2020-07-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1st August 2019 31st July 2020

From

To

Section A Reference and administration details

Charity name Lewes Old Grammar Parent Teacher Association Other names charity is known by Friends of LOGS Registered charity number (if any) 1125394

Charity's principal address C/O LEWES OLD GRAMMAR SCHOOL 140 HIGH STREET LEWES EAST SUSSEX Postcode BN7 1XS

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Robin Sundaram	Chair
	Geoff Perkins	Treasurer
	Debbie Ticehurst		To 16 January2020
	Nicola Prior
	Collette Goodwin		To 16 January2020
	Carrie Whyte		To 16 January2020
	Helen Perris		From 16 January2020
	Robert Blewitt		From 16 January2020
	Amelia Watkins		To 16 January2020

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
Not applicable

TAR

March 2012

1

Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted 17th January 2008

(eg. trust deed, constitution) Lewes Old Grammar School PTA is a parent teacher association, and as How the charity is constituted such is an unincorporated association (eg. trust, association, company)

Trusteeship is a volunteer role and all are nominated and elected at the Trustee selection methods formal PTA meetings and the AGM. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To raise money through fundraising activities and to use the proceeds for the benefit of all the pupils of the school.

Summary of the objects of the charity set out in its governing document

TAR

March 2012

2

Various social fundraising events – Summer and Christmas Fairs, Quiz Nights, Raffles, Wine Tasting and other fundraising activities

The trustees have had regard to the guidance issued by the Charity Commission on public benefit and are all aware of the information available on the Charity Commission website.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

How funds are to be raised and allocated is determined at PTA meetings, in particular the AGM where staff, parents and trustees discuss and agree on funding priorities

This is agreed at the AGM and reviewed each academic year

You may choose to include further statements, where relevant, about:

Many parents and members of staff have actively given up their time to support the PTA events throughout the year.

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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March 2012

3

Section D Achievements and performance

Various social fundraising events – Summer and Christmas Fairs, Quiz Summary of the main Nights, Raffles, Wine Tasting and other fundraising activities although the achievements of the charity planned Summer term activities were cancelled due to the COVID during the year pandemic. Through its efforts the charity has been able to make grants totalling £20,236 in the past year.

TAR

March 2012

4

Section E Financial review

Brief statement of the charity’s policy on reserves

The charity holds approximately one year’s reserves against future activities and expenditures in agreement with school management

Details of any funds materially Not applicable in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Geoff Perkins	Robin Sundaram
	Treasurer	Chair
	6thMay 2021
	6thMay 2021

TAR

March 2012

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Lewes Old Grammar School PTA		1125394
Receipts andpayments accounts				CC16a
01-Aug-19 For the period from	To	31-Jul-20

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 19,000 9,665 156 - - - - - 28,821 - - - 28,821 122 6,961 20,236 576 - - - - - 27,895 - - - 27,895 926 - 22,318 23,244	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £	Total funds to the nearest £ 19,000 9,665 156 - - - - - 28,821 - - - 28,821 122 6,961 20,236 576 - - - - - 27,895 - - - 27,895 926	Total funds to the nearest £ 19,000 9,665 156 - - - - - 28,821 - - - 28,821 122 6,961 20,236 576 - - - - - 27,895 - - - 27,895 926	Last year to the nearest £
PTA Donations from Parents	19,000		- - - - - - - - -	19,000		18,140
Fund raisingevents	9,665			9,665		13,660
Sundryincome	156			156		-
	-			-		-
	-			-		-
	-			-		-
	-			-		-
	-			-		-
Sub total(Gross income for AR)	28,821			28,821		31,800
A2 Asset and investment sales, (see table).
	-		- - -	-
	-			-		-
Sub total	-			-		-
Total receipts A3 Payments
			-	28,821		31,800
Office costs	122		- - - - - - - - - -	122		122
Fund raisingcosts	6,961			6,961		10,304
Donations & Grants	20,236			20,236		21,468
Storage costs	576			576		-
	-			-		-
	-			-		-
	-			-		-
	-			-		-
	-			-		-
**Sub total **	27,895			27,895		31,894
A4 Asset and investment purchases, (see table)
	-		- - -	-
	-			-
**Sub total **	-			-		-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
			-	27,895		31,894
	926	-	-	926		- 94
	-	-	- -	-		-
	22,318	-		22,318		22,412
	23,244	-	-	23,244		22,318

CCXX R1 accounts (SS)

21/05/2021

1

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Accumulated Fund Designated Funds Details Signature Junior School Stage Lighting	Unrestricted funds Restricted funds to nearest £ to nearest £ 14,194 - 9,050 - - - 23,244 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) Designated Funds 9,050 - - - - Print Name Geoff Perkins	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			01 September 2020
			Date of approval
		Geoff Perkins	05-May-21

CCXX R2 accounts (SS)

21/05/2021

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Lewes Old Grammar Parent Teacher Association members of On accounts for the year 31[st] July 2020 Charity no 1125394 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07 / 2020 .

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Date: 20[th] May 2021 Signed: Name: G.A. Hunot Relevant professional FCA (ICAEW) qualification(s) or body (if any): Address: 132a South Street, Lewes, East Sussex BN7 2BS

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER

CHARITY COMMISSIO FOR ENGIAND ANO WALE Receipts and payments accounts CC16a For the pwK)d from U￿£ll To Section A Receipts and payments Unrestrict￿1 lunds Re51ricted funds End OWTnent nds Total lund$ Latye•r theneBRst£ to the n•]re£ 10t￿ n&Te5t£ tothe rthTest£ A1 Recelpts PTADoroticrs Furé rHEing werts sL￿¢ty ifK¥yr 19OTrJ 9.665 uo 13.&0 9.665 S(&> total (G￿ income for 28PX 28X 31.￿0 A2 Asset and investm￿1 sales Isee kn￿e). Sub total Total receiF¢s 28,821 28 31,800 A3 p￿M￿lS Fut￿ 18isins 6P61 21336 576 6P61 21236 576 10,>)4 21,8 SttTSF Sub total 2785 2795 31. A4 Asset and invethent purthases, Iseetable) Sub total 27,89S 2TM95 31,894 Net of receiOs/(payments) A5 Transfers betw￿￿ fund5 A6 Cash lund5 last year end 926 926 22,31B 23,244 22J18 23,244 22.412 22,318 IER October 2018

S￿￿On B stateM￿t of assets and liabilitses at the end of the penod Un￿Stn£kd furTr(k tOWf••tt Rèstri¢tÈd fLn to r•a••tt Ei¥dG*r.kiit fund5 to mf••tt Details B1 Cash fvnds fwd t4.ly furyjs Total cash fvnds Z1244 Un￿s￿l¢ted fun Restricted ETrdThvment fvnd5 to r••r••tt t)eta15 to r•¥Mtt B2 Othw nKbnÈtary assÉts - #### Cwr•rt Details 83 a55et5 Cwr•nl C)eta15 C(•ti￿ B4 Assets rètsinèd for t charity's use Detai15 rni 9.•5• 85 Liabilitie5 •11• Dw2•2• tétalfofall the fustes Syna￿rè Print Naff E¥te ofapproval ¢knl Pekn5 IER October 2018