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2021-12-31-accounts

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Trustees’ Annual Report

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For the period from 1* January 2021 to 31% December 2021

Cosham Baptist Church

Charity Number : 1126959 Registered Address:

Cosham Baptist Church

48 Havant Road :

Cosham

Portsmouth

Hampshire

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PO2 6QZ

Trustee Name Dates acted if not whole Name of person (or body) year entitled to appoint Trustee (if any) Rev. Wayne John Dulson CSS ee ee Church Members Rev. Simon Andrew Ford a ee Church members Richard Michael Brooks eeaee | oc Church members Kevin Philip Tutte es Matthew Peter Woodroffe ee eee eee Church members Elizabeth Ann Caush ee ee ee Church members [Frances Barnes [| Church members Sunday Onuh oa ag Resigned 21/01/2021 Church members Gillian Louise Parmee eee Se eee Church members JerilynloySwaffer (| ———~«|~—SSS—~*di hrc members[heh][ Members] [BavidMorrisévans__| —+(|[———~——S~=d]

Property Trustees:

The Baptist Union Corporation Limited

Baptist House 129 Broadway Didcot : : Oxfordshire © OX11 8RT

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yo independent Examiner

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Mr Graham Woodyet

Structure, Governance and Management

Cosham Baptist Church is a charitable unincorporated association governed by its constitutional ’ (approved governing) documents.

The church is a member of the Baptist Union of Great Britain (BUGB) and of the Southern Counties Baptist Association (SCBA) and supports the activities and funds of both these.

Church Membership is open to all who:

The usual mode of entry into church membership is following baptism by immersion upon personal profession of faith. However, Cosham Baptist Church has an open membership policy, so that persons seeking membership who have not been baptised in the manner described may at the discretion of the of the Church Members’ Meeting be accepted into full membership based on their own public profession of faith.

Ministers (who are also Trustees) are called (elected) by a majority vote of church members and serve until they resign or are voted out by church members at an extraordinary church members’ meeting. Church Deacons (who are also Trustees) are elected from the church members by secret ballot usually at the church’s Annual General Meeting and serve for three-year periods before needing re-election.

All new Trustees are given a copy of the Charity Commissioners current leaflet/guide on being a charity trustee and relevant BUGB/SCBA guidance. They are entitled, should they wish, to attend a training day at the church’s expense to further clarify their knowledge. The Trustees meet usually once per month to review the activities of the church and make decisions regarding the church’s activities.

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Church Members are entitled to attend church meetings in person and are now also entitled to view meetings online and vote remotely if they are unable to attend in person.

Ordinary Church Members’ Meetings are held at regular intervalson not less than four occasions in any calendar year and normally bimonthly. These are:an opportunity to consider and review routine matters associated with the life of the Church including issues related to church membership.

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-One Ordinary Church members meeting each year includes the Annual Church members meeting for _ the church members to receive annual accounts and reports, to appoint Auditors or Independent Examiners and to consider proposals for the strategy and vision of the church in the coming year.

An Extraordinary (Special) Church members’ Meeting can be convened when necessary to consider the appointment or dismissal of a Minister, matters related to the purchase, sale, lease, mortgage or redevelopment of church property or matters considered by the Charity Trustees to be of sufficient importance to require the calling of a Special members’ Meeting.

Summary of the Objects of the Charity set out in the Governing document:

The principal purpose of the Church is the advancement of the Christian faith according to the principles of the Baptist denomination. The Church may also advance education and carry out other charitable purposes in the United Kingdom and/or other parts of the world.

Summary of the main activities undertakenfor the public benefit in relation to these objects:

Fulfilling the purposes, the church engages in a range of activities including:

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Summary of the main achievements of the charity during 2021

During the year the church started to re-open the buildings, following Government advice regarding the Covid pandemic, for in person services with gradually increasing numbers. Thanks to the generosity of the congregation, we were able to upgrade our technology to be able to live stream our Sunday Morning services to those who could not attend in person.

We gradually restarted some of our in-week activities, initially with on-line activities (including members’ Vision Meetings, prayer meetings, some Life Groups and activities for children & youth). As restrictions were relaxed, we were able to resume in person meetings. However, we do continue “to offer some meetings online or as hybrid meetings (held in person, but including those who wished to attend online).

Appropriate Covid safety procedures had to be put in place for those visiting the Church Buildings.

We had found that more people had been able to attend church meetings when we held these online. So, when we returned to in person meetings, the Church’s constitution was changed to allow hybrid church meetings so that those who could not be present in the Church Buildings could still take part.

As the church buildings were re-opened, then various items of maintenance work were carried out. We are particularly grateful to the gentleman from the Community Service Team, who redecorated our foyer and reception area for us.

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The church hosted an eco-play called “Florence and the Mermaids tears” to highlight plastic pollution of the seas.

The church commissioned one of our members, to train as a missionary to serve overseas.

We have started hosting a service here for adults with additional needs.

During the year the Church welcomed back the various groups who hire our premises to meet here during the week.

Financial Review

Our overall income for the year 1st January 2021 to 31% December 2021 was £202,446 balanced against an expenditure of £192,670 resulting in a surplus over the year of £9,941. However, the surplus was only because of generous giving related to a Gift Day.

Income and expenditure were influenced by the effects of Covid during the first few months of the year, after which we began to return to a more normal level of activity which was reflected in a return of income from hall bookings and an increase in expenditure on servicing the building to accommodate these. Sadly, we needed to make one member of staff redundant during the year to reduce our expenditure.

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‘The main source of income for the church remains the generous voluntary giving of its members and other regular attenders. Most of this came from Standing Orders which amounted to £108,096 over the year, an increase of £3,512 over the previous year. Other voluntary giving continued to be affected by the difficulty of collecting a Sunday Offering due to the Government restrictions because of Covid. Some donors had transferred to Standing Orders, others gave by bank transfer or cheque. A further means of accepting donations was the purchaseof a digital collection plate which enabled card donations. Our income from Church Collections and Sundry Donations amounted to £25,688, a decrease of £4,096.

Income for a Gift Day to enable the updating of our audio-visual facilities in the chapel and to stream services resulted in an additional £21,000.

_ From the donations received for the general offering and the Gift Day combined, we were able to * claim £28,803 in Gift Aid, an increase of £3,133 over last year’s amount.

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As we returned to a more normal pattern of activity, we restarted employing cleaners and as we increased the use of the building, and this resulted in increased bills for utilities. Overall expenditure was £192,670 an £8,362 decrease on the previous year. In addition, we repaid £8,585 on our loan to purchase the manse.

Children, Youth and Families restarted their activities gradually during the year and consequently had a considerably reduced income of £2,809 from fees paid by parents for their children to attend the various after school clubs and Music Makers. Balanced against expenditure of £4,875 this resulted in a resulting in a deficit of £2,066.

At the end of the year, we had £57,187 in our General Fund, there was £8,623 in the fund designated for Children, Youth and Families and £1,988 in the Bethany Fund, which works with Senior Citizens. The Fellowship Fund retained £1,231 and there was £521 set aside for the Hope into Action House (to support a refugee living in a local house).

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Allin all, our reserves were £66,428 plus an additional £8,623 held by Children, Youth and Families.

Brief Statement of the Charity’s Policy on Reserves

The trustees have agreed that our policy on reserves would remain unchanged at a reserve threshold of £45,000. This would be sufficient to enable a controlled closure over a period of three month in the event of a sudden complete cessation of income. ~Although we would need to give some members of staff more than three months’ notice, the Trustees considered that a sudden complete cessation of income was an unlikely scenario. It would be more likely that there would be a gradual loss of income, and in these circumstances, reserves would be needed to enable us to tailor our spending to the new circumstances. One other risk was that, particularly as we return to a more normal level of activity, we might find problems with the building which had developed during shutdown and might require urgent work.

At the end of 2021, our reserves totalled £66,428, well above our reserve limit. However, the Trustees are aware that we are currently facing a challenging financial situation, with a decrease in our membership, rising utility bills and the risk of additional maintenance costs being found as we " re-open. The budget for next year anticipates a deficit and the Trustees have tried to reduce expenditure as far as possible in a way that is consistent with us fulfilling our charitable purposes. The Trustees will continue to monitor the financial situation and our reserves closely to ensure that the church remains financially viable.

Independent Examiner

_ *The church voted at the Annual General Meeting to reappoint Mr Graham Woodyet as our “Independent Examiner for the 2021 accounts. g

Declaration

The Trustees have read the Charity Commission’s guidance on Public Benefit and have taken regard of this in making decisions relating to the running of the charity. They are satisfied that the activities described above are consistent with our declared purpose and provide benefit to the public.

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity's trustees:

Signature:

Signature:

OM backs — HP Lb Richard Brooks (Church Secretary) Kevin Tutte (Church Treasurer) Date: 2 (c+ AUG 20 oF. Date 21 4— Bumt OL

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Cosham Baptist Church

Analysis of income and expenditure Selected period: 01 January 2021 to 31 December 2021

Total
Unrestricted Designated Restricted Endowment Thisyear Lastyear
Income and endowments
Donations andlegacies
1101 - Standing Orders 108,096.00 a — _ 108,096.00 104,584.50
1103 - Gift Aid and GASDS received 28,803.45 — a — 28,803.45 25,670.49
1104 -Sunday school "Snail" collect — —_ a _— — —
1105 - Church collections 23,860.91 — — — 23,860.91 29,101.67
1107 - Sumup Donations (DONA) 1,009.61 — — _ 1,009.61 —
Contactless
1108 - Youth Account a — — _ — —
1114 - Fellowship Fund Donations — 360.00 a - 360.00 360.00
1132 -African Bible Translators a — — one -— —
1133 -TEAR Fund offerings — — — _ — _
1134 - BMS Birthday Scheme — — — — — —_
1135 - General Mission Giving 490.00 — — = 490.00 300.00
1139 - Harvest India — a os — _ —
1140 - Phatfish — — — — — _
1141 - Simons Sabbatical Donations — -= — —_— — —
1144 - Chris Tutte Training — _ — _ _— _—
1145 - Vanessa Music Makers Family 2,320.00 _ — _ 2,320.00 2,280.00
Project
1146 - Hope into Action House — — -- — — 1,595.00
1173 - Grants received 967.19 _ — — 967.19 2710.50
1174 - Legacies and Church — — — Sa — —
Development
1175 - Thanksgiving Gift Days 21,000.00 a — - 21,000.00 —
1176 - Manse Purchase and Church — _ — — — a
Development fu
1177 - Church Weekend Receipts — — _ — _ —
1178 - Transfer ofCYF Account to — — — — — —
Finance Co-Or
1184 - CYF Sundry donations — — — — 4.15
1186 - CYF General Income — 130.13 — — 130.13 791.06
Donationsandlegacies Totals 186,547.16 490.13 — _— 187,037.29 167,397.37
Income from charitable activities
1110 -Wedding and funeral fees — _ — _ — =
1117 - Photocopier donations 85.40 — _— — 85.40 22.80
1180 -CYF Music MakerAttendance — 2,417.90 — — 2,417.90 3,831.42
Fees
1181 - CYF Payments for _ 15.00 _ — 15.00 293.99
Children/Youth Clubs
1182 - CYF Payments for Activities, — 240.00 — — 240.00 530.00
Events, Wee
1183 - CYF Payments forfootball team — = = ss =a =
1185 -CD MM Project _ 6.50 — = 6.50 40.00
1187 -Adult Ministries — — 8 — SES —
Income from charitable activities 85.40 2,679.40 _ _ 2,764.80 4,718.21
Totals

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Total
Unrestricted Designated Restricted Endowment This year Last year
Other trading activities
1112 - Book stall sales os _ — — _
1113 - Hall lettings 10,479.17 — _ _ 10,479.17 5,376.80
1171 - Fund raising income — _ — — — =
1172 - Appeals — — — — _ —
Other trading activities Totals 10,479.17 _ — — 10,479.17 5,376.80
Investments
1121 - Interest received 4.00 — — — 4.00 36.28
Investments Totals 4.00 — — — 4.00 36.28
Other income
1106 - Sundry donations 769.08 — 50.00 — 819.08 §33.37
1109 - PCC — — — — —— —
1115 - Refunds 1,238.59 -- — — 1,238.59 473.75
1116 - Bethany Care — — — _ = 164.07
1131 - Feed in Tariff from Solar Panels 103.68 — — — 103.68 294.03
1179 - CAST — — _ _ _
Other income Totals 2411.35 — 50.00 _ 2,161.35 1,465.22
Income and endowments 199,227.08 3,169.53 50.00 202,446.61 178,993.88
Grand totals
Expenditure
Costs of generating funds
1340 - Baptist Building Loan — — — — — —
1360 - Phatfish — — o —
1368 - Training 135.00 — — — 135.00 2,040.00
1364 - Simon's long service _ — — — _ —
renumeration
Costs of generating funds Totals 135.00 — — _ 135.00 2,040.00
Expenditure on charitable activities
1300 - Car Expenses 336:25 —— — a 335:25 —
1301 - Salaries & Expenses 89,036.23 a _ — 89,036.23 83,197.61
1302 - NI employer and employee 9,767.73 — _ _ 9,767.73 9,568.70
1303 - Pension Contributions 14,914.56 _ _ -- 14,914.56 13,987.23
1304 - Tax — _ — — — 7,395.80
1305 - Guests Speakers Fees 664.40 — _ — 664.40 487.80
1306 - Fellowship Support Fund — 130.25 _ —— 130.25 119.40
1307 - Simon Heating allowance 159.96 — a — 159.96 159.96
1308 - Wayne Heating allowance — — = _ — —
1309 - Simon Book Allowance 47.83 —— — _ 47.83 370.56
1310 - Jim Book Allowance — a _ — — —
1311 - Resource Centre & Literature ces — — — _ —
1312 - IT and AV Equipment 21,672.77 — -- a 21,672°77 931.52
1313 - Mission Outreach (+Alpha) 60.00 —- — — 60.00 250.00
1315 - Children and Families Work 530.00 _ a — 530.00 331,32
1316 - Youth — — — = — =
1317 - Music and Worship 78.00 — — — 78.00 76.00
1318 - Ftoral/Banner Display _ — — — — 7.00
1319 «Catering and Kitchen supplies 37-92 a — a 37.92 698.18
1320 - Bookstall expenses — _ —— — = =
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Total
Unrestricted Designated Restricted Endowment Thisyear Lastyear
1321 - Administrator's Salary& Exps — = _— —_ _ ce
1322 - Fees/Del Exps/Licences 3,372.78 — _— _ 3,372.78 4,436.51
1323 - Stationery, office supplies, 359.58 —_— — — 359.58 162.21
publicity
1324 - PhotocopierCosts 1,062.63 _— — — 1,062.63 1,469.31
1325 - Telephone & Internet 493.85 — — — 493.85 637.09
1326 - CBC Non-Domestic Rates — _ = = = =e
1327 - Insurances 4,115.63 — _ — 4,115.63 3,942.84
1328 - Heating/light/water 4,716.86 — _— — 4,716.86 5,459.37
1329 - Office Equipment — — = — — =
1330 - Bethanycare Expenses — _— —_ —_ = =
1331 - Repairs and renewals 4,462.23 — _ — 4,462.23 5,077.90
1332 -Cleaning 3,824.81 _— — _ 3,824.81 3,372.61
1333 - Church Development — — —_ —_ = —
1334 - Church DevLoan Repayment — _— — _ a =
1335 - Alarm & Security 1,238.60 — — — 1,238.60 906.34
1336 - Particular Baptist Fund repaym — _— — = = =
1337 -SCBALoan repayment
1338 -BU CorpLoanrepayment-		 2
Lw7ZASEST		 —
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5,608.68		 ax
6,111.85
1339 - Baptist Building Fund repaymen — _ = —_ —_ =
1341 - BMS 5,008.00 — — — 5,008.00 8,616.00
— 1342 -BMS BirthdayScheme — _— = = = pie.
1343 -Home Mission 7,704.00 _ — — 7,704.00 9,496.00
1344 - Church oftheYearDonation — = — —_— —_ =
1345 - Spurgeon's College Donations — = — — _— =
1346 - Other Mission Giving 1,200.00 a -- —_ 1,200.00 2,150.00
1347 - SolentYouth for Christ _ — = — —_ =
1348 - African Bible Translators — = — — — —
1349 - Tim and Hannah Flatman 600.00 — — — 600.00 600.00
Mission support
1350 - Partners in Mission _ _— = I = pas
1351 - BU subscriptions 812.24 _— — _— 812.24 _
1352 -TEAR Fund donations 100.00 — _— _ 100.00 _
1353 - Evangelical Alliance Subscript — _ — a — —
1354 - Prior support toAIM Intl — — = — == =
1355 - Hannah Mills = = ae a a= =
1356 - Tracey Ansell —_ = <= = = =
1357 - Tony Campolo — — — ns oa aa
1358 - Harvest India Expenses — — — == —= rae
1359 - Portsmouth Food Bank 240.00 — _ — 240.00 240.00
1361 - Bank charges 180.00 — — —_ 180.00 124.50
— 1362 - ChurchWeekend _— = = = = pa
1363 - Manse/Relocation Fund _ — — = = 17,107.00
1366 - Kevin Mills
-Spurgeons College		 — _— = = oat =
1367 - Sarah Thomas - Moorlands — _ = oe Ae a
College
1369 - Music Makers Family Project 3,525.12 — _ = 3,525.12 3,525.12
1371 - Legal fees — = ae = — =
1372 - Architects fees — = os as a on
1373 - Hope into Action House — — 294.00 == 294.00 779.93
1381 - Deprec - office eqpt = = — ao a eee
1382 -CYF Activities, venue hire, — 170.00 —_— a 170.00 80.00
events ticke
1383 - CYF Love gifts — — — = = ee
1384 - CYF Mission giving — 1,416.00 — — 1,416.00 1,398.00
1385 -CYF Computer, software, — 1,168.51 _ == 1,168.51 405.38
websites
1386 - CYF resources, props, — 1,295.37 — - 1,295.37 2,029.51
decorations
1387 -.CYF food and catering — 190.43 _— — 190.43 733.90
1388 -CYF Football team expenses — _— ——— oe ge ea
1389-CYFInsurance _ = = = = —

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Total
Unrestricted Designated Restricted Endowment Thisyear Lastyear
1390 -CYF Transport costs — a — = a —
1391 - CYF Ministerial expenses _ — — — — —
1392 -CYF Visiting Speakers _— — — — _ —
1393 -CYF Music Maker Project — 27,71 _ _— 27.71 27.70
1394 - CYF Stationery and publicity — 36.00 —_ — 36.00 313.74
1395 - CYF Sundries — 87.57 a — 87.57 23.98
1396 -CYF General Expenses + 483.42 — — 483.42 1,717.19
1397 -CYF a= — _ a — —
1398 -CYF PaylPal fees _ 0.29 ~ — 0.29 26.56
1399 -CASTexpenses and equipment _ = — _ _— 10.98
1400 -Wayne Dulson Heating 159.96 _ _ _— 159.96 159.96
allowance
1701 -Wayne Dulson Book allowance 94.27 — _ = 94.27 21.70
Expenditure on charitable 186,183.89 5,005.55 294.00 191,483.44 198,744.26
activities Totals
Otherexpenditure
1314 - Sundry Items 613.36 — — — 613.36 917.97
1365 - Health and Safety 438.92 — = — 438.92 110.08
Otherexpenditure Totals 1,052.28 — —_— — 1,052.28 1,028.05
Expenditure Grand totals 187,371.17 5,005.55 294.00 — 192,670.72 201,812.31
grays:34, (orsig3)

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Cosham Baptist Church

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Balance Sheet detailed

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Fixed assets

Current assets

Liabilities

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Reserves

As at As at
31/12/2021 31/12/2020
1401: The Link Centre 513,916.29 513,916.29
1408: Church Manse 176 Hawthorn Crescent 285,000.00 285,000.00
Total Fixed assets 798,916.29 798,916.29
1500: CAF Gold Savings Account 41,865.56 # 33,464.56
1501: Portman current a/c _ —_
1502: Barclays Bank current a/c 16,768.01 é 19,925.29
1503: Portman deposit a/c 1 — —_—
1504: Church Weekend Account _— —
1506: Petty Cash 56.08 56.08
1511: Year End Debtors a 3,631.48
1512: CYF Lloyds 8,591.91 7 12,270.83
1513: CYF PayPal 31.45 , Sar
1514: CAF Current Account 2,523.97 §,223.16
Z05: Accounts Receivable 5,857.82 ~ 3,687.26
Total Current assets 75,694.80 78,262.63
1611: Un-cleared cheques at year-end _— _
1612: SCBA Development Loan — —
1613: Particular Baptist Fund Loan — —
1614: Baptist Union Corporation Loan 176,321.99 184,907.03
1615: Baptist Building Fund Loan — —
6699:Agency collections Byinthde 40.00 — 2,917.00
Z04: Accounts Payable — 881.68
Total Liabilities 176,361.99 188,705.71
NetAsset surplus (deficit) 698,249.10 688,473.21
Excess/ (deficit) to date 9,775.89 (22,818.43)
Z01: Starting balances 688,473.21 711,291.64
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Total Reserves 698,249.10 688,473.21

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As at As at
31/12/2021 31/12/2020
Represented by Funds
Unrestricted 86,223.69 612,285.11
Designated 11,843.41 15,264.50
Restricted 600,182.00 60,923.60
Endowment = rd
Total 698,249.10 688,473.21

27 April 2022

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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COSHAM BAPTIST CHURCH

I am reporting on the accounts of the Trust for the year ended 31 December 2021, which showa surplus

of income over expenditure for the year of £9,775 and net assets of £698,249.

The charity's trustees are responsible for the preparation of the accounts. The Trustees consider that an audit is not required and have elected that the accounts for the year should be examined by an Independent Examiner rather than be subject to Audit.

Responsibilities of the Trustees and the Independent Examiner

It is my responsibility as the Independent Examiner to examine the accounts under the provisions of the Charities Act 1993 and report whether there are any matters which have come to my attention.

Basis of Independent Examiner's Report

My examination included

The procedures undertaken do not provide all of the evidence which would be required in an audit. Consequently I do not express an audit opinion on the view shown by the accounts.

Independent Examiner's statement to the Trustees

During the course of my review no matters have come to my attention which give me cause to believe that the requirements to keep accounting records and prepare accounts which comply with those records have not been met.

Other Comments

I would draw the attention of the Trustees to the following key matters in the accounts:

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Graham Woodyet 4
Independent Examiner, ke
18 August 2022
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