Royston & District Community Transport IA company limited by guarantee) Annual Report and Financlal Statements for the Year Ended 31 March 2022 Company l$tratIon number. 06744379 Charity registration nurnber. 1127052 Fourways Chartered Accountants la Melbrn Street Royston Herts SG8 78P
Royston & District Community Transp)rt Contents Reference & Administrative Details Trustees, Report Independent examiner's report ststement of financial attbvities Balance Sheet Notes to the financial ststements The followlng page does Th)t form part of the statutory financial statements: ststement of financial actbvities per fvnd 9t013 14
Royston & Distrbct Community Transport Royston & District Community Transport Charlty rezhtration number 1127052 Company re8lstrntlon number 744379 Prlnclpal office Royston Hospital London Road Royston Herts SG8 9EN Reglstered oflke Royston Hospitsl London Road Royston Herts SG8 9EN Trustees Drjohn Hedges Mr Ronald Comben Mr Keith Parker kqr Peter Heath Mrs Patricla Johnson Mr Brian Johnson Mr Kenneth Hart MrJ4m Rawles Mrs Kaylee Bon Secretary Mrs Helen Melvlutrsmith Dlrertor Dr John Hedges Mr Ronakl Comben Mr Kelth Parker Mr Peter Heath Mrs Patricia Johnson Mr Brian John50n Mr Kenneth Hart Mr JIM Rawles Mrs Kaylee Bonia Page 3
Royston & District Community Transport Accountant Fourways Chartered Accountants la Melbourn Street Royston Herts SG8 7BP Page 4
Royston & District Community TransFrf)rt Tnstees, Report Royston & Distrirt Community Trawrt The organisation is a charitsble company limited by guarantee. incorporated on 7th November 2IY)8. and registered as a charity on 4th December 2(M)8. The company was established under a Memorandum of Assoclatlon which established the objects and powers of the charitsble company and is governed under its Artides of Association. In the event of the company bein8 WOWKI up members a required to contribute an amount not exceeding £1. The scheme has taken out Trustee's Indemnity Insurance in accordance with the Memorandum and Articles of Association. with Zurich Insurance. The d1ctOrS of the charitable limited company are the trustees of the registered charity and the organisation is run In accordance with the Memorandum and Artides of Association. Alms and ObJecilve5 The scheme provides volunteer drivers USI their own cars or mlnibuslMPV for trdnsport of ell8lble persons for social and health reasons. Our charities purposes as Set out in the obfrrts contsined within the comparfs memorandum of assoclation are to provide a community transport service for such of the inhabltsnts of Royston and the surroundlng villages of North and East Hertfordshi and South Cambridgeshire I'the area of benefit'l who are In need of such a service because of 38e. sickness or disablllty Imentsl or physlcall. or poverty, or because of a lack of avallablllty of adequate and safe public passenger sep4ices. The aims of the charity are to provide a low cost trdnsport Ser¥1 for residents of Royston and the surroundin8 area who are eliqible for reasons of a8e. impaired moblllty or rural isolation. Publk Benefft The charity trustees have complied with thelr duty to have due re8ard io the 8uidance on publlc beneflt published by the Commission in exercising their powers or dutie& We continued through the 2021 lockdown to provlde a serrflce to our cllents. making Sufe that trips for the autumn booster vacc1tIOns were prloritised.we have continued with the protocols and measures as set up in 2020 in order to keep both clients and our drivers as safe as possible. We completed 5,692 Joumeys12021' 3,1581 and covered 107,301 mlles {2021: 69.3621. Volunteer driver numbers increased from $5 to 81. Flnanclal Re¥lew The scheme functions on a non-profft basts lialses wlth local authorlty, health and sodal seNlces, other statutory services and voluntary bodies. The charity does not operate a specific reserves policy and no funds are held by the charity as custodian trustees on behalf of others. There is continuous fund- raising for spedfic projects; the current projert is towards the cost of the next replacement vehicle. Small c(vnpany provlslons This report has been prepared in accordance with the small companies regime under the Companies Act Approved by the Board on 2tstJuly 2022 and signed on its behalf by: Dr John Hedges Chairman Page5
Independent Examiner's Rep)rt to theTrustees of Royston & District Community Transport I report on the accounts of the company for the year ended 31st March 2022. which are set out on the followln8 pa8e& Re5ponslbllltles and basls of report As the charivs trustees of the Company (who are also the directors of the company for the purposes of company lawl, you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 21)6("the 2(MJ6 Acr) Havln8 satisfied myself that the accounts of the Company are not required to be alIted for this year under Part 16 of the 2(K6 Act and are eligible for irrflependent examination. I report in respect of mv examination of your char5 accounts as carried out under section 145 of the Charities Act 2011 ("the 2011 Acfl. In carrying out my examination. I have followed the Dlrertlons given b¥ the Charity Commission under sectlon 145151{bl of the 2011 ACL 8asls of Independent examlnees report My examination was carried out in accordance with the Genernl Dlrectlon$ 8fven ty the Charlty Commission. An examination includes a review of the accounting records kept by the charity and a comparlson of the accounts peTrted wlth those records. ft also includes consideration of any unusual Items or dlxlosures In the accounts. and seeking explanations from you as trustees concemin8 any such matters. The procedures undertaken do not provide all the evidence that would be required in an audlt and consequently no opinion is glven as to whdher the accounts present a 'true and fair view, and the report is limited to those matters set out in the ststement below. Independent examln•rf$ statement I have completed my examlnatlon. I confirni that no materlal matters have come to my attention which gives me cause to belleve that: • accountlng records were not kept In accordance wlth sectlon 386 of the Companles Act 2(#)6; or . the accounts do not accord wrth such ords. or . the accounts do not comply with relevant accountin8 requlrements under sectlon 396 of the Companles Act 2006 other than any requirement tt the accounts give a 'true and falrf vlew which is not a matter considered as part of an independent examination: or •the accounts have not been pPared in accordaKe with the ChaTities SORP IFRS1021. la Melbourn Street Royston Herts SG8 7BP Fourways Chartered Accountants 18th July 2022 Page 6
Royston & District Communtty Transport ststement of Financial Activtties linduding Income and Expenditure Account) for Year Ended 31 Marth 2022 Total Funds Totsl Funds UnreStrIrt Year ended Year ended 2022 2021 IncomlTr8 resour¢es Incoming resources from 8enerated funds Voluntary income Total incomin8 resources 138,601 138.601 138,601 138.601 90,621 90.621 Costs of generati3 funds Costs of Benerating voluntary income Total resources expended 109.266 109,266 109.266 109.266 86.832 86,832 Net movements In funds 29.335 29.335 3.789 Recon¢lllatlon of funds Total funds brou8ht forward Total funds carrled fOard 82.529 Ill64 82.529 111.864 78,740 82.529 The notes on the following pages forni an integral part of these financial statements.
Royston & Distrirt Community Transport Balafi Sheet as at 31 March 2022 2022 2021 Fixed assets Tangible atsets 6.672 34.996 Current assets Debtors Cash at bank and in hand 6369 43,860 103.163 107231 Creditors: Amounts fallin8 due within one year li (2.039) {2,697) Net current assetsllllabllitiesl 105,192 47.532 Net assets 111.864 82,529 The funds of the Charfty. Unrestrlrted Income funds 111,864 Totsl tharlty fund$ 111.864 82.529 For the financlal year ended 31st March 2022. the (rity was entitled to exemptlon from audit under sectlon 477 of the Companles Act 2{ relatin8 to srnall companie5. The members have not requlred the charFty to obtsin an audit of its accoufrts for the year in question In accordance with section 476. The directors acknowled8e thelr resw>nsibSllties for Cornplyi with the requlremeTrts of the Act with respect to accountin8 records and the preparatlon of accounts. These accounts have been prepared in accordance with the provisions applicab to companies subject to the small companies re8ime and with Financial RepOrtIr Stsndard 101 Approved by the Board on 2tstJuty 202 nd Sr on its behalf bv: Mrs Helen Mefvillfrsmith Secretsry Drjohn Hedges Tee The notes on the follown8 pages forni an integral part of these financial Statements. Page 8
Royston & Dlstrfct Communlty Transport Note5 to the Financial Statements for the Year Ended 31 Marth 2022 Accoufttinz pollcles Basls of preparatlon The financial statements have been prepared in accordance with the Ststement of Recommended Practice: Accounting and Reportirrf by Charities preparin8 their accounts in accordance with the Financial Reportin8 Stsndard applkable in the UK and Republic of Ireland IFRS 102) i$5ued on 16 Juty 2014. Fund accountln8 polky Unre5trirted income fvnds a generdl fvrKls that are avaHable for use at the tru5tee5' discretion in furtherance of the objectives of the charity. Further details of each fund are disclosed in note 14. Voluntary income includin8 donation5 and grants that provide core fvnding or are of a general nature is reco8nised where there is entitlemenL certainty of receipt and the amount can be measured with sufficient reliability. Resource5 experKled Uabilities are reco8nlsed as soon as there Is a legal or constructlve obll8atlon commlttln8 the chaTity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that a8gre8ate all costs related to the cate80ry. Costs of generatln8 funds are the costs assoclated with attractin8 voluntary income. Individuol fvAed assets are initbally recorded at cost. Depreciation is provided on tan8ible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economi¢ life follows: Plant and mathinery 2S% declinir* balaTh basis monthly includirw rnotoT vehides Voluntary Income Unrestrirtd Totsl Funds Totsl Funds 2021 Dofiatlons and lep¢les Appeals and donations Grants- other a8encies Interest on cash deposits Primary purpose trading 18.545 85.217 18545 85.217 16.034 58,867 34,831 34,831 15,719 Page 9
Royston & District Community Trnnsport Notes to the Financi Ststements for the Year Ended 31 March 2022 138.601 138.601 90.621 unvest1k Totsl Funds Totsl Fund5 Funds Yr ended Year ended 2021 Grants- other a8encles 85217 85.217 58.867 Ixmn$ Totsl and lee$ 2022 Total 2021 Dlrert costs Cost of goods sold Other dlrect COStS Employment costs Insurance 26.377 43 54.156 914 8.158 921 26.377 12.832 54.156 914 8.158 921 46,854 5.152 7.185 1,461 Office expenses Println& postlng and ststktnery Loss to book value on sale of assets Advertising and promotion Staff Training Professlonal fees Depreciation of tangible fixed assets 11,776 476 11,776 476 1,041 1.115 4,288 109.266 1,041 LllS 4,288 109,266 1.749 11,599 86.832 No trustees reiVed any muneratIon duri the year. Net expenditure Net expenditure is stated after chargi. Year ended 2022 Year ended 2021 Page 10
Royston & District ComrnunityTransport Notes to the Financial Ststements for the Year Ended 31 March 2022 Depreciation of tan8ible fixed assets 4288 11599 The aggregate payroll costs were as follow& Year ended Year ended Wages and salaries 54,156 46,8S4 No employee received emoluments of more than £60,IM) durin8 this or the previous year. Tamatlon The company is a re8lstered charity and is, therefore. exempt from tsxation. Tanglble fixed ¥ss¢ts machlnery ffttln8s and Includlng omputer motor ¥ehkl•s equlpment Total Cost As at l April 2021 Additions 163,720 6,282 141 170,(M)2 141 Disposals As at 31 March 2022 188.1201 75.60) 188,1201 82.022 6.422 Depreclatlon As at l April 2021 Charge for the year Dlsposals As at 31 March 2022 129.768 5.238 135.(K16 4.275 163,929} 75.351 163,929) 69.905 Net book valye As at 31 Marth 2022 Asat 31 March 2021 5.695 33.953 976 6.672 34.996 Page li
oyston & District Community Transport Notes to the Financial 5tstewts for the Year Ended 31 March 2022 io 2022 2021 Trade debtots Prepayments and accrued income 3.856 2.513 6,369 2,245 li Credltorn: AMnts falllry wlthln one ye 2022 Bank loans and overdftfts Trade creditors Taxation and social security Accruals and deferred income 959 1.452 1,245 2.697 1,080 2.039 meMr$, IlaWIIty The charity is a private company Ilmited by guarantee and consequentty does not have share capitsl. Each of the members is liable to contribute an amount not exceedin8 £1 towards the assets of the charity in the event of liquidatio Controllln8 entlty The charity is controlled by the trustees who are all directors of the company. 14 Analysls of funds At 20ZI sources ¢xpended At 2022 Unrestritted income fund 82.529 138.fA)I {109,266) 111,864 Pa£e 12
Royston & District Community Transport Notes to the Financial Statements for the Year Ended 31 Marth 2022 Net assets by fund unrestrIrt Total Funds Total Funds 2022 2021 Tan8ible assets Current assets 6,672 107231 6,672 107231 34.996 50229 Creditors: Amounts due within one year Net assets {2.039) 111.864 {2,0391 111,864 (2.6971 82.529 Page 13
Royston & Dlstrict Community Transport Statement of financial activities by fund Year Ended 31 Marth 2022 Unrestrlcted Unrestrirted Income fvrnl Income fund 2022 2021 Inc¢xmlng resources Incoming resources from generated funds Voluntary income Total incoming resources 138,601 138,f4)1 90,621 90,621 Resource5 expended Costs of generating funds Costs of generatln8 voluntary InMe Total resources expended 1Tr3.266 l(P3.266 86,832 86.832 Net movements in funds 29,335 3.789 ReconclIlatl¢ of funds Total funds brought forward Total funds carrled fopward 82,529 111,864 78.740 82.529 This page does not forni part of the ststutory financial statements. Pa8e 14