From 1[st] June 2020 Period start date To 31[st] May 2021 Period end date Charity name: POLYTECHNIC FOOTBALL CLUB
Charity registration number: 1127155
Objectives and Activities
| ~~Ge~~ | SORP reference ~~Ge~~ |
~~Ge~~ |
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To organise or provide or assist in the organisation or provision of facilities for the community participation in the healthy recreation of playing football. To further such other charitable purposes as are charitable under the laws of England and Wales as the executive committee may from time to time decide. All trustees and club officials give their time voluntarily and receive no remuneration or other benefits. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. qL |
Para 1.17 and 1.19 qL |
Arranging weekly training and weekend match facilities for 10 teams for about 200 members to participate. Maintaining membership of various governing league bodies, attending league AGMs and general compliance. Fund raising through annual member donation, fund raisers and other charitable donations, plus weekly match day fee levies in order to meet the costs of hiring training and playing facilities. The club operate an open policy on all 18+ male adults wishing to participate in football and a growing membership from all walks of life and a wide catchment. The club remain very active in promoting veterans football operating two such sides and are instrumental in the formation and operation of the West London Veterans Football League which now has 27 teams competing. Having previously investigated the viability football into the Polytechnic Football Club it was concluded that other clubs which specialise in youth football already cater for such a need and we should concentrate in the 18+ segment which is generally poorly provided for. However with the new development of an under-utilised part of the qL |
| ground referred to later in this report the club are reviewing whether this will enable ����������������������������� football. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | The charity aim to generate a small surplus each financial year while still giving discounts to students, unwaged and under ������������������������������� charitable work we undertake. The number of members in these categories varies each year which makes it difficult to budget for and consequently sometimes leads to a small loss being incurred. The charity aims to establish and maintain a reserve fund to ��������������������������������� pitch hire costs which we have to pay in advance and are currently normally just over £30,000 but were greatly reduced in the 2020-21 season because of the Covid- 19 lockdowns and consequent closure of grassroots football. Pitch hire costs rise each season and it remains a constant challenge for the club to balance its books without having to dip into the reserve fund originally supported by a generous donation from a former member and subsequently other voluntary member donations. �����������������������Charter Standard status generates £75 discount on league membership fees, free first aid training and subsidised coaching courses to all members prepared to use the skills gained for the benefit of club and wider community. A number of members actively provide unpaid coaching services within youth football locally. |
| Contribution made by volunteers |
Para 1.38 |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the ���������������������� the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The club runs 8 open age league teams who participate in the Southern Amateur League and 2 vets teams and continues to create additional voluntary roles such as welfare officer, registration officer, results officer media and communications officer to spread workload generated by the club. In recent seasons we have appointed a dedicated match day officer to meet and greet referees and officials which is carried out by a former playing member. The ongoing voluntary work of former players who have ceased playing is an important part of our community inclusive policy. Apart from running two vets sides to encourage older members who have come to the end of their league playing career to continue to remain active through participation in weekly fixtures. Over the last five seasons we have introduced a past players section termed�1875 Club�so that they can maintain links with the club through participation to support the 1st team at home matches and at social events. We are working closely with the University Trust on their development of the riverside part of the ground which is currently under-utilised. This will provide new 3G astroturf pitches and ancillary facilities for football and rugby. It is primarily �������������������������������������� students of the university but it will provide the club with a state of the art training facility for its teams and additional pitches for Saturday football to enable the club to ���������������������������������in the community as well as expanding its veterans football. This development is now under construction and is due to be completed in time for 2021-22 season. ��������������������������������� financially viable to promote playing and training opportunities across a wide cross section of players. Subsidised membership subscriptions for young players under 25 |
and those assessed to require financial support. We have successfully retained our charter standard status for which the club received £100 voucher for training equipment and a £250 discount on our league registration fees which is currently set at £475. It has also enabled us to train a number of people in emergency first aid and help us identify those with coaching qualifications within the club and should provide them with access to various training courses. The club continues to seek volunteers throughout season 2020-1 to train as first aiders as each team should have one.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the��������� financial position at the end of the period |
Para 1.21 | Annual member donations of £24,964 including gift aid and weekly match day levies collected from participating players of £12,276. Additional revenues came from fundraising raffles, and development grants. Income generated to pay for pitch hire/training facility costs, after match meals which are a requirement of our league,��������������FA and league affiliation fees and other costs in organising and providing facilities to enable amateur sport in the form of football to be played by a growing number of adults particularly in ���������������������������� encourage younger players from their former local youth clubs to continue to be involved with active sport beyond the age of 18 which is not provided by local youth clubs. The club have sustained a reserve fund created some years prior through a single £5,000 donation from the death of a former member. The reserve fund totalled £27,041 last year and was bolstered by a donation of £11,256 from the family and friends of our Club President Sean Harney after he sadly passed away. £9,249 of our pitch hire costs mentioned above were not deducted from our bank account until after the end of financial year which this report relates to, as a result we had reserves of £62,854 at the end of May 2021. There were lower than expected costs incurred in 2020/21 due to the ongoing coronavirus pandemic which curtailed the football season and prevented us from providing meals to participating players as is a normal requirement of our league. It is our intention to collect less in member donations in 2021/22 than we would normally in order to help our members in these challenging times and our reserves should then reduce to a level that is more in line with our policy stated in the following section. We are fortunate that we have sufficient reserves to get through this period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The policy is for the reserve fund to assist day to day cashflow requirements as the club do not have any bank overdraft facility |
| and to meet unforeseen costs but mainly to cover the pitch and facility hire costs, half of which are due in advance at the start of each season. It is necessary to block book the six pitches a week we require for our eleven teams, half playing at home each week, to secure them for the season. The facility owners require us to pay for these in advance. This does achieve a discount on the weekly pitch hire costs. |
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|---|---|---|
| Amount of reserves held | Para 1.22 | £62,854 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| ��������������������� sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| ���������������������� trusts: |
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| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 25th September 2008 (as amended 10th December 2008) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association 200+ members |
| Trustee selection methods including details of any constitutional provisions e.g. Election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by members at AGM. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | All new trustees from 2015 AGM onwards are referred to any current Charity Commission publications on the role of trustees. |
|---|---|---|
| �������������������������� structure and any wider network with which the charity works |
Para 1.51 | Full member of the Football Association (club formation 1875), the Amateur Football Alliance, and leagues including Southern Amateur League and West London Veterans Football League. Attendance and officer participation at various league meetings and AGMs. Club was instrumental in formation of West London Veterans Football League in 2010 as a founder member also represented by trustee as league treasurer. Club successfully retained Charter Standard status which enables regular first aid training for members through the AFA and attendance of subsidised FA approved coaching courses. |
| Relationship with any related parties |
Para 1.51 | Club set up link with local youth football club Sheen Lions FC (age group 5-18) also registered charity, to enable players aged 18+ to continue to play football for a local community club. |
| Other |
Reference and Administrative details
Charity name
POLYTECHNIC FOOTBALL CLUB
| ~~I~~ | |
|---|---|
| Other name the charity uses ~~I~~ |
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| Registered charity number ~~IGe~~ ~~—~~ ~~BS~~ |
1127155 ~~Ge~~ ~~BS~~ |
| ~~—~~ ~~BS~~ |
UNIVERSITY OF WESTMINSTER SPORTSGROUND CAVENDISH ROAD LONDON W4 3UH ~~BS~~ |
| ~~—~~ ~~BS~~ ~~a~~ |
~~BS~~ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| B MADIGAN | CHAIRMAN | |||
| C MONGUL | SECRETARY | |||
| K JOHNSTON | TREASURER | |||
| T BARBOUR | FIXTURE SECRETARY |
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| A HUTCHINGS | ||||
| G BROWN | ||||
| L SPEAR | ||||
| P BAMFORTH | ||||
� Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian ����������������� Details of arrangements for safe custody and segregation of such assets ����������������������� assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
Signed
Signature(s) Full name(s) BARRY MADIGAN Position (eg Secretary, CHAIRMAN Chair, etc) Date 15 MARCH 2022
Y f.c. POLYTECHNIC FOOTBALL CLUB IEJtablLryhed 18751 Accounts for ymr •nd•d 3141 IAay 2021 £311.( £0.6X.10 E18.TT&21 ¢110.fX) IEI t81.20 £11.XO.24 t75G. e4,094. £3.154.ty) ¢319.Y) Tthl r27.041.(4 É36.813.r Mr JIM Compy n• a121 M Z>21
CHARITY COMMISSION FOR ELAN0 AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to th• trust••81 membern of Ll i £ e.14 foof6rtLL LkLpB On accounts fof the year ended Charlty no (If any) 8•t out on pag I report to the trustees my eXaMinatk of the accounts of the above carity (Ihe Trust'l for the year 8nded R•8p¢x)•lbllltlM and basls of report As the thantys trustees. you are re8ponslble for the preparation of the accounts in accordance v•ith the requirements of the Charit188 Act 2011 (Ihe A). I rew1 in re8pocI of my examination rf the Trtr8 account8 carrled out under Seal 145 crf the 2011 Act arKI In catyno oul my 8xamination, I have follod all the applicable 'reCtionS given by the Charity Commissbn undèr section 1445Xb) of the Ad. Independent rrhe chartys gross InclÉ exceeded £250.000 and l am qu81ifi8d to •xamlnorfs statement undertake the eXamInati by bng a qualified member of [In8ert name of appllcable Ilsted bodylj. Delete [ ] rf not 8pplic8ble. I have ¢rThpleted my examlnalk)n. I that no m8terlal matters have come to my attenticy) in connection with the examination (0th8r than that dSscb8ed bekm ') filch gfve8 me caus8 to believe that In. any materlal respect: the accountlry rec(*ds nol k8pt In accordance sectlon 130 of the Charities Act.. or th8 accounts did not a(xxxd vllh the accountlng records; or the accounts did not corn1 with the applicable requirements ojncerning the fonn and content of acccrfjnts set out in the Charities (Accounts and Repts) R8gulatiMs 2008 other than any requirement that Ihe accounts give 8 Irue and fair, view is not a matter considered as part of 8n Independent examln8kn. I have no concems and have come no other matters in connectlon the examination to attention should b8 drawn in thls rep)rt in to enable a unde ding of the aco)unts to be reached. ets rf they do not appty. dele intheb Slgn•d.' Name: R•l•vant prof•88lonal quallficatlon(s) or body IER Oct 2018