church Activities (Fundraising)
R300
Zach's Café
R350
Support Activities
R360; R370; R372; R310
WAV/Minibus Income
R380
Church Flowers
R381
Solar Panel Income
R382
Interest on Investments
R250
Fund Contributions
R205
Other Income
R500
Youth Fund income (excl Seed Funding)
R500
Total Income
A
Expenditure
Circuit Assessment
X100
Salaries & Wages
X150
Insurance Premiums
X200
Church Administration
X600
Property Account
X300
Solar Panel Expenses
X301
Telecom inc Broadband
X640
Electricity Charges
X320
Gas Charges
X330
Water Rates/Commercial Waste Removal
X340
WAV/Minibus Costs
X630
Church Flowers
X451
Church Activities
X400
Other Outreach
X410; X520; X500
Zach's Café Expenses
X450
ECO Group Expenditure
X453
Youth Fund Expenditure
X454
Photocopier Expenditure
X610
Cleaning Materials
X310
Labyrinth
X303
Organ & Piano Costs
X350
Other Expenses
X260; X800
Total expenditure
B
Net Surplus/Defcit(-)
C (A-B)
B/F Balance Others
Collections on behalf of Others
E100
Payments on behalf of others
E150
Net C/F Balance Others
Aug 31, 22
£
68,316.41
9,040.00
16,465.13
11,731.02
20,179.06
9,801.61
4,206.37
2,738.15
3,912.47
526.53
0.00
868.82
2,274.40
215.94
0.00
150,275.91
81,400.00
6,622.97
5,179.57
2,852.65
21,550.17
0.00
764.03
3,924.61
4,717.95
1,064.69
1,388.93
171.30
1,632.90
3,119.73
1,372.23
72.00
0.00
2,892.04
1,041.80
0.00
834.35
2,233.94
142,835.86
7,440.05
0.00
1,619.00
1,619.00
0.00
Aug 31, 21
Budget
£
2021-22
68,798.15
73,000
8,778.00
15,174.10
15,560
5,803.16
7,000
11,566.52
20,500
4,198.84
11,000
0.00
0
493.90
50.00
245.00
1,841.26
10,000
606.96
896.75
1,024.66
119,477.30
137,060
83,573.00
81,230
10,912.31
7,000
4,813.63
6,000
2,839.87
6,000
15,929.95
16,000
956.51
737.86
2,431.06
3,769.21
10,800
821.03
2,287.21
140.75
471.31
1,112.73
72.00
0.00
10,030
2,549.17
399.61
0.00
959.75
134,776.96
137,060
-15,299.66
0.00
1,641.00
1,641.00
0.00
Total Funds B/F
Unrealised Gain/Loss on TMCP Unit Revaluations
From TMCP Statement
Net Surplus/Defcit(-)
From Net Surplus/Defcit(-)
= C
Less Net Fund Contributions
From CFB Fund Movements
Total Funds C/F
D
STATEMENT OF FUNDS
CAF Bank Current a/c
From bank Statement
Cash In Hand
Known amounts in S2
CFB Funds
From CFB Statement
BOX 1
Less Funds Held for Others
As defned in Grey Box
BOX 3
Sub-total Funds held locally
E
Funds Held at TMCP Manchester
TMCP Trustee's Interest Fund
From TMCP Statement - TIF
TMCP Managed Fixed Int Fund
From TMCP Statement - MFI
TMCP Managed Mixed Int Fund
From TMCP Statement - MMI
Sub-total Reserves
F
TOTAL OPMC Funds
= D
Funds Held Locally
CAF Current Account
As defned in Green Box
BOX 4
Eco Fund
As CFB Analysis
Minibus Account
As CFB Analysis
Youth Fund
As CFB Analysis
Dunning Bequest
As CFB Analysis
Kitchen Refurbishment
As CFB Analysis
= E
Reserves
Unallocated Reserves
Total F above
Sub-total Reserves
= F
TOTAL OPMC Funds
= D
Diference for Treasurer's Reconciliation
OVERALL POSITION
86,756.62
5,174.31
7,440.05
1,774.40
87,247.96
33,425.05
325.00
10,627.77
4,080.04
40,297.78
845.41
17,376.55
28,728.22
46,950.18
87,247.96
32,649.91
807.26
2,388.03
1,372.61
870.21
2,209.76
40,297.78
46,950.18
46,950.18
87,247.96
0.00
BALANCED
99,476.55
5,034.73
-15,299.66
-2,455.00
86,756.62
17,395.34
100.00
8,816.83
BOX 2
-1,680.04
BOX 3
24,632.13
846.44
25,631.76
35,646.29
62,124.49
86,756.62
17,981.89
BOX 5
876.71
64.29
1,368.37
867.50
3,473.37
24,632.13
62,124.49
62,124.49
86,756.62

Basls of Independtrnt Examlnefs Rep¢)rt My examination was Garried OLrt In accordance with general Direelitins given by Ihe Charity Commisslon. An examination includes a rewew of the ac¢wnling records kept by the charity and a comparison of the account8 present&J with those records. It also indud6S U￿sK£erstl0n of any unusual itoms or disclosures In tha a¢¢ounts, and seeking explanations from the frust8es con￿MIng any guch matter5. The procedures undertakÈn él) not provide all the tsvidence that would ￿ requFred in an audrL and consequently no opinion Is given as to wh81her Ihe accounts present a'lrue and fairf vi6w and the report is limit￿ to those malÈers set out in Ji8 Statement Indepondent Examlnerfs Statement In connection my examinatFon. rK) matter has come to my attenti￿ (olherthan that disclosed beloun).. which g￿e5 m8 reasonab￿ cause to belleve that ￿ any mateTsal r6spect the raquirements: . to keep accounting r￿dS in accordan￿ wlh s&tll)rt 130 of the Charilieg Act . to p￿pare accounts which a¢ixYd with the accou[rt￿g T￿m)rdS and cunplywth the a¢ctJunlNig requlrements of the Chatiknes Act have not been met," or {2) to whlth. in my opinion. atten11c￿ should be dravm ￿ order to 8nabte a proper undeTStandlng of the accounts to be reached. ' Pl&ase delete th6 wordE in the br8ckets rfthey do notappty appropri8te 13) I havelhave not" OblaW￿ inde￿ndent vevtfith of all Investm￿ with the Trustees for Methodist Church Purpos85 {YMCV) or held in other Trusts. Bank balances and Funds at the Centrdl Finan￿ Board of the Mtsthodlst Church I'CFB"), which are TndNKJualty in ex(ws of£10.Iy)O ltsn thousand wunds} at the. balance sheet date. "Pl8ase Glrcle as apwopn'ate 'ame Keith Thacker Signature Relevant Professional qualrfic&tion or l))dy Addr6SS High R¢dge Commanders Walk FaiFlight Oate 2015 churth R and P.￿8 5ofS