## **Annual Report**
## **and**
## **Financial Statements**
## **of the**
## **Parochial Church Council**
**St Lawrence Church, Biddulph for the year ended 31 December 2020**
## **Registered Charity: St. Lawrence Church charity no: 1127353**
## **Incumbent:**
Current vacant
**Bank:** National Westminster
## **Independent Examiner:**
Mr. D. Fox Walletts 18, Tunstall Road Biddulph
## **Contents**
|Page 1|Index|
|---|---|
|Pages 2-3|PCC Treasurers Report|
|Page 4|Independent Examiners Report|
|Pages 5-6|Receipts and Payments Account|
|Page 7|Statement of Assets and Liabilities|
|Page 8|Notes to the Accounts|
1
## **Finance Report for 2020 Accounts**
## **General Comment on the Accounts**
The finances at St Lawrence have seen change and challenge during the financial year 2020. Change brought on by the appointment of a new treasurer and challenge created by Covid19!
As part of taking on the role of Treasurer I went on a training day put on by the Lichfield Diocese, and also spent a day with members of the Finance Department down in Lichfield. The main outcomes of my discussions were:
1. The need to reduce the number of bank accounts held by the church and make greater use of funds which is made possible by the computer software which the PCC agreed to me using.
2. To look into closing the Church Hall Registered Charity as this was making the accounts more complicated, with no gain from being a registered charity.
Both of the above have been achieved after agreement by the PCC.
The method used to prepare the accounts is on the Payment and Receipt system. The software used for keeping the accounts is called “MyFundAccounting.Online” which is produced by a company called Data Developments. Part way through the year Lichfield Diocese decided that they would encourage churches in the diocese to use this software and have agreed to pay the monthly fee for its use.
An over view of the accounts shows that our cash balances across all funds has decreased by £423 while the value of investments decreased by £540. Notable items not included in the figures and will appear in the 2021 accounts is some £2,800 of recoverable tax from Gift Aid (Nov and Dec). All payments have been made, with none outstanding.
Generally our expenditure was within budgets.
## **Individual Fund comments for 2020:**
Despite Covid19 and our not meeting in Church monthly and weekly giving has been maintained as many people give by standing order or the envelope scheme. What have dropped quite significantly have been loose plate collections.
The other major impact that Covid19 had was a reduction in the income from Church Hall Lettings. This was partly offset by lower utility bills. The rent income from Southview and School House has continued as normal.
Major capital costs have been work done in the Church Hall which was included in the budget. One additional cost (£2,400) was the installation of a Wi-Fi network in the Church Hall approved by the PCC. Another additional cost (£2,935) was replacing the School House boiler which failed and could not be repaired.
During the year St. Lawrence received a legacy of £10,000 which has helped to offset the reductions mentioned above. A further help with cash flow this year has been made by claiming the Gift Aid due on donations made between April and October. In the past this would have been done as one claim the following April.
We have maintained our giving to charities; people have been very generous at various times throughout the year and combined with the money agreed by the PCC from the general fund the total given to a variety of charities was £14,000
The Youth worker fund increased by £5,500, at current levels of giving, the fund will cover running costs for a minimum of 4 years +.
## **Outlook for 2021**
We start 2021 in a good financial position. However, the budget we have produced shows a deficit of £21,000. We have tried to take into account the impact that Covid19 will continue to have in 2021, but also we have had to recognise that several families have moved to new locations and churches, which means a loss of income for St. Lawrence. What we are unaware of is who might move to Biddulph and join the fellowship at St. Lawrence and move their giving!
Thank you to all our counters at the Sunday services, Rob Beech who deals with the gift aid we reclaim, Frank Davis who deals with the Funeral and Wedding Fees and members of the Finance committee for their help, support and input.
Personally, I would like to thank Bill Brown for all the help he has given to me during my first year as treasurer. It is amazing how many small, but vital bits and pieces of information are stored in his mind! He has willingly shared them all, for which I am grateful.
. Paul Roebuck January 2021
3
## **Independent Examiner's report to the trustee of St Lawrence Church, Biddulph**
I report to the trustees on my examination of the accounts of St Lawrence Church (Biddulph) for the year ended 31 December 2020, which are set out on pages 5 to 8.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements at the Charities Act 2011 (“the Act”)
I report in respect of my examination of the Trustees accounts carried out under s.145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under s145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the Trust as required by s.130 of the Act; or
- (2) the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **D. Fox FCCA**
Wallets Chartered Certified Accountants Adventure Place Hanley Stoke on Trent Staffordshire ST1 3AF
4
## **St. Lawrence Church, Biddulph**
## **Financial statements for the year ending 31 December 2020**
## **Receipts and Payments Account**
|0101 - Gift Aid - Bank
0110 - Gift Aid - Envelopes
0201 - Other planned giving
0301 - Loose plate collections
0401 - Mission/Charities
0410 - Seasonal Envelopes
0501 - One-off Gift Aid gifts
0550 - Donations appeals etc
0601 - Tax recoverable on Gift Aid
0701 - Legacies
0801 - Recurring grants
08A1 - Non-recurring one-off grants
0902 - Youth Work Income from Subscriptions
1101 - Fees for weddings and funerals
1230 - Church hall lettings - objectives
1240 - Church hall Renewable Energy
1260 - Magazine Sales and Photocopy use
1001 - Dividends
1020 - Bank and building society interest
1030 - Rent from lands or buildings
**Investments**
**Investments Totals**
**Total Receipts**
**Receipts**
**Donations and legacies**
**Donations and legacies Totals**
**Income from charitable activities**
**Income from charitable activities Totals**
**Other trading activities**
**Other trading activities Totals**|**Unrestricted**
**Funds**
**Designated**
**Funds**
**Restricted**
**Funds**
**Total 2020**
**Total 2019**
**£**
**£**
**£**
**£**
**£**|
|---|---|
||49,664
-
14,260
63,924
65,982
7,153
-
-
7,153
15,067
7,420
-
1,550
8,970
1,120
4,134
-
-
4,134
8,472
-
-
3,673
3,673
1,270
-
-
134
134
2,595
20
-
-
20
-
427
20
-
447
-
23,012
-
5,999
29,011
18,682
10,000
-
-
10,000
-
54
-
-
54
54
1,121
-
-
1,121
2,600
103,006
20
25,616
128,641
115,842
707
-
-
707
-
10,530
168
-
10,698
23,775
879
3,174
-
4,053
8,330
12,116
3,342
-
15,458
32,105
212
469
-
681
-
-
-
- -
220
212
469
-
681
220
1,163
-
-
1,163
-
110
-
-
110
-
6,560
-
-
6,560
8,135
7,833
-
-
7,833
8,135|
||123,167
3,831
25,616
152,614
156,302|
5
## **St. Lawrence Church, Biddulph**
## **Financial statements for the year ending 31 December 2020**
## **Receipts and Payments Account**
|1720 - Outreach Costs
1801 - Giving to missionary societies
1830 - Giving - Christian Organisations
1850 - Home mission
1870 - General charities
1910 - Ministry parish share etc
2001 - Salaries/Honor's/Expenses
2002 - Youthwork Salary Costs
2003 - Youthwork Pension Costs
2004 - Youthwork Training Costs
2005 - Youthwork Expenses
2050 - Salary of parish administrator
2101 - Working expenses of incumbent
2120 - Hall running - Council tax
2130 - Parsonage house expenses
2150 - Vicar's telephone
2160 - Bank Charges
2301 - Church running - insurance
2310 - Church office/Administration
2330 - Church maintenance
2331 - Church running - Cleaning
2340 - Upkeep of services
2350 - Upkeep of churchyard
2370 - Visiting speakers / locums
2401 - Church running - electric
2410 - Church running - gas
2501 - Magazine expenses/Photocopy/Priniting
2510 - School House running - gas
2511 - School House running - electricity
2520 - Hall running - cleaning
2530 - Hall running - electricity
2540 - Hall running - gas
2550 - Hall running - insurance
2560 - Hall running - maintenance
2580 - Hall running - water
2590 - Hall running - WiFi Network
2601 - Governance costs examination/audit fee
2701 - Church major repairs
2801 - Hall + major repairs
2840 - School House + major repairs
**Payments**
**Expenditure on charitable activities**
**Total Payments**
**Excess of Receipts over Payments**|**Unrestricted**
**Funds**
**Designated**
**Funds**
**Restricted**
**Funds**
**Total 2020**
**Total 2019**
**£**
**£**
**£**
**£**
**£**|
|---|---|
||20
-
-
20
-
3,559
-
658
4,218
4,506
2,108
-
1,393
3,501
3,536
1,504
-
11
1,515
1,460
725
-
3,792
4,517
3,874
64,769
-
-
64,769
63,189
-
-
-
-
7,016
-
-
14,821
14,821
13,505
-
-
1,098
1,098
997
-
-
-
-
78
1,285
-
-
1,285
1,000
8,956
-
-
8,956
8,400
445
-
-
445
1,169
153
298
-
451
444
290
-
-
290
-
398
-
-
398
-
456
-
-
456
1,161
2,467
-
-
2,467
3,700
1,426
-
-
1,426
1,954
2,011
-
-
2,011
2,712
3,177
-
-
3,177
2,820
2,582
-
-
2,582
2,016
421
-
-
421
1,740
212
-
-
212
-
2,854
-
-
2,854
-
3,939
-
-
3,939
6,074
3,751
-
-
3,751
4,477
141
-
-
141
-
85
36
-
121
-
500
1,495
-
1,995
1,884
596
737
-
1,333
1,519
-
53
-
53
4,800
837
628
-
1,465
2,479
64
195
-
259
-
2,583
40
-
2,624
146
2,387
-
-
2,387 -
732
-
-
732
720
-
-
-
-
9,788
9,415
-
-
9,415
-
2,935
-
-
2,935
-|
||127,783
3,481
21,773
153,036
157,163|
|||
||(4,616)
350
3843
(423)
(861)|
6
## **St. Lawrence Church, Biddulph**
## **Financial statements for the year ending 31 December 2020**
## **Statement of Assets and Liabilities**
||**Unrestricted**
**Funds**|**Designated**
**Funds**|**Restricted**
**Funds**|**Total 2020**|**Total 2019**|
|---|---|---|---|---|---|
||**£**|**£**|**£**|**£**|**£**|
|**Current Asset - Investments**||||||
|6511: M and G Investments|36,141|-|7,629|43,770|44,310|
|**Current Asset - Cash At Bank And In Hand**||||||
|6501: General Bank current account|7,038|148|8,005|15,191|27,510|
|6502: Youth Worker Bank account|-|-|-|-|19,616|
|6503: Church Hall Bank Account|-|-|-|-|6,109|
|6504: Fees Bank Account|-|-|-|-|869|
|6505: Reserve Bank deposit account|31,754|21,038|25,129|77,921|35,364|
|6506: Youth Work Subs and Expenses Account|-|-|-|-|4,120|
|6510: CCLA (CBF) deposit account|12,698|-|-|12,698|12,644|
|Total|51,490|21,186|33,134|105,810|106,233|
|**Amount owing to the church**||||||
|Income Tax Recoverable||||||
||2,800|-|-|2,800|12,814|
|**Liabilities - Amounts owed by the church**||||||
|Cheques not presented|-|-|-|-|25|
|Payments to Charities not yet presented|-|-|-|-|1,837|
||-|-|-|-|1,862|
## **The balances of designated and restricted funds at the year end are as follows:**
||**Total 2020**|**Total 2020**|**Total 2019**|**Total 2019**|
|---|---|---|---|---|
|**Designated Funds**||**£**||**£**|
|Designated - Bursary||2,375||2,375|
|Designated - ChurchGrounds||-||4,678|
|Designated - ChurchHall||-||6,109|
|Designated - ChurchYard||5,710||5,750|
|Designated - Equip&Tower||5,098||4,574|
|Designated - Southview||7,788||7,788|
|Designated - VicarsDiscretionary||214||214|
|||21,185||31,488|
||**Total 2020**||**Total 2019**||
|**Restricted Funds**||**£**||**£**|
|Restricted - CharityFunds||399||1,996|
|Restricted - YouthWorker||40,365||34,874|
|||40,765||36,870|
## **Approved by the PCC on 15th March 2021 and signed on their behalf by:**
|Andrew Shufflebotham|Alison Gibson|
|---|---|
|(PCC Vice Chair)|(Churchwarden)|
|............................................................|............................................................|
7
## **St. Lawrence Church, Biddulph**
## **Financial statements for the year ending 31 December 2020**
## **Statement of Assets and Liabilities**
## **Notes to the accounts**
**1.** The financial statements have been prepared in accordance with the Charities SORP guidance using the Receipt and Payments basis.
**2. South View Property** . The property at South View is vested in the Lichfield Diocesan Trust (LDT) lodged under trust number 81 on behalf of the Vicar and Churchwardens of Biddulph St Lawrence. The church receives income from this property.
**3. St Lawrence School House** . The School House is held in trust by the Churchwarden's for use by the church.
**4.** For use by the charity and belonging to the General Purposes Fund:
Movable church fittings held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the Church's inventory, which can be inspected (at any reasonable time).
8