# **ST ANNE'S COMMUNITY HALL ASSOCIATION**
Charity number 1126177 Company registration number 06105057
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2022**
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **CONTENTS FOR THE YEAR ENDED 31 MARCH 2022**
||Page|
|---|---|
|Legal and administrative information|1|
|Independent Examiners Report|2|
|Statement of Financial Activities|3|
|Balance Sheet|4|
|Notes to the financial statements|5 - 10|
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **LEGAL AND ADMINISTRATIVE INFORMATION FOR THE YEAR ENDED 31 MARCH 2022**
**Charity number** 1126177 **Company registration number** 06105057 **Business address** The Oak Tree Centre 252 Harwich Road Colchester Essex, CO4 3DH 01206 619298/870266 **Registered Office** The Oak Tree Centre 252 Harwich Road Colchester Essex, CO4 3DH **Trustees** Mr M J Hogg Mrs J E Bowis Mrs H G C Chuah Mr P Smith Mr M White **Secretary** Mrs H G C Chuah **Chairman** Mr M J Hogg **Accountants** Community 360 Winsley's House High Street Colchester Essex, CO1 1UG **Bankers** HSBC North Station Road Colchester CO1 1SY
**1**
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2022**
I report on the accounts of St Anne's community Hall Association for the year ended 31 March 2022 which are set out on pages 3 to 10.
## **Respective responsibilities of trustees and examiner**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011 (The Act) but that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act,
- To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the Charities Act, and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner’s Statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes considerations of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In the course of my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Shelley-Marie Rudling FMAAT AATQB for and on behalf of: Community360
Winsley’s House, High Street, Colchester, Essex Date 08/12/2022
**2**
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2022**
|||**Unrestricted**|**Designated**|**Restricted**|**2022**|**2021**|
|---|---|---|---|---|---|---|
|||**funds**|**funds**|**funds**|**Total**|**Total**|
||**Notes**|**£**|**£**|**£**|**£**|**£**|
|**Incoming resources**|||||||
|**Incoming resources from generating**|**funds:**||||||
|Donations and legacies|**2**|5|-|550|555|-|
|Income from Charitable activities|**3**|66,798|-|11,004|77,801|47,080|
|**Total income and endowments**||66,803|-|11,554|78,356|47,080|
|**Expenditure on Charitable activities**|||||||
|Charitable activities|**5**|55,337|-|11,956|67,293|70,463|
|Cost of raising funds||-|-|281|281|-|
|**Total resources expended**||55,337|-|12,237|67,574|70,463|
|**Net income/(expenditure)**||11,465|-|(683)|10,782|(23,383)|
|**Total funds brought forward**||72,726|12,000|4,165|88,891|112,274|
|**Total funds carried forward**||**84,191**|**12,000**|**3,482**|**99,673**|**88,891**|
The notes on pages 5 - 10 form an integral part of these financial statements.
**3**
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **BALANCE SHEET AS AT 31 MARCH 2022**
|**Notes**
**Fixed assets**
Tangible assets
**6**
**Current assets**
Debtors
**7**
Cash at bank and in hand
**Creditors:**
amounts falling due within one year
**8**
**Net current assets**
**Net assets**
**Funds**
Restricted funds
**9**
Unrestricted funds
**10**
Designated Funds
**10**|**2022**
**2021**
**£**
**£**
5,635
7,514
3,882
1,342
91,460
80,318
95,342
81,660
1,304
282
94,038
81,378
**99,673**
**88,891**
3,482
4,165
84,191
72,726
12,000
12,000
**99,673**
**88,891**|
|---|---|
For the year ended 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime.
The directors declare that they have approved the accounts above.
Signed Date Mr M J Hogg, Chairperson
The notes on pages 5-10 form an integral part of these financial statements.
**4**
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **1 Accounting policies**
## **Charity information**
St Anne's Community Hall Association is a private company limited by guarantee incorporated in England and Wales. The registered office is The Oak Tree Centre, 252 Harwich Road, Colchester Essex, CO4 3DH.
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
## **1.1 Basis of accounting**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in (FRS 102) accordance with the Financial Reporting Standard applicable in the UK and Republic of (effective 1 January 2019). (Charities SORP (FRS 102)), the Financial Reporting Standard applicable Ireland in the UK and Rebulic of Ireland (FRS 102) and the Companies Act 2006.
## **1.2 Cash flow statement**
The directors have taken advantage of the exemption in Financial Reporting Standard 1 (revised) from including a cash flow statement in the financial statements on the grounds that the company is small.
## **1.3 Incoming resources**
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received either by way of grants, donations and gifts or as contractual income in payment for services and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Grants, including grants for the purchase of fixed assets, are recognised in full in the statement of financial activities in the year in which they are receivable.
Income from investments is included in the year in which it is receivable.
## **1.4 Resources expended**
Expenditure is recognised on a accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management.
**5**
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **1.5 Tangible fixed assets and depreciation**
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected life. As follows:
Fixtures, fittings and equipm25% on written down value Buildings additions and imp - 10% on written down value
## **1.6 Going concern**
At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for at least the next twelve months, having considered the ongoing impact of Covid-19. There are no material uncertainties, thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.7 Critical accounting estimates and judgements**
In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
There are no critical accounting estimates or judgements in the financial statements.
## **2 Donations and legacies**
||**Unrestricted **|**Designated**|**Restricted**|**2022**|**2021**||
|---|---|---|---|---|---|---|
||**funds**|**funds**|**funds**|**Total**|**Total**||
||**£**|**£**|**£**|**£**|**£**||
|Donations|5|-|550|555||-|
||**5**|**-**|**550**|**555**||**-**|
**6**
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
|**3**
**Income from charitable**
**activities**
Bar takings
Hall hire income
Other income
Grants:
Colchester Borough Council
Shed
Food Bags
Christmas Lunch
Maintenance Work
Youth Club
Covid 19
Essex County Council
Essex B & G
ASDA - Quilting Club
Furlough
Bank interest receivable
**4**
**Resources expended on**
**charitable activities**
Caretaker wages
Equipment, fixtures & fittings
Deposit refunds
Repairs & maintenance
Ground rent
Cleaning & hygiene
Insurance
Waste disposal
Legal & professional
Utilities
Honorarium
Telephone, postage and stationery
Activities
Depreciation
Sundry
Previous year adjustment
Security
Essex
Waitrose|**Unrestricted Designated**
**funds**
**funds**
**£**
**£**
1,147
-
60,887
-
1
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
4,761
-
1
-
**66,798**
**-**
**Unrestricted Designated**
**funds**
**funds**
**£**
**£**
5,881
-
1,821
-
2,058
-
12,066
-
840
-
5,362
-
2,199
-
721
-
14,426
-
3,357
-
600
-
492
-
426
-
1,878
-
167
-
3,043
-
-
-
**55,337**
**-**|**Restricted**
**funds**
**£**
-
-
-
-
2,600
400
-
500
-
1,950
-
-
5,054
500
-
-
**11,004**
**Restricted**
**funds**
**£**
199
111
-
-
334
-
-
6,027
-
-
-
4,764
-
521
-
-
**11,956**|**2022**
**Total**
**£**
1,147
60,887
1
-
2,600
400
-
500
-
1,950
-
-
5,054
500
4,761
1
**77,801**
**2022**
**Total**
**£**
6,080
1,932
2,058
12,066
840
5,696
2,199
721
20,453
3,357
600
492
5,190
1,878
688
3,043
-
**67,293**|**2021**
**Total**
**£**
-
24,465
-
500
-
600
760
-
16,334
500
333
2,500
1,088
-|
|---|---|---|---|---|
|||||**47,080**|
|||||**2021**
**Total**
**£**
5,589
1,675
-
23,684
700
4,830
2,900
1,751
5,451
14,255
600
520
4,620
2,505
-
1,385|
|||||**70,463**|
**7**
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **5 Staff costs**
|Caretaker wages|**2022**
**Total**
**£**
**6,080**|**2021**
**Total**
**£**
**5,589**|
|---|---|---|
Although there are caretaker wages, this member of staff is not employed by St Anne's Community Hall Association, he is self employed.
## **6 Tangible fixed assets**
|**Tangible fixed assets**
**Cost**
As at 1 April 2021
Additions
As at 31 March 2022
**Depreciation**
As at 1 April 2021
Charge for the year
At 31 March 2022
**Net book values**
At 31 March 2022
At 31 March 2021|**Restricted**
**Fixtures,**
**building**
**fittings and**
**additions &**
**equipment**
**improvements**
**£**
**£**
65,196
22,674
-
-
65,196
22,674
57,683
22,674
1,878
-
59,561
22,674
5,635
-
7,514
-|**Total**
**£**
87,870
-|
|---|---|---|
|||87,870|
||||
|||80,357
1,878|
|||82,235|
||||
||||
|||5,635|
|||7,514|
## **7 Debtors**
|Trade debtors
Prepayments
**8**
**Creditors: amounts falling due**
**within one year**
Accruals|**2022**
**Total**
**£**
3,882
-
**3,882**
**2022**
**Total**
**£**
1,304
**1,304**|**2021**
**Total**
**£**
1,342
-|
|---|---|---|
|||**1,342**|
|||**2021**
**Total**
**£**
282|
|||**282**|
**8**
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
|**9**
**10 **|**MOVEMENT IN FUNDS**
**Restricted funds**
Colchester Borough Housing-Youth Club
Colchester Borough Council - Christmas
Lunch
Colchester Borough Council - 2020 Fun
Day
Colchester Borough Council - Shed
Colchester Borough Council - Locality
Budget
Colchester Borough Council - Food Bags
Colchester Borough Council - Youth Club
Colchester Borough Council - Tree Planting
Essex County Council
Essex B & G
ASDA - Quilting Club
Waitrose - Youth Club
Essex Association
**MOVEMENT IN FUNDS**
**Unrestricted funds**
**Designated funds**
**Restricted**
**Total**|**At**
**01/04/21**
**£**
530
346
2,000
44
247
-
7
500
94
-
-
333
64|**Incoming**
**resources**
**£**
1,050
400
-
-
-
2,600
-
-
-
5,054
500
-
1,950|**Outgoing**
**resources**
**£**
1,517
-
2,000
44
-
1,627
7
-
-
5,054
111
333
1,543|**At**
**31/03/22**
**£**
63
746
-
-
247
973
-
500
94
-
389
-
471|
|---|---|---|---|---|---|
|||**4,165**|**11,554**|**12,236**|**3,482**|
|||**At**
**01/04/21**
**£**
**72,726**
**12,000**
**4,165**|**Incoming**
**resources**
**£**
**66,803**
**-**
**11,554**|**Outgoing**
**resources**
**£**
**55,337**
**-**
**12,237**|**At**
**31/03/22**
**£**
**84,191**
**12,000**
**3,482**|
|||**88,891**|**78,356**|**67,574**|**99,673**|
The restricted funds as reported, are those funds that the trustees may only spend on particular purposes of the charity.
## **12 Key staff**
No key staff were employed during the year.
**9**
## **ST ANNE'S COMMUNITY HALL ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022**
## **13. Comparative note with previous years Statement of Financial Activity**
|||**Unrestricted **|**Designated**|**Restricted**|**2021**|
|---|---|---|---|---|---|
|||**funds**|**funds**|**funds**|**Total**|
||**Notes**|**£**|**£**|**£**|**£**|
|**Incoming resources**||||||
|**Incoming resources from generating funds:**||||||
|Donations and legacies|**2**|**-**||-|-|
|Income from Charitable activities|**3**|41,887||5,193|47,080|
|Income from raising funds||-||-|-|
|Income from Investments|**4**|-||-|-|
|**Total income and endowments**||41,887|-|5,193|47,080|
|**Resources expended**||||||
|Charitable activities|**5**|65,855||4,608|70,463|
|**Total resources expended**||65,855|-|4,608|70,463|
|**Net income/(expense) for the year**||(23,968)|-|585|(23,383)|
|Transfer between projects||1,500||(1,500)|-|
|Total funds brought forward||95,194|12,000|5,080|112,274|
|Total funds carried forward||**72,726**|**12,000**|**4,165**|**88,891**|
**10**
## h **St. Anne’s Community Hall Association**
**Annual Report 2021-2022**
**Charity no. 1126177 Company No. 06105057**
**The Oak Tree Centre 252 Harwich Road CO4 3DH**
## **Trustees’ Annual Report**
The trustees are pleased to present their report together with the accounts of the charity for the year ended 31[st] March 2022
## **1. Legal and Administrative information**
## **Governing document**
Constitution of the ST. ANNE’S COMMUNITY HALL ASSOCIATION adopted on 14th February 2007.
## **Objects of the Charity and Company**
The objects of the Charity are:
PROMOTE THE BENEFIT OF THE INHABITANTS OF ST. ANNE’S POLITICAL WARD AND ST. ANNE’S PARISH WARD COLCHESTER,ESSEX (HEREINAFTER CALLED THE AREA OF BENEFIT) AND THE WIDER COMMUNITY WITHOUT DISTINCTION OF SEX, SEXUAL ORIENTATION, RACE OR OF POLITICAL, RELIGIOUS OR OTHER OPINIONS, BY ASSOCIATING TOGETHER THE SAID INHABITANTS AND THE LOCAL AUTHORITIES, VOLUNTARY AND OTHER ORGANISATIONS IN A COMMON EFFORT TO ADVANCE EDUCATION AND TO PROVIDE FACILITIES IN THE INTERESTS OF SOCIAL WELFARE FOR RECREATION AND LEISURE-TIME OCCUPATION AND BY SUPPORTING OTHER COMMUNITY GROUPS WITH THE OBJECT OF IMPROVING THE CONDITIONS OF LIFE FOR THE SAID INHABITANTS;
(B) TO MAINTAIN AND MANAGE THE ESTABLISHMENT OF THE COMMUNITY CENTRE IN FUTHERANCE OF THESE OBJECTS
## **Specific investment powers**
In furtherance of the said objects, but not otherwise, the charity shall have power to invest money not immediately required for its objects in or upon such investments, securities or property as the charity may think fit, subject nevertheless to such conditions (if any) as may for the time being be imposed by law.
## **Registered Office**
The Oak Tree Centre, 252 Harwich road, Colchester, Essex CO4 3DH
## **Charity number**
1126177
## **Company number**
06105057
## **Professional advisers**
- **Bankers:**
HSBC. North Station Road, Colchester Lloyds Bank
- **Accountancy services:**
Community 360, Winsley’s House, High Street, Colchester.
- **Independent examiner** :
Community 360, Winsley’s House, High Street, Colchester.
## **Trustees and Governance**
The Trustees during the year were as follows:
Michael Hogg Helen Chuah Jackie Bowis Paul Smith Melvin White
## **Name of person entitled to appoint any charity trustee:**
All trustees
## **Trustee selection method**
- Recommendation
- Interview
- Discuss & vote
- Statement & declaration
- Induction
## **2. Chair’s Report**
We come to the end of what has been an interesting financial year 2021-2022 with our team consolidating our efforts to return our Association to what passes for normalcy these days.
The management body continues to strive to provide an enhanced offer to those living in our area of benefit as per our constitution.
The continued financial support of Colchester Council, Essex County Council and Colchester Borough Homes along with our Ward Councillors and their locality budgets means that we are well placed to meet new challenges going forward. My personal thanks go to our manager and team without whose support the association could not function and meet our commitment to the community.
Mike Hogg Chairman
St Anne’s Community Hall Association
## **3. Invest powers and policy**
In furtherance of the said objects, but not otherwise, the Charity shall have power to invest money not immediately required for its objects in or upon such investments, securities or property as the Association may think fit, subject nevertheless to such conditions (if any) as may for the time being be imposed by law.
## **4. Activities and Achievements**
## **Public Benefit**
We are pleased to present the end of year accounts which reflect another successful year in offering services to our area of benefit and the wider community that demonstrate our continued success and financial stability.
In planning and organising our activities for the year, we kept in mind the Charity Commission’s guidelines for public benefit.
Our focus remains to provide low cost or free recreational, healthy and educational activities for our area of benefit and the wider community. This included children’s fitness classes and youth clubs.
Our long term strategy to increase our services and improve our facilities continues unabated.
For the following year we will be focused on rebuilding our bookings and ensuring the centre becomes a bustling hub for our residents once again with the help of Community Halls in Partnership.
## **5. Financial information**
## **Funding**
We would like to thank our funders:
- Colchester Borough Council Councillors – Locality Budget
- Colchester Borough Homes
- Waitrose Colchester
- Asda Colchester
## **Income**
Income is from hall hire, fundraising grants and donations and totals £78,356.
## **Reserves Policy**
The Charity holds reserves so that it can maintain services to its beneficiaries during periods of economic uncertainty and unforeseen expenditure. It is custom and practice for the Charity to ensure a surplus from its operating activities to fund future improvements and renovations to the community centre to ensure that the Charity has a robust financial future.
The Reserves Policy for the Charity should be equal to at least 6 months of the general charitable expenditure. This would continue to provide the Charity with working capital should a serious threat to the economy affect the Charity’s income flow.
St Anne’s Community Hall Association requires an adequate level of reserves to:
1. Meet all legal, financial, health and safety requirements and obligations of the Association.
2. Enable the centre to implement its short and long term objectives and outcomes.
3. To cover annual inflationary costs, salary increments and pensions.
4. Our Charity financial reserves are currently £12,000.00.
5. Meet the Charities Commission recommended good practice of having a minimum of 3 months and a maximum of 3 years running costs as financial reserve.
## 6. **Plans for Future Year**
This year we are planning the following:
- Implement another successful St Anne’s Fun Day in August 2022. This will be a free event for our local residents offering free refreshments, free entertainment and free local information.
- Provide a Christmas party for the younger residents or St Anne’s working alongside Essex Boys and Girls Club and Active Essex. This will be a free event for our young residents.
- Provide football sessions to our local teenagers through the Youth Club.
- Continue the successful return of the Youth Club including offering the children hot food every Friday evening.
## **Risk Management**
The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to manage those risks. These risks include:
- a) Operational Risk b) Financial Risk
- c) Governance Risk
- d) External factors such as public opinion or relationship with funders
- e) Compliance with law or regulation
## **Declaration**
I declare, in my capacity of charity trustee, that:
- the trustees have approved the report above; and
- have authorised me to sign it on their behalf.
Mike Hogg Chairman