Company Registration Number 05360492 sotrrHAM CHURCH A COMMUNITY PROJECT LTD COMI PANV LIMITED BY GUAIL41¥TEE FINANCIAL STATEMENTS 31 MARCH 2024 Charity Number 1125448
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 CONTENTS PAGE Trustees Annual Report Independent examinerfs report to the members Statement of financial activities Income and expenditure account Balan sheet Notes to the financial statements 9-13 The following pages do not form part of the financial statements Detailed statement of financial activities 15-16
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 The trustees, who are also directors for the purposes of cotnpany law. have pleasure in prescntinu their report and the unaudited fInancia] statcments of the charity for the year ended 31 March 2024. REFERENCE AND ADMINISTII4TIVE DETAtLS Registered charity name Southam Church and Community Project Ltd Charity registration Dumber 1125448 Company registration number 05360492 Principal otTice The Graham Adams Centre St James Road Southam WaTwickshire CV47 OLY Regmstered office 20 Market Hill Southam Wanvickshire CV47 OFtF THE TRUSTEES The trustees who served the Company during the period were as follows: Mr I Wilson (Chair) Mr N D Chappell Tvfrs S Forgan Mrs A L S Davies Mr C Mounteney (Resigned 31 July 2024) Bankers CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME194JQ Page I
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT(¢ondnued) YEAR ENDED 31 MARCH 2024 STRUCTURI, GOVERNANCE AND MANAGEMENT RecrtEitment and appointment of new trustees. All trustees are volunteers and have the necessary skills to contribute to the management and development of Southam Church and Community Project. Trustees are elected at the Annual General Meeting held each year. Risk Management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance 4trainst fraud and crror. Where appropriate, risks are covered by insurance. OBJECTIVES AM) ACTIVITtES We have referr¢d to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. Objectives and Aims The objectives and aims of Southam Church & Community Project Ltd are to provide facilities for recreation, leisure and social interaction for the benefit of the local community of Southam and its surrounding villages, particularly the young. elderly and those with special or sociaueconomic needs. The Trustees promote the benefits of recreation and leisure-time activities in the interests of health and social welfare and provide opportunities for education. community involvement and employment for the local residents. The Trustees maintain, manage and improve the facilities provided at The Graham Adams Centre in Southam, Warwickshire, to fulfil these aims and objectives. In addition to the provision of rooms available to hire for community events small and large, the Trustees manage Southam Youth Club. ACHIEVEMENTS AND PERFORMANCE Charitable Activities The charity continues to provid¢ facilities for community use in the GTaham Adams Centre and to provide support services to the people of Southam. The centre provides Arty and Stretchy Monkeys under 5s groups, warni hubs, youth groups, holiday activities and advice drop ins as well as providing space for a wide range of community groups including Southam Foodbank and The Grange Preschool. Links have been built with Southam College, Warwickshire College Group and other organisations working with young people to develop volunteering opportunities for them to support health and social care courses and gatn work experience and we have built our pool of volunteers to support Warni Hubs, Under 5$ and Youth Groups. The centrc is very busy, catering for a wide Tange of groups and PToviding a tange of activities for various age 0up$ in the town. Page 2
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT{conbnuedJ YEAR ENDED 31 MARCH 2024 FJNANCIAL REVIEW Reserves Policy The charity has £45,429 in reserves, of which £1,955 is restricted for use in the Food Bank. It is proposed that assets are retained towards maintenance of the Centre and to secure longer-term viability of the venue. Financial Control The Trustees maintain financial and internal control on behalf of the Project. The day-to-day cash controls are supported by an Administrator, a centre manager and a Management Committee Volunteer. Investment Policy and Objectives Although there are no fixed assets the trustees have the power for the acquisition and subsequent disposal of assets. PLANS FOR FUTURE PERIODS The Trustees plan to continue providin8 facilities for community use, to continue to focus on building up the support we offer to the community and to develop the newly refurbished Cafe as a community space. RESPONSIBILITIES OF THE TRUSTEES The trustees (who are also the directors of Southam Church and Community Project Ltd for the pury)oses of company law) are responsible for preparing the TrLLStees Annual Report and the fmancial statements in accordance with applicable law and regulations. Company law requires the trustees to prepare financial statements for each fancial year. Under that law the trustees have elected to preparc the fmancial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the twstees must not approve the fmancial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitsble company and the income and expenditure of the charitable company for that period. In preparin(T these financial statements, the trustees are required to: select suitable accountino policies and then apply them consist¢ntly' observe the Tnethods and principles in the Charities SORP. make judgements alld accountAng estitnates that are reasonabIe and prudent state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements. Page 3
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT{continuedJ YEAR ENDED 31 MARCH 2024 prepare the financia] statements on the going concern basis unless it is inappropriate to presume that the charitable cornpany will continue in operation. The trustees are responsible for keeping adequate accountin¢y records that are sufficient to show 2nd explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the &8sets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. SIWIALL COlktPANY PROVISIONS This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. Registered office- 20 Market Hill Southam Wanvickshire CV47 OHF Signed by order of the trustees l. Wilson Chairperson Page 4
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF SOUTHAM CHURCH AND COMMUNITY PROJECT LTD YEAR ENDED 31 MARCH 2024 I report to the charity trustees on my examination of the fmancia] statements of thc charity for the year ended 31 March 2024. RESPONSIBILITIES AND BASIS OF REPORT As the charity trUCeS of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the fanCIal statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having satisfIed myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my eminatiOn I have followed all the applicable directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. INDEPEIYDENT EXAMINER'S STATEMEKr li I have completed my examination. I confm that no matters have come to my attention in conneKtion with the examination givAng me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 386 of the 2006 ACL or the financial statements do not accord with those records. or 3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent eLamination" or 4. the fancIal statements have not been prepaTed in accordance with the methods and prin¢iples of the Ststement of Recornmended Practice for accounting and Teporting by charities applicable to charities preparino their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which artention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. James Freeman FCA Grineaux Accountants Limitsd 20 Market Hill Southam Wanvickshire CV47 OHF 28th October 2024 Page 5
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2024 Unrestrirted Funds Restiicted Funds Total Funds 2024 Totsl Funds 2023 Note li INCOMING RESOLIICES Incoming resources from generating funds: Voluntary income Activities for generating funds Inveslrnent Income Incoming resources from charitable activities 21.051 5J60 26.611 26255 79.862 713 79,862 713 64,835 242 TOTAL INCOMING RESOURCES 101,626 5,560 107,186 91,332 RESOURCES EXPENDED Costs of generating funds. Fundraising trading: cost of goods sold and other costs Charitable activities Governance costs 718 (5,097) (89,064) (1,038) (11059) (6.135) (100,923) (15,821) (81,691) TOTAL RESOURCES EXPENDED (94,161) (12,897) {107,058) (97.512) NET INCOMLYG/{OUTGOtN G) RESOURCES FOR THE YEAR RECONCILL4TION OF 7,465 (7J37) 128 (6,180) Totsl funds brought forward 43,160 2,141 45JOI 51,481 Transfers between funds (7,151) 7.151 TOTAL FUNDS CARRIED FORWARD 43,474 1955 45,429 45,301 The Statement of Financial Activities includes all oains and losses in the year and therefore a statement of total recognIs gains and losses has not been prepared. All of the above amounts Telate to continuing activities. Page 6
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2024 2024 2023 Note YCOME 106,473 91,090 TOTAL EXPENDrruRE (107,058) (585) (97,512) {6,422) OPEII4T]NG SIFRPLUS/(DEFICIENCY) OTHER [NCOl£ Interest receivable and similar income SURPLUS/IDEFIcrr) ON ORDINARY ACTivrriES BEFORE TAXATION 713 242 128 (6,180) TAXATION RETAINED SURPLUSI(DEFICIT) FOR THE FINANCIAL YEAR 128 (6,180) The Income and Expenditure Account includes all gains and losses in the year and therefore a statement of total recOlSed gains and losses has not been prepared. All of the above amounts relate to continuing activities. Page 7
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE BALANCE SHEET 31 MARCH 2024 2024 2023 N¢)te CURRENf ASSETS Debtors Cash at bank and in hand 11 8,631 49,900 6,062 50,435 58531 CREDITORS: Amounts falling due within one year 56,497 12 (13,102) (11,196) NET cEfRRENT ASSETS 45,429 45,301 NET ASSETS 45,429 45,301 Restricted income funds Unrestricted income fund5 13 14 1,955 43,474 45,429 2.141 43,160 45,301 TOTAL FUNDS For the year ended 31 March 2024 the company was entitled to exemption from audit under section 477 of the CompleS Act 2006 relating to small companies. The trustee5 have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of accounts. These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime and with the Financial Reporting Standard for Smaller Entities (effective April 2008). These financial statements were approved by the members of the committee on the 29 October 2024 and are signed on their behalf by: Mrs S Forgan Director Company Registration Number: 05360492 Page 8
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Basis of accounting The financial statements have been prepared under the historical cost convention and in accordance wilh applicable United Kingdom accounting standards, the Ststement of Recommended Practice "Accounting and Reporting by Charities" issued in March 2005 (SORP 2005) and the Companies Aet 2006. C2sh flow statement The trustees have taken advantage of the exemption in Financial Reporting Standard No I (rcvised) from including a c&sh flow statement in the financial statements on the grounds that the company is small. Fixed assets The building and grounds are wholly owned by The Congregational Federation Ltd 4 Castle Gate Nottingham NGI 7AS The Southam Church and Community Project Limited has a 25 year lease on the property which began in April 1996 and an extension to this lease has been granted and signed until 24th March 2027. Page 9
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 VOLIJNTARY INCOME Unrestricted Restricted Totsl Funds Totsl Funds Funds Funds 2024 2023 Donations Donations - General Donations - Book Festival Donations - Warni Hubs Donations - Toddler Group Donations- Youth Club Grants receivable Grants receivable Generdl Grants receivabEe Youth Club Grants reKeivable HAF Grants reccivable Book FestivaI Grants receivable Toddler Group Grants re£eivable Job retention scheme Grants rec¢ivable Wann Hubs 739 566 739 566 769 753 200 1,578 570 1,971 1,971 560 560 11275 11275 5,000 5,000 1,000 5,888 1,000 4,500 700 5,1)00 5,000 1,000 500 500 10,297 26.255 21,051 5,560 26,611 li JI¥COIVLtNG REsoifRCES FROM ACrnryTIES FOR GENERATING FUNDS Unrestricted Restricted Total Funds Totsj Funds Funds Funds 2024 2023 Premises hire Sundry income Lease of premises Contribution to overheads by lessee 36,144 569 30,194 12,955 79I62 36,144 569 30,194 12,955 79,862 26,941 31,060 6,834 64,835 tNVESTMENT INCOME Unrestricted Restrictsd Total Funds Total Funds Funds Funds 2024 2023 Bank interest receivable 713 713 242 Page 10
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 li INCOTrItNG RESOURCES FROM CHARITABLE ACTivrrIES Restricted Total Funds Total Funds Funds 2024 2023 Payments from public authorities in the nornial course of trading FUNDll41StNG TII4DING: COST OF GOODS SOLD AND OThER COSTS Unrestrieted Restricted Total Funds Totsl Funds Funds Fullds 2024 2023 Lunch Club costs COSTS OF CHARITABLE ACTTVITIES BY FUND TYPE Unrestricted Restricted Total Funds Total Funds Funds Funds 2024 2023 Book Festival costs Toddler Group HAF Warm Hubs Youth Club General costs 364 1,087 1225 364 1,087 1225 398 2,231 3,552 3,002 2,253 4,385 15,821 1,038 1,038 2,415 6,135 2.415 S,097 1,038 COSTS OF CHARITABLE ACTtVlTIES BY ACTIVITY TYPE Activities Grant UDdertaken funded Tot21 Funds Total Funds directly activities 2024 2023 Book Festival costs Toddler Group 364 1,087 1325 364 1,087 1225 398 2,231 3,552 3,002 2,253 4,385 15,821 Warm Hubs Youth Club General costs 1.038 1,038 2,415 6,135 2,415 5,097 1,038 Page 11
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 GOVERNANCE COSTS Unrestricted Restricted Total Funds Total Funds Funds Funds 2024 2023 sarles and wages Social security costs Staff welfare and refreshments Staff training Premises costs Accountancy and bookkeeping fees Bad debts Licences Insurance Repairs and maintenance Equipment rental Telephone and internet Printing postag¢ and stationery Bank charges Advertising costs 19,809 123 56 1,998 44,478 1,965 11059 31,668 123 56 1,998 44,478 1965 25,012 208 35,362 2,018 14 331 6,162 9,493 1,808 515 311 169 284 6J95 9.788 1,030 533 1,939 147 603 6595 9,788 1,030 533 1,939 147 603 89,064 11059 100,923 81,691 10. STAFF COSTS AlgD EMOLUMENTS Total staff costs were as follows: 2024 2023 Wages and salaries Social security costs 31,668 123 25,012 208 31,791 25,220 Particular8 of employees: The average number of omployees during the year, calculated on the basis of full-time equivalents, was as follows: 2024 2023 Page 12
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2024 11. DEBTORS 2024 2023 Trade debtors Other debtors 6,855 1,776 8,631 4,707 1,355 6,062 12. CREDITORS: Amounts falling due witbin one y&qr 2024 2023 PAYE and social security Trade Creditors Accruals and defeed income Other creditors 482 1,856 7J99 3?65 146 1,633 7,312 2,105 13,102 11,196 13. RESTRICTED INCO11 FUNDS Balance at l Apr 2023 Incoming Funds sources Transfer Balance at 31 Mar 2024 Restricted Fund 2,141 {7J37) 7,151 1,955 14. UNRESTRICTED JNCOME FUNDS Balance at Incoming l Apr 2023 resourc&s Funds Transfer Balance at 31 Mar 2024 GeneraI Funds 43,160 7.465 (7,151) 43,474 Page 13
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE MANAGEMENT INFORMATION YEAR ENDED 31 MARCH 2024 The following pages do not form part of the statutory financial statements which are the subject of the independent examinerfs report on page 5. Page 14
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2024 2024 2023 li tNCOMtNG RESOURCES VOLUNTARY INCOThIE Donations - General Donation5 - Book Festival Donations - Warni Hubs Donations -Toddler Group Donations- Youth Club Grants reKeivable G¢n¢ral Grants receivable Youth Club Grants receivable Book Festival Grants receivable Toddler Group Grants receivable FL4F Grants reLeivable Job Retention Scheme Grants receivable Warni Hubs 739 566 769 753 200 1,578 570 5,888 1,000 700 1971 560 11275 5,000 1,000 5.000 4,500 500 10,297 26,255 26,611 ACTtVlTtES F Premises hire Sundry in¢ome Lease of premises Contribution to overheads by lessee R GENERATING FUNDS 36,144 569 30,194 12,955 79,862 26,941 31,060 6.834 64.835 JNVESTTrtENT JNCO.ME Bank interest receivable 713 242 llYCOMING RESOURCES FROM CHAIUTABLE ACTrvrrtES Pa>Ynents from public authorities in the nornial course of trading TOTAL JNCOMLYG RESOLTRCES 107,186 91,332 Page 15
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD COMPANY LIMITED BY GUARANTEE DETAILED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2024 2024 2023 RESOURCES EXPENDED FUNDRAISING TRADThG: COST OF GOODS SOLD AND OTHER COSTS Lunch Club costs purchases CHARIfABLE ACTTvrrIES General costs Book festival costs 2,415 364 1225 4,385 398 3,552 3,002 2,253 2,231 15,821 Warni Hubs Youth Club Toddler group expenditure 1,038 1,087 6,135 GOVERNAI¥CE COSTS Salaries and wages Socia] security costs Stsff welfare and refreshments Stsff training Premises costs Accountancy and bookkeeping fees Bad debts Licences Insurance Repairs and maintenance Equipment rental Telephone and internet Printing postage and stationery Bank charges Advertising costs 31,668 123 56 1,998 44,478 1,965 25.012 208 35.362 2,018 14 331 6,162 9,493 1,808 515 311 169 6595 9,788 1,030 533 1,939 147 603 100.923 81,691 TOTAL RESOURCES EXPENDED 107.058 97.512 NET JIICOMINGI FOR TE YEAR OUTGOING RESOIIRCES 128 (6,180) Page 16