## **From 1[st] June 2020 Period start date To 31[st] May 2021 Period end date Charity name: POLYTECHNIC FOOTBALL CLUB** ## **Charity registration number: 1127155** ## **Objectives and Activities** |~~Ge~~|SORP reference
~~Ge~~|~~Ge~~| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To organise or provide or assist in the
organisation or provision of facilities for the
community participation in the healthy
recreation of playing football.
To further such other charitable purposes
as are charitable under the laws of England
and Wales as the executive committee may
from time to time decide.
All trustees and club officials give their time
voluntarily and receive no remuneration or
other benefits.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
qL|Para 1.17 and
1.19
qL|Arranging weekly training and weekend
match facilities for 10 teams for about 200
members to participate.
Maintaining membership of various
governing league bodies, attending league
AGMs and general compliance.
Fund raising through annual member
donation, fund raisers and other charitable
donations, plus weekly match day fee
levies in order to meet the costs of hiring
training and playing facilities.
The club operate an open policy on all 18+
male adults wishing to participate in football
and a growing membership from all walks
of life and a wide catchment.
The club remain very active in promoting
veterans football operating two such sides
and are instrumental in the formation and
operation of the West London Veterans
Football League which now has 27 teams
competing.
Having previously investigated the viability
football into the Polytechnic Football Club it
was concluded that other clubs which
specialise in youth football already cater for
such a need and we should concentrate in
the 18+ segment which is generally poorly
provided for. However with the new
development of an under-utilised part of the
qL| |||ground referred to later in this report the
club are reviewing whether this will enable
�����������������������������
football.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|The charity aim to generate a small surplus
each financial year while still giving
discounts to students, unwaged and under
�������������������������������
charitable work we undertake. The number
of members in these categories varies
each year which makes it difficult to budget
for and consequently sometimes leads to a
small loss being incurred. The charity aims
to establish and maintain a reserve fund to
���������������������������������
pitch hire costs which we have to pay in
advance and are currently normally just
over £30,000 but were greatly reduced in
the 2020-21 season because of the Covid-
19 lockdowns and consequent closure of
grassroots football.
Pitch hire costs rise each season and it
remains a constant challenge for the club
to balance its books without having to dip
into the reserve fund originally supported
by a generous donation from a former
member and subsequently other voluntary
member donations.
�����������������������Charter
Standard status generates £75 discount on
league membership fees, free first aid
training and subsidised coaching courses
to all members prepared to use the skills
gained for the benefit of club and wider
community. A number of members actively
provide unpaid coaching services within
youth football locally**.**| |Contribution made by
volunteers|Para 1.38|| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
����������������������
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The club runs 8 open age league teams
who participate in the Southern Amateur
League and 2 vets teams and continues to
create additional voluntary roles such as
welfare officer, registration officer, results
officer media and communications officer to
spread workload generated by the club. In
recent seasons we have appointed a
dedicated match day officer to meet and
greet referees and officials which is carried
out by a former playing member. The
ongoing voluntary work of former players
who have ceased playing is an important
part of our community inclusive policy.
Apart from running two vets sides to
encourage older members who have come
to the end of their league playing career to
continue to remain active through
participation in weekly fixtures. Over the
last five seasons we have introduced a past
players section termed�1875 Club�so that
they can maintain links with the club
through participation to support the 1st
team at home matches and at social
events.

We are working closely with
the University Trust on their development of
the riverside part of the ground which is
currently under-utilised. This will provide
new 3G astroturf pitches and ancillary
facilities for football and rugby. It is primarily
��������������������������������������
students of the university but it will provide
the club with a state of the art training
facility for its teams and additional pitches
for Saturday football to enable the club to
���������������������������������in
the community as well as expanding its
veterans football. This development is now
under construction and is due to be
completed in time for 2021-22 season.

���������������������������������
financially viable to promote playing and
training opportunities across a wide cross
section of players. Subsidised membership
subscriptions for young players under 25| and those assessed to require financial support. We have successfully retained our charter standard status for which the club received £100 voucher for training equipment and a £250 discount on our league registration fees which is currently set at £475. It has also enabled us to train a number of people in emergency first aid and help us identify those with coaching qualifications within the club and should provide them with access to various training courses. The club continues to seek volunteers throughout season 2020-1 to train as first aiders as each team should have one. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the���������
financial position at the end
of the period|Para 1.21|Annual member donations of £24,964
including gift aid and weekly match day
levies collected from participating players of
£12,276. Additional revenues came from
fundraising raffles, and development
grants.
Income generated to pay for pitch
hire/training facility costs, after match
meals which are a requirement of our
league,��������������FA and league
affiliation fees and other costs in organising
and providing facilities to enable amateur
sport in the form of football to be played by
a growing number of adults particularly in
����������������������������
encourage younger players from their
former local youth clubs to continue to be
involved with active sport beyond the age
of 18 which is not provided by local youth
clubs.
The club have sustained a reserve fund
created some years prior through a single
£5,000 donation from the death of a former
member. The reserve fund totalled
£27,041 last year and was bolstered by a
donation of £11,256 from the family and
friends of our Club President Sean Harney
after he sadly passed away.
£9,249 of our pitch hire costs mentioned
above were not deducted from our bank
account until after the end of financial year
which this report relates to, as a result we
had reserves of £62,854 at the end of May
2021.
There were lower than expected costs
incurred in 2020/21 due to the ongoing
coronavirus pandemic which curtailed the
football season and prevented us from
providing meals to participating players as
is a normal requirement of our league.
It is our intention to collect less in member
donations in 2021/22 than we would
normally in order to help our members in
these challenging times and our reserves
should then reduce to a level that is more in
line with our policy stated in the following
section.
We are fortunate that we have sufficient
reserves to get through this period.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The policy is for the reserve fund to assist
day to day cashflow requirements as the
club do not have any bank overdraft facility| |||and to meet unforeseen costs but mainly to
cover the pitch and facility hire costs, half of
which are due in advance at the start of
each season.
It is necessary to block book the six pitches
a week we require for our eleven teams,
half playing at home each week, to secure
them for the season. The facility owners
require us to pay for these in advance. This
does achieve a discount on the weekly
pitch hire costs.| |---|---|---| |Amount of reserves held|Para 1.22|£62,854| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |���������������������
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |����������������������
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 25th September 2008
(as amended 10th December 2008)| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association 200+ members| |Trustee selection methods
including details of any
constitutional provisions e.g.
Election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by members at AGM.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All new trustees from 2015 AGM onwards
are referred to any current Charity
Commission publications on the role of
trustees.| |---|---|---| |��������������������������
structure and any wider
network with which the
charity works|Para 1.51|Full member of the Football Association
(club formation 1875), the Amateur Football
Alliance, and leagues including Southern
Amateur League and West London
Veterans Football League.
Attendance and officer participation at
various league meetings and AGMs.
Club was instrumental in formation of West
London Veterans Football League in 2010
as a founder member also represented by
trustee as league treasurer.
Club successfully retained Charter
Standard status which enables regular first
aid training for members through the AFA
and attendance of subsidised FA approved
coaching courses.| |Relationship with any
related parties|Para 1.51|Club set up link with local youth football
club Sheen Lions FC (age group 5-18) also
registered charity, to enable players aged
18+ to continue to play football for a local
community club.| |Other||| ## **Reference and Administrative details** Charity name **POLYTECHNIC FOOTBALL CLUB** |~~I~~|| |---|---| |Other name the charity uses
~~I~~|| |Registered charity number
~~IGe~~
~~—~~
~~BS~~|**1127155**
~~Ge~~
~~BS~~| |~~—~~
~~BS~~|**UNIVERSITY OF WESTMINSTER SPORTSGROUND**
**CAVENDISH ROAD**
**LONDON**
**W4 3UH**
~~BS~~| |~~—~~
~~BS~~
~~a~~|~~BS~~| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||**B MADIGAN**|**CHAIRMAN**||| ||**C MONGUL**|**SECRETARY**||| ||**K JOHNSTON**|**TREASURER**||| ||**T BARBOUR**|**FIXTURE**
**SECRETARY**||| ||**A HUTCHINGS**|||| ||**G BROWN**|||| ||**L SPEAR**|||| ||**P BAMFORTH**|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| � Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian ����������������� Details of arrangements for safe custody and segregation of such assets ����������������������� assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **Signed** **Signature(s) Full name(s) BARRY MADIGAN Position (eg Secretary, CHAIRMAN Chair, etc) Date 15 MARCH 2022** Y f.c. POLYTECHNIC FOOTBALL CLUB IEJtablLryhed 18751 Accounts for ymr •nd•d 3141 IAay 2021 £311.( £0.6X.10 E18.TT&21 ¢110.fX) IEI t81.20 £11.XO.24 t75G. e4,094. £3.154.ty) ¢319.Y) Tthl r27.041.(4 É36.813.r Mr JIM Compy n• a121 M Z>21 CHARITY COMMISSION FOR E￿LAN0 AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to th• trust••81 membern of Ll i £ e.14 foof6rtLL LkLpB On accounts fof the year ended Charlty no (If any) 8•t out on pag I report to the trustees ￿ my eXaMinatk￿ of the accounts of the above c**arity (Ihe Trust'l for the year 8nded R•8p¢x)•lbllltlM and basls of report As the thantys trustees. you are re8ponslble for the preparation of the accounts in accordance v•ith the requirements of the Charit188 Act 2011 (Ihe A￿). I rew1 in re8pocI of my examination rf the Trt￿r8 account8 carrled out under Seal￿ 145 crf the 2011 Act arKI In catyno oul my 8xamination, I have follo￿*d all the applicable ￿'reCtionS given by the Charity Commissbn undèr section 1445Xb) of the Ad. Independent rrhe chartys gross Inc￿lÉ exceeded £250.000 and l am qu81ifi8d to •xamlnorfs statement undertake the eXamInati￿ by b￿ng a qualified member of [In8ert name of appllcable Ilsted bodylj. Delete [ ] rf not 8pplic8ble. I have ¢rThpleted my examlnalk)n. I that no m8terlal matters have come to my attenticy) in connection with the examination (0th8r than that dSscb8ed bekm ') *filch gfve8 me caus8 to believe that In. any materlal respect: the accountlry rec(*ds nol k8pt In accordance sectlon 130 of the Charities Act.. or th8 accounts did not a(xxxd vllh the accountlng records; or the accounts did not corn￿1 with the applicable requirements ojncerning the fonn and content of acccrfjnts set out in the Charities (Accounts and Rep￿ts) R8gulatiMs 2008 other than any requirement that Ihe accounts give 8 Irue and fair, view is not a matter considered as part of 8n Independent examln8kn. I have no concems and have come no other matters in connectlon the examination to attention should b8 drawn in thls rep)rt in to enable a unde ding of the aco)unts to be reached. ets rf they do not appty. dele intheb Slgn•d.' Name: R•l•vant prof•88lonal quallficatlon(s) or body IER Oct 2018