SCACP coPJ Company Registration Number 05360492 SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANfEE FINANCIAL STATE 31 MARCH 202 Charlty Numb•r 1125448
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 co TENTS PAGE Tru tees Annual Report Ind pendent,examine¢s report to the members ement of financial activities Sta Inc me and expenditure account Bal nce sheet Not s to the financial statements 9-13 Th following pages do not forni part of tho financlal 8tatsments iled ststément of financial activities De 15-16
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 The trust report an e& who are also directors for the pUrseS of company law. have pleasure in pr¢s¢nting their the unaudited financial statements of the charity for the year ended 31 March 2025. NCE AIYD ADMINISTrATIVE DETAILS REFE Regtste Charity name Southam Church and Community Ptoject Ltd Charity "stration number 1125448 Compan istration number 05360492 Prlneipx office The Graham Adams Centre St James Road Southam Warwickshire CV47 OLY Registe otTiee 20 Market Hill Southam Warwickshire CV47 OHF THE TR The trust STEES | s who served th¢ company during the period were as follows: Mr I Wilson (Chair) Mr N D Chappell Mrs S Forgan Mrs A L S Davies Mr C Munday Mr C Mounteney (Resigned 31 July 2024) Bankers CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME194JQ Page I
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (eontlnu•d) YEAR ENDED 31 MARCH 2025 STRUC URE, GOVERNANCE AND MANAGEMENT Recruitm nt and appointment of new trustees. All tr develo Gener ste¢s are volunteers and have the necessary skills to contribute to the management and ment of Southam Church and Community Project. Trustees are elected at the Annual l Meetin8 held each year. Risk Ma agem¢nt stees have appropriat appropriat a duty to identify and review the risks to which the charity is exposed and to icontrols are in place to provide reasonabl¢ assurance against fraud and error. , risks are covered by insurance. ensure Where ORJEC IVES AND ACTIVITIES We have benefit w referred to the guidance contained in the Charity Commission's genernl guidance on public en reviewing our aims and objectives and in planning our future activities. Objectiv s and Aims., The obje recreatio surround tives and a ms of Southam Church & Community Project Ltd are to provide facilities for leisure and social interaction for the benefit of the local community of Southam and its g villag¢s, particularly the young, elderly and those with special or sociaveconomic needs. The Trus social we the local ees promote the benefits of re¢atIOn and leisure-tim¢ activities in the interests of health and fare and provide opportunities for education, community involv¢ment and employment for sidents. The Trus Southam available ees maintain, manage and improve the facilities provided at The Graham Adams Centre in Warwi¢ksh' ire, to fulfil thes¢ aims and objectives. In addition to the provision of rooms o hire for community events small and large. the Trustees manage Southam Youth Club. ACHIE EMENTS AND PERFORMANCE Charitabl Activities The char provide under 5s space for Southam Monty's ty continu¢s to provide facilities for community use in the Graham Adams Centre and to pport services to the people of Southam. The centre provides Aty and Stretchy Monkeys roups, warni hubs? youth group& holiday activities and advice drop ins as well as providing a wide range of community groups including Southam Foodbank and The Grange Pr¢s¢hool, Indoor Market. Table Tennis Club, NCT Bumps and Babies, Southam Roller Skat¢rs, chool of Boxing and the Windmill Singers amongst others. Links ha working care cou Hub4 U e been bui I with Southam College, Warwickshire College Group and other organisations ith young eople to develop volunteering opportunities for them to support health and social es and gain work experience and we have built our pool of volunteers to support Warn) er 5s and Youth Groups. The ¢ent is very busy. ¢at¢ring for a wide range of groups and providing a range of activiti¢s for Page 2
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (C¢d) YEAR ENDED 31 MARCH 2025 various a groups in the town. FINANC Reserves olicy The ch £3,809 thece "ty has £33.63 J in reserves. of which £1.906 is restricted for use in the Food Bank and served for the Youth Club. It is proposed that assets are retained towanls maintenance of and to secure longer-temi viability of the venue. Financial ontrol TheT control Volunt tees maintain financial and internal control on behf of the Project. The daY-tdaY cash are SUPFK)rt¢d by an Administrator, a centse manager and a Management Committee er. Investme Policy and Objectives Althou disposa h there are no fixed assets the trustees have the power for the acquisition and subsequent of assets. PLANS R FUTURE PERIODS The Trust the suppo es plan to continue providing facilities for community use. to continu¢ to focus on building up we offer to the community and to develop the newly refurbished Café as a community space. RESPON IBILITIES OF THE TRUSTEES The trust pueS statemen (who are also the directors of Southam Church and Community Project Ltd for the f company,:law) are responsible for preparing the Trustees Annual Report and the financial in accordance with applicable law and regulations. Company law the Generally aw requires the trustees to prepare financial statements for each financial year. Under that tees have elected to prepare the financial statements in accordane2 with United Kingdom ccepted Accounting Practice (United Kingdom Accounting SLgndards and applicable law). Under co that they expenditu pany law the truste¢s must not approv¢ the fmancial statements unless they are satisfied ve a true and fair view of the stste of affairs of the charitable Company and the income and of the charitable company for that period. In prepari g these financial statements. the t are wuired to: sel suitable accounting policies and then apply them consistently" e the methods and principles in the Charities SORP. obse judgements and accounting estimates that are reasonable and pruden¢ hether applicable UK Accounting Standards have been followed, subject to any material ures disclosed and explained in the financial statements; Page 3
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT (conllnued) YEAR ENDED 31 MARCH 2025 prep that the financial statements on the going concern basis unless it is inappropriate to presume he charitsble company will continue in operation. The tTUS explain financial Comply haritabl and other es are responsible for keeping adequate accounting records that suificient to show and e charitable company's transactions and disclose with reasonable accuracy at any time the sition of the charitable company and enable them to ensur¢ that the financial statements ith the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud rregularities. SMALL This repo Part150 OMPANY PROVISIONS has b¢enl prepared in accordance with the special provisions for small companies under the Companies Act 2006. Registe 20 Mark Southam Warwick CV47 OH office: Signed by order of the trustees ire Mr. l. Wilson Chairperson Page 4
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF SOUTHAM CHURCH AND COMMUNITY PROJECT LTD YEAR ENDED 31 MARCH 2025 I report to ended 31 the charity truste¢s on my examination of the financial statements of the charity for the year arch 2025. RESPON As the ch responsibl Compani IBILITIES AND BASIS OF REPORT ity trustees of the company (and also its directors for the purposes of company law) you are for the preparation of the financial statements in accordance with the requirements of the Act 2006 (the 2006 Act). Having sa of the 200 the chari carrying Commissi isfi¢d myself that the accounts of the cornpany are not required to be audited und¢r Part 16 Act and are eligible for independent examination, I report in respect of my ¢inatIOn of accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In ut my ethination I have followed all the applicable directions given by the Charity n under se&tion 145(5) (b) of the 2011 Act. DENT EXAMINER'S STATEMENT pleted my examination. I confim that no matters have come to my attention in connection amination giving me cause to believe that in any material respect: INDEPE I have co with the e accou ting records were not kept in respect of th¢ charity as required by section 386 of the 2006 2. the fi 3. the fi 2006 matte 4. the fi thes charit in the ancial statements do not accord with those records" or an¢ial statèments do not comply with the accounting requirements of section 396 of the ct other than any requirement that the accounts give a true and fair view which is not a considered as part of an independent examination. or ancial statements have not been prepared in accordance with the methods and principles of tement of Recommended Practice for accounting and reporting by charities applicable to s preparing their accounts in accordance with th¢ Financial Reporting Standard applicable K and Republic of Ireland (FRS 102). I have no which att fjnancial concerns and have come across no other matters in connection with the examination to ntion should be drawn in this report in order to enable a proper understanding of the tements to be reached. James Fre Grineaux 20 Mark Southam Warwicks CV47 OH an FCA ', ccountants Limited Hill 25tl) Nove ber 2025 1 Page 5
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 Unrestrieted Funds Restrieted Total Funds Funds 2025 Total Funds 2024 co Incoming generatin Volun Activit funds Invest Incoming charitabl G RESOURCES resources from funds: income es for generating 26020 3,420 30240 26.611 79219 572 79319 572 79,862 713 ent income resources from activities TOTAL RESO COMING CES 106,611 3,420 110,031 107.186 RESOU Costs of Fundra of goo costs Charitabl Governan CES EXPENDED enerating funds: sing trading: Cost s sold and other activities e costs 718 (1,475) (106,539) (50) (13,765) (1,525) (120J04) (6,135) (100,923) TOTAL EXPEIY SOURCES ED (108,014) (13815) (121029) (107,058) NET INCOM G) RES THE YE RECON GI{OUTGOIN RCES FOR (1,403) ILIATION OF (IOJ95) (11,798) 128 Total fun s brought forward 43,474 1,9S5 45,429 45.301 Transfers etween funds (14,155) 14,155 TOTAL FORW UNDS CAknIED 27,916 5,715 33,631 45,429 tatement of Financial Activities includes all gains and losses in the year and therefore a ststement of total rewgnised gains and losses has not been prepared. All of the above amounts relate to continuing activities. Page 6
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2025 2025 2024 YCOM 109.459 106,473 TOTAL (121029) (107,058) (12J70) (585) OPERA ING SURPLUSI(DEFICIENCY) OTHER Interest COME ivable and similar inrA>me 572 713 SURPL BEFO (DEFIcrr) ON ORDINARY AcrivrrIES TAXATION (11,798) 128 TAXATK RETAIN ANC D SURPLUSI(DEFICm FOR THE (11,798) 128 ncome and Expenditure Account includes all gains and losses in the year and therefore a statement of to recOlSed gains and losses has not Ix¢n prepared. All of the above amounts relate to continuing activities. Page 7
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE BALANCE SHEET 31 MARCH 2025 2025 2024 Noto CURRE Debtors Cash at b T ASSETS 11 4,696 40,782 45,478 8,631 49,900 58,531 k and in hand CREDIT year RS: Amounts falling due within one 12 (11047) (13.102) ETC NT A&SETS 33,631 45,429 NET A TS 33,631 45,429 FUNDS Restricted Unrestric income funds d income funds 13 14 5.715 27,916 33,631 1.955 43.474 TOTAL UNDS 45,429 For the y 477 of the ended 31 March 2025 the company was entitled to exemption from audit under se¢tion Companies Act 2006 relating to small companies. s have notj required the company to obtain an audit of its accounts for the year in question ce with section 476. The trust in accord The trust respect to s acknowledge their responsibilities for complying with the requirements of the Act with ccounting ords and preparation of accounts. These fin companie Smaller E ncial ststements hav¢ been prepared in accordance with the provisions applicable to subject to the small companies regime and with the Financial Reporting Standard for titles (effective April 2008). These fin 2025 and ncial statements were approved by the members of the comtnittee on the 25 November re signed on their behalf by: MrsADa Director ies Company egistration Number: 05360492 Page 8
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 AC OUNTING POLICIES Basi of aeeounting financial statements have been prepared under the historical cost convention and in dance wilh applicable United Kingdom accounting standards, the SLqtement of mmended Practice "Accounting and Reporting by Charities" issued in March 2005 (SORP ) and the Companies Act 2006. acco Rec 200 flow statement The (revi com trustees have taken advantage of the exemption in Financial Reporting Standard No I d) from including a cash flow ststement in the financial statements on the grounds that the ny is small. FIX assets The uilding and grounds are wholly owned by The 4Ca Nott NGI ongregati tle Gate ngham 7AS nal Federation Ltd The beg 202 outham Cburch and Community PrOjt Limited has a 25 year lease on the propety which in April I 996 and an extension to this lease has been granted and Sign until 24, March Page 9
|souTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 2. VO UNTARY COmE UDITStrieted Restricted Tothl Funds Total Funds Funds Funds 2025 2024 Don tions ions - Genernl ions- B(K)k Festival ions- Warn] Hubs ions- Toddler Group ions - Youth Club ts receivable receivable Genernl re1vable Youth Club receivable HAF receivable Book Festival receivable Toddler Group receivable Job retention scheme receivable Warni Hubs 2,403 1,137 739 566 Don Don Don Don 1,137 1,464 420 1,971 560 420 Gran Gran Gran Gran Gran 21.116 21.116 3.000 11.275 5.000 5.000 1,000 7IMI 700 Gran 500 26020 3A20 30240 26,611 3. INC MIIYG RLSOURCES FROM ACTMTIES FOR GENERATING FUNDS UDre3trieted Restricted Tolal Funds Total Funds Funds Funds 2025 2024 Pre Sun ises hire 40J75 40J75 111 27,451 11382 36,144 569 30,194 12.955 of premises "bution to overheads by lessee 27,451 11282 79219 Con 79219 79,862 STMEKf: INCOME Unrestricted Restricted Total Funds Total Funds Funds Funds 2025 2024 interest receivable 572 572 713 Page 10
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 INC MING RESOURCES FROM CHARITABLE ACTIVITIES Restricted Total Funds Total Funds Funds 2025 2024 Pay cou ents from public authorities in the nornMI of trading RAISING TRADING: COST OF GOODS SOLD AND (fniER cosrs Unrestricted Restricted Totsl Funds Total Funds Funds Fund8 2025 2024 Lun Club costs 7. CO OF cknTABLE AcfIvITIES BY FUND TYPE Unrestricted Ruiri¢ted Total Funds Total Funds Funds Funds 2025 2024 Festival costs ler Group 400 367 364 1,087 1225 Tod HA 367 Hubs Club ral costs You Gen 1,038 2.415 1,475 lJ25 6.135 8. CO S OF CIL4RITABLE ACTIVITIES BY AcfIviTY TYPE Aetivltl Grant UDdertaken funded Totsl Funds Total Funds dlreetly aetivities 2025 2024 Festival ¢osts ler Group 364 1.087 1,225 Tod HA Wa You Gen 367 367 Hubs Club ral costs 50 708 1,038 2,415 6,135 1,475 lJ25 Page 11
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 9. GO RNANCE COSTS Unrestrlcted Reslricted Total Funds Total Funds Fund8 Fund8 2025 2024 Sal Soci Sta Sts les and wages I security c()sts welfare and refreshments training ises costs untancy and bookkeeping fees ebts ces 27,155 191 120 13,765 40,920 31,668 123 56 1,998 44,478 1,965 120 43,144 2,100 43,144 2.100 Acc Bad Lice Insu Re Equi Tele Print Ban Adv Trnv nee irs and maintenance ment rental hone and internet ng posta8¢ land stationery charges rtising costs, I national I 7J78 23,065 1240 571 1254 199 107 Is 7J78 23,065 1240 571 lJ54 199 107 15 6,595 9,788 1.030 533 1.939 147 603 106W9 13,76S 120J04 100,923 10. STA F COSTS, AND EMOLUMENTS Tota staff costs were aj follows: 2025 2024 Wag Soci s and salaries I security costs 40,920 191 31,668 123 41,111 31.791 Pa The equi ular8 of employees: verage n mber of employees durin8 the year, calculated on the basis of full-time alents was as follows: 2025 2024 Page 12
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 11. DE ORS 2025 2024 debtors r debtors 1,774 2,922 4,696 6,855 1,776 8.631 Oth 12. C DITORS: Amounts falling due within one year 2025 2024 PA Tra E and soci I s¢¢urity Creditors ,. I uals and deferred income r creditors 1,085 2,530 6,019 2213 482 1,856 7J99 3.365 Oth 11,847 13,102 13. RE CTEDjlNCOME FUNDS Balance at l Apr 2024 Incomlng Funds Balanee at resources Transfer 31 Mar 2025 Restr cted Fund I 1,95S (IOJ95) 14,155 5,71S STiucfED INCOME FUNDS Balanee at Incoming l Apr 2024 resourees Funds Transfer Balance at 31 Mar 2025 Gene l Funds 43,474 (1,403) (14,155) 27,916 Page 13
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE MANAGEMENT INFORMATION YEAR ENDED 31 MARCH 2025 following pages do not fomi part of the statutory ffinancial statements ich are the subject of the independent examinerfs report on page S. Page 14
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 2025 2024 C ES vo Don Don UNTARy1COME tions - General tions - Book Festival tions- Warni Hubs tions -Toddler Group tions- Yoyth Club ts receivable General ts receivable Youth Club ts receivable Book Festival ts receivable Toddl¢r Group ts receivable HAF ts receivable Job Retention Scheme ts receivable Warm Hubs 2,403 1,137 739 566 1,464 420 21,116 3.000 1,971 560 11.275 5,000 1.000 Gra Gra Gra 5,000 500 30240 26.611 NERATING FUNDS ises hire I ry incom¢ of premises ribution to overheads by lessee 40,375 111 27,451 11,282 36,144 569 30,194 12,955 79,862 Sun Con 79219 TMEN IN OME interest reèeivable Ban 572 713 MING RESOURCES FROM RITABLE AcfiviTIES ents from ublic authorities in the nornial e of trading CH Pay cou TO ALIN OM OURCE 110,031 107,186 Page 15
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 2025 2024 URCES EXPEIYDED II4ISING TRADING: COST OF GOODS AND OTHER COSTS Club costs purchases SOL Lunc TABLE AcrIvrriES al costs festival costs Gene Boo HAF 2,415 364 1225 400 Hubs Club er group expenditure Yout Todd 50 367 1,038 1,087 6,135 IA25 GO Salar RNANCE COSTS es and wages security costs elfare and refreshments aining 40,920 191 120 31,668 123 56 1,998 44,478 1,965 Staff Staff Prem Acco Bad Lice Insur Repa Equi Tele Printi Bank Adve Trav 43,144 2,100 ntancy and bookkeeping fees ebts es nce s and maintenance ment rental one and internet g postage and stationery harges ising costs national 7J78 23,065 6,595 9,788 1,030 533 1,939 147 603 571 199 107 15 120J04 100,923 TOT L RESOIJRCES EXPENDED 121029 107.058 NET FOR COMll¥G/ OUTGOING RESOURCES (11,798) 128 Page 16