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2022-03-31-accounts

ST ANNE'S COMMUNITY HALL ASSOCIATION

Charity number 1126177 Company registration number 06105057

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2022

ST ANNE'S COMMUNITY HALL ASSOCIATION

CONTENTS FOR THE YEAR ENDED 31 MARCH 2022

Page
Legal and administrative information 1
Independent Examiners Report 2
Statement of Financial Activities 3
Balance Sheet 4
Notes to the financial statements 5 - 10

ST ANNE'S COMMUNITY HALL ASSOCIATION

LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2022

Charity number 1126177 Company registration number 06105057 Business address The Oak Tree Centre 252 Harwich Road Colchester Essex, CO4 3DH 01206 619298/870266 Registered Office The Oak Tree Centre 252 Harwich Road Colchester Essex, CO4 3DH Trustees Mr M J Hogg Mrs J E Bowis Mrs H G C Chuah Mr P Smith Mr M White Secretary Mrs H G C Chuah Chairman Mr M J Hogg Accountants Community 360 Winsley's House High Street Colchester Essex, CO1 1UG Bankers HSBC North Station Road Colchester CO1 1SY

1

ST ANNE'S COMMUNITY HALL ASSOCIATION

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2022

I report on the accounts of St Anne's community Hall Association for the year ended 31 March 2022 which are set out on pages 3 to 10.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community360

Winsley’s House, High Street, Colchester, Essex Date 08/12/2022

2

ST ANNE'S COMMUNITY HALL ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted Designated Restricted 2022 2021
funds funds funds Total Total
Notes £ £ £ £ £
Incoming resources
Incoming resources from generating funds:
Donations and legacies 2 5 - 550 555 -
Income from Charitable activities 3 66,798 - 11,004 77,801 47,080
Total income and endowments 66,803 - 11,554 78,356 47,080
Expenditure on Charitable activities
Charitable activities 5 55,337 - 11,956 67,293 70,463
Cost of raising funds - - 281 281 -
Total resources expended 55,337 - 12,237 67,574 70,463
Net income/(expenditure) 11,465 - (683) 10,782 (23,383)
Total funds brought forward 72,726 12,000 4,165 88,891 112,274
Total funds carried forward 84,191 12,000 3,482 99,673 88,891

The notes on pages 5 - 10 form an integral part of these financial statements.

3

ST ANNE'S COMMUNITY HALL ASSOCIATION

BALANCE SHEET AS AT 31 MARCH 2022

Notes
Fixed assets
Tangible assets
6
Current assets
Debtors
7
Cash at bank and in hand
Creditors:
amounts falling due within one year
8
Net current assets
Net assets
Funds
Restricted funds
9
Unrestricted funds
10
Designated Funds
10		 2022
2021
£
£
5,635
7,514
3,882
1,342
91,460
80,318
95,342
81,660
1,304
282
94,038
81,378
99,673
88,891
3,482
4,165
84,191
72,726
12,000
12,000
99,673
88,891

For the year ended 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime.

The directors declare that they have approved the accounts above.

Signed Date Mr M J Hogg, Chairperson

The notes on pages 5-10 form an integral part of these financial statements.

4

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

Charity information

St Anne's Community Hall Association is a private company limited by guarantee incorporated in England and Wales. The registered office is The Oak Tree Centre, 252 Harwich Road, Colchester Essex, CO4 3DH.

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.

1.1 Basis of accounting

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in (FRS 102) accordance with the Financial Reporting Standard applicable in the UK and Republic of (effective 1 January 2019). (Charities SORP (FRS 102)), the Financial Reporting Standard applicable Ireland in the UK and Rebulic of Ireland (FRS 102) and the Companies Act 2006.

1.2 Cash flow statement

The directors have taken advantage of the exemption in Financial Reporting Standard 1 (revised) from including a cash flow statement in the financial statements on the grounds that the company is small.

1.3 Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Voluntary income is received either by way of grants, donations and gifts or as contractual income in payment for services and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.

Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.

Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.

Income from investments is included in the year in which it is receivable.

1.4 Resources expended

Expenditure is recognised on a accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates

Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.

5

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1.5 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected life. As follows:

Fixtures, fittings and equipm25% on written down value Buildings additions and imp - 10% on written down value

1.6 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for at least the next twelve months, having considered the ongoing impact of Covid-19. There are no material uncertainties, thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.7 Critical accounting estimates and judgements

In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

There are no critical accounting estimates or judgements in the financial statements.

2 Donations and legacies

**Unrestricted ** Designated Restricted 2022 2021
funds funds funds Total Total
£ £ £ £ £
Donations 5 - 550 555 -
5 - 550 555 -

6

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

3
Income from charitable
activities
Bar takings
Hall hire income
Other income
Grants:
Colchester Borough Council
Shed
Food Bags
Christmas Lunch
Maintenance Work
Youth Club
Covid 19
Essex County Council
Essex B & G
ASDA - Quilting Club
Furlough
Bank interest receivable
4
Resources expended on
charitable activities
Caretaker wages
Equipment, fixtures & fittings
Deposit refunds
Repairs & maintenance
Ground rent
Cleaning & hygiene
Insurance
Waste disposal
Legal & professional
Utilities
Honorarium
Telephone, postage and stationery
Activities
Depreciation
Sundry
Previous year adjustment
Security
Essex
Waitrose		 Unrestricted Designated
funds
funds
£
£
1,147
-
60,887
-
1
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
4,761
-
1
-
66,798
-
Unrestricted Designated
funds
funds
£
£
5,881
-
1,821
-
2,058
-
12,066
-
840
-
5,362
-
2,199
-
721
-
14,426
-
3,357
-
600
-
492
-
426
-
1,878
-
167
-
3,043
-
-
-
55,337
-		 Restricted
funds
£
-
-
-
-
2,600
400
-
500
-
1,950
-
-
5,054
500
-
-
11,004
Restricted
funds
£
199
111
-
-
334
-
-
6,027
-
-
-
4,764
-
521
-
-
11,956		 2022
Total
£
1,147
60,887
1
-
2,600
400
-
500
-
1,950
-
-
5,054
500
4,761
1
77,801
2022
Total
£
6,080
1,932
2,058
12,066
840
5,696
2,199
721
20,453
3,357
600
492
5,190
1,878
688
3,043
-
67,293		 2021
Total
£
-
24,465
-
500
-
600
760
-
16,334
500
333
2,500
1,088
-
47,080
2021
Total
£
5,589
1,675
-
23,684
700
4,830
2,900
1,751
5,451
14,255
600
520
4,620
2,505
-
1,385
70,463

7

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

5 Staff costs

Caretaker wages 2022
Total
£
6,080		 2021
Total
£
5,589

Although there are caretaker wages, this member of staff is not employed by St Anne's Community Hall Association, he is self employed.

6 Tangible fixed assets

Tangible fixed assets
Cost
As at 1 April 2021
Additions
As at 31 March 2022
Depreciation
As at 1 April 2021
Charge for the year
At 31 March 2022
Net book values
At 31 March 2022
At 31 March 2021		 Restricted
Fixtures,
building
fittings and
additions &
equipment
improvements
£
£
65,196
22,674
-
-
65,196
22,674
57,683
22,674
1,878
-
59,561
22,674
5,635
-
7,514
-		 Total
£
87,870
-
87,870
80,357
1,878
82,235
5,635
7,514

7 Debtors

Trade debtors
Prepayments
8
Creditors: amounts falling due
within one year
Accruals		 2022
Total
£
3,882
-
3,882
2022
Total
£
1,304
1,304		 2021
Total
£
1,342
-
1,342
2021
Total
£
282
282

8

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

9
**10 **		 MOVEMENT IN FUNDS
Restricted funds
Colchester Borough Housing-Youth Club
Colchester Borough Council - Christmas
Lunch
Colchester Borough Council - 2020 Fun
Day
Colchester Borough Council - Shed
Colchester Borough Council - Locality
Budget
Colchester Borough Council - Food Bags
Colchester Borough Council - Youth Club
Colchester Borough Council - Tree Planting
Essex County Council
Essex B & G
ASDA - Quilting Club
Waitrose - Youth Club
Essex Association
MOVEMENT IN FUNDS
Unrestricted funds
Designated funds
Restricted
Total		 At
01/04/21
£
530
346
2,000
44
247
-
7
500
94
-
-
333
64		 Incoming
resources
£
1,050
400
-
-
-
2,600
-
-
-
5,054
500
-
1,950		 Outgoing
resources
£
1,517
-
2,000
44
-
1,627
7
-
-
5,054
111
333
1,543		 At
31/03/22
£
63
746
-
-
247
973
-
500
94
-
389
-
471
4,165 11,554 12,236 3,482
At
01/04/21
£
72,726
12,000
4,165		 Incoming
resources
£
66,803
-
11,554		 Outgoing
resources
£
55,337
-
12,237		 At
31/03/22
£
84,191
12,000
3,482
88,891 78,356 67,574 99,673

The restricted funds as reported, are those funds that the trustees may only spend on particular purposes of the charity.

12 Key staff

No key staff were employed during the year.

9

ST ANNE'S COMMUNITY HALL ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

13. Comparative note with previous years Statement of Financial Activity

**Unrestricted ** Designated Restricted 2021
funds funds funds Total
Notes £ £ £ £
Incoming resources
Incoming resources from generating funds:
Donations and legacies 2 - - -
Income from Charitable activities 3 41,887 5,193 47,080
Income from raising funds - - -
Income from Investments 4 - - -
Total income and endowments 41,887 - 5,193 47,080
Resources expended
Charitable activities 5 65,855 4,608 70,463
Total resources expended 65,855 - 4,608 70,463
Net income/(expense) for the year (23,968) - 585 (23,383)
Transfer between projects 1,500 (1,500) -
Total funds brought forward 95,194 12,000 5,080 112,274
Total funds carried forward 72,726 12,000 4,165 88,891

10

h St. Anne’s Community Hall Association

Annual Report 2021-2022

Charity no. 1126177 Company No. 06105057

The Oak Tree Centre 252 Harwich Road CO4 3DH

Trustees’ Annual Report

The trustees are pleased to present their report together with the accounts of the charity for the year ended 31[st] March 2022

1. Legal and Administrative information

Governing document

Constitution of the ST. ANNE’S COMMUNITY HALL ASSOCIATION adopted on 14th February 2007.

Objects of the Charity and Company

The objects of the Charity are:

PROMOTE THE BENEFIT OF THE INHABITANTS OF ST. ANNE’S POLITICAL WARD AND ST. ANNE’S PARISH WARD COLCHESTER,ESSEX (HEREINAFTER CALLED THE AREA OF BENEFIT) AND THE WIDER COMMUNITY WITHOUT DISTINCTION OF SEX, SEXUAL ORIENTATION, RACE OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS, BY ASSOCIATING TOGETHER THE SAID INHABITANTS AND THE LOCAL AUTHORITIES, VOLUNTARY AND OTHER ORGANISATIONS IN A COMMON EFFORT TO ADVANCE EDUCATION AND TO PROVIDE FACILITIES IN THE INTERESTS OF SOCIAL WELFARE FOR RECREATION AND LEISURE-TIME OCCUPATION AND BY SUPPORTING OTHER COMMUNITY GROUPS WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS;

(B) TO MAINTAIN AND MANAGE THE ESTABLISHMENT OF THE COMMUNITY CENTRE IN FUTHERANCE OF THESE OBJECTS

Specific investment powers

In furtherance of the said objects, but not otherwise, the charity shall have power to invest money not immediately required for its objects in or upon such investments, securities or property as the charity may think fit, subject nevertheless to such conditions (if any) as may for the time being be imposed by law.

Registered Office

The Oak Tree Centre, 252 Harwich road, Colchester, Essex CO4 3DH

Charity number

1126177

Company number

06105057

Professional advisers

HSBC. North Station Road, Colchester Lloyds Bank

Community 360, Winsley’s House, High Street, Colchester.

Community 360, Winsley’s House, High Street, Colchester.

Trustees and Governance

The Trustees during the year were as follows:

Michael Hogg Helen Chuah Jackie Bowis Paul Smith Melvin White

Name of person entitled to appoint any charity trustee:

All trustees

Trustee selection method

2. Chair’s Report

We come to the end of what has been an interesting financial year 2021-2022 with our team consolidating our efforts to return our Association to what passes for normalcy these days.

The management body continues to strive to provide an enhanced offer to those living in our area of benefit as per our constitution.

The continued financial support of Colchester Council, Essex County Council and Colchester Borough Homes along with our Ward Councillors and their locality budgets means that we are well placed to meet new challenges going forward. My personal thanks go to our manager and team without whose support the association could not function and meet our commitment to the community.

Mike Hogg Chairman

St Anne’s Community Hall Association

3. Invest powers and policy

In furtherance of the said objects, but not otherwise, the Charity shall have power to invest money not immediately required for its objects in or upon such investments, securities or property as the Association may think fit, subject nevertheless to such conditions (if any) as may for the time being be imposed by law.

4. Activities and Achievements

Public Benefit

We are pleased to present the end of year accounts which reflect another successful year in offering services to our area of benefit and the wider community that demonstrate our continued success and financial stability.

In planning and organising our activities for the year, we kept in mind the Charity Commission’s guidelines for public benefit.

Our focus remains to provide low cost or free recreational, healthy and educational activities for our area of benefit and the wider community. This included children’s fitness classes and youth clubs.

Our long term strategy to increase our services and improve our facilities continues unabated.

For the following year we will be focused on rebuilding our bookings and ensuring the centre becomes a bustling hub for our residents once again with the help of Community Halls in Partnership.

5. Financial information

Funding

We would like to thank our funders:

Income

Income is from hall hire, fundraising grants and donations and totals £78,356.

Reserves Policy

The Charity holds reserves so that it can maintain services to its beneficiaries during periods of economic uncertainty and unforeseen expenditure. It is custom and practice for the Charity to ensure a surplus from its operating activities to fund future improvements and renovations to the community centre to ensure that the Charity has a robust financial future.

The Reserves Policy for the Charity should be equal to at least 6 months of the general charitable expenditure. This would continue to provide the Charity with working capital should a serious threat to the economy affect the Charity’s income flow.

St Anne’s Community Hall Association requires an adequate level of reserves to:

  1. Meet all legal, financial, health and safety requirements and obligations of the Association.

  2. Enable the centre to implement its short and long term objectives and outcomes.

  3. To cover annual inflationary costs, salary increments and pensions.

  4. Our Charity financial reserves are currently £12,000.00.

  5. Meet the Charities Commission recommended good practice of having a minimum of 3 months and a maximum of 3 years running costs as financial reserve.

6. Plans for Future Year

This year we are planning the following:

Risk Management

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to manage those risks. These risks include:

Declaration

I declare, in my capacity of charity trustee, that:

Mike Hogg Chairman