Company Registration Number 05360492
sotrrHAM CHURCH A￿￿ COMMUNITY PROJECT LTD
COMI PANV LIMITED BY GUAIL41¥TEE
FINANCIAL STATEMENTS
31 MARCH 2024
Charity Number 1125448

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2024
CONTENTS
PAGE
Trustees Annual Report
Independent examinerfs report to the members
Statement of financial activities
Income and expenditure account
Balan￿ sheet
Notes to the financial statements
9-13
The following pages do not form part of the financial statements
Detailed statement of financial activities
15-16

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2024
The trustees, who are also directors for the purposes of cotnpany law. have pleasure in prescntinu their
report and the unaudited fInancia] statcments of the charity for the year ended 31 March 2024.
REFERENCE AND ADMINISTII4TIVE DETAtLS
Registered charity name
Southam Church and Community Project Ltd
Charity registration Dumber
1125448
Company registration number
05360492
Principal otTice
The Graham Adams Centre
St James Road
Southam
WaTwickshire
CV47 OLY
Regmstered office
20 Market Hill
Southam
Wanvickshire
CV47 OFtF
THE TRUSTEES
The trustees who served the Company during the period were as follows:
Mr I Wilson (Chair)
Mr N D Chappell
Tvfrs S Forgan
Mrs A L S Davies
Mr C Mounteney (Resigned 31 July 2024)
Bankers
CAF Bank Limited
25 Kings Hill Avenue
Kings Hill
West Malling
Kent
ME194JQ
Page I

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
TRUSTEES ANNUAL REPORT(¢ondnued)
YEAR ENDED 31 MARCH 2024
STRUCTURI, GOVERNANCE AND MANAGEMENT
RecrtEitment and appointment of new trustees.
All trustees are volunteers and have the necessary skills to contribute to the management and
development of Southam Church and Community Project. Trustees are elected at the Annual
General Meeting held each year.
Risk Management
The trustees have a duty to identify and review the risks to which the charity is exposed and to
ensure appropriate controls are in place to provide reasonable assurance 4trainst fraud and crror.
Where appropriate, risks are covered by insurance.
OBJECTIVES AM) ACTIVITtES
We have referr¢d to the guidance contained in the Charity Commission's general guidance on public
benefit when reviewing our aims and objectives and in planning our future activities.
Objectives and Aims
The objectives and aims of Southam Church & Community Project Ltd are to provide facilities for
recreation, leisure and social interaction for the benefit of the local community of Southam and its
surrounding villages, particularly the young. elderly and those with special or sociaueconomic needs.
The Trustees promote the benefits of recreation and leisure-time activities in the interests of health and
social welfare and provide opportunities for education. community involvement and employment for
the local residents.
The Trustees maintain, manage and improve the facilities provided at The Graham Adams Centre in
Southam, Warwickshire, to fulfil these aims and objectives. In addition to the provision of rooms
available to hire for community events small and large, the Trustees manage Southam Youth Club.
ACHIEVEMENTS AND PERFORMANCE
Charitable Activities
The charity continues to provid¢ facilities for community use in the GTaham Adams Centre and to
provide support services to the people of Southam. The centre provides Arty and Stretchy Monkeys
under 5s groups, warni hubs, youth groups, holiday activities and advice drop ins as well as providing
space for a wide range of community groups including Southam Foodbank and The Grange Preschool.
Links have been built with Southam College, Warwickshire College Group and other organisations
working with young people to develop volunteering opportunities for them to support health and social
care courses and gatn work experience and we have built our pool of volunteers to support Warni
Hubs, Under 5$ and Youth Groups.
The centrc is very busy, catering for a wide Tange of groups and PToviding a tange of activities for
various age ￿0up$ in the town.
Page 2

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
TRUSTEES ANNUAL REPORT{conbnuedJ
YEAR ENDED 31 MARCH 2024
FJNANCIAL REVIEW
Reserves Policy
The charity has £45,429 in reserves, of which £1,955 is restricted for use in the Food Bank. It is
proposed that assets are retained towards maintenance of the Centre and to secure longer-term
viability of the venue.
Financial Control
The Trustees maintain financial and internal control on behalf of the Project. The day-to-day cash
controls are supported by an Administrator, a centre manager and a Management Committee
Volunteer.
Investment Policy and Objectives
Although there are no fixed assets the trustees have the power for the acquisition and subsequent
disposal of assets.
PLANS FOR FUTURE PERIODS
The Trustees plan to continue providin8 facilities for community use, to continue to focus on building up
the support we offer to the community and to develop the newly refurbished Cafe as a community space.
RESPONSIBILITIES OF THE TRUSTEES
The trustees (who are also the directors of Southam Church and Community Project Ltd for the
pury)oses of company law) are responsible for preparing the TrLLStees Annual Report and the fmancial
statements in accordance with applicable law and regulations.
Company law requires the trustees to prepare financial statements for each f￿ancial year. Under that
law the trustees have elected to preparc the fmancial statements in accordance with United Kingdom
Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law).
Under company law the twstees must not approve the fmancial statements unless they are satisfied
that they give a true and fair view of the state of affairs of the charitsble company and the income and
expenditure of the charitable company for that period.
In preparin(T these financial statements, the trustees are required to:
select suitable accountino
policies and then apply them consist¢ntly'
observe the Tnethods and principles in the Charities SORP.
make judgements alld accountAng estitnates that are reasonabIe and prudent
state whether applicable UK Accounting Standards have been followed, subject to any material
departures disclosed and explained in the financial statements.
Page 3

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
TRUSTEES ANNUAL REPORT{continuedJ
YEAR ENDED 31 MARCH 2024
prepare the financia] statements on the going concern basis unless it is inappropriate to presume
that the charitable cornpany will continue in operation.
The trustees are responsible for keeping adequate accountin¢y records that are sufficient to show 2nd
explain the charitable company's transactions and disclose with reasonable accuracy at any time the
financial position of the charitable company and enable them to ensure that the financial statements
comply with the Companies Act 2006. They are also responsible for safeguarding the &8sets of the
charitable company and hence for taking reasonable steps for the prevention and detection of fraud
and other irregularities.
SIWIALL COlktPANY PROVISIONS
This report has been prepared in accordance with the special provisions for small companies under
Part 15 of the Companies Act 2006.
Registered office-
20 Market Hill
Southam
Wanvickshire
CV47 OHF
Signed by order of the trustees
l. Wilson
Chairperson
Page 4

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF
SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
YEAR ENDED 31 MARCH 2024
I report to the charity trustees on my examination of the fmancia] statements of thc charity for the year
ended 31 March 2024.
RESPONSIBILITIES AND BASIS OF REPORT
As the charity trU￿CeS of the company (and also its directors for the purposes of company law) you are
responsible for the preparation of the f￿anCIal statements in accordance with the requirements of the
Companies Act 2006 (the 2006 Act).
Having satisfIed myself that the accounts of the company are not required to be audited under Part 16
of the 2006 Act and are eligible for independent examination, I report in respect of my examination of
the charity accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In
carrying out my e￿minatiOn I have followed all the applicable directions given by the Charity
Commission under section 145(5) (b) of the 2011 Act.
INDEPEIYDENT EXAMINER'S STATEMEKr
li
I have completed my examination. I confm that no matters have come to my attention in conneKtion
with the examination givAng me cause to believe that in any material respect:
accounting records were not kept in respect of the charity as required by section 386 of the 2006
ACL or
the financial statements do not accord with those records. or
3. the financial statements do not comply with the accounting requirements of section 396 of the
2006 Act other than any requirement that the accounts give a true and fair view which is not a
matter considered as part of an independent eLamination" or
4. the f￿ancIal statements have not been prepaTed in accordance with the methods and prin¢iples of
the Ststement of Recornmended Practice for accounting and Teporting by charities applicable to
charities preparino their accounts in accordance with the Financial Reporting Standard applicable
in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to
which artention should be drawn in this report in order to enable a proper understanding of the
financial statements to be reached.
James Freeman FCA
Grineaux Accountants Limitsd
20 Market Hill
Southam
Wanvickshire
CV47 OHF
28th October 2024
Page 5

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2024
Unrestrirted
Funds
Restiicted
Funds
Total Funds
2024
Totsl Funds
2023
Note
li
INCOMING RESOLIICES
Incoming resources from
generating funds:
Voluntary income
Activities for generating
funds
Inveslrnent Income
Incoming resources from
charitable activities
21.051
5J60
26.611
26255
79.862
713
79,862
713
64,835
242
TOTAL INCOMING
RESOURCES
101,626
5,560
107,186
91,332
RESOURCES EXPENDED
Costs of generating funds.
Fundraising trading: cost
of goods sold and other
costs
Charitable activities
Governance costs
718
(5,097)
(89,064)
(1,038)
(11059)
(6.135)
(100,923)
(15,821)
(81,691)
TOTAL RESOURCES
EXPENDED
(94,161)
(12,897)
{107,058)
(97.512)
NET
INCOMLYG/{OUTGOtN
G) RESOURCES FOR
THE YEAR
RECONCILL4TION OF
7,465
(7J37)
128
(6,180)
Totsl funds brought forward
43,160
2,141
45JOI
51,481
Transfers between funds
(7,151)
7.151
TOTAL FUNDS CARRIED
FORWARD
43,474
1955
45,429
45,301
The Statement of Financial Activities includes all oains and losses in the year and therefore
a statement of total recognIs￿ gains and losses has not been prepared.
All of the above amounts Telate to continuing activities.
Page 6

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
INCOME AND EXPENDITURE ACCOUNT
YEAR ENDED 31 MARCH 2024
2024
2023
Note
YCOME
106,473
91,090
TOTAL EXPENDrruRE
(107,058)
(585)
(97,512)
{6,422)
OPEII4T]NG SIFRPLUS/(DEFICIENCY)
OTHER [NCOl￿£
Interest receivable and similar income
SURPLUS/IDEFIcrr) ON ORDINARY ACTivrriES
BEFORE TAXATION
713
242
128
(6,180)
TAXATION
RETAINED SURPLUSI(DEFICIT) FOR THE
FINANCIAL YEAR
128
(6,180)
The Income and Expenditure Account includes all gains and losses in the year and therefore
a statement of total recO￿lSed gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
Page 7

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
BALANCE SHEET
31 MARCH 2024
2024
2023
N¢)te
CURRENf ASSETS
Debtors
Cash at bank and in hand
11
8,631
49,900
6,062
50,435
58531
CREDITORS: Amounts falling due within one
year
56,497
12
(13,102)
(11,196)
NET cEfRRENT ASSETS
45,429
45,301
NET ASSETS
45,429
45,301
Restricted income funds
Unrestricted income fund5
13
14
1,955
43,474
45,429
2.141
43,160
45,301
TOTAL FUNDS
For the year ended 31 March 2024 the company was entitled to exemption from audit under section
477 of the Comp￿leS Act 2006 relating to small companies.
The trustee5 have not required the company to obtain an audit of its accounts for the year in question
in accordance with section 476.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with
respect to accounting records and preparation of accounts.
These financial statements have been prepared in accordance with the provisions applicable to
companies subject to the small companies regime and with the Financial Reporting Standard for
Smaller Entities (effective April 2008).
These financial statements were approved by the members of the committee on the 29 October 2024
and are signed on their behalf by:
Mrs S Forgan
Director
Company Registration Number: 05360492
Page 8

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2024
ACCOUNTING POLICIES
Basis of accounting
The financial statements have been prepared under the historical cost convention and in
accordance wilh applicable United Kingdom accounting standards, the Ststement of
Recommended Practice "Accounting and Reporting by Charities" issued in March 2005 (SORP
2005) and the Companies Aet 2006.
C2sh flow statement
The trustees have taken advantage of the exemption in Financial Reporting Standard No I
(rcvised) from including a c&sh flow statement in the financial statements on the grounds that the
company is small.
Fixed assets
The building and grounds are wholly owned by
The Congregational Federation Ltd
4 Castle Gate
Nottingham
NGI 7AS
The Southam Church and Community Project Limited has a 25 year lease on the property which
began in April 1996 and an extension to this lease has been granted and signed until 24th March
2027.
Page 9

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2024
VOLIJNTARY INCOME
Unrestricted Restricted Totsl Funds Totsl Funds
Funds
Funds
2024
2023
Donations
Donations - General
Donations - Book Festival
Donations - Warni Hubs
Donations - Toddler Group
Donations- Youth Club
Grants receivable
Grants receivable Generdl
Grants receivabEe Youth Club
Grants reKeivable HAF
Grants reccivable Book FestivaI
Grants receivable Toddler Group
Grants re£eivable Job retention scheme
Grants rec¢ivable Wann Hubs
739
566
739
566
769
753
200
1,578
570
1,971
1,971
560
560
11275
11275
5,000
5,000
1,000
5,888
1,000
4,500
700
5,1)00
5,000
1,000
500
500
10,297
26.255
21,051
5,560
26,611
li
JI¥COIVLtNG REsoifRCES FROM ACrnryTIES FOR GENERATING FUNDS
Unrestricted Restricted Total Funds Totsj Funds
Funds
Funds
2024
2023
Premises hire
Sundry income
Lease of premises
Contribution to overheads by lessee
36,144
569
30,194
12,955
79I62
36,144
569
30,194
12,955
79,862
26,941
31,060
6,834
64,835
tNVESTMENT INCOME
Unrestricted Restrictsd Total Funds Total Funds
Funds
Funds
2024
2023
Bank interest receivable
713
713
242
Page 10

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2024
li
INCOTrItNG RESOURCES FROM CHARITABLE ACTivrrIES
Restricted Total Funds Total Funds
Funds
2024
2023
Payments from public authorities in the nornial
course of trading
FUNDll41StNG TII4DING: COST OF GOODS SOLD AND OThER COSTS
Unrestrieted Restricted Total Funds Totsl Funds
Funds
Fullds
2024
2023
Lunch Club costs
COSTS OF CHARITABLE ACTTVITIES BY FUND TYPE
Unrestricted Restricted Total Funds Total Funds
Funds
Funds
2024
2023
Book Festival costs
Toddler Group
HAF
Warm Hubs
Youth Club
General costs
364
1,087
1225
364
1,087
1225
398
2,231
3,552
3,002
2,253
4,385
15,821
1,038
1,038
2,415
6,135
2.415
S,097
1,038
COSTS OF CHARITABLE ACTtVlTIES BY ACTIVITY TYPE
Activities
Grant
UDdertaken
funded Tot21 Funds Total Funds
directly
activities
2024
2023
Book Festival costs
Toddler Group
364
1,087
1325
364
1,087
1225
398
2,231
3,552
3,002
2,253
4,385
15,821
Warm Hubs
Youth Club
General costs
1.038
1,038
2,415
6,135
2,415
5,097
1,038
Page 11

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2024
GOVERNANCE COSTS
Unrestricted Restricted Total Funds Total Funds
Funds
Funds
2024
2023
s￿arles and wages
Social security costs
Staff welfare and refreshments
Staff training
Premises costs
Accountancy and bookkeeping fees
Bad debts
Licences
Insurance
Repairs and maintenance
Equipment rental
Telephone and internet
Printing postag¢ and stationery
Bank charges
Advertising costs
19,809
123
56
1,998
44,478
1,965
11059
31,668
123
56
1,998
44,478
1965
25,012
208
35,362
2,018
14
331
6,162
9,493
1,808
515
311
169
284
6J95
9.788
1,030
533
1,939
147
603
6595
9,788
1,030
533
1,939
147
603
89,064
11059
100,923
81,691
10. STAFF COSTS AlgD EMOLUMENTS
Total staff costs were as follows:
2024
2023
Wages and salaries
Social security costs
31,668
123
25,012
208
31,791
25,220
Particular8 of employees:
The average number of omployees during the year, calculated on the basis of full-time
equivalents, was as follows:
2024
2023
Page 12

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2024
11. DEBTORS
2024
2023
Trade debtors
Other debtors
6,855
1,776
8,631
4,707
1,355
6,062
12. CREDITORS: Amounts falling due witbin one y&qr
2024
2023
PAYE and social security
Trade Creditors
Accruals and defe￿ed income
Other creditors
482
1,856
7J99
3?65
146
1,633
7,312
2,105
13,102
11,196
13. RESTRICTED INCO11￿ FUNDS
Balance at
l Apr 2023
Incoming
Funds
sources Transfer
Balance at
31 Mar 2024
Restricted Fund
2,141
{7J37)
7,151
1,955
14. UNRESTRICTED JNCOME FUNDS
Balance at Incoming
l Apr 2023 resourc&s
Funds
Transfer
Balance at
31 Mar 2024
GeneraI Funds
43,160
7.465
(7,151)
43,474
Page 13

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
MANAGEMENT INFORMATION
YEAR ENDED 31 MARCH 2024
The following pages do not form part of the statutory financial statements
which are the subject of the independent examinerfs report on page 5.
Page 14

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2024
2024
2023
li
tNCOMtNG RESOURCES
VOLUNTARY INCOThIE
Donations - General
Donation5 - Book Festival
Donations - Warni Hubs
Donations -Toddler Group
Donations- Youth Club
Grants reKeivable G¢n¢ral
Grants receivable Youth Club
Grants receivable Book Festival
Grants receivable Toddler Group
Grants receivable FL4F
Grants reLeivable Job Retention Scheme
Grants receivable Warni Hubs
739
566
769
753
200
1,578
570
5,888
1,000
700
1971
560
11275
5,000
1,000
5.000
4,500
500
10,297
26,255
26,611
ACTtVlTtES F
Premises hire
Sundry in¢ome
Lease of premises
Contribution to overheads by lessee
R GENERATING FUNDS
36,144
569
30,194
12,955
79,862
26,941
31,060
6.834
64.835
JNVESTTrtENT JNCO.ME
Bank interest receivable
713
242
llYCOMING RESOURCES FROM
CHAIUTABLE ACTrvrrtES
Pa>Ynents from public authorities in the nornial
course of trading
TOTAL JNCOMLYG RESOLTRCES
107,186
91,332
Page 15

SOUTHAM CHURCH AND COMMUNITY PROJECT LTD
COMPANY LIMITED BY GUARANTEE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2024
2024
2023
RESOURCES EXPENDED
FUNDRAISING TRADThG: COST OF GOODS
SOLD AND OTHER COSTS
Lunch Club costs purchases
CHARIfABLE ACTTvrrIES
General costs
Book festival costs
2,415
364
1225
4,385
398
3,552
3,002
2,253
2,231
15,821
Warni Hubs
Youth Club
Toddler group expenditure
1,038
1,087
6,135
GOVERNAI¥CE COSTS
Salaries and wages
Socia] security costs
Stsff welfare and refreshments
Stsff training
Premises costs
Accountancy and bookkeeping fees
Bad debts
Licences
Insurance
Repairs and maintenance
Equipment rental
Telephone and internet
Printing postage and stationery
Bank charges
Advertising costs
31,668
123
56
1,998
44,478
1,965
25.012
208
35.362
2,018
14
331
6,162
9,493
1,808
515
311
169
6595
9,788
1,030
533
1,939
147
603
100.923
81,691
TOTAL RESOURCES EXPENDED
107.058
97.512
NET JIICOMINGI
FOR T￿E YEAR
OUTGOING
RESOIIRCES
128
(6,180)
Page 16