## **Trustees' Annual Report for the period** Period start date Period end date 1st August 2019 31st July 2020 **From** **To** ## Section A Reference and administration details **Charity name** Lewes Old Grammar Parent Teacher Association **Other names charity is known by** Friends of LOGS **Registered charity number (if any)** 1125394 **Charity's principal address** C/O LEWES OLD GRAMMAR SCHOOL 140 HIGH STREET LEWES EAST SUSSEX **Postcode BN7 1XS** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Robin Sundaram|Chair||| ||Geoff Perkins|Treasurer||| ||Debbie Ticehurst||To 16 January2020|| ||Nicola Prior|||| ||Collette Goodwin||To 16 January2020|| ||Carrie Whyte||To 16 January2020|| ||Helen Perris||From 16 January2020|| ||Robert Blewitt||From 16 January2020|| ||Amelia Watkins||To 16 January2020|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |Not applicable|| ||| ||| **TAR** March **2012** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution adopted 17th January 2008 (eg. trust deed, constitution) Lewes Old Grammar School PTA is a parent teacher association, and as How the charity is constituted such is an unincorporated association (eg. trust, association, company) Trusteeship is a volunteer role and all are nominated and elected at the Trustee selection methods formal PTA meetings and the AGM. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To raise money through fundraising activities and to use the proceeds for the benefit of all the pupils of the school. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 Various social fundraising events – Summer and Christmas Fairs, Quiz Nights, Raffles, Wine Tasting and other fundraising activities The trustees have had regard to the guidance issued by the Charity Commission on public benefit and are all aware of the information available on the Charity Commission website. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** How funds are to be raised and allocated is determined at PTA meetings, in particular the AGM where staff, parents and trustees discuss and agree on funding priorities This is agreed at the AGM and reviewed each academic year You **may choose** to include further statements, where relevant, about: Many parents and members of staff have actively given up their time to support the PTA events throughout the year. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance Various social fundraising events – Summer and Christmas Fairs, Quiz **Summary of the main** Nights, Raffles, Wine Tasting and other fundraising activities although the **achievements of the charity** planned Summer term activities were cancelled due to the COVID **during the year** pandemic. Through its efforts the charity has been able to make grants totalling £20,236 in the past year. **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The charity holds approximately one year’s reserves against future activities and expenditures in agreement with school management **Details of any funds materially** Not applicable **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc) **
**Date**||| |---|---|---| ||Geoff Perkins|Robin Sundaram| ||
Treasurer|Chair| ||6thMay 2021|| ||6thMay 2021|| **TAR** March **2012** 5 |**Lewes Old Grammar School PTA**||**1125394**||| |---|---|---|---|---| |**Receipts andpayments accounts**||||**CC16a**| |01-Aug-19
**For the period**
**from**|**To**|31-Jul-20||| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**19,000**
**9,665**
**156**
**-**
**-**
**-**
**-**
**-**
**28,821**
**-**
**-**
**-**
**28,821**
**122**
**6,961**
**20,236**
**576**
**-**
**-**
**-**
**-**
**-**
**27,895**
**-**
**-**
**-**
**27,895**
**926**
**-**
**22,318**
**23,244**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**19,000**
**9,665**
**156**
**-**
**-**
**-**
**-**
**-**
**28,821**
**-**
**-**
**-**
**28,821**
**122**
**6,961**
**20,236**
**576**
**-**
**-**
**-**
**-**
**-**
**27,895**
**-**
**-**
**-**
**27,895**

**926**|**Total funds**
**to the nearest £**
**19,000**
**9,665**
**156**
**-**
**-**
**-**
**-**
**-**
**28,821**
**-**
**-**
**-**
**28,821**
**122**
**6,961**
**20,236**
**576**
**-**
**-**
**-**
**-**
**-**
**27,895**
**-**
**-**
**-**
**27,895**

**926**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |PTA Donations from Parents|**19,000**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**19,000**||**18,140**| |Fund raisingevents|**9,665**|||**9,665**||**13,660**| |Sundryincome|**156**|||**156**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**28,821**|||**28,821**||**31,800**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**
**A3 Payments**||||||| ||||**-**|**28,821**||**31,800**| |||||||| |Office costs|**122**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**122**||**122**| |Fund raisingcosts|**6,961**|||**6,961**||**10,304**| |Donations & Grants|**20,236**|||**20,236**||**21,468**| |Storage costs|**576**|||**576**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_ **|**27,895**|||**27,895**||**31,894**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**27,895**||**31,894**| |||||||| ||**926**|**-**|**-**|
**926**||**- 94**| ||**-**|**-**|**-**
**-**|**-**||**-**| ||**22,318**|**-**||**22,318**||**22,412**| ||**23,244**|**-**|**-**|**23,244**||**22,318**| CCXX R1 accounts (SS) 21/05/2021 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Accumulated Fund
Designated Funds
**Details**
Signature
Junior School Stage Lighting|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**14,194**
**-**
**9,050**
**-**
**-**
**-**
**23,244**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Designated Funds
**9,050**
**-**
**-**
**-**
**-**
Print Name
Geoff Perkins|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due (optional)**| ||||**01 September 2020**| ||||| ||||| ||||| ||||| ||||| ||||Date of approval| |||Geoff Perkins|05-May-21| ||||| CCXX R2 accounts (SS) 21/05/2021 2 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name Lewes Old Grammar Parent Teacher Association **members of On accounts for the year** 31[st] July 2020 **Charity no** 1125394 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 07 / 2020** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 20[th] May 2021 **Signed: Name:** G.A. Hunot **Relevant professional** FCA (ICAEW) **qualification(s) or body (if any): Address:** 132a South Street, Lewes, East Sussex BN7 2BS **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER** CHARITY COMMISSIO FOR ENGIAND ANO WALE Receipts and payments accounts CC16a For the pwK)d from U￿£ll To Section A Receipts and payments Unrestrict￿1 lunds Re51ricted funds End OWTnent nds Total lund$ La*tye•r theneBRst£ to the n•]re*£ 10t￿ n&Te5t£ tothe rthTest£ A1 Recelpts PTADoroticrs Furé rHEing werts sL￿¢ty ifK¥yr* 19OTrJ 9.665 uo 13.&0 9.665 S(&> total (G￿ income for 28PX 28*X 31.￿0 A2 Asset and investm￿1 sales Isee kn￿e). Sub total Total receiF¢s 28,821 28* 31,800 A3 p￿M￿lS Fut￿ 18isins 6P61 21336 576 6P61 21236 576 10,>)4 21,*8 SttTSF Sub total 27*85 27*95 31. A4 Asset and invethent purthases, Iseetable) Sub total 27,89S 2TM95 31,894 Net of receiOs/(payments) A5 Transfers betw￿￿ fund5 A6 Cash lund5 last year end 926 926 22,31B 23,244 22J18 23,244 22.412 22,318 IER October 2018 S￿￿On B stateM￿t of assets and liabilitses at the end of the penod Un￿Stn£kd furTr(k tOWf••tt Rèstri¢tÈd fLn to r•a••tt Ei¥dG*r.kiit fund5 to mf••tt Details B1 Cash fvnds fwd t4.ly furyjs Total cash fvnds Z1244 Un￿s￿l¢ted fun Restricted ETrdThvment fvnd5 to r••r••tt t)eta15 to r•¥Mtt B2 Othw nKbnÈtary assÉts - #### Cwr•rt Details 83 a55et5 Cwr•nl C)eta15 C(•ti￿ B4 Assets rètsinèd for t charity's use Detai15 rni 9.•5• 85 Liabilitie5 •11• Dw2•2• tétalfofall the fustes Syna￿rè Print Naff E¥te ofapproval ¢knl Pekn5 IER October 2018