Annual Report
and
Financial Statements
of the
Parochial Church Council
St Lawrence Church, Biddulph for the year ended 31 December 2020
Registered Charity: St. Lawrence Church charity no: 1127353
Incumbent:
Current vacant
Bank: National Westminster
Independent Examiner:
Mr. D. Fox Walletts 18, Tunstall Road Biddulph
Contents
| Page 1 | Index |
|---|---|
| Pages 2-3 | PCC Treasurers Report |
| Page 4 | Independent Examiners Report |
| Pages 5-6 | Receipts and Payments Account |
| Page 7 | Statement of Assets and Liabilities |
| Page 8 | Notes to the Accounts |
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Finance Report for 2020 Accounts
General Comment on the Accounts
The finances at St Lawrence have seen change and challenge during the financial year 2020. Change brought on by the appointment of a new treasurer and challenge created by Covid19!
As part of taking on the role of Treasurer I went on a training day put on by the Lichfield Diocese, and also spent a day with members of the Finance Department down in Lichfield. The main outcomes of my discussions were:
-
The need to reduce the number of bank accounts held by the church and make greater use of funds which is made possible by the computer software which the PCC agreed to me using.
-
To look into closing the Church Hall Registered Charity as this was making the accounts more complicated, with no gain from being a registered charity.
Both of the above have been achieved after agreement by the PCC.
The method used to prepare the accounts is on the Payment and Receipt system. The software used for keeping the accounts is called “MyFundAccounting.Online” which is produced by a company called Data Developments. Part way through the year Lichfield Diocese decided that they would encourage churches in the diocese to use this software and have agreed to pay the monthly fee for its use.
An over view of the accounts shows that our cash balances across all funds has decreased by £423 while the value of investments decreased by £540. Notable items not included in the figures and will appear in the 2021 accounts is some £2,800 of recoverable tax from Gift Aid (Nov and Dec). All payments have been made, with none outstanding.
Generally our expenditure was within budgets.
Individual Fund comments for 2020:
Despite Covid19 and our not meeting in Church monthly and weekly giving has been maintained as many people give by standing order or the envelope scheme. What have dropped quite significantly have been loose plate collections.
The other major impact that Covid19 had was a reduction in the income from Church Hall Lettings. This was partly offset by lower utility bills. The rent income from Southview and School House has continued as normal.
Major capital costs have been work done in the Church Hall which was included in the budget. One additional cost (£2,400) was the installation of a Wi-Fi network in the Church Hall approved by the PCC. Another additional cost (£2,935) was replacing the School House boiler which failed and could not be repaired.
During the year St. Lawrence received a legacy of £10,000 which has helped to offset the reductions mentioned above. A further help with cash flow this year has been made by claiming the Gift Aid due on donations made between April and October. In the past this would have been done as one claim the following April.
We have maintained our giving to charities; people have been very generous at various times throughout the year and combined with the money agreed by the PCC from the general fund the total given to a variety of charities was £14,000
The Youth worker fund increased by £5,500, at current levels of giving, the fund will cover running costs for a minimum of 4 years +.
Outlook for 2021
We start 2021 in a good financial position. However, the budget we have produced shows a deficit of £21,000. We have tried to take into account the impact that Covid19 will continue to have in 2021, but also we have had to recognise that several families have moved to new locations and churches, which means a loss of income for St. Lawrence. What we are unaware of is who might move to Biddulph and join the fellowship at St. Lawrence and move their giving!
Thank you to all our counters at the Sunday services, Rob Beech who deals with the gift aid we reclaim, Frank Davis who deals with the Funeral and Wedding Fees and members of the Finance committee for their help, support and input.
Personally, I would like to thank Bill Brown for all the help he has given to me during my first year as treasurer. It is amazing how many small, but vital bits and pieces of information are stored in his mind! He has willingly shared them all, for which I am grateful.
. Paul Roebuck January 2021
3
Independent Examiner's report to the trustee of St Lawrence Church, Biddulph
I report to the trustees on my examination of the accounts of St Lawrence Church (Biddulph) for the year ended 31 December 2020, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements at the Charities Act 2011 (“the Act”)
I report in respect of my examination of the Trustees accounts carried out under s.145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under s145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
(1) accounting records were not kept in respect of the Trust as required by s.130 of the Act; or
-
(2) the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
D. Fox FCCA
Wallets Chartered Certified Accountants Adventure Place Hanley Stoke on Trent Staffordshire ST1 3AF
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St. Lawrence Church, Biddulph
Financial statements for the year ending 31 December 2020
Receipts and Payments Account
| 0101 - Gift Aid - Bank 0110 - Gift Aid - Envelopes 0201 - Other planned giving 0301 - Loose plate collections 0401 - Mission/Charities 0410 - Seasonal Envelopes 0501 - One-off Gift Aid gifts 0550 - Donations appeals etc 0601 - Tax recoverable on Gift Aid 0701 - Legacies 0801 - Recurring grants 08A1 - Non-recurring one-off grants 0902 - Youth Work Income from Subscriptions 1101 - Fees for weddings and funerals 1230 - Church hall lettings - objectives 1240 - Church hall Renewable Energy 1260 - Magazine Sales and Photocopy use 1001 - Dividends 1020 - Bank and building society interest 1030 - Rent from lands or buildings Investments Investments Totals Total Receipts Receipts Donations and legacies Donations and legacies Totals Income from charitable activities Income from charitable activities Totals Other trading activities Other trading activities Totals |
Unrestricted Funds Designated Funds Restricted Funds Total 2020 Total 2019 £ £ £ £ £ |
|---|---|
| 49,664 - 14,260 63,924 65,982 7,153 - - 7,153 15,067 7,420 - 1,550 8,970 1,120 4,134 - - 4,134 8,472 - - 3,673 3,673 1,270 - - 134 134 2,595 20 - - 20 - 427 20 - 447 - 23,012 - 5,999 29,011 18,682 10,000 - - 10,000 - 54 - - 54 54 1,121 - - 1,121 2,600 103,006 20 25,616 128,641 115,842 707 - - 707 - 10,530 168 - 10,698 23,775 879 3,174 - 4,053 8,330 12,116 3,342 - 15,458 32,105 212 469 - 681 - - - - - 220 212 469 - 681 220 1,163 - - 1,163 - 110 - - 110 - 6,560 - - 6,560 8,135 7,833 - - 7,833 8,135 |
|
| 123,167 3,831 25,616 152,614 156,302 |
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St. Lawrence Church, Biddulph
Financial statements for the year ending 31 December 2020
Receipts and Payments Account
| 1720 - Outreach Costs 1801 - Giving to missionary societies 1830 - Giving - Christian Organisations 1850 - Home mission 1870 - General charities 1910 - Ministry parish share etc 2001 - Salaries/Honor's/Expenses 2002 - Youthwork Salary Costs 2003 - Youthwork Pension Costs 2004 - Youthwork Training Costs 2005 - Youthwork Expenses 2050 - Salary of parish administrator 2101 - Working expenses of incumbent 2120 - Hall running - Council tax 2130 - Parsonage house expenses 2150 - Vicar's telephone 2160 - Bank Charges 2301 - Church running - insurance 2310 - Church office/Administration 2330 - Church maintenance 2331 - Church running - Cleaning 2340 - Upkeep of services 2350 - Upkeep of churchyard 2370 - Visiting speakers / locums 2401 - Church running - electric 2410 - Church running - gas 2501 - Magazine expenses/Photocopy/Priniting 2510 - School House running - gas 2511 - School House running - electricity 2520 - Hall running - cleaning 2530 - Hall running - electricity 2540 - Hall running - gas 2550 - Hall running - insurance 2560 - Hall running - maintenance 2580 - Hall running - water 2590 - Hall running - WiFi Network 2601 - Governance costs examination/audit fee 2701 - Church major repairs 2801 - Hall + major repairs 2840 - School House + major repairs Payments Expenditure on charitable activities Total Payments Excess of Receipts over Payments |
Unrestricted Funds Designated Funds Restricted Funds Total 2020 Total 2019 £ £ £ £ £ |
|---|---|
| 20 - - 20 - 3,559 - 658 4,218 4,506 2,108 - 1,393 3,501 3,536 1,504 - 11 1,515 1,460 725 - 3,792 4,517 3,874 64,769 - - 64,769 63,189 - - - - 7,016 - - 14,821 14,821 13,505 - - 1,098 1,098 997 - - - - 78 1,285 - - 1,285 1,000 8,956 - - 8,956 8,400 445 - - 445 1,169 153 298 - 451 444 290 - - 290 - 398 - - 398 - 456 - - 456 1,161 2,467 - - 2,467 3,700 1,426 - - 1,426 1,954 2,011 - - 2,011 2,712 3,177 - - 3,177 2,820 2,582 - - 2,582 2,016 421 - - 421 1,740 212 - - 212 - 2,854 - - 2,854 - 3,939 - - 3,939 6,074 3,751 - - 3,751 4,477 141 - - 141 - 85 36 - 121 - 500 1,495 - 1,995 1,884 596 737 - 1,333 1,519 - 53 - 53 4,800 837 628 - 1,465 2,479 64 195 - 259 - 2,583 40 - 2,624 146 2,387 - - 2,387 - 732 - - 732 720 - - - - 9,788 9,415 - - 9,415 - 2,935 - - 2,935 - |
|
| 127,783 3,481 21,773 153,036 157,163 |
|
| (4,616) 350 3843 (423) (861) |
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St. Lawrence Church, Biddulph
Financial statements for the year ending 31 December 2020
Statement of Assets and Liabilities
| Unrestricted Funds |
Designated Funds |
Restricted Funds |
Total 2020 | Total 2019 | |
|---|---|---|---|---|---|
| £ | £ | £ | £ | £ | |
| Current Asset - Investments | |||||
| 6511: M and G Investments | 36,141 | - | 7,629 | 43,770 | 44,310 |
| Current Asset - Cash At Bank And In Hand | |||||
| 6501: General Bank current account | 7,038 | 148 | 8,005 | 15,191 | 27,510 |
| 6502: Youth Worker Bank account | - | - | - | - | 19,616 |
| 6503: Church Hall Bank Account | - | - | - | - | 6,109 |
| 6504: Fees Bank Account | - | - | - | - | 869 |
| 6505: Reserve Bank deposit account | 31,754 | 21,038 | 25,129 | 77,921 | 35,364 |
| 6506: Youth Work Subs and Expenses Account | - | - | - | - | 4,120 |
| 6510: CCLA (CBF) deposit account | 12,698 | - | - | 12,698 | 12,644 |
| Total | 51,490 | 21,186 | 33,134 | 105,810 | 106,233 |
| Amount owing to the church | |||||
| Income Tax Recoverable | |||||
| 2,800 | - | - | 2,800 | 12,814 | |
| Liabilities - Amounts owed by the church | |||||
| Cheques not presented | - | - | - | - | 25 |
| Payments to Charities not yet presented | - | - | - | - | 1,837 |
| - | - | - | - | 1,862 |
The balances of designated and restricted funds at the year end are as follows:
| Total 2020 | Total 2020 | Total 2019 | Total 2019 | |
|---|---|---|---|---|
| Designated Funds | £ | £ | ||
| Designated - Bursary | 2,375 | 2,375 | ||
| Designated - ChurchGrounds | - | 4,678 | ||
| Designated - ChurchHall | - | 6,109 | ||
| Designated - ChurchYard | 5,710 | 5,750 | ||
| Designated - Equip&Tower | 5,098 | 4,574 | ||
| Designated - Southview | 7,788 | 7,788 | ||
| Designated - VicarsDiscretionary | 214 | 214 | ||
| 21,185 | 31,488 | |||
| Total 2020 | Total 2019 | |||
| Restricted Funds | £ | £ | ||
| Restricted - CharityFunds | 399 | 1,996 | ||
| Restricted - YouthWorker | 40,365 | 34,874 | ||
| 40,765 | 36,870 |
Approved by the PCC on 15th March 2021 and signed on their behalf by:
| Andrew Shufflebotham | Alison Gibson |
|---|---|
| (PCC Vice Chair) | (Churchwarden) |
| ............................................................ | ............................................................ |
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St. Lawrence Church, Biddulph
Financial statements for the year ending 31 December 2020
Statement of Assets and Liabilities
Notes to the accounts
1. The financial statements have been prepared in accordance with the Charities SORP guidance using the Receipt and Payments basis.
2. South View Property . The property at South View is vested in the Lichfield Diocesan Trust (LDT) lodged under trust number 81 on behalf of the Vicar and Churchwardens of Biddulph St Lawrence. The church receives income from this property.
3. St Lawrence School House . The School House is held in trust by the Churchwarden's for use by the church.
4. For use by the charity and belonging to the General Purposes Fund:
Movable church fittings held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the Church's inventory, which can be inspected (at any reasonable time).
8