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AGENDA PARISH OF HEADLEY, ALL SAINTS Annual Vestry Meeting 2022 and Annual Parish Meeting 2022 To be held in the Church Hall on Sunday, 20 March 2022 11.30am AGENDA

Annual Vestry Meeting: 2022 _
1. Qpening Prayer and Welcome oe
2. Apologies for absence 3. Approval of the Minutes of the 2021 Annual Vestry Meeting (attached) 4. Matters Arising from the Minutes 5. Election of 2 Churchwardensand 1 Deputy Churchwarden
Annual Parish Church Meeting
Approval of the Minutes of the 2021 Annual Parish Meeting (attached)

: Covid Restricted Meeting in 2021

Matters Arising from the Minutes _ 3. Election of1Deanery Synod Member (3-year term) 4. Election of 4 PCC members (for 3-year term) 3. Annual Reports: (Rector’s review; Churchwardens; Choir; Deanery Synod; Finance Committee; Friends of All Saints (FOASH): Mothers’ Union; ASH Puppets; Flower Guild; Safeguarding; Social Committee:

Youth Committee.)

Stewards’ Report and Proposal for Election for 2022/2023 7. Treasurer’s Report, Financial Statements of the Parochial Church Council zind Adoption of the Accounts for the Year Ended 31 | December 2021
Appointment of Independent Examiner 9. Any Other Business — to be notified in advance 10. Ciosing Remarks

PARISH OF HEADLEY, ALL SAINTS
Minutes of the Annual Parochial Church Meeting
held at 11.30 am on Sunday 28 March 2021 in the Church (Meeting held in the Church due to Covid restrictions)
NOTE: This meeting took place during Covid restrictions and therefore the meeting and the disi-ussions were restricted in content.
Present Revd Dr Andrew Eiarton, Rector (Chairman). Asst Curate Revd Helen Kempster, Lay Reader David Arnott, Edwin Catt, Jill Howard-Duff, Frances Morgan, Ann Sherburn-Hall (Secretary), Bob Wilson (Treasurer), and other members of the

congregation.

Apologies: Due to covid restrictions numbers of attendees were restricted
Approval of the 2020 Annual Parochial Church Meeting minutes The minutes of the APCM held on Sunday 23 August 2020 were approved unanimously and signed by the Chairman.
Matters arising There were no matters arising that were not covered by the reports and during the meeting.

¥. Election of Deanery Synod members Frances Morgan has recently stepped back from her role representing All Saints at the Deanery Synod in 2021.Christopher Millard continues in his role representing All Saints at the Deanery Synod for 2021. |

Election of new PCC members Two members of thie PCC had tendered their resignation: Andrew Kemp and Martyn Finch. Two new members joined the PCC: Olwen Parton and Jane Bowen-Perkins.
Rector’s Report ( Last report before Andrew’s retirement) 2021 was Andrew and Lesley’s seventh year and final year in Headley. Once again the year was a mixture of opening and closing. Services re-opened with restriction and streaming continued on Facebook. The APCM was held early in March 2021 as Ancirew’ leaving date had been planned for April 2021. Andrew

thanked everyone that he had worked with during his tenure at All Saints. Andrew expressed his mixed feelings about leaving Headiey as he and Lesley had spent six happy years rebuilding the Church bringing people back together again. _
Andrew stated that the PCC were in a good place with Christine and Edwin to take the Parish forward into the Interregnum and the recruitment process of finding a new Rector. Andrew and Lesley said that they wouid continue to pray for Headley and All Saints as they made their move to their new home in Scotiand.

Church Wardens’ Report

Edwin Catt and Christine Leonard took over the management of the Church and the PCC following the retirement of Rector Andrew. Their main focus of 2021 was to take the parish forward in preparing for the search for a new Rector for Headley. 8. Revision of Electoral Roll Carole Wilson has carried out the revision of the Electoral Roll and the number on the electoral roll stands at 124 parishioners.
1. Annual Reports The following reports had been distributed prior to the meeting: Rector’s; Churchwardens’; Choir, Diocesan Synod; Friends of All Saints
(FOASH); Flower Group; Mothers’ Union; ASH Puppets: safeguarding; Stewards’; Youth Gommittee. Addendum to the reports were the Choir Report and Social Commiitee Report,
The reports were unanimously approved.
10.Examiner Bob Wilson thanked lan McLean who had acted as examiner.
1. Financial Report for the Year 2020 (to Dec 31) Bob Wilson reported that expenditure exceeded income by £9,746. In addition.
the value of the investments had declined by £8,878 making a total reduction of funds of £18,624. Our income was adversely affected by the church being closed for the Easter Festival and by reduced attendances at Christmas. Only small savings in costs were able to be achieved. In addition, the Church centre suffered from fewer bookings due to coronavirus. We took advantage of the government's furlough scheme and received !21,421. In spite of the deficit we managed to pay the parish share of £73,122 to the Diocese in full.

Bob informed the meeting that the budget for 2021 was a deficit of £16,000 which
would put a strain on the finances. Bob thanked everyone for their support throughout the year. It is most helpful to manage the finances when giving is made by regular standing orders. He thanked all those who increased their giving during
the year. My thanks go to Colin Brash who kindly volunteered to do the weekly banking. Bob Wilson ..

Hon Treasurer _
Next PCC meeting will take place Wednesday 25 May 2022 7.30pm in the Church Hall Signed by Churchwarden.....-2~m...dumnoad | Date... A. Mensaelr ASQ.
Signed by PCC Secretary... Pwr, SlarbuinHeat sO Date..csseseeeeessssssecee Op MCAAAA. OM veces

THE PARISH OF HEADLEY, ALL SAINTS ANNUAL REPORT & FINANCIAL STATEMENTS of the PAROCHIAL CHURCH COUNCIL for the year ended 31 December 2021 Incumbent: Present until April 2021 Revd Dr Andrew Barton All Saints Rectory High Street Headley Hampshire GU35 8PIP

Bank: National Westminster Bank The Borough Farnham, Surrey Independent Examiner: Mr J J B McLean 26 Churchill Crescent Headley, Bordon Hampshire[GU35][8NID]

Registered Charity Number: 1127424

ANNUAL REPORT CF THE PAROCHIAL CHURCH COUNCIL 2021 Administrative Information _ Headley All Saints is part of the Diocese of Guildford within the Church of England. Objectives and Activities Headley All Saints PCC has the responsibility of co-operating with the Incumbent in promoting in the ecclesiastical parish, the mission of the church, pastoral, evangelistic, social ard ecumenical. It also has maintenance responsibilities for the Church Centre of Headley, All Saints. structure, Governance and Management The method of appointment of PCC members is set out in the Church Representation rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC operates through several committees which meet between full meetings of the PCC. e standing Committee: This is the only committee required by law. It has power to transact the business of the PCC between its meetings, subject to any directions given by the Council. The Standing Committee has not met in this period

e Buildings & Churchyard Committee: This committee attends to matters relating to the maintenance of the church buildings and fabric, the Church Centre, the churchyard and trie house in Windmill Drive, Headley Down
e Finance Committee: Under the Treasurer the committee monitors the income and expenditure, and prepares budgets
e Youth Committee: The Committee works to take forward the church’s youth activity
e Social Committee: The main aim of this committee is to provide social events for members of the congregation and to encourage participation by members of the local community.

Membership

Members of the PCC are either ex-officio or elected by the Annual Parish Meeting in accordance with the ‘Church Representation Rules. During the year the following served as members of the PCC: Incumbent: Post Vacant from April 2021 Assistant Curate: Revd Helen Kempster | LLM: David Arnott Church Wardens: Edwin Catt Christine Leonard Deputy Wardens: lan Jenkins Hon. Treasurer: Bob Wilson PCC Secretary: Ann Sherburn-Hall

Deanery Synod Reps: Chris Millard appointed 2020 Elected Members: Name Dates 15t term-2"¢ term Jane Bowen-Perkinss 1st term 2021-2024 Be Jill Howard -Duff 18t term 2018-2021 2" term 2020- | Took break and 2023 returned took a break mid term 2023 lan Jenkins 1t term 2017-2020 2" term 2020- Oo Olwen Parton 18t term 2021-2024 re Cheryl Pennington 1st term 2021-2024 re Ann Sherburn-Hall 1st term 2019-2022 PG Keith Fairbrass 18t term 2016-2019 2" Term 2019- | Can be co-opted 2022 Frances Morgan Up for election re Margaret Locke Safeguarding officer BY

Tina Wareham 18 term 2016-2019 2" term 2019- | Can be co-opted 2022 4 Vacancies ee

All Saints’ Parish Church, Headley 2021 Rector’s Report The PCC meeting for 28" March 2021 was a restricted meeting due to COVID. The reports are not as cornprehensive as in previous years. Outgoing Rector’s reflections on 2021 This year has continued to be disrupted due to Covid Restrictions. 1am a fan of short reports because the usual format is for clergy to go on at length repeating much of what people already know. Throughout the year, | hope that every member of All Saints’ knows where we are heading and that is for mission, growth, learning and improvement. Andrew again expressed his mixed feelings that He and Lesley will be retiring on 11" April 2021. We have done much to rebuild what was needed in the Church — both the physical and the material and the spiritual. | leave you with the same wardens to make another good choice in looking for and recruiting a new Rector. He and Lesley will continue to keep praying for Headley and All Saints in the future. Rev Dr Andrew Barton, Rector 2014-2021(APRIL) ANNUAL REPORTS Electoral Roll: The revision of the Electoral Roll has been compieted and the numbers on the roll for 2021 are 123.

Carole

Wilson

Parish Review to December 2021 : Reduced Reporting Meetings were once again disrupted by further lockdown due to COVID. This had a huge impact on our PCC meetings during 2021 (and into 2022.) The meeting scheduled for 27 January was cancelled and replaced by an ‘email meeting where decisions were made via email on new PCC members and other matters. Many of the PCC activities that would normally have been held were cancelled and very little was done in the way of social interaction. There were no minutes recorded as all points were agreed by the PCC by email. Deanery and Diocesan Synod Reports 7
were suspended. Andrew informed the PCC that his last Sunday would be 11! April. He urged the PCC to ensure that there an up to date Parish Profile be immediately
available to the Diocese and the Queen’s College Oxford. The next meeting would be the APCM on 28" March in the church subject to covid restrictions. 26" May 2021 was our first meeting following the lifting of restrictions. Meeting
was held in the Church. e The Area Dean Jane Walker joined us for this meeting e New PCC members Jane Bowen-Perkins and Olwen Parton were welcomed on to the PCC.
e Interregnum update: On Saturday 29" May a Vision Session was held with Danny Wignall Mission Enabler from the Guildford Diocese. He will lead a
session on the Statement of Needs and Persons specification for the recruitment of the new Rector. The meeting was open to all PCC members who needed to register their attendance with Edwin Catt. Masks and ©ocla!
distancing was maintained. The meeting was expected to last until approximately 12.20pm.
¢ With the openirig up of covid restrictions sub- committees were re-instated. The lockdown of the committees and social restrictions had a detrimental effect on
the income of tiie church.
e Buildings and Churchyard. An Audit of the churchyard by East Hants District Council was carried out on 13" May with members of the PCC present along
with Kathy Fowler of the Cemeteries Team. Further inspections of hedges and trees would need to be carried out ahead of the assessment for the take over of the maintenance of the churchyard.
e Church Hall: some of the groups had re-started their activities and others will return in a few weeks. Sunday Coffee continues to be held outside the church porcn.
e Vandalism: This continues to be a problem especially to the Hall with a number of broken tiles and glass panes. The installation of preventive methods such as cameras was discussed and this will be taken forward with the buildings committee.
e No reports for Social and Youth committees at this time. Finance Committee and Treasurer's Report. (Overview)
Topics discussed were the current deficit, Maintenance costs, CCTV installation, Organ maintenance. Fundraising. Rectory matters: Water rates to be paid by church. Clock repairs were
undertaken at a cost of £1,159. A donation had been received In respect of the repair. There had been an increase in contributions through direct debit.
Safeguarding: Marnyaret Locke took up her position as SG Officer prior to the
APCM. Arrangements were made for all PCC members to complete the mandatory safeguarding trainirig. 8
e Church Wardens’ Report. The Rev Debbie Smith of Churt will live in the Rectory as tne Churt Rectory had been leased out. When she moves out the Rectory
will remain empty.
e Graveyard furniture: This relates to the inappropriate material/decorations placed on graves without church consent. At a time to be agreed, notices will be published relating to the clearing away of material on graves. This was
scheduled for Autumn 2021. Dogs in churchyard signage is conflicting and it was agreed thiat new wording would be investigated.
e Weddings: Bookings for weddings have significantly increased for this year and 2022. Baptisms continue to be held at 12 noon and the removal of restrictions on 21st June may well allow Baptisms to go ahead within service.
e Video Streaming: following Andrew's departure this has been suspended due to technical re-arrangements and expertise not being available. This will be reviewed to see if a solution can be found.
Meeting 28" July 2021 First meeting Held in Church Hall in 2021.
e Parish Profile : work had been undertaken behind the scenes by Keith Fairbrass. The production of the PP was excellent. It was a team effort. The PCC had been asked for their comments on the profile via email. The consultation of the profile focused on elements such as: name, content and presentation. I! was agreed that all agreed changes would be in place for the section 11 Meeting on 23 August when it would be formally agreed.
e Finance: Donations had held up for the time being. But with the hall lettings Income severely affected it would be sometime before these improved.
e The Church Aciministrator submitted her resignation and left on 14* July. e The PCC agreed to contribute from the Elsie Watkins fund for a new climbing frame for the Holme School.
e CL advised members not familiar with the recruitment process for a new incumbent that the Parish was expected to bear the costs for travel expenses, provide overnight accommodation as well as refreshments costs for the interview process.
e BW (not present) asked Keith to inform the committee that the Parish Share should continue to be paid each month.
e Buildings Committee: Richard Kemp retired as chairman of the buildings committee. Chris Millard accepted the role of chair.
e EHDC made a cash offer of £4,500 for the PCC to continue to maintain the churchyard. If the offer was not accepted then EHDC advised that they would go out to tender. This offer was rejected, and a letter was sent to EHDC advising of the same.
e Grants for the upkeep of the churchyard had been applied for at Headley Parish Council, Whitehill and Bordon Parish Council and Lindford Parish Council.
e Church Hall Update: A new art group will commence on Friday Mornings in September. Chiris Cole Art classes continue. Brownies will be returning in september. Headiey Voluntary Care will return in August and other groups will also follow in September.
e Christmas Lunch had been booked for December

e Coffee had made a welcome return to the church hall on Sundays. e Youth: Leaving service held for those leaving Junior school e Messy church: no date fixed for returning e Christingle further discussion to be had as to whether it will go ahead. e Church Wardens’ Update: e Edwin thanked all who had joined the new committees and to help the church get back on its feet.
e Chalice: current procedures for communion will remain in place. Social distancing will remain with some relaxation on the rules.
e Music and singing were welcomed back into the church e Mask wearing was relaxed and down to individual choice. e Weddings bookings were up and baptisms had increased. Funerals and interment of Ashes continued.
e installation of Wifi- it was agreed that this would be continued to be explored. e Parish Magazine had been published on the church website during lockdown . To continue with this might have a detrimental effect on sales of the magazine. it was agreed to look and see how many people accessed the website before a decision was made.
e Deanery Syncd: Chris Millard reported on attending the DS meeting in Farnham. This; meeting covered several topics including streaming during lockdown. He wouid follow up on any developments in this area
e Safeguarding: Margaret Locke will attend a new training course in September and continued to remind the PCC the need to complete basic training.
e Other matters: 2 people had applied for the vacant position of Parish Administrator. Following on from the formal interviews Tina Wareham was considered the best candidate with an impressive CV. CL and EC proposed tnat Tina be offered the position. The start date was given as September 2021.
Special section 11 Meeting 22° August in the Church. The special section 11 meeting was held where the Parish Profile was formally agreed. Parish Representatives would also be selected to represent the Parish at the interviews for the new Rector.
1. Members agreed that a unanimous response for both male and female candidates would be equally welcome to apply for the position of Rector.
1. Several people put their name forward for consideration as Parish representative: a. Christine Leonard b. Edwin Catt c. Keith Fairbrass d. Cheryl F'ennington e. jan Jenkins |
1. Keith, lan and Cheryl had all elected to work on the PP and produced an excellent document which represented where Headley wanted to be in the future. It was agreed that although only two people would be elected the third 10

person could be involved. A vote by show of hands was taken and the following were duly elected:

a. Keith Fiairbrass

b. Cheryl Pennington. c. lan Jenkins was thanked for his nomination, and he would be the third person to be involved over the two interview days.
qd. Other rnembers of the panel were: Bishop of Dorking, Archdeacon of Guildford and a representative of Queen’s College Oxford.
PCC Meeting 22" September 2021 e Vacancy update given by Keith Fairbrass: the Archdeacon advised that there nad been considerable interest in the position. Closing date for parties was
29" September. Interviews are scheduled for 10/11" October 2021.
e Accounts: deficit stood at £4818. 5 weddings had improved the income on Parochial fees.
e Lettings in the Church Hall continues to improve. e¢ Grants from Headley Parish Council and from the War Graves Commission Nave been received.
e Rental on the (Church House has continued to be paid. e Lindford Parish Council have declined to contribute to the upkeep of the Churchyard. No explanation was given for the decline to contribute.
e Areview of the computer in the office will take place at future meeting e The Diocesan share in the draft budget for 2022 will increase by 11% to £85,395. a discussion was held as to how this was to be afforded.
e Guildford Dioc3se: Rev Jane Waiker commented on changes to staff personnel with a view to reducing outgoings had been made. General
discussion was had about other savings being made.
e Tina Wareham took up her position as Parish Administrator on 13" Sept. e Building Committee: EC updated the committee on the responsibilities for the Rectory. The Diocese will only make a contribution to the ‘Office Area’ of the rectory. Some limited work will also be done on the outside of the Rectory. Other decoration within the Rectory would be undertaken by the PCC.
e Churchyard Maintenance: EHDC stated in their last email that they will be going out to tender for the maintenance contract. To date this had not nappened, but they continued to work closely with Norse on an outcome.
e Church Hall update: All previous classes had returned to using the Hall. The Brownies had paid in advance this time.
e Church Christrnas Lunch will be on 5 December. e Maintenance on CH had been undertaken as follows: windows cleaned. Fixtures and fittings inside the hall had been cleaned. Soffits will be done next
time. Children were seen climbing on the roof and signage will be installed to discourage this: in future.
e Social: HK social meeting will commence in October. e Interview supper on 10 October will be undertaken by CL. e New Headmistress at the Holme school is now in place with 188 pupils recorded.

¢ Harvest Festival Service for the school on 30th September
e¢ Christingle is still in the pianning phase. e Church Wardens’ report: The Bishop’s visit was inspiring and uplifiting and she was confident in the preparation that were being undertaken for the forthcoming interviews.
e operation.Richard Kemp will be takinga break from duties as Crucifer following a knee e Following on ftom some negative press releases around the upkeep of the
e churchyard these wouid in future be handled by the Arch Deacon’ s office. Organ playing. A Request had been received from a professional organ player
for the use of tiie church organ to practice on. It was agreed that he did not nave to pay for practicing but to agree to perform at a fundraising concert in Headley in due course.
Meeting held on 24" November 2021 Church Centre e Appointment of new Rector. Following on from the interview process the Rev Yann Dubreuil accepted the offer of the Vacancy of Rector. He is currently the Vicar of the Benefice of Bentley, Binsted and Froyle. Installation will take place on 7" April 2022.
e Finance: Gift aid monies received. Computer fault has been repaired. e A New Water provider has been sourced. e FOASH is waiting on the settlement of a legacy which is due soon | e The loose change collected on Remembrance Sunday will be donated to the RBL
e Buildings/ Churchyard: The committee will look into applying for a grant from Hampshire county council to make buildings more energy efficient.
e Climate change and green issue: David Arnott requested that this matter be included in all future PCC meetings. He proposed that the PCC should start to
consider a policy on these matters. A short discussion was had on this issue, and it was proposed that a ‘Green Committee’ would be established in due course. The matter would be raised again in the January 2022 meeting.
e Churchyard: further contact would be made to Kathy Fowler of EHDC to chase up on the signing of the form and a schedule of works from the contractor.
e Churchyard sigriage — quotes for new Signage would be undertaken, and arrangements made to have the signs installed before April.
¢ Tickets go on sale for the Christmas Lunch for the 5¢ December e Carols on the green will go ahead on 18" December. e Carols at the Mill will take place on 22" December e An Epiphany lunch is planned for the 9th January 2022 e Youth — Messy Church postponed until 2022. Weekly assemblies have started at Holme Schoo
e Christingle has teen postponed for 2021. e Ash puppets have started an after school club on Wednesday afternoon. e EC stated that with rising covid numbers bookings would need to be made for the Christmas Services. 12
e Simon Parton would be retiring from playing the Organ in 2022. He will continue to play fora little while eventually retiring in 2022. An official letter
would be sent to Simon from the PCC thanking him for his contribution to Headley over ‘the years.
e All PCC members were reminded to complete their safeguarding training. An _ Audit will be carried out in the new year to ensure this has been completed.
e Deanery Synad : Archbishop Justine Welby’s visit to the diocese was in some places poorly attended. This was down to the poor choices of venues which
were located i iA hard to reach areas. One of his messages was that the Archbishop stated that Parishes were safe in in his hands.
e Parish Well-being, steps have been taken to adapt and to adjust to those who are not on line.
e New structure in place at Guildford House. Lay Ministry: a Consultation is underway. Ecclesiastical Insurance is offering training for PCCs. No details on this at the mornent.

PCC Secretary

CHURCHWARDENS’ REPORT 2021 One of the main priorities during this past year was to replace various committees which had gone into abeyance over the past years and are needed for the membership to have their say in how things operate. With this in mind, please consider your own abilities and talk to us about how you think you could help, we still need volunteers for various committees, the cleaning rota, and even just need your ideas as to what we can do, or do differently, so that things work in the best way for all. Remember things are not limited by a glass ceiling for either men or women and some activities which seem to be dominated by one group or another are open to all (eg Flowers and Cleaning). These past few montis have been a matter of seeing which Covid restrictions can be loosened and how to gradually implement a return to normality whilst bearing in mind that we might suddenly have to revert. The 2 metre tapes and orange stickers remain in place. In addition, there has been a considerable amount of ‘behind the scenes’ activity in regard to the Inductian process. We are looking forward to a new year with Yann so new ideas are welcorne. Edwin Catt & Christine Leonard (Church
Wardens)
Choir Again, 2021 saw a dsruption in the choir leading worship interrupted because of
Covid, and, with decrsasing numbers, is restricted to supporting hymn singing on Sundays. However an augmented choir was able to put on a good carol service, which albeit with fewer numbers than usual able attend due to Covid, it was well received. My thanks to those who have helped during the year: Jonathan GaineyBrown, Matthew Smith and Robert Patterson. | will be stepping down as organist 13
from 31 July due to my increasing mobility problems (smail nerve neuropathy); and am grateful to Stephen Lacy and Robert Patterson who have taken on the wedding and funerals this yeair. | first started playing at All Saints in 1987, with a few short breaks and back to full time when a rota ran out!. I’ve enjoyed my time, but playing
the right notes (at the right time) with feet and hands is rather important, so now is the time! Thank you all for your support over the years.

simon Parton

REPORT ON DEANERY SYNOD 2021 The next meeting will be held on 27" April 2022 in Crondall. The Deanery web site
Is currently under trial. This will provide information on churches together, with support material that other churches might find helpful. It is currently being managed by Kay Davies from ‘3t Mark’s in Bordon. Jane Walker has now stood down in her role as Rural Area Lean. A replacement will be announced in due course. Chris Millard Rural
Synod Rep.
BUILDINGS COMMITTEE REPORT In July 2021 Richard Kemp stood down from Chairman of the B&G sub-committee
and Chris Millard was voted to take over from him. We sincerely thank Richard for everything he has done for the church during his tenure. The team of volunteers from the church have: continued to keep the church Dulldings and grounds looking | attractive and we are dependent on the continued efforts from gardeners and DiYers. Special thanks go to George Watts. it has now been arranged that EHDC will take on the maintenance of the churchyard
from April. The EHDC remit is limited to grass cutting and some trimming. This leaves a lot of major ground work for us still to do within the church resources. We nave given thought to reducing our carbon footprint and a number of activities are under consideration.

Chris

Millard

Parish Magazine Through the pandemic this has continued to appear in hard copy, much appreciated by those who don’t do modern technology and on the village website for those who do. There is a very stable: management team but they are always willing to accept additional volunteers. Editor Christine Leonard Advertising Christine Leonard Monthly compiler Jo Smith Distribution Carole and John Wilson

Professional ad settings Jo Canning

The printers “Imprint Colour’ in Aldershot are very efficient and produce a quality magazine. The cost has remained at 50p a month for very many years but with inflation this will be reviewed this spring. Church Flowers The flower Ladies are a group of 10 volunteers, mostly non church goers who make sure there are fresh flowers by the altar every week and church is decorated for festivals. They are self-funding and raise money either by donations for lilies at Easter, coffee mornings and wreath making classes at Christmas. The cost of the reguiar weekly flowers is often not claimed for by the volunteers. It is hoped that the congregation are appreciative of this fact.

Christine Leonard Safeguarding at All Saints Church During the last year there have been no activities for children or vulnerable adults. | nave not been made aware of any Safeguarding matters that need to be reported. The main change regarding Safeguarding within the Parish is the introduction of an on-line Parish Dashboard which is aimed to make Safeguarding simpler. In practice it is a series of traffic: lights — as information is added to the dashboard it either goes green, meaning all is: well, amber means that more information is still necessary and red means that something has not been done and is now urgent. The type of information necessary could be confirmation that practices have been adhered to, for example, completion of the All Saints Safeguarding Policy document to be displayed in various places around the Church and Church centre, and what date it was signed and completed. It also wants confirmation that all PCC members have done the basic training modules offered. This will remain amber until | am able to confirm this. Once we have re-started activities for children, further details will need to be added to the dashboard. | completed both the Leadership core training module and Safer Recruitment modules (online) in 2021 and also attended an in-person session for Safeguarding Officers. There is one final training session which | have yet to do regarding Raising Awareness of Domestic Abuse. This is also available to all members of the PCC and | would suggest that as many of us as possible complete this. Training for all PCC members is available and required from the Diocese - Basic Training and Foundation modules. | would like to quote from a recent safeguarding newsletter from the Diocese “Ensuring that Safeguarding Learning is up to date helps embed a culture where people feel safe, and abuse can be spotted and dealt with in an appropriate and timely fashion “ DBS Checks 15

Margaret Locke

The DBS process of checks is also in the process of being changed, most significantly the check will only be valid for 3 years when it was previously 5 years. As we start to re-introduce children’s activities once again it will be essential that all leaders involved nave an up-to-date disclosure. | will contact people directly when the dates are due
although | am currently asking for guidance from the Diocese in this regard. Safeguarding remains an issue that must remain a high importance in all that we do. It remains a shared responsibility for all PCC members and all members of the
congregation. If anything doesn’t seem quite right it must be investigated.

ASH Puppets

We have been running an after-school Puppet club at The Holme since the autumn nalf-term, with six children attending. At the end of term, the puppeteers performed
_ a nativity song at an all-school assembly. This term, with five children, we have focused on the Lord’s Prayer and are currently recording the puppets performing a ‘Caribbean’ version of the prayer.
Additionally, we support Headley Down Community Church (St Francis) at their monthly KraftiKids sessions and perform at the Big Breakfast/Big Brunch service on
the first Sunday of each month. Frances Morgan
Social Committee, Church Office and Church Centre lettings. The year 2021 was a very quiet one for the Social committee but we did manage fo arrange some events toward the end of 2021. We held a very successful ‘Carols on the Green’ which was: attended by around 250 people. Although we had mince pies and warm drinks peojle seemed to prefer to do the singing and disperse as infection rates were exceptionally high still. We moved the refreshments to the outside of the Church Centre in the car park for the ‘Nine Lessons and Carols’. which was the same weekend and we were very pleased to see that people did come and join us. not as Many as we usually have but we were happy.

Church Centre;

The Church Centre had a second year of restricted opening. At least this year we could offer the use to some of the regulars, which did give a small income. Our full list of regulars did return in September/October and the Centre was also used by the Church very successtully for the Parish Christmas Lunch. aithough we took the numbers downa little, nearly 50 people enjoyed a lovely social event.
Weddings Baptisms and Funerals. With restrictions slowly changing and lifting the services in church for weddings baptisms & funerals started to resume as they had in previous years. We carried out 16
34 funeral services with All Saints being involved in some way. It was made up of
funeral services in church with burials, ashes interments, and clergy attendance at crematorium services. Baptisms saw a good increase in 2021 against the lockdown year of 2020 as we
welcomed 13 babies and children into the Church Family, most of the services were at midday with very few actually in the 10.00am Parish Communion. We had 8
weddings in the Year, all run under the relevant restrictions at the time. Tina Wareham
Youth Committee and Mothers’ Union No reports for 2021 Frances Morgan/ Kathy Catt

END OF REPORTS FOR 2021

APCM 20/3/2022 ASH HEADLEY ALL SAINTS PAROCHIAL CHURCH COUNCIL 2021 FINANCIAL REVIEW |
2021 was the second year in which we suffered from the restrictions of the coronavirus pandemic with attendances lower than expectec!. In particular we experienced reduced numbers for the major festivals of Easter and Christmas which resulted in lower plate collections. However, we have increased the number of our supporters who give regularly and many have raised their monthly giving. Thank you to all of you. As a result, the total given by regular donors increased by £1,716 to £49,097. The parochial fees received from weddings and funerals increased by £3,567 to £11,756 due to 6 more weddings taking place than in 2020. On the expenses side, our biggest single cost is the amount payabie to the diocese for the parish share which increased by £3,817 to £7'5,939 as an allowance was given in 2020 to offset reductions suffered in letting income etc due to the pandemic. | am pleased to say that this was paid in full. Subsequent to the production of these accounts, the diocese has given us a rebate of £1,000 relating to 2021 which will be reflected in the 2022 accounts. There was some saving in secretarial costs as we were without a parish administrator for a few months but all other costs were broadly in line with budget. The total income of the church ainounted to £113,875 with costs of £121,248 resulting in a deficit of £7,373 compared with a deficit of £9,746 in 2020. Thankfully the deficit was less than budgeted at the beginning of the year. The stock market improved substantially in 2021 and the market value of our investments increased by £417,919 which more than covered the reduction suffered in 2020. Investments are held for the long term and produced valuable income cf £5,319 in the year. Likewise, the house in Windmill Drive produced a return of £11,613 although it has not been revalued on this occasion. The overall result for the year wzis a surplus of £10,546 compared with a deficit for 2020 of £18,624. | should like to thank all of you for your support throughout the year and to those of you who raised your
giving. It is particularly helpful trat an increasing number pay by regular standing order which has assisted in managing the church’s finances. The costs of running the church and church centre continue to increase and so we are particularly dependent on the regular income from our parishioners to maintain our facilities. The Budget for 2022, approved loy the finance committee and PCC, is a deficit of £29,000. The Diocese has indicated an increase in the parish share of £8,669 (11%) from £76,939. In addition, the Rectory has had to be completely redecorated at a cost of £7,650. We are also faced with substantial increases in energy costs for both the church and church centre. A further unexpected cost is the recent replacement of the church centre boiler at £2,800. _ Bob Wilson 13th March 2022

Hon Treasurer

—

HEADLEY ALL SAINTS PAROCHIAL CHURCH COUNCIL
Independent examiner's report to the PCC
This report on the financial statements of the PCC for the year ended 31 December 2021, which are set out on the following pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (‘the Regulations’) and s.154 of the Charities Act 2011 (‘the
Act). Respective responsibilities of the PCC and the examiner
As members of the PCC you are responsible for the preparation of the financial statements; you consider that the audit requirement of the Regulations and s.144 of the Act does not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations. | Basis of this report My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the PCC anda comparison of the accounts with thiose records. It also includes considering any unusual items or | disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures; undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts. Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements e to keep accounting records tn accordance with Part 8, Chapter 1, section 130 of the Act; and e to prepare financial statements, which accord with the accounting records and comply with _ the requirements of the Act and the Regulations have not been met; or |
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. J Fit I) WEST>
Mr JJB McLean 16 March 2022 26 Churchill Crescent Headley, Bordon, Hants, GU35 8ND

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: HEADLEY ALL SAINTS PAROCHIAL CHURCH COUNCIL
oe STATEMENT OF FINANCIAL ACTIVITIES
For the year ended 31 December 2021
| Unrestricted Restricted Endowment TOTAL FUNDS
§—‘
Funds Funds Funds 2021 2020
Note £ £ é £ £
INCOME AND ENDOWMENTS
Voluntary income 2a 67,107 2,200 - 69,307 66,117
Activities for generating funds 2b 935 - a 935 601
Income from investments 2c 17,490 3,171 - 20,661 20,185
Church activities 2d 22,972 22,972 20,367
TOTAL INCOME AND ENDOWMENTS 108,504 5,371 -___113,875 107,270
EXPENDITURE |
Church activities 3a 113,783 3,710 - 117,493 113,358
Expenditure on raising funds 3b 3,755 - - 3,755 3,658
TOTAL EXPENDITURE 117,538 3,710 - 121,248 #£=%117,016
Net Income (Deficit) (9,034) 1,661 . (7,373) (9,746)
Other recognised gains (losses) :
Gains (losses) on investment assets: 5b 7,116 4,886 5,917 17,919 (8,878}
Revaluation of property - - - - -
NET MOVEMENT IN FUNDS (1,918) 6,547 5,917 10,546 (18624)
Reconciliation of Funds:
At 1 JANUARY 2021 420,036 41,219 41,364 502,619 521,243
Balances carried forward ,
At 31 DECEMBER 2021 418,118 47,766 47,281 513,165 502,619
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The notes on pages 23 to 27 form part of these accounts

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HEADLIEY ALL SAINTS PAROCHIAL CHURCH COUNCIL
BALANCE SHEET AT 31 DECEMBER 2021 ~—C
Note 2021 2020
FIXED ASSETS £ f
Tangible Sa 350,000 350,000
Investments Sb 147,240 129,321
497,240 479,321
CURRENT ASSETS
~ Debtors 6 4,142 3,176
Short term deposits 1,789 9,053
Cash at bank and in hand 17,262 19,446
|
23,193 31,675
CREDITORS
Amounts falling due in one year 7 (7,268) (8,377)
NET CURRENT ASSETS 15,925 23,298
TOTAL NET ASSETS 513,165 502,619
PARISH FUNDS
Unrestricted: 9 418,118 434,953
, Restricted: 9 47,766 47,588
Endowment: 9 47,281 38,702
513,165 521,243
Approved by the Parochial Church Council on 16th March 2022 and signed on its behalf by:
“ { hn OA of
° } (Chairman) Mrs Ann Sherburn-Hall (Secretary)
dott Mercaly Lo 22.
The notes on pages 23 to 27 form part of these accounts.
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HEADI.EY ALL SAINTS PAROCHIAL CHURCH COUNCIL : Notes to the financial statements : :
|
| For the year ended 31 December 2021
1 ACCOUNTING POLICIES
The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been prepared under the Charities Act 2011 and in accordance with the Church Accou nting Regulations 2006 governing the individual accounts of PCCs, and with the Regulations’ "true and fair view" provisions, it is also the first year that they have been prepared under , FRS 102 (2016) as the applicable accounting standards and the 2016 version of the Statement of Recommended Practice,
Accounting and Reporting by Charities (SGIRP(FRS 102)). The financial statements have been prepared under the historical cost convention except for the valuation of investment assets and freehold property, which are shown at market value. The financial Statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliat on to another body, nor those that are informal gatherings of church members. Funds Endowment funds are funds, the capital of which must be maintained; only income arising from investment of the endowment may be used either as restricted or unrestricted funds depending upon the purpose for which
, the endowment was established. Restricted funds represent (a) income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest, and (b} donations or prants received fora
specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. Unrestricted funds are general funds which can be used for PCC ordinary purposes. Income and Endowments Planned giving, collections and donations are recognized when received. Tax refunds are recognised when the Incoming resource to which they relate is -eceived. Grants and legacies are accounted for when the PCC is legally entitled to the amounts due. Dividends are accounted for when receivable, interest is accrued. All other | income is recognized when it is receivable All income and endowments are accounted for gross. Expenditure
| Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. The diocesan parish share is accounted for when due. Amounts received specifically for mission are dealt with as restricted funds. All other expenditure is generally recognized when it is incurred and is accounted for gross. | Fixed assets Consecrated and benefice property is not ncluded in the accounts in accordance with s.10(2) of the Charities Act 2011. Movable church furnishings held by the rector and churchwardens on special trust for the PCC and which require a faculty for disposal are inalienab e property, listed in the church's inventory, which can be inspected (at any reasonable time). For anything acq sired prior to 2000 there is insufficient cost information available and therefore such assets are not valued in the financial statements. subsequently no individual item has cost more than £1,000 so all such expenditure 1as been written off when incurred.
The church house was revalued at Decemtier 2019. No depreciation is provided on buildings as the currently estimated residual value of the property is not less tt an its carrying value and the remaing usuful life of this asset currently exceeds 50 years, so that any depreciation charges would be immaterial. Equipment used within the church premises is depreciated on a straight-line basis over four years. Individual items of equipment with a purchase price of £2,000 or fess are written off when the asset is acquired. Investments are valued at market value at 31 December. 23

HEADLEY ALL SAINTS PAROCHIAL CHURCH COUNCIL

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Notes to the financial statements
For the year ended 31 December 2021
2 INCOME AND ENDOWMENTS Unrestricted Restricted TOTAL FUNDS
Funds Funds 2021 2020
f £ £ £
da Voluntary income )
Planned giving: -
Gift Aid donations & collections 49,097 - 49,097 47,381
Income tax recoverable _ 13,008 - 13,008 12,570
Other 1,787 - 1,787 1,890
Collections (open plate) 2,944 - 2,944 1,823
Grants: Headley P.C. - 1,750 1,750 1,750
Whitehill T.C. - 350 350 350
War Graves Commission - 100 100 100
Donations 2/1 - 2/71 253
Legacies - - - -
67,107 2,200 69,307 66,117
2b Other trading activities
Choir fund - - - -
Fund raising ( coffee) 258 - 258 107
Flower fund - - - -
Fund raising events 677 - 677 494
935 - 935 601
2C Income from investments
Dividends and interest 2,148 3,171 5,319 4,976
Church house rent 15,342 - 15,342 15,209
17,490 3,171 20,661 20,185
2d Income from church activities
Magazine: Subscriptions 3,170 - 3,170 3,188
Advertising 4,753 - 4,753 5,261
Church Centre: — Lettings 3,256 - 3,256 2,2/2
Parochial fees 11,756 - 11,756 8,189
Sundry 37 - 37 1,457
22,972 - 22,972 20,367
Total Income and Endowments 108,504. 5,371 £113,875 #££107,270
Total Income and Endowments 2020 102,116 5,154 107,270 #£=167,589
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,
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HEADLEY ALL SAINTS PAROCHIAL CHURCH COUNCIL Notes to the financial statements
For the year ended 31 December 2021

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3 EXPENDITURE Unrestricted Restricted TOTAL FUNDS
Funds Funds 2021 2020
£ £ £ £
3a Church activities |
Missionary and charitable giving
Church relief & developmernit agencies | - - a -
Home charities 371 - 371 455
371 - 371 455
Ministry
Diocesan Parish Share 76,939 - 76,939 73,122
Other ministry costs 1,906 - 1,906 2,156
78,845 - 78,845 75,278
|
|
Church
|
Running expenses 3,139 - 5,139 4,775
Maintenance 870 - 870 2,906
Upkeep of services 555 - 555 305
Flowers 389 oe 389 119
Sunday club & youth - 310 310 113
6,953 310 7,263 8,218
Salaries
Organists 2,690 - 2,690 1,620
secretary & Verger 8,683 - 8,683 9,620
11,373 - 11,373 11,240
Church management and administration
Postage, stationery & other expenses 2,179 - 2,179 1,312
Other costs
Magazine production 4,804 - 4,804 6,036
Church Centre 6,219 - 6,219 4,920
Churchyard 1,023 3,400 4,423 4,291
Miscellaneous 2,016 - 2,016 450
Major works - - - 1,158
14,062 3,400 17,462 16,855
Total Church & other activities 113,783 3,710 117,493 113,358
3b = Expenditure on raising funds ,
Church house expenses 3,729 - 3,729 3,641
Coffee morning costs 26 - 26 17
|
3,755 - 3,755 3,658
Total Expenditure 117,538 3,710 121,248 117,016
Total Expenditure 2020 113,158 3,858 117,016 164,305
| 25
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HEADLEY ALL SAINTS PAROCHIAL CHURCH COUNCIL

Notes to the financial statements

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For the year ended 31 December 2021
4 EXPENDITURE Unrestricted Restricted TOTAL FUNDS
Funds Funds 2021 2020
£ £ £ f
4a STAFF COSTS {included in note 3a )
Wages and salaries | 11,373 - 11,373 11,240
National Insurance - - - -
4b PAYMENTS TO PCC MEMBERS /
None of the expenses paid to tre incumbent related to his services as chairman of the PCC. No
payments or expenses were paid to any PCC member, persons closely connected to them
or related parties.
5 FIXED ASSETS Freehold Equipment Total
7a Tangibleibl \ all unrestricted | buildingsland and
£ £ £
ACTUAL/DEEMED COST At 1 January 2021 350,000 14,552 364,552
Revaluation - - -
At 31 December 2021 350,000 14,552 364,552
DEPRECIATION At 1 January 2021 _ 14,552 14,552
Charge for the year 7 - :
At 31 December 2021 - 14,552 14,552
NET BOOK VALUE At 31 December 2021 350,000 - 350,000
NET BOOK VALUE At 31 December 2020 350,000 350,000
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The freehold property is located at 7 Windmill Drive, Headley Down. The Church Centre is insured for £2,900,003 but since it is on land vested in the Diocesan authority on behalf of the PCC, it can be given no meaningful value (PCC minutes of 27/11/95).

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HEADLEY ALL SAINTS PAROCHIAL CHURCH COUNCIL |
Notes to the financial statements
: For the year ended 31 December 2021 |
5b INVESTMENTS | £
Market value ist January 2021 129321
Disposal at carrying value -
. Purchases at cost
-
|
Revaluation gain 17,919 |
Market value 31st December 2021 147,240
The market value at 31st December 2071 represents investments for
Unrestricted funds
| 58,558
Restricted funds 41,401
Endowment funds 47,281
|
|
147,240
Holdings at 31 Decembe- 2021
|
CBF Church of England Irivestment Fund 76,138
M&G Charifund | | 71,102
447,240
2021 2020
6 DEBTORS (UNRESTRICTED FUNL'S) £ £
Tax recoverable 3,425 3,134
Debtors 717 -
Prepayments and accrued interest - 42
7 LIABILITIES 4,142 3,176
Amounts falling due in one year (unrestricted funds)
Accruals for utility and other costs 6,323 7,032
Other creditors 945 1,345
8 FUNDS 7,268 8,377
Unrestricted Fund: for general purposes
Restricted: The E Watkins fund for Youth & Children's education
Endowment: The Winchester fund income is applied to the maintenance of the Winchester
graves. From the year 2068 the capital becomes unrestricted.
Fund movements Unrestricted E Watkins Winchester Total
Balances £ £ £ £
at 1st January 2021 420,036 41,219 41,364 502,619
Income and endowments 108,504 5,371 - 113,875
Expenditure (117,538) (3,710) - (121,248)
Investment gains 7,116 4,886 5,917 17,919
Revaluation of property - - - -
Balances at 31st December 2021 418,118 47,766 47,281 513,165
9 ANALYSIS OF NET ASSETS Unrestricted Restricted Endowment TOTAL
by fund funds funds funds 2021
a: £ £ £
Tangible fixed assets 350,000 - - 350,000
Investment fixed assets 58,558 41,401 47,281 147,240
Current assets 16,828 6,365 - 23,193
Liabilities:
Amounts falling due in one year (7,268) - - (7,268)
| 418,118 47,766 47,281 513,165
27
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2021-12-31-accounts

Church Wardens’ Report

Membership

Wilson

simon Parton

Millard

ASH Puppets

Church Centre;

Notes to the financial statements