Company registration number: 06532431 Charity registration number: 1125068 ## Monmouthshire County Citizens Advice Bureau Ltd (A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 March 2022 bdhc Chartered Accountants 11 Moor Street Chepstow Monmouthshire NP16 5DD ## **Monmouthshire County Citizens Advice Bureau Ltd** ## **Contents** |Reference and Administrative Details
Trustees' Report|1
2| |---|---| |Independent examiner's report|3| |Statement of financial activities
Balance Sheet|4
5 to 6| |Notes to the financial statements|7 to 13| |The following pages do not form part of the statutory financial statements:|| Statement of financial activities per fund 14 to 19 ## **Monmouthshire County Citizens Advice Bureau Ltd Reference and Administrative Details** **Charity name** **Charity registration number** **Company registration number Registered office** Monmouthshire County Citizens Advice Bureau Ltd 1125068 06532431 Gate House High Street Chepstow Monmouthshire NP16 5LH **Trustees** B W Counsell (resigned Dec 2021) R C Chater P S Davey (resigned Sept 2022) P R McGahey (resigned 3 August 2021) P Farley (resigned 7 December 2021) S D Hodgson (resigned 3 August 2021) C L McIntyre J L P Ross G Jones (resigned May 2022) C Archer (appointed 13 January 2022) C Du Toit (appointed 7 December 2021) M Roderick (appointed 7 December 2021) S Read (appointed Feb 2022) N Fletcher (appointed May 2022) G Wilde (appointed Sept 2022) ## **Accountant** bdhc Chartered Accountants 11 Moor Street Chepstow Monmouthshire NP16 5DD Page 1 ## **Monmouthshire County Citizens Advice Bureau Ltd** ## **Trustees' Report** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing documents, Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **Small company provisions** This report has been prepared in accordance with the small companies regime under the Companies Act 2006. Approved by the Board and signed on its behalf by: ......................................... R C Chater Trustee Date:................................ Page 2 ## **Independent Examiner's Report to the Trustees of** ## **Monmouthshire County Citizens Advice Bureau Ltd** I report on the accounts of the company for the year ended 31 March 2022, which are set out on pages 4 to 13. ## **Respective responsibilities of trustees and examiner** The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: - examine the accounts under section 145 of the 2011 Act ; - follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act ; and - state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 386 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ......................................... bdhc Chartered Accountants Date:................................ 11 Moor Street Chepstow Monmouthshire NP16 5DD Page 3 ## **Monmouthshire County Citizens Advice Bureau Ltd** ## **Statement of Financial Activities (including Income and Expenditure Account) for the Year Ended 31 March 2022** |**Note**
**Incoming resources**
Incoming resources from generated
funds
Voluntary income
2
Investment income
4
Incoming resources from charitable
activities
5
Total incoming resources
**Resources expended**
Charitable activities
6
Governance costs
6
Total resources expended
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Transfers between funds
Total funds carried forward||**Unrestricte**
**d Funds**
**£**
127,996
322
7,700
~~136,018~~
110,611
866
111,477
24,541
260,707|**Unrestricte**
**d Funds**
**£**
127,996
322
7,700
~~136,018~~
110,611
866
111,477
24,541
260,707| |---|---|---|---| ||||| ||||| ||||| ||||(2,883)
(128,028)| |||~~(130,911)~~
~~130,911~~
154,337
-|| All incoming resources and resources expended derive from continuing activities. Any restricted funds that over-spent and are in deficit, are supported using core funding by means of a transfer between funds. The notes on pages 7 to 13 form an integral part of these financial statements. Page 4 ## **Monmouthshire County Citizens Advice Bureau Ltd (Registration number: 06532431)** ## **Balance Sheet as at 31 March 2022** |**Note**
**Current assets**
Debtors
10
Cash at bank and in hand
**Creditors: Amounts falling**
**due within one year**
11
**Net current assets**
**Creditors: Amounts falling**
**due after more than one**
**year**
12
**Net assets**
**The funds of the charity:**
**Restricted funds in deficit**
Better advice better lives
Better advice better health
Monmouth
Saf
Hmpt
CWY
FIM
Warmer Monmouthshire
**Total restricted funds**
**Unrestricted funds**
Unrestricted income funds
**Total charity funds**|**2022**
**£**
**£**
4,500
171,445
175,945
(21,608)
154,337
-
154,337
(-)
(-)
(-)
(-)
(-)
(-)
(-)
(-)
(-)
154,337
154,337|**2021**
**£**
**£**
20,153
184,865
205,018
(12,841)
192,177
(59,498)
132,679
(44,791)
(56,863)
(20,953)
(5,036)
(385)
(128,028)
260,707
132,679| |---|---|---| The notes on pages 7 to 13 form an integral part of these financial statements. Page 5 ## **Monmouthshire County Citizens Advice Bureau Ltd (Registration number: 06532431)** ## **Balance Sheet as at 31 March 2022** _......... continued_ For the financial year ended 31 March 2022, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. Approved by the Board on ................... and signed on its behalf by: ......................................... R C Chater Trustee The notes on pages 7 to 13 form an integral part of these financial statements. Page 6 **Monmouthshire County Citizens Advice Bureau Ltd** **Notes to the Financial Statements for the Year Ended 31 March 2022** ## **1 Accounting policies** ## **Basis of preparation** The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, applicable accounting standards and the Companies Act 2006. ## **Fund accounting policy** Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity. Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose. Further details of each fund are disclosed in note 16. ## **Incoming resources** Voluntary income including donations and grants that provide core funding or are of a general nature is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when: - The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement. Investment income is recognised on a receivable basis. Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract. ## **Resources expended** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. ## **Governance costs** Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters. ## **Support costs** Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Page 7 ## **Monmouthshire County Citizens Advice Bureau Ltd** ## **Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **Depreciation** Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows: Office equipment 20% reducing balance basis ## **Pensions** The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme. ## **2 Voluntary income** |**Donations and legacies**
Donations
**Grants**
Grants - various|**Unrestricte**
**d Funds**
**£**
744
127,252
127,996|**Restricted**
**Total Funds**
**Funds**
**2022**
**£**
**£**
-
744
168,252
295,504
168,252
296,248|**Total Funds**
**2021**
**£**
2,224
229,852| |---|---|---|---| ||||232,076| Page 8 ## **Monmouthshire County Citizens Advice Bureau Ltd** ## **Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **3 Grants receivable** |Grants - various
Chepstow Town Council Grant
Monmouthshire CC Grant
Caerwent CC Grant
Abergavenny Town Council
Caldicot TC
Claim What’s Yours
Portskewett Community Council
Magor and Undy Community Council
FIM
Warmer Monmouthshire
Trellech Community Council
Monmouth Town Council
SAF
Covid grants
VSEF
HMPT|**Unrestricte**
**d Funds**
**£**
4,857
20,950
51,945
2,500
12,000
15,000
-
1,500
3,000
-
3,500
12,000
-
-
-
-
127,252|**Restricted**
**Funds**
**£**
-

-
-
-
-
-
28,500
-
-
19,941
12,135
-

-
78,119
-
-
29,557
168,252|**Total Funds**
**2022**
**£**
4,857
20,950
51,945
2,500
12,000
15,000
28,500
1,500
3,000
19,941
12,135
3,500
12,000
78,119
-
-
29,557

295,505|**Total Funds**
**2021**
**£**
16,039
20,950
51,945
2,500
12,000
23,000
-
1,250
3,000
-
-
3,500
71,309
10,000
1,916
12,443

229,852| |---|---|---|---|---| ## **4 Investment income** Interest on cash deposits |**Unrestricte**|**Restricted**||**Total Funds**|**Total Funds**| |---|---|---|---|---| |**d Funds**|**Funds**||**2022**|**2021**| |**£**|**£**||**£**|**£**| |322||-|322|324| **5 Incoming resources from charitable activities** |**Charitable activities**
Room hire
Other income|**Unrestricte**
**d Funds**
**£**
7,000
700
~~Page 9~~|**Restricted**
**Funds**
**£**
-
-|**Total Funds**
**2022**
**£**
7,000
700|**Total Funds**
**2021**
**£**
7,000
-| |---|---|---|---|---| |||||| ## **Monmouthshire County Citizens Advice Bureau Ltd** ## **Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **6 Total resources expended** |Direct costs
Repairs and maintenance
**Support costs**
Employment costs
Other support costs
Accountancy fees|**Charitable**
**activities**
**£**
164.287
118,325
282,612
35,049
82,410
-
117,459|**Charitable**
**activities**
**£**
164.287
118,325
282,612
35,049
82,410
-
117,459||**£**
-
-
-
-
-
866
**Governance**|**£**
164.287
118,325
282,612
35,049
82,410
866
118,325
**Total**| |---|---|---|---|---|---| ||||||| ||||||| |||117,459||866|| **7 Employees' remuneration** The aggregate payroll costs of these persons were as follows: |Wages and salaries
Social security
Other pension costs|**2022**
**2021**
**£**
**£**
126,265
126,265
4,881
4,881
1,514
1,514
132,660
132,660| |---|---| - **8 Taxation** The company is a registered charity and is, therefore, exempt from taxation. Page 10 ## **Monmouthshire County Citizens Advice Bureau Ltd** ## **Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **9 Tangible fixed assets** ## **Fixtures, fittings and equipment £** ## **Cost** As at 1 April 2021 and 31 March 2022 |As at 1 April 2021 and 31 March 2022
**Depreciation**
As at 1 April 2021 and 31 March 2022
**Net book value**
As at 31 March 2022
As at 31 March 2021|6,700| |---|---| ||6,700| ||-| ||~~-~~| ## **10 Debtors** Trade debtors |**2022**|**2021**| |---|---| |**£**|**£**| |4,500|20,153| ## **11 Creditors: Amounts falling due within one year** |Trade creditors
Taxation and social security
Accruals and deferred income|**2022**
**£**
-
3,763
17,845
21,608|**2021**
**£**
1,853
2,288
8,700
12,841| |---|---|---| Page 11 ## **Monmouthshire County Citizens Advice Bureau Ltd** ## **Notes to the Financial Statements for the Year Ended 31 March 2022** ## _......... continued_ ## **12 Creditors: Amounts falling due after more than one year** |**2022**
**£**
Accruals and deferred income
-
Creditors amounts falling due after more than one year includes deferred income:
**2022**
**£**
Amount deferred in the year
-
As at 31 March 2022|**2021**
**£**
59,498| |---|---| ||**2021**
**£**
59,498| ||~~59,498~~| ## **13 Members' liability** The charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. ## **14 Pension scheme** ## **Defined contribution pension scheme** The charity operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £1,514 (2021 - £1,700). There were no outstanding or prepaid contributions at either the beginning or end of the financial year. Page 12 **Notes to the Financial Statements for the Year Ended 31 March 2022** ## **Monmouthshire County Citizens Advice Bureau Ltd** ## _......... continued_ ## **15 Related parties** ## **Controlling entity** The charity is controlled by the trustees who are all directors of the company. ## **16 Analysis of funds** |**General Funds**
General fund
**Restricted Funds**
Better Advice Better Lives
Better Advice Better Health
Monmouth
SAF
HMPT|**At 1 April**
**2021**
**£**
234,895
(44,791)
(56,863)
(20,953)
(1,035)
-
~~(123,642)~~
111,253|**Incoming**
**resources**
**£**
155,648
-
-
-
71,309
12,443
~~83,752~~
239,400|**Resources**
**expended**
**£**
(129,836)
-
-
-
(75,310)
(12,828)
~~(88,138)~~
(217,974)|**At 31**
**March 2022**
**£**
260,707| |---|---|---|---|---| |||||(44,791)
(56,863)
(20,953)
(5,036)
(385)
~~128028~~| |||||~~(,)~~| |||||132,679| ## **17 Net assets by fund** Page 13 ## **Monmouthshire County Citizens Advice Bureau Ltd** ## **Statement of financial activities by fund Year Ended 31 March 2022** |**Incoming resources**
Incoming resources from generated funds
Voluntary income
Investment income
Incoming resources from charitable activities
Total incoming resources
**Resources expended**
Charitable activities
Governance costs
Total resources expended
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Transfer to restricted funds re deficit balances
Total funds carried forward|**General**
**General**
**fund**
**fund**
**2022**
**2021**
**£**
**£**
127,996
148,324
322
324
7,700
7,000
~~136,018~~
~~155,648~~
110,644
118,803
833
11,033
~~111,477~~
~~129,836~~
24,541
25,812
260,707
234,895
(130,911)
154,337
260,707| |---|---| This page does not form part of the statutory financial statements. Page 14 ## **Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund Year Ended 31 March 2022** |_........._
_continued_
**Incoming resources**
Incoming resources from generated funds
Voluntary income
Total incoming resources
**Resources expended**
Charitable activities
Governance costs
Total resources expended
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward (transfer from unrestricted to bring to zero)|**Better**
**Advice**
**Better**
**Lives**
**2022**
**£**
-
~~-~~
-
-
~~-~~
-
(44,791)
~~-~~|**Better**
**Advice**
**Better**
**Lives**
**2021**
**£**
-| |---|---|---| |||~~-~~| |||-
-| |||~~-~~| |||-
(44,791)
| |||~~(44,791)~~| This page does not form part of the statutory financial statements. Page 15 ## **Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund Year Ended 31 March 2022** |_........._
_continued_
**Incoming resources**
Incoming resources from generated funds
Voluntary income
Total incoming resources
**Resources expended**
Charitable activities
Governance costs
Total resources expended
Net movements in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward (transfer from unrestricted to bring to zero)|**Better**
**Advice**
**Better**
**Health**
**2022**
**£**
-
~~-~~
-
-
~~-~~
-
(56,863)
~~-~~|**Better**
**Advice**
**Better**
**Health**
**2021**
**£**
-| |---|---|---| |||~~-~~| |||-
-| |||~~-~~| |||-
(56,863)
| |||~~(56,863)~~| This page does not form part of the statutory financial statements. Page 16 ## **Monmouthshire County Citizens Advice Bureau Ltd** ## **Statement of financial activities by fund Year Ended 31 March 2022** |_........._
_continued_
Net movements in funds – transfer from unrestricted fund to bring to zero
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Monmouth**
**2022**
**£**
-
(20,953)
-|**Monmouth**
**2021**
**£**
-
(20,953)| |---|---|---| |||(20,953)| This page does not form part of the statutory financial statements. Page 17 ## **Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund Year Ended 31 March 2022** |_........._
_continued_||| |---|---|---| ||**SAF**|**SAF**| ||**2022**|**2021**| ||**£**|**£**| |**Incoming resources**||| |Incoming resources from generated funds||| |Voluntary income|78,119|71,309| |Transfer from unrestricted fund|5,611|| |Total incoming resources|83,730|71,309| |**Resources expended**||| |Charitable activities|78,694|75,310| |Governance costs|-|-| |Total resources expended|78,694|75,310| |Net movements in funds|5,036|(4,001)| |**Reconciliation of funds**||| |Total funds brought forward|(5,036)|(1,035)| |Total funds carried forward|-|(5,036)| This page does not form part of the statutory financial statements. Page 18 ## **Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund Year Ended 31 March 2022** ## _......... continued_ |**Incoming resources**
Incoming resources from generated funds
Voluntary income
Transfer from unrestricted fund
Total incoming resources
**Resources expended**
Charitable activities
Total resources expended
**Reconciliation of funds**
Total funds carried forward|**HMPT**
**2022**
**£**
29,557
993
~~30,550~~
~~30,165~~
~~30,165~~
~~-~~|**HMPT**
**2021**
**£**
12,443
| |---|---|---| |||~~12,443~~
| |||~~12,828~~
| |||~~12,828~~| |||| |||~~(385)~~| This page does not form part of the statutory financial statements. Page 19