## **Trustees’ Annual Report for the period** **From 1[st] June 2024 Period start date To 31[st] May 2025 Period end date** **Charity name: POLYTECHNIC FOOTBALL CLUB** **Charity registration number: 1127155** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|the charity as set out in its
Para 1.17|To organise or provide or assist in the
organisation or provision of facilities for the
community participation in the healthy
recreation of playing football.

To further such other charitable purposes as
are charitable under the laws of England
and Wales as the executive committee may
from time to time decide.

All trustees and club officials give their time
voluntarily and receive no remuneration or
other benefits.| ||Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Arranging weekly training and weekend
match facilities for 10 teams for about 200
members to participate.

Maintaining
membership
of
various
governing league bodies, attending league
AGMs and general compliance.

Fund raising through annual member
donation, fund raisers and other charitable
donations, plus weekly match day fee levies
in order to meet the costs of hiring training
and playing facilities.

The club operate an open policy on all 18+
male adults wishing to participate in football
and a growing membership from all walks
of life and a wide catchment.

The club remain very active in promoting
veterans football operating two such sides
and have been instrumental in the
formation and operation of the West
London Veterans Football League which
now has over 40 teams competing. Our
Veterans section has expanded to cater
for those Veterans who are unable to play
competitive football and we now hold| |---|---|---|---| |||regular casual games for them to
participate in so they can continue to have
an active involvement in our football club
and to provide physical and mental support.

Having previously investigated the viability
of adding both women’s football and youth
football into the Polytechnic Football Club it
was concluded that other clubs which
specialise in youth football already cater for
such a need and we should concentrate in
the 18+ segment which is generally poorly
provided for. However we have recruited a
number of 16 and 17 year olds and have
set up a system which complies with Child
Safeguarding provisions including training a
Welfare Officer and having relevant team
managers and coaches DBS approved.

With the recent development of an
underutilised part of the ground referred to
later in this report the club have set up a
Women’s Team and have put the
Governance and management team in
place. A recruitment drive is ongoing and
we have a squad of 12 players. We are
continuing to grow this squad and it is
proposed to enter the team into the Greater
London Womens’ Football League for the
2026-2027 season.

To support this initiative the Club has
received a donation from a local
restaurant/pub operator, The Hound, part of
Ardent Pub Group (formerly JKS Pubs)| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |

Policy on grant making

|

Para 1.38|| |

Policy on social investment
including program related
investment
|

Para 1.38|The charity aim to generate a small surplus
each financial year while still giving
discounts to students, unwaged and under
25’s which is an important part of the
charitable work we undertake. The number
of members in these categories varies each
year which makes it difficult to budget for
and consequently sometimes leads to a
small loss beingincurred. The charityaims| |---|---|---| |||to establish and maintain a reserve fund to
cover this as well as at least one year’s
pitch hire costs which we have to pay in
advance. At the end of our 2023/24
financial year reserves were £50,401 which
met this objective.

Pitch hire costs rise each season and it
remains a constant challenge for the club
to balance its books without having to dip
into the reserve fund originally supported
by a generous donation from a former
member and subsequently other voluntary
member donations.

The retention of the club’s FA Accredited
Adult Club (formerly Charter Standard)
status generates a discount on league
membership fees and subsidised First Aid
training and coaching courses.

The club further subsidises this training to
all members prepared to use the skills
gained for the benefit of club and wider
community.

A number of members actively provide
unpaid coaching services within youth
football locally**.**| |

Contribution made by
volunteers

|

Para 1.38|| |
Other

||| ## **Achievements and Performance** SORP reference ||


Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|




Para 1.20|The club runs seven open age league
teams who participate in the Southern
Amateur League, two vets teams and a
newly formed women’s team. It continues to
create additional voluntary roles such as
welfare officer, registration officer, results
officer media and communications officer to
spread workload generated by the club. In
recent seasons we have appointed a
dedicated match day officer to meet and
greet referees and officials which is carried
out by a former playing member. The
ongoing voluntary work of former players
who have ceased playing is an important
part of our community inclusive policy.

Apart from running two Veterans teams to
encourage older members who have come
to the end of their open age playing career
to continue to remain active through
participation in weekly fixtures, over the last
six seasons we have introduced a past
players section termed ‘1875 Club’ so that
they can maintain links with the club
through participation to support the 1st
team at home matches and at social
events.

Having worked closely with the University
Trust on their development of the riverside
part of the ground which was under-utilised
we now have access on Tuesday evenings
and Saturdays to use for Training and
Matches respectively on the new 3G
astroturf pitches. It is primarily for the use
of the trust’s beneficiaries, the students of
the university but it also provides the club
with a state of the art training facility for its
teams and additional pitches for Saturday
football to enable the club to expand its
open age teams and into women’s football
in the community as well as expanding its
veterans football.

The club’s primary focus remains being
financially viable to promote playing and
training opportunities across a wide cross
section of players. Subsidised membership
subscriptions for young players under 25
and those assessed to require financial
support.

We have successfully retained FA
Accredited Adult Clubstatus for which the
club received £100 voucher for training
equipment and a £250 discount on our
league registration fees which is currently
set at £475. It has also enabled us to train a| |---|---|---|---| number of people in emergency first aid and help us identify those with coaching qualifications within the club and should provide them with access to various training courses. The club continues to seek volunteers to train as first aiders as each team should have one and in addition we have an arrangement with a local sports clinic who provide us with physio treatment and first aid on match days. ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives
set Para 1.41
Investment performance
against objectives Para 1.41
Other
**----- End of picture text -----**
## **Financial Review** ||Review of the charity’s
financial position at the end
of the period|Para 1.21|Annual member donations of £23,338 and
weekly match day levies collected from
participating players of £26,131. Gift Aid on
member donations of £4,970 was received
after the Year End so is not included in this
year’s figures. These were down on last
year because of an increasing numbers of
young and low paid players unable to afford
these fees. We do have substantial
donations from former members to help
subsidise young players.

We were able to mitigate our loss by
obtaining a donation of £13,000 from The
Hound but this is specifically intended for a
complete new playing kit for the entire club
and funding the newly formed women’s
football team which will have to be paid for
after this Year End therefore carrying over a
loss to the new financial year.

Additional revenues came from fundraising
raffles and competitions although these
were disappointingly low.

Income generated to pay for pitch
hire/training facility costs, after match meals
which are a requirement of our league,
referees’ fees, FA and league affiliation fees
and other costs in organising and providing
facilities to enable amateur sport in the form
of football to be played by a growing
number of adults particularly in the
veteran’s (40+) age group and encourage
younger players from their former local
youth clubs to continue to be involved with
active sport beyond the age of 18 which is
not provided by local youth clubs.

The club have sustained a reserve fund
through donations made following the
death of former members. The reserve fund
totalled £36,753 last year.

The Club made an operating loss of
£13,649 in 2024/25. This was largely to
having to rebuild our 1stteam leading to
hiring an outside coach to which we paid
expenses (something we have not had to do
since 1990 because we had suitably
qualified volunteers within the club) and
providing more training facilities. Because
this was targeted specifically to our 1stteam
it was considered unfair that the whole club
should pay for this expense through
increased annual subscriptions and match
levies so we had to draw on our reserve| |---|---|---|---| |||fund. Going forward we are putting in place
specific fundraising to cover this expense.

In addition to this we did not receive
payment of Gift Aid until after our Year End
and we had a bad debt to pay for
unauthorised midweek training pitch hire by
a former member who left the country
without settling up.
| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy is for the reserve fund to assist
day to day cashflow requirements as the
club do not have any bank overdraft facility
and to meet unforeseen costs but mainly to
cover the pitch and facility hire costs, half of
which are due in advance at the start of
each season.

It is necessary to block book the pitches we
require for our eleven teams, half playing at
home each week and the training facilities,
to secure them for the season. The facility
owners require us to pay for these in
advance. This does achieve a discount on
the weekly pitch hire costs.
| |Amount of reserves held|Para 1.22|£36,753| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |

The charity’s principal
sources of funds (including
any fundraising)
|



Para 1.47|| |---|---|---| |

Investment policy and
objectives including any
social investment policy
adopted
|



Para 1.46|| |

A description of the principal
risks facing the charity

|


Para 1.46|| |---|---|---| |
Other||| |
||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25
|Constitution adopted 25th September 2008
(as amended 10th December 2008)| |How is the charity
constituted?(e.g
unincorporated
association,CIO)|Para 1.25|Association 200+ members| |Trustee selection methods
including details of any
constitutional provisions e.g.
Election to post or name of
any person or body entitled to
appoint one or more trustees|
Para 1.25|Elected by members at AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |

Policies and procedures
adopted for the induction
and training of trustees
|



Para 1.51|All new trustees from 2015 AGM onwards
are referred to any current Charity
Commission publications on the role of
trustees.
| |---|---|---| |

The charity’s organisational
structure and any wider
network with which the
charity works

|



Para 1.51|Full member of the Football Association
(club formation 1875), the Amateur Football
Alliance, and leagues including Southern
Amateur League and West London
Veterans Football League.

Attendance and officer participation at
various league meetings and AGMs. Club
was instrumental in formation of West
London Veterans Football League in 2010
as a founder member also represented by
trustee as league treasurer.

Club successfully retained FA Accredited
Adult Club (formerly Charter Standard)
status which enables regular first aid
training for members through the AFA and
attendance of subsidised FA approved
coaching courses.
| |

Relationship with any
related parties

|


Para 1.51|Club set up link with local youth football
club Fulham United (age group 5-18) to
enable players aged 18+ to continue to play
football for a local community club.| Other ## **Reference and Administrative details** |Charityname|POLYTECHNIC FOOTBALL CLUB| |---|---| |Other name the charityuses|| |Registered charitynumber|1127155| |Charity’s principal address|QUINTIN HOGG MEMORIAL SPORTSGROUND
CAVENDISH ROAD
LONDON
W4 3UH| ||| **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
||||| |---|---|---|---| |Dates acted if not for whole|Name of person (or body) entitled| |Trustee name|Office (if any)| |year|to appoint trustee (if any)| |B MADIGAN|CHAIRMAN|&| |1| |TREASURER| |2|C|MONGUL|SECRETARY| |3| |P|BAMFORTH| |4| |5| |6| |7| |8| |9| |10| |11| |12| |13| |14| |15| |16| |17| |18| |19| |20| **----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** ## Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** ||| |---|---| |Description of the assets
held in this capacity
|| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets

|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s)** ~~fonvakg fT~~ **Full name(s) BARRY MADIGAN** ~~le~~ **Position (eg Secretary, CHAIRMAN Chair, etc)** ~~a~~ **Date 19th March 2026** ~~CS~~ IXXY FC POLYTECHNIC FOOTBALL CLUB IEstablth&J 1875) FA Charter StaTvJwd A￿11 o￿n￿C.co.uk Accounts for year ended 31st May 2025 Incom• 1875 Chjb Excess Seryetarfs Fk>at PaKI Back To C￿b Fines Received Internst R8(*p4gd Match Levies Memtw Donati(￿3 Physiotherapy Fees R￿1ved Pitth Hif8 Rafund•J Raffle T￿￿et S810s Social Event ThJ(et S8185 SF￿3{￿Sh 2,￿.44 fv4JministralK)n 140.LX) Affil￿tA￿S 2,599.CQ 958.LX) CoathiryJ .04 Equiwent & ioi 26.131.13 Firns Paid 20.971.73 Matth day moal¥ 140.CQ Miscellan8OU8 5,916.50 Physiotherapy 2.345.IXI Prtth Hir8 1,020.IXI Raffle Prizes 13,(￿.(￿ Referees & Match Day Officer Scoal Events Trophi 4,C￿.[KI 5,9)5.33 1,095.75 11,5*.24 575.C 4,441.C 47.591.47 4,481.45 3.075.89 652.00 m •x84 Totsl U7 473.49 Op•r•tln 13,64&86 I13.6￿6￿) £50,401.84 113.648.651 £30,753.19 tknito the n•tLWe ollh• ￿￿, tt IB nat p¢••i4• to theckthat al nwxM¥ r•cw4•d and payat4e havv b•w rec•l¥e4, paid and V•CL¥th the L*t+ wtythded and exF4an•ltyo Mr Madlw (Tr*a￿ July 2026 Mf Jim Conroy {Honornry Au(Ntor) July 2025 CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Scction A Independent EXamine￿S Report Report to the trustees 14ic .f2￿￿ On accounts for th• year ended Charfty no (rf any) 271{{ Set out on pages I report to the trustees cn my examination of the accounts of the above charity {Ihe Trust") fcf the year 8nded Respon•lbllltles and basls of rèport As the charivs trustees, you ar8 responsible for the pr8paration of the accounts in accordance ￿ the requirements ol the Charities Act 2011 llhè Ad'l. I report in resp8Ct of my examin8ticffl of the Trusfs accounts carried oul under section 145 of the 2011 Act and in caryi'ng out my examination, I have followed all the app￿ICable Directims given by the Charity Commi5SIIyI under section 145(5)Ib) of the Act. Independent examln•rfs statement I have cul in the Charities (Accounts and Repc*ts) Regulations 2008 other than any requirement that the aCc￿nIS give a 'tNe and fairf view wthich is nol a matt8r considered as part of an independent examination. I have no concems and have come auoss no other matters in connection the examination to ￿lch attention should be drawn in this report in er to enable a r understanding of the accA)unls to be reached. in the brackets rfth8y th) not apply. de Slgn•d: Date: Nam•: Relevanl professlonal qualmcallon{s) or body IER Oct 2018