2022-03-31-accounts

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Company registration number: 06532431 Charity registration number: 1125068

Monmouthshire County Citizens Advice Bureau Ltd

(A company limited by guarantee) Annual Report and Financial Statements

for the Year Ended 31 March 2022

bdhc Chartered Accountants 11 Moor Street Chepstow Monmouthshire NP16 5DD

Monmouthshire County Citizens Advice Bureau Ltd

Reference and Administrative Details Trustees' Report	1 2
Independent examiner's report	3
Statement of financial activities Balance Sheet	4 5 to 6
Notes to the financial statements	7 to 13
The following pages do not form part of the statutory financial statements:

Statement of financial activities per fund

14 to 19

Monmouthshire County Citizens Advice Bureau Ltd Reference and Administrative Details

Charity name

Charity registration number

Company registration number Registered office

Monmouthshire County Citizens Advice Bureau Ltd 1125068 06532431

Gate House High Street Chepstow Monmouthshire NP16 5LH

Trustees

B W Counsell (resigned Dec 2021)

R C Chater P S Davey (resigned Sept 2022) P R McGahey (resigned 3 August 2021) P Farley (resigned 7 December 2021) S D Hodgson (resigned 3 August 2021) C L McIntyre J L P Ross G Jones (resigned May 2022) C Archer (appointed 13 January 2022) C Du Toit (appointed 7 December 2021) M Roderick (appointed 7 December 2021) S Read (appointed Feb 2022) N Fletcher (appointed May 2022) G Wilde (appointed Sept 2022)

Accountant

bdhc Chartered Accountants 11 Moor Street Chepstow Monmouthshire NP16 5DD

Page 1

Monmouthshire County Citizens Advice Bureau Ltd

Trustees' Report

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing documents, Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Small company provisions

This report has been prepared in accordance with the small companies regime under the Companies Act 2006.

Approved by the Board and signed on its behalf by:

.........................................

R C Chater Trustee

Date:................................

Page 2

Independent Examiner's Report to the Trustees of

Monmouthshire County Citizens Advice Bureau Ltd

I report on the accounts of the company for the year ended 31 March 2022, which are set out on pages 4 to 13.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under section 145 of the 2011 Act ;
follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act ; and
state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 386 of the Companies Act 2006; and
to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

......................................... bdhc Chartered Accountants

Date:................................

11 Moor Street Chepstow Monmouthshire NP16 5DD

Page 3

Monmouthshire County Citizens Advice Bureau Ltd

Statement of Financial Activities (including Income and Expenditure Account) for the Year Ended 31 March 2022

Note Incoming resources Incoming resources from generated funds Voluntary income 2 Investment income 4 Incoming resources from charitable activities 5 Total incoming resources Resources expended Charitable activities 6 Governance costs 6 Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Transfers between funds Total funds carried forward		Unrestricte d Funds £ 127,996 322 7,700 ~~136,018~~ 110,611 866 111,477 24,541 260,707	Unrestricte d Funds £ 127,996 322 7,700 ~~136,018~~ 110,611 866 111,477 24,541 260,707



			(2,883) (128,028)
		~~(130,911)~~ ~~130,911~~ 154,337 -

All incoming resources and resources expended derive from continuing activities.

Any restricted funds that over-spent and are in deficit, are supported using core funding by means of a transfer between funds.

The notes on pages 7 to 13 form an integral part of these financial statements.

Page 4

Monmouthshire County Citizens Advice Bureau Ltd (Registration number: 06532431)

Balance Sheet as at 31 March 2022

Note Current assets Debtors 10 Cash at bank and in hand Creditors: Amounts falling due within one year 11 Net current assets Creditors: Amounts falling due after more than one year 12 Net assets The funds of the charity: Restricted funds in deficit Better advice better lives Better advice better health Monmouth Saf Hmpt CWY FIM Warmer Monmouthshire Total restricted funds Unrestricted funds Unrestricted income funds Total charity funds	2022 £ £ 4,500 171,445 175,945 (21,608) 154,337 - 154,337 (-) (-) (-) (-) (-) (-) (-) (-) (-) 154,337 154,337	2021 £ £ 20,153 184,865 205,018 (12,841) 192,177 (59,498) 132,679 (44,791) (56,863) (20,953) (5,036) (385) (128,028) 260,707 132,679

The notes on pages 7 to 13 form an integral part of these financial statements.

Page 5

Monmouthshire County Citizens Advice Bureau Ltd (Registration number: 06532431)

Balance Sheet as at 31 March 2022

......... continued

For the financial year ended 31 March 2022, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Approved by the Board on ................... and signed on its behalf by:

.........................................

R C Chater Trustee

The notes on pages 7 to 13 form an integral part of these financial statements.

Page 6

Monmouthshire County Citizens Advice Bureau Ltd

Notes to the Financial Statements for the Year Ended 31 March 2022

1 Accounting policies

Basis of preparation

The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, applicable accounting standards and the Companies Act 2006.

Fund accounting policy

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Further details of each fund are disclosed in note 16.

Incoming resources

Voluntary income including donations and grants that provide core funding or are of a general nature is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.

Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:

The donor specifies that the grant or donation must only be used in future accounting periods; or
The donor has imposed conditions which must be met before the charity has unconditional entitlement.

Investment income is recognised on a receivable basis.

Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract.

Resources expended

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Page 7

Monmouthshire County Citizens Advice Bureau Ltd

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

Depreciation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Office equipment

20% reducing balance basis

Pensions

The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.

2 Voluntary income

Donations and legacies Donations Grants Grants - various	Unrestricte d Funds £ 744 127,252 127,996	Restricted Total Funds Funds 2022 £ £ - 744 168,252 295,504 168,252 296,248	Total Funds 2021 £ 2,224 229,852
			232,076

Page 8

Monmouthshire County Citizens Advice Bureau Ltd

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

3 Grants receivable

Grants - various Chepstow Town Council Grant Monmouthshire CC Grant Caerwent CC Grant Abergavenny Town Council Caldicot TC Claim What’s Yours Portskewett Community Council Magor and Undy Community Council FIM Warmer Monmouthshire Trellech Community Council Monmouth Town Council SAF Covid grants VSEF HMPT	Unrestricte d Funds £ 4,857 20,950 51,945 2,500 12,000 15,000 - 1,500 3,000 - 3,500 12,000 - - - - 127,252	Restricted Funds £ - - - - - - 28,500 - - 19,941 12,135 - - 78,119 - - 29,557 168,252	Total Funds 2022 £ 4,857 20,950 51,945 2,500 12,000 15,000 28,500 1,500 3,000 19,941 12,135 3,500 12,000 78,119 - - 29,557 295,505	Total Funds 2021 £ 16,039 20,950 51,945 2,500 12,000 23,000 - 1,250 3,000 - - 3,500 71,309 10,000 1,916 12,443 229,852

4 Investment income

Interest on cash deposits

Unrestricte	Restricted		Total Funds	Total Funds
d Funds	Funds		2022	2021
£	£		£	£
322		-	322	324

5 Incoming resources from charitable activities

Charitable activities Room hire Other income	Unrestricte d Funds £ 7,000 700 ~~Page 9~~	Restricted Funds £ - -	Total Funds 2022 £ 7,000 700	Total Funds 2021 £ 7,000 -

Monmouthshire County Citizens Advice Bureau Ltd

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

6 Total resources expended

Direct costs Repairs and maintenance Support costs Employment costs Other support costs Accountancy fees	Charitable activities £ 164.287 118,325 282,612 35,049 82,410 - 117,459	Charitable activities £ 164.287 118,325 282,612 35,049 82,410 - 117,459		£ - - - - - 866 Governance	£ 164.287 118,325 282,612 35,049 82,410 866 118,325 Total


		117,459		866

7 Employees' remuneration

The aggregate payroll costs of these persons were as follows:

Wages and salaries Social security Other pension costs	2022 2021 £ £ 126,265 126,265 4,881 4,881 1,514 1,514 132,660 132,660

8 Taxation

The company is a registered charity and is, therefore, exempt from taxation.

Page 10

Monmouthshire County Citizens Advice Bureau Ltd

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

9 Tangible fixed assets

Fixtures, fittings and equipment £

Cost

As at 1 April 2021 and 31 March 2022

As at 1 April 2021 and 31 March 2022 Depreciation As at 1 April 2021 and 31 March 2022 Net book value As at 31 March 2022 As at 31 March 2021	6,700
	6,700
	-
	~~-~~

10 Debtors

Trade debtors

2022	2021
£	£
4,500	20,153

11 Creditors: Amounts falling due within one year

Trade creditors Taxation and social security Accruals and deferred income	2022 £ - 3,763 17,845 21,608	2021 £ 1,853 2,288 8,700 12,841

Page 11

Monmouthshire County Citizens Advice Bureau Ltd

Notes to the Financial Statements for the Year Ended 31 March 2022

......... continued

12 Creditors: Amounts falling due after more than one year

2022 £ Accruals and deferred income - Creditors amounts falling due after more than one year includes deferred income: 2022 £ Amount deferred in the year - As at 31 March 2022	2021 £ 59,498
	2021 £ 59,498
	~~59,498~~

13 Members' liability

The charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

14 Pension scheme

Defined contribution pension scheme

The charity operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £1,514 (2021 - £1,700).

There were no outstanding or prepaid contributions at either the beginning or end of the financial year.

Page 12

Notes to the Financial Statements for the Year Ended 31 March 2022

Monmouthshire County Citizens Advice Bureau Ltd

......... continued

15 Related parties

Controlling entity

The charity is controlled by the trustees who are all directors of the company.

16 Analysis of funds

General Funds General fund Restricted Funds Better Advice Better Lives Better Advice Better Health Monmouth SAF HMPT	At 1 April 2021 £ 234,895 (44,791) (56,863) (20,953) (1,035) - ~~(123,642)~~ 111,253	Incoming resources £ 155,648 - - - 71,309 12,443 ~~83,752~~ 239,400	Resources expended £ (129,836) - - - (75,310) (12,828) ~~(88,138)~~ (217,974)	At 31 March 2022 £ 260,707
				(44,791) (56,863) (20,953) (5,036) (385) ~~128028~~
				~~(,)~~
				132,679

17 Net assets by fund

Page 13

Monmouthshire County Citizens Advice Bureau Ltd

Statement of financial activities by fund Year Ended 31 March 2022

Incoming resources
Incoming resources from generated funds
Voluntary income
Investment income
Incoming resources from charitable activities
Total incoming resources
Resources expended
Charitable activities
Governance costs
Total resources expended
Net movements in funds
Reconciliation of funds
Total funds brought forward
Transfer to restricted funds re deficit balances
Total funds carried forward

General
General
fund
fund
2022
2021
£
£
127,996
148,324
322
324
7,700
7,000
~~136,018~~
~~155,648~~
110,644
118,803
833
11,033
~~111,477~~
~~129,836~~
24,541
25,812
260,707
234,895
(130,911)
154,337
260,707