2025-05-31-accounts

Trustees’ Annual Report for the period

From 1[st] June 2024 Period start date To 31[st] May 2025 Period end date

Charity name: POLYTECHNIC FOOTBALL CLUB

Charity registration number: 1127155

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	the charity as set out in its Para 1.17	To organise or provide or assist in the organisation or provision of facilities for the community participation in the healthy recreation of playing football. To further such other charitable purposes as are charitable under the laws of England and Wales as the executive committee may from time to time decide. All trustees and club officials give their time voluntarily and receive no remuneration or other benefits.

	Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Arranging weekly training and weekend match facilities for 10 teams for about 200 members to participate. Maintaining membership of various governing league bodies, attending league AGMs and general compliance. Fund raising through annual member donation, fund raisers and other charitable donations, plus weekly match day fee levies in order to meet the costs of hiring training and playing facilities. The club operate an open policy on all 18+ male adults wishing to participate in football and a growing membership from all walks of life and a wide catchment. The club remain very active in promoting veterans football operating two such sides and have been instrumental in the formation and operation of the West London Veterans Football League which now has over 40 teams competing. Our Veterans section has expanded to cater for those Veterans who are unable to play competitive football and we now hold

		regular casual games for them to participate in so they can continue to have an active involvement in our football club and to provide physical and mental support. Having previously investigated the viability of adding both women’s football and youth football into the Polytechnic Football Club it was concluded that other clubs which specialise in youth football already cater for such a need and we should concentrate in the 18+ segment which is generally poorly provided for. However we have recruited a number of 16 and 17 year olds and have set up a system which complies with Child Safeguarding provisions including training a Welfare Officer and having relevant team managers and coaches DBS approved. With the recent development of an underutilised part of the ground referred to later in this report the club have set up a Women’s Team and have put the Governance and management team in place. A recruitment drive is ongoing and we have a squad of 12 players. We are continuing to grow this squad and it is proposed to enter the team into the Greater London Womens’ Football League for the 2026-2027 season. To support this initiative the Club has received a donation from a local restaurant/pub operator, The Hound, part of Ardent Pub Group (formerly JKS Pubs)
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38

Policy on social investment including program related investment	Para 1.38	The charity aim to generate a small surplus each financial year while still giving discounts to students, unwaged and under 25’s which is an important part of the charitable work we undertake. The number of members in these categories varies each year which makes it difficult to budget for and consequently sometimes leads to a small loss beingincurred. The charityaims
		to establish and maintain a reserve fund to cover this as well as at least one year’s pitch hire costs which we have to pay in advance. At the end of our 2023/24 financial year reserves were £50,401 which met this objective. Pitch hire costs rise each season and it remains a constant challenge for the club to balance its books without having to dip into the reserve fund originally supported by a generous donation from a former member and subsequently other voluntary member donations. The retention of the club’s FA Accredited Adult Club (formerly Charter Standard) status generates a discount on league membership fees and subsidised First Aid training and coaching courses. The club further subsidises this training to all members prepared to use the skills gained for the benefit of club and wider community. A number of members actively provide unpaid coaching services within youth football locally.
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

SORP reference

	Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The club runs seven open age league teams who participate in the Southern Amateur League, two vets teams and a newly formed women’s team. It continues to create additional voluntary roles such as welfare officer, registration officer, results officer media and communications officer to spread workload generated by the club. In recent seasons we have appointed a dedicated match day officer to meet and greet referees and officials which is carried out by a former playing member. The ongoing voluntary work of former players who have ceased playing is an important part of our community inclusive policy. Apart from running two Veterans teams to encourage older members who have come to the end of their open age playing career to continue to remain active through participation in weekly fixtures, over the last six seasons we have introduced a past players section termed ‘1875 Club’ so that they can maintain links with the club through participation to support the 1st team at home matches and at social events. Having worked closely with the University Trust on their development of the riverside part of the ground which was under-utilised we now have access on Tuesday evenings and Saturdays to use for Training and Matches respectively on the new 3G astroturf pitches. It is primarily for the use of the trust’s beneficiaries, the students of the university but it also provides the club with a state of the art training facility for its teams and additional pitches for Saturday football to enable the club to expand its open age teams and into women’s football in the community as well as expanding its veterans football. The club’s primary focus remains being financially viable to promote playing and training opportunities across a wide cross section of players. Subsidised membership subscriptions for young players under 25 and those assessed to require financial support. We have successfully retained FA Accredited Adult Clubstatus for which the club received £100 voucher for training equipment and a £250 discount on our league registration fees which is currently set at £475. It has also enabled us to train a

number of people in emergency first aid and help us identify those with coaching

qualifications within the club and should provide them with access to various training courses. The club continues to seek volunteers to train as first aiders as each team should have one and in addition we have an arrangement with a local sports clinic who provide us with physio treatment and first aid on match days.

Additional information (optional)

You may choose to include further statements where relevant about:

----- Start of picture text -----
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives
set Para 1.41
Investment performance
against objectives Para 1.41
Other
----- End of picture text -----

Financial Review

	Review of the charity’s financial position at the end of the period	Para 1.21	Annual member donations of £23,338 and weekly match day levies collected from participating players of £26,131. Gift Aid on member donations of £4,970 was received after the Year End so is not included in this year’s figures. These were down on last year because of an increasing numbers of young and low paid players unable to afford these fees. We do have substantial donations from former members to help subsidise young players. We were able to mitigate our loss by obtaining a donation of £13,000 from The Hound but this is specifically intended for a complete new playing kit for the entire club and funding the newly formed women’s football team which will have to be paid for after this Year End therefore carrying over a loss to the new financial year. Additional revenues came from fundraising raffles and competitions although these were disappointingly low. Income generated to pay for pitch hire/training facility costs, after match meals which are a requirement of our league, referees’ fees, FA and league affiliation fees and other costs in organising and providing facilities to enable amateur sport in the form of football to be played by a growing number of adults particularly in the veteran’s (40+) age group and encourage younger players from their former local youth clubs to continue to be involved with active sport beyond the age of 18 which is not provided by local youth clubs. The club have sustained a reserve fund through donations made following the death of former members. The reserve fund totalled £36,753 last year. The Club made an operating loss of £13,649 in 2024/25. This was largely to having to rebuild our 1stteam leading to hiring an outside coach to which we paid expenses (something we have not had to do since 1990 because we had suitably qualified volunteers within the club) and providing more training facilities. Because this was targeted specifically to our 1stteam it was considered unfair that the whole club should pay for this expense through increased annual subscriptions and match levies so we had to draw on our reserve

		fund. Going forward we are putting in place specific fundraising to cover this expense. In addition to this we did not receive payment of Gift Aid until after our Year End and we had a bad debt to pay for unauthorised midweek training pitch hire by a former member who left the country without settling up.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The policy is for the reserve fund to assist day to day cashflow requirements as the club do not have any bank overdraft facility and to meet unforeseen costs but mainly to cover the pitch and facility hire costs, half of which are due in advance at the start of each season. It is necessary to block book the pitches we require for our eleven teams, half playing at home each week and the training facilities, to secure them for the season. The facility owners require us to pay for these in advance. This does achieve a discount on the weekly pitch hire costs.
Amount of reserves held	Para 1.22	£36,753
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46

A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royal charter)	Para 1.25	Constitution adopted 25th September 2008 (as amended 10th December 2008)
How is the charity constituted?(e.g unincorporated association,CIO)	Para 1.25	Association 200+ members
Trustee selection methods including details of any constitutional provisions e.g. Election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by members at AGM.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All new trustees from 2015 AGM onwards are referred to any current Charity Commission publications on the role of trustees.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	Full member of the Football Association (club formation 1875), the Amateur Football Alliance, and leagues including Southern Amateur League and West London Veterans Football League. Attendance and officer participation at various league meetings and AGMs. Club was instrumental in formation of West London Veterans Football League in 2010 as a founder member also represented by trustee as league treasurer. Club successfully retained FA Accredited Adult Club (formerly Charter Standard) status which enables regular first aid training for members through the AFA and attendance of subsidised FA approved coaching courses.
Relationship with any related parties	Para 1.51	Club set up link with local youth football club Fulham United (age group 5-18) to enable players aged 18+ to continue to play football for a local community club.

Other

Reference and Administrative details

Charityname	POLYTECHNIC FOOTBALL CLUB
Other name the charityuses
Registered charitynumber	1127155
Charity’s principal address	QUINTIN HOGG MEMORIAL SPORTSGROUND CAVENDISH ROAD LONDON W4 3UH

Names of the charity trustees who manage the charity

----- Start of picture text -----
||||| |---|---|---|---| |Dates acted if not for whole|Name of person (or body) entitled| |Trustee name|Office (if any)| |year|to appoint trustee (if any)| |B MADIGAN|CHAIRMAN|&| |1| |TREASURER| |2|C|MONGUL|SECRETARY| |3| |P|BAMFORTH| |4| |5| |6| |7| |8| |9| |10| |11| |12| |13| |14| |15| |16| |17| |18| |19| |20|

----- End of picture text -----

Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) ~~fonvakg fT~~ Full name(s) BARRY MADIGAN ~~le~~ Position (eg Secretary, CHAIRMAN Chair, etc) ~~a~~ Date 19th March 2026 ~~CS~~

IXXY FC POLYTECHNIC FOOTBALL CLUB IEstablth&J 1875) FA Charter StaTvJwd A￿11 o￿n￿C.co.uk Accounts for year ended 31st May 2025 Incom• 1875 Chjb Excess Seryetarfs Fk>at PaKI Back To C￿b Fines Received Internst R8(p4gd Match Levies Memtw Donati(￿3 Physiotherapy Fees R￿1ved Pitth Hif8 Rafund•J Raffle T￿￿et S810s Social Event ThJ(et S8185 SF￿3{￿Sh 2,￿.44 fv4JministralK)n 140.LX) Affil￿tA￿S 2,599.CQ 958.LX) CoathiryJ .04 Equiwent & ioi 26.131.13 Firns Paid 20.971.73 Matth day moal¥ 140.CQ Miscellan8OU8 5,916.50 Physiotherapy 2.345.IXI Prtth Hir8 1,020.IXI Raffle Prizes 13,(￿.(￿ Referees & Match Day Officer Scoal Events Trophi 4,C￿.[KI 5,9)5.33 1,095.75 11,5.24 575.C 4,441.C 47.591.47 4,481.45 3.075.89 652.00 m •x84 Totsl U7 473.49 Op•r•tln 13,64&86 I13.6￿6￿) £50,401.84 113.648.651 £30,753.19 tknito the n•tLWe ollh• ￿￿, tt IB nat p¢••i4• to theckthat al nwxM¥ r•cw4•d and payat4e havv b•w rec•l¥e4, paid and V•CL¥th the Lt+ wtythded and exF4an•ltyo Mr Madlw (Tra￿ July 2026 Mf Jim Conroy {Honornry Au(Ntor) July 2025

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Scction A Independent EXamine￿S Report Report to the trustees 14ic .f2￿￿ On accounts for th• year ended Charfty no (rf any) 271{{ Set out on pages I report to the trustees cn my examination of the accounts of the above charity {Ihe Trust") fcf the year 8nded Respon•lbllltles and basls of rèport As the charivs trustees, you ar8 responsible for the pr8paration of the accounts in accordance ￿ the requirements ol the Charities Act 2011 llhè Ad'l. I report in resp8Ct of my examin8ticffl of the Trusfs accounts carried oul under section 145 of the 2011 Act and in caryi'ng out my examination, I have followed all the app￿ICable Directims given by the Charity Commi5SIIyI under section 145(5)Ib) of the Act. Independent examln•rfs statement I have c<wnpleted my examination. I cx)nfinn that no material matters have ome to my attention in O￿nection the examination l0lb•￿t disc1￿.) Wthich giv8$ rne cause to beh'eve that in, any material respect- the accounting recc¢ds were not kept in accordanc8 viilh section 130 of the Charities Act,. or trt8 accounts did not ac￿rd the 8ct<)unting records; or the accounts did nol ccKnply the applicable requirements onceming the f(Ym and content of accounts set c>ul in the Charities (Accounts and Repcts) Regulations 2008 other than any requirement that the aCc￿nIS give a 'tNe and fairf view wthich is nol a matt8r considered as part of an independent examination. I have no concems and have come auoss no other matters in connection the examination to ￿lch attention should be drawn in this report in er to enable a r understanding of the accA)unls to be reached. in the brackets rfth8y th) not apply. de Slgn•d: Date: Nam•: Relevanl professlonal qualmcallon{s) or body IER Oct 2018