Trustees’ Annual Report for the period
From 1[st] April 2020 Period start date To
31[st] March 2021 Period end date
Charity name: Creative Kids
Charity registration number: 1127371
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1) TO PROMOTE, MAINTAIN, IMPROVE AND ADVANCE EDUCATION IN THE UK BY THE PROMOTION, PERFORMANCE AND ENCOURAGEMENT OF THE ARTS INCLUDING DRAMA, DANCE AND MUSIC. 2) THE PROVISION OF RECREATIONAL AND LEISURE TIME ACTIVITIES IN THE INTERESTS OF SOCIAL WELFARE FOR YOUNG PEOPLE LIVING IN THE UK WHO HAVE NEED BY REASON OF THEIR YOUTH, AGE, INFIRMITY OR DISABILITY, POVERTY OR SOCIAL AND ECONOMIC CIRCUMSTANCES WITH A VIEW TO IMPROVING THE CONDITIONS OF LIFE OF SUCH PERSONS. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Our vision is a community that invests in its children’s creativity. Where all children are given free access to the arts so they can realise their creative potential and are inspired to build for themselves a vibrant, diverse and connected community. To accomplish our vision, we create both free and affordable, accessible arts events in Boscombe that encourage children’s participation and engagement with the arts and local artists. Our aims are: • To work towards inspiring young imaginations, bringing young people and creative practitioners together. • To give disadvantaged children (6 – 14) from the most deprived areas of our community, who are excluded from arts activities by means of their poverty, the opportunity to engage in arts events that will improve their life skills and help alleviate them from the issues caused by their hardship. • To nurture children’s well-being by using the arts to encourage cooperation and problem solving, free expression, communication, imagination, creativity and trust building. |
| • To promote children’s health through arts activities. • To raise awareness of Creative Kids within the local community and to develop and promote its services in order to encourage greater participation, engagement and community cohesion. • To enlist workers from the voluntary sector including work experience/placements students We run an Arts Education Centre & Studios delivering the Arts Award, which includes a free and small fee based arts education program operational in the school holidays and at the weekends. We offer our Studios to creative partners for free to bring talent into the area to inspire children in need. We run an arts outreach program, delivering free pop-up arts at national cultural arts festivals. Creative Kids aspires to exceptionally high standards of performance, promoting equality, celebrating diversity and teaching with passion. We believe the arts are a powerful instrument for social change and when projects use the arts to engage, inspire and nurture the creative potential of children, creative communities are born and flourish. |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We can confirm that our charity trustees have a high regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers | Para 1.38 | We have worked with 21 volunteers this year. We have worked with mainly UK volunteers due to COVID 19. Our volunteers age ranges from 15 – 73. |
| Other | Covid-19 has negatively impacted our beneficiaries, wrokplacement students,voluntaryand staff team |
in terms of their own mental health, due to isolation and parents struggling to cope with children at home and equally economically, whereby some of our standard rate payers have dropped into poverty and now require additional support from us. We have had a core staff member resign and move away to be with family. Staff retention has been challenging. The Government Leisure Grants have been instrumental in helping us navigate this most difficult time and have given us a more stable financial foundation as we move into 2021 and gives us a safety net if we are faced with potentially a third wave this Winter.
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Registered Arts Award Education Centre by Trinity College London. Registered with Ofsted (voluntary register) February 2016. We had an Ofsted inspection in April 2021 and met all the conditions of the voluntary register. Boscombe is one of the most deprived areas in the South West of the UK with a number of social issues especially for the younger generation including low attainment levels, social isolation and anti-social behaviour. Creative Kids directly supports local families in crisis by offering an arts programme where young people can develop and improve their life skills, make new friends and socialise with new peer groups. We also give members the opportunity to gain a national qualification in the arts – something that, without this support, would have never seemed possible to most of its members. The Charity Founder won a place on The London School of Social Entrepreneurs which enabled the charity to develop a ‘trade up’ strategy which includes launching a VIP cinema party program. This new project was halted due to the lockdown but plans to re-launch in September 2021. The Charity received funding to develop a brand new website that is compatible with smart phones, to produce a showcase video and professional photo shoot. We particularly wanted a page that thanked our funders and a Givey account for online donations as our income from bucket donations was zero due to all the festivals being cancelled because of Covid-19 in 2020. 30 children have been awarded an Explore Arts Award certificate and 28, a Discover Award; and achieved a national qualification in the arts for free at a time when schools have been closed and |
educational attainment has dropped to an all-time low nationally. We have 671 subscribed members. We offered 1,350 fully funded places to vulnerable and keyworker children during the national lockdown of the Pandemic in the form of an ‘emergency arts club’ between April – September. We have children listed on record with clinically diagnosed special educational needs; these include autism, narcolepsy, cataplexy, anxiety, multi-sensory impairments, high functioning ADD, limited reading and writing, dyslexia and dyspraxia. They have used digital skills to overcome barriers to learning. Beyond this we have several children suffering from anxiety or trauma, have attachment issues, are in foster care, have parents in prison or generally have very unsettled home lives with problems that are unknown to social services and who are ‘under the radar’. We have worked with and referred several families this year to external support services to help children in need and run keyworker observations of children in need to help parents with referrals to Doctors and Schools and to speed up the lengthy process of getting assessed. The varying programmes also provide opportunities to recruit, train and celebrate volunteers and offer respite care to parents with complex social needs who wish to return to work or access specific specialist support services. Creative Kids is a highly respected organisation within the local community. We have worked in partnership with the factory Studios and Coda Fiddle orchestra to bring high art to the masses. Our core funders are The Talbot Village Trust, Alice Ellen Cooper dean, and Valentine Trust. We also work closely with seven local schools and have built strong relationships with their members through word of mouth, social media and emails; all underpinned by our parental involvement policy. It is because of this we were selected to offer the Free School Meals pilot in 2021. As Sovereign Centre leaseholders, Creative Kids hold a valid Public Liability Insurance certificate and Employers Liability Insurance. The units in which we operate are managed by a qualified art professional that holds safeguarding children and first aid certificates (child specific) and the setting is Ofsted registered (voluntary) EY496668 Our Charity works in partnership with the local Volunteer Centre to recruit volunteers and The Arts University Bournemouth to recruit work placement students. The Charities Commission and The Community Action Network advise us on good
practice and we access free volunteer training events hosted by Dorset Youth Association. Volunteers are regularly consulted, appraised and develop work agreements, which are reviewed periodically. Volunteers are remunerated for travel and subsistence. We work with freelance artists and creative practitioners but the majority of our team is made up of dedicated volunteers. We have made a funding application to The Arts Council Projects Grant to support the development of our Creative Kids Studio space over the next two years, to increase trading income, to support and work more closely artistic partners in term time and to transition to PAYE and offer staff contracts with pensions. It is the Founders aim to undertake a PHD in January so there is an urgent requirement to employ a well-trained, skilled, professional staff team that is committed to expanding the reach and quality of new audiences to achieve our charitable mission for the coming years. We have been awarded funding to install a disabled toilet, install a new acoustic flooring in our Studios and a superfast broadband leased line which will completely transform the venue into a leading, state of the art digital space. In addition to this The Charity Manager voluntarily wrote 23 grant funding bids of which 9 were successful, 7 were rejected, 7 are still awaiting a response.
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Closing Balance £42,732 Increased income from unrestricted grant funding is covering core costs allowingus to build capacityand expand services. |
| Statement explaining the policy for holding reserves stating why theyare held |
Para 1.22 | We do not have a reserve policy. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves | Para 1.22 | We operate on a project to project basis. Our overheads are very low due to the value of our in- kind sponsorship e.g. website, venues, business rate reduction. |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a goingconcern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our income is made up of a combination of grant funding and reduced earned income due to the impact of COVID-19. All grants allocated support our charities objects and our strategicplan 2019-2021 |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | None |
| A description of the principal risks facing the charity |
Para 1.46 | The new Towns Fund plans to demolish the Sovereign Shopping Centre and displace us from our Arts Education Centre and Studios where we delivering vital front line services in the heart of our community. We have been informed this will not be until 2025. We are currently in talks with funders and the Board of Trustees who are looking at an exit strategy whereby our beneficiaries are protected from harm and we can continue our good work. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election topost or name of any |
Para 1.25 | Trustees are invited to apply in writing, applications are open to all, anytime. We have a link on our website.http://creativekids.org.uk/get-involved/ HistoricallyTrustees have beenparents of children |
| person or body entitled to appoint one or more trustees |
who attend arts activities and have an invested interested in the mission or creative practitioners and artists that share the vision of our organisation and want to make a difference to the lives of local children. |
|
|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | A Strategic Plan/Budget is written by the Founder every three years which is reviewed by all the Trustees and signed off – this is subject to an annual review. Current plan 2019-2021 was agreed in October 2018 and adaptations were made by The Board to adjust to the Global Pandemic and forced closures which affected trading income. Policies and procedures (Amended Sept 2020) https://creativekids.org.uk/about-us/ |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Organisational structure consists of Board of Trustees, Founder/Charity Manager), bank of volunteers, paid freelance artists/practitioners and local statutory/arts partnerships. Community Partners listed on website. |
| Relationship with any related parties |
Para 1.51 | None |
| Other |
Reference and Administrative details
| Charityname | Creative Kids |
|---|---|
| Other name the charityuses | |
| Registered charitynumber | 1127371 |
| Charity’s principal address | 16 Pleasance Way, New Milton, HAMPSHIRE BH25 6TD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Cary Lightfoot | Secretary/Treasurer | 01/04/2020 – 31/03/2021 | Members | |
| Jo Tyler | 01/04/2020 – 31/03/2021 | Cary Lightfoot (Founder) | ||
| Imogen Charleston | Chair | 01/04/2020 – 31/03/2021 | Cary Lightfoot (Founder) | |
10 11 12 13 14 15 16 17 18 19 20
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Imogen Charleston Full name(s) Cary Anne Lightfoot ~~a~~ Position (eg Secretary, Chair, Secretary Chair etc) ~~ee~~ Date 08/07/2021 ~~|~~
| Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
Section A Receipts and payments Period start date Period end date To CC16a 01/04/2020 31/03/2021 1127371 CREATIVE KIDS Receipts andpayments accounts For the period from ~~Se~~ |
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | ||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | ||||||||||
| Talbot Village Trust- EmergencyArts Covid Club | - | 30,000 | - | 30,000 | 22,057 | |||||
| School for Social Entrepreneurs | - | 3,000 | - | 3,000 | 1,000 | |||||
| Valentines Trust | - | 5,000 | - | 5,000 | 10,000 | |||||
| European Social Fund & Groundworks | - | 3,847 | - | 3,847 | - | |||||
| BCP Council - Lockdown Grants | 59,169 | - | - | 59,169 | - | |||||
| Neighbourhood Fund | - | 5,000 | - | 5,000 | - | |||||
| Alice Ellen Cooperdean Trust Grant | 5,000 | 10,000 | - | 15,000 | - | |||||
| BH Lottery- EmergencyArts Club Covid 19 | - | 2,500 | - | 2,500 | - | |||||
| Club | - | 5,000 | - | 5,000 | - | |||||
| Arts Education Centre(Parents Fees/Subscriptions) | 11,518 | - | - | 11,518 | 17,537 | |||||
| Donation Buckets | - | - | - | - | 1,498 | |||||
| PercyBilton Charity | - | - | - | - | 3,147 | |||||
| Festival & Events Income | - | - | - | - | 3,432 | |||||
| Hays Foundation Grant | - | - | - | - | 8,000 | |||||
| Gannet Foundation | - | - | - | - | 3,500 | |||||
| Dorset Arts Crafts Association | - | - | - | - | 1,000 | |||||
| Sub total(Gross income for AR) | 75,687 | 64,347 | - | 140,034 | 71,171 | |||||
| A2 Asset and investment sales, (see table). | ||||||||||
| - | - | - | - | - | ||||||
| Sub total | Sub total | - | - | - | - - | - - | - - | |||
| Total receipts | 75,687 | 64,347 | - | 140,034 | 71,171 | |||||
| A3 Payments | ||||||||||
| Direct Event Costs(holidayclub and communityevents) 559 - - 559 303 Direct Event Costs(marketingand advertising) 7,631 - - 7,631 976 Arts Education Centre Manager(job share) 17,604 16,532 - 34,136 12,685 After School Club Manager - - - - 6,600 HolidayArts Club Facilitators 121 10,000 - 10,121 5,724 Artists Fees - iinc. Youngentrepreneurgrant 2,504 - - 2,504 525 Materials 592 - - 592 1,761 Web 828 - - 828 490 Vehicle Costs - insurance,repairs,maintenance 2,128 - - 2,128 1,327 Travel Costs 864 - - 864 1,586 Volunteer Expenses 1,212 - - 1,212 2,075 Heat and Light 1,874 - - 1,874 759 Insurance 1,398 - - 1,398 1,358 Caretaking 814 - - 814 340 Phone 1,326 - - 1,326 1,582 Equipment Purchase/repairs - 23,977 - 23,977 11,631 Postage & Stationary 268 - - 268 243 Head Office Rent Contribution 3,600 - - 3,600 2,400 Business Rates 332 - - 332 1,839 Building- refurbishment,repairs & services 647 - - 647 9,102 Governance Costs - all on Zoom due to COVID - - - - - Staff Recruit / Training/ DBS 748 - - 748 394 Head Office Refurbishment - Labour - - - - 10,605 Moneywithdrawal bank(pettycash) - - - - 1,145 Legal & Audit Fees 200 - - 200 205 Dues & Subscriptions 1,543 - - 1,543 442 Sub total 46,793 50,509 - 97,302 76,097 A4 Asset and investmentpurchases - - - - - - Sub total - - - 76,907 Total payments 97,302 - - 76,907 ~~er~~ |
||||||||||
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end (adjustment) Cash funds this year end |
- - - 4,926 - - 337 - - - - 42,732 50,509 - 97,302 5,305 ~~SS~~ |
Section B Statement of assets and liabilities at the end of the period
Restricted funds
Unrestricted Restricted funds Endowment funds funds 10/06/2021
Categories CCXX R1 accounts (SS)
Details
1
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
| to nearest £ | to nearest £ | to nearest £ | to nearest £ | |||||
|---|---|---|---|---|---|---|---|---|
| - - - - - - - - - - - - Total cash funds ~~—===~~ |
||||||||
| (agree balances with receipts and payments account(s)) | ||||||||
| Unrestricted | Restricted funds | Restricted funds | Restricted funds | Endowment | ||||
| funds | funds | |||||||
| Details | to nearest £ | to nearest £ | to nearest £ | |||||
| - - - - - - - - - ~~——<—$—_—~~ |
||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||
| ~~== ===~~ | ~~===~~ | - - - - - - - - - - ~~===~~ |
||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||
| iLuv synch and charge stations x 3 | Restricted | 750 | 750 | 100 | ||||
| Camping Equipment | Unrestricted | 2,000 | 2,000 | 1,000 | ||||
| iPhone 6 (broken & replaced) | Unrestricted | 650 | 650 | 200 | ||||
| iPhone 7 | Unrestricted | 650 | 650 | 250 | ||||
| iMacs x 5 | Restricted | 5,225 | 5,225 | 5,000 | ||||
| MacBook Pro | Restricted | 870 | 870 | 100 | ||||
| iPad X 30 + cases (10 new in 2020) | Restricted | 14,000 | 14,000 | 10,000 | ||||
| Printers | Restricted | 1,000 | 1,000 | 800 | ||||
| Projector | Restricted | 700 | 700 | 50 | ||||
| Macbook Pro | Restricted | 1,300 | 1,300 | 700 | ||||
| Furniture/Seating | Restricted | 2,500 | 2,500 | 2,000 | ||||
| Gazebos X 3 (4MX 3M) | Restricted | 1,200 | 1,200 | 500 | ||||
| Trailer | Restricted | 700 | 700 | 350 | ||||
| VW T5 | Restricted | 20,000 | 20,000 | 12,000 | ||||
| Fund to which | Amount due | Amount due | When due | |||||
| Details | liability relates | (optional) | (optional) | |||||
| - - - ~~——<——~~ |
||||||||
| Signature | Print Name | Print Name | Date of approval | |||||
| I CHARLESTON | 10/06/2021 | |||||||
| C A LIGHTFOOT | 10/06/2021 |
CCXX R2 accounts (SS)
10/06/2021
2
(HARITY (OmmISON Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustsesl members of Creative Kids On accounts for the year ended 3110312021 Charity no (if any) 1127371 Set out on pages 1of2 Respective The chantys tSteeS are sponSible for the preparation of the aCunts. responsibilities of The chaiity's Irustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 and that an independent examination is needed. It is my YesF()nsibility to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions gNen by the Charity Commission (under section 145(5)(b) of the Charities Act. and to stste whether particular matters have ffle to my attention. Basis of independent My examination VRS carried out in accordan general Directions given examinerfs ststsment by the Charity Commission. An examination indudes a review of the accounting COrrJs kept by the charity and a o)mparison of the acuntS presented vrith those cOrdS. It also includes wnsideration of any unusual iterns or disdosures in the acca)unts. and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evIden that would be required in an audit. and consequently no opinion is given as to whether the accounts psent a 'true and fairf view and the report is limited to those matters set out in the ststement below. Independent In connection with my examination. no matter has come to my attention examinerfs ststement which gives me reasonable cause to believe that in, any material respect, the Trustees have not met the requirements to ensure that: proper aCcuntIng records are kept in accordance with section 130 of the Charities Acl; arKI accounts have been ppared that acxx)rd viith Ihe accounting records and comply with the accountir¥J requirements of the Charities Act l am pleased to be able to (x)nfim, as my role as independent Examiner that l agree that the reIpts and payments accounts do reflect the accounting praCtiS that took placg during the year ending 3110312021 and the supporting papenvork does reff8Gt appropriate acu)unting procedures. Dale: 0410512021 Slgned: Name: Angle Downes Relevant professlonal quallfication{s) or body (rf any): MBA Franklin W. Olin Graduate Sch1 of Busin RGN RM Nursing and Midwtfery Address: Flat 8a Old Milton Green Parade, New Milton BH25 5QA IER March 2020
Section B Disclosure Give here brief details of any Items that the examlner wishes to disclose. Only complele if the examiner needs to highlight material problems. IER March 2020