Monmouthshire County Citizens Advice helping people find a way forward Annual Report 2021 gorar peth citizens advice Sir Fynwy Monmouthshire County
Chaifs Raport - 2020121 was Indeed an unprecedented year for us a5 for so many others. However, on top of the disruption of the pandemic we had to establish a new leadershlp team followin8 the retirement of our Chief Executive. l am pleased to say that was brought to a conclusion after carèful review and we now have bèèn able to draw on the skills of Mal Edgson as Chief Executive who we share wrth Torfaèn Citizens Advice, reinforcing both the identty and Stngth of Monmouthshire Otizens Advice whlle reinforcing the collaboration that has been so valuable across South East Wales. Although the essentlal priority to protect the health and safety both of our dlents and our stsff and volunteers has meant that vlrtually no face to face advlce has been possible through thls year, the figures show that the service has continued. New ways of working have been developed addlng to thÈ existing telephone service wlth emall, webchat and vldeo advlce. For some thls has been a welcome benefit, especially for those In work, younger clients used to more technological solutions and those whose rural locatlon or dlsabillty mlght have made access to our offlces difficu. But the loss of that ease of hlgh street office accesslbllity is much regretted and we look forward to restOTlng that opportunity as s<>on as It Is safe to do so. albelt inevltably not quite the same as before a5 we move cautiously forward. None of this could have been achieved wlthout the commltment of Ouf Staff and volunteers who have responded so posStlvely to the challenge. Nor could we contlnue wlthout the support we enjoy from the County. Town and Communlty Counclls. In addltlon to my thanks to them. I thank also the team of Board members who have brought their skllls and experience to help eulde us through a dlfficult perlod and ensure the contlnulty of the vltal servlce we aim to glve the people of Monmouthshire. Roger Chat•r, Chalr, Monmouthshiro County Citiz•ns Advic• Key Statlstics 2020-2021 Clients helped V•lu• of Volunt••rlrwJ 4817 Voknlwing wllh the CrtizenB Advic4 SolcO ha8 many torfits. We hglp ¥olunteer8 to.. + Hav¢ the expgrience and confidenco to e Into Work + Improve •mploymonl proycts through skill8 d8velopment + Better manago mental health ¢ondilion8 $uth as d8pre8won Imwove thwr self8teem, r8(hJce18olatlon and improve cs)mmunicalion Skills + Expenen¢e a 8en8e of bèbnging through V•¥)rking in their communrty • Over 95 Volunteern have 8upported us in 2019120 Issues Advic• Catogori•8 Issu•s Clknnt Benefits & Tax Credits 2375 1500 Employment 1681 Housing 1417 902 Relationships & Family 715 437 Thank you to our fund•rs We15h Gmmrnen( Monmouthsbkn CouDty Counryl, the Town Courd8 ofAbergabYnny. CahJk4t, Chpp$tow, MonrN)uth and Usk. The Cornunty Counclls of CaeNftnl, Devan. Goetre Fwr, GrosnTrJnl. LlanfolBt Llanoyer. Uan¢rMnt Fawr. Magorwith Undy, Nlathem. Mitcel Troy, Portskewett and Sudbrook, Rogw. St Arvan8, Shin1. fthnh8m and Tre1¢. cL¥rmThty Fourvjthn in WaK85. Monmouthshire 8ulhllng Sc(th. MOondar F¢)undation. Mopla Cottage5 Charity, Vcluntary serv EffÈryency Fund arnl the Frd$ of Monmouthshire County C*tien5¥ ConsLsmer goods and 478 service5 259 Oebt 472 301 other 2348 374 Authorised and Regulated by the Financial Conduct Authority- FRN 617672. Registered Charity Number 1125068 Registered Company Number 6532431 Tlwik you
Howwe help people find a way forward forwarrl 20¥wy3 4 S (lnts saKJathKE Imwcrted we value Ir*lthing Iversiiy. 5(W re1 SLress champK tKI IMPrrg tqUèliLy. and challen8e strlmlnatyon d harassmert Campa1}5 What we do: Our Cllent and partner presented In early in 2020 In regard to several health Issues they both suffered from. Over 3 perlod of tlme we asslsted wrth many Issues wlth regards to benefits, sfyxe of which are currently on8oln8. The cllent applied for PIP In June 2020 and wa5 refused. We Immedlately began the appeals process, flrst submitting a reconslderation, then later a full appeal when the declslon was not altered. Due to the pandemic. everything took a reat deal of time to resolve. Throughout that time we were In constant touch with client, especialty as there were so many other Issues that demanded attention. H(M7 w• sp•nd ¢)ur mon•y In¢ome'. £ 239,400 Expendtture: Charitable Activities £ 206.941 Govemance £ 11,033 Total Expenditure £ 217,974 Eventually, a hearlng date wa5 scheduled and the client asked for 5UPPOrt In attendlng. We helped client to gather the requested evidence and submltted it to the court as requested. Eventually. a second hearlnB was arranged, and this time client Wa5 successful, and was awarded PIP In May 2021. The entlre process took 11 months. was Incredibly Stressful, draining and debllltatinÉ on our client. Balane• Sh••t as at 31 Mar¢h 2021 Fixed Assets Current Assets £ 192,177 Net Assets £ 132,879 Restrithd Funds £-128.028 Our client was Incredibly grateful for the support throughout the process, and we continue to support the family with their continued problems and health issues. Unrestricted Funds £ 260.707 Our auditors are bdhc. Chartered Acwuntants Without OLtr seThice, they would have been lost as to what to do next.
Free, confidential advice. Whoever and wherever you are. We help people overcome their problems and campaign on big issues when their voices need to be heard. We value diversity, champion equality and challenge discrimination and harassment. We're here for everyone. How can help you? Our staff and volunteers are trained in many areas, induding + Welfare Beneffts Money and debt issues Employment + Consumer Rights •> Housing Neighbourho¢)d disputes Making Complaints Tax issues + Family and personal issues * Energy swtching, fuel saving and grants Pensions Our offic•s are ITr the process of a phased reopenlng for drop-ln face to face advice but we are still glvlng advice over the tsl•phone, by video, web chat and email Abergavenny Olfie•- 01873 856466 from 10 am to 2pm on Mon. Tues. Weds and Fri Caldicot Office- 01291422119 from 10 am to 2pm on Mon, Tues, Weds and Thurs Chepstow Office- 01291622185 from 10 am to 2pm on Mon, Tues, Weds and Thurs Irrformation Assurance Monmouthshire County Citizens Advice Trustee Board oversee the infomiation of all personal information of our clients. staff, funders and strategic partners that is processed. The Local Citizens Ad hold joint responsibilty for dient data that is held in our case management system. with the National Citizens Advice Service. An Infomiation Assurance Management Team exists to ensure that the confidentiality, integrity and availability of all personal and sensitive data is maintained to a level which is compliant with the requirements of the General Data Protection Regulats'ons and Data Protection Act 2018. Monmouth Olfice- 01600 773297 from 10 am to 2pm on Mon, Tues, Weds and Fri Please call the offices on the numbers above for latest infomiation. er in There is 24 hour aG¢ess to the National Citizens Advice website at www.cltizensadv1 or .uklwalesl Telephone Advice is available Monday to Friday 9 to 5 on 0344 477 20 20 or 0300 3302117 A web chat service can be accessed from the National Citizens Advi website by typing bchar in the search bar
Company registration number: 06532431 Charity registration number: 1125068
Monmouthshire County Citizens Advice Bureau Ltd
(A company limited by guarantee) Annual Report and Financial Statements
for the Year Ended 31 March 2021
bdhc Chartered Accountants 11 Moor Street Chepstow Monmouthshire NP16 5DD
Monmouthshire County Citizens Advice Bureau Ltd
Contents
----- Start of picture text -----
Reference and Administrative Details 1
Trustees' Report 2
Independent examiner's report 3
Statement of financial activities 4
Balance Sheet 5 to 6
Notes to the financial statements 7 to 13
----- End of picture text -----
The following pages do not form part of the statutory financial statements:
Statement of financial activities per fund
14 to 19
Monmouthshire County Citizens Advice Bureau Ltd Reference and Administrative Details
Charity name Monmouthshire County Citizens Advice Bureau Ltd Charity registration number 1125068 Company registration number 06532431 Registered office Gate House High Street Chepstow Monmouthshire NP16 5LH Trustees B W Counsell R C Chater P S Davey P R McGahey (resigned 3 August 2020) P Farley (resigned 7 December 2020) S D Hodgson (resigned 3 August 2020) C L[J ] McIntyre L P Ross G[Jones] C Archer (appointed 13[January ] 2021) C Du Toit (appointed 7 December 2020) M[Roderick] (appointed 7 December 2020) Accountant bdhc Chartered Accountants 11 Moor Street Chepstow Monmouthshire NP16 5DD
Page 1
Monmouthshire County Citizens Advice Bureau Ltd
Trustees' Report
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing documents, Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Small company provisions
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
Approved by the Board and signed on its behalf by:
.........................................
R C Chater Trustee
Date:................................
Page 2
Independent Examiner's Report to the Trustees[of]
Monmouthshire County Citizens Advice Bureau Ltd
I report on the accounts of the company for the year ended 31 March 2021, which are set out on pages 4 to 13.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act ;
-
follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act ; and
-
state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 386 of the Companies Act 2006; and
-
to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
......................................... 11 Moor Street bdhc Chartered Accountants Chepstow Monmouthshire NP16 5DD Date:................................
Page 3
Monmouthshire County Citizens Advice Bureau Ltd
Statement of Financial Activities (including Income and Expenditure Account) for the[Year ] Ended 31 March 2021
| Note Incoming resources Incoming resources from generated funds Voluntary income 2 Investment income 4 Incoming resources from charitable activities 5 Total incoming resources Resources expended Charitable activities 6 Governance costs 6 Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricte d Funds £ 148,324 324 7,000 155,648 118,803 11,033 129,836 25,812 234,895 260,707 |
Restricted Funds £ 83,752 - - 83,752 88,138 - 88,138 (4,386) (123,642) (128,028) |
Total Funds 2021 £ 232,076 324 7,000 239,400 206,941 11,033 217,974 21,426 111,253 132,679 |
Total Funds 2020 £ 193,970 335 9,865 |
|---|---|---|---|---|
| 204,170 | ||||
| 218,421 1,778 |
||||
| 220,199 | ||||
| (16,029) 127,282 |
||||
| 111,253 |
All incoming resources and resources expended derive from continuing activities.
The notes on pages 7 to 13 form an integral part of these financial statements.
Page 4
Monmouthshire County Citizens Advice Bureau Ltd (Registration number: 06532431)
Balance Sheet as at 31 March 2021
| Note Current assets Debtors 10 Cash at bank and in hand Creditors: Amounts falling due within one year 11 Net current assets Creditors: Amounts falling due after more than one year 12 Net assets The funds of the charity: Restricted funds in deficit Better advice better lives Better advice better health Monmouth Saf Hmpt Total restricted funds Unrestricted funds Unrestricted income funds Total charity funds |
2021 £ £ 20,153 184,865 205,018 (12,841) 192,177 (59,498) 132,679 (44,791) (56,863) (20,953) (5,036) (385) (128,028) 260,707 132,679 |
2020 £ £ - 118,842 118,842 (7,589) 111,253 - 111,253 (44,791) (56,863) (20,953) (1,035) - (123,642) 234,895 111,253 |
2020 £ £ - 118,842 118,842 (7,589) 111,253 - 111,253 (44,791) (56,863) (20,953) (1,035) - (123,642) 234,895 111,253 |
|---|---|---|---|
| 111,253 - |
|||
| 111,253 | |||
| (44,791) (56,863) (20,953) (1,035) - (123,642) 234,895 111,253 |
The notes on pages 7 to 13 form an integral part of these financial statements.
Page 5
Monmouthshire County Citizens Advice Bureau Ltd (Registration number: 06532431)
Balance Sheet as at 31 March 2021
.........[continued]
For the financial year ended 31 March 2021, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
Approved by the Board on ................... and signed on its behalf by:
.........................................
R C Chater Trustee
The notes on pages 7 to 13 form an integral part of these financial statements.
Page 6
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
1 Accounting policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, applicable accounting standards and the Companies Act 2006.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Further details of each fund are disclosed in note 16.
Incoming resources
Voluntary income including donations and grants that provide core funding or are of a general nature is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement.
Investment income is recognised on a receivable basis.
Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Page 7
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Office equipment
20% reducing balance basis
Pensions
The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.
2 Voluntary income
| Donations and legacies Donations Grants Grants - various |
Unrestricte d Funds £ 2,224 146,100 148,324 |
Restricted Funds £ - 83,752 83,752 |
Total Funds 2021 £ 2,224 229,852 232,076 |
Total Funds 2020 £ 5,471 188,499 |
|---|---|---|---|---|
| 193,970 |
Page 8
Monmouthshire County Citizens Advice Bureau Ltd
Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
3 Grants receivable
| Grants - various Better Advice: Better Lives Chepstow Town Council Grant Monmouthshire CC Grant Caerwent CC Grant Abergavenny Town Council Caldicot TC Gateway Union Portskewett Community Council Magor and Undy Community Council Welsh Government SAF Trellech Community Council Monmouth Town Council CITA SAF Covid grants VSEF HMPT |
Unrestricte d Funds £ 16,039 - 20,950 51,945 2,500 12,000 23,000 - 1,250 3,000 - 3,500 - - - 10,000 1,916 - 146,100 |
Restricted Funds £ - - - - - - - - - - - - - - 71,309 - - 12,443 83,752 |
Total Funds 2021 £ 16,039 - 20,950 51,945 2,500 12,000 23,000 - 1,250 3,000 - 3,500 - - 71,309 10,000 1,916 12,443 229,852 |
Total Funds 2020 £ 13,900 38,750 20,950 52,470 2,500 12,000 13,000 1,500 1,000 2,000 16,779 3,000 10,000 650 - - - - |
|---|---|---|---|---|
| 188,499 |
4 Investment income
| Interest on cash deposits ncoming resources from charitable Charitable activities Room hire |
Unrestricte d Funds £ 324 activities Unrestricte d Funds £ 7,000 |
Restricted Funds £ - Restricted Funds £ - |
Total Funds 2021 £ 324 Total Funds 2021 £ 7,000 |
Total Funds 2020 £ 335 |
|---|---|---|---|---|
| Total Funds 2020 £ 9,865 |
5 Incoming resources from charitable activities
Page 9
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
6 Total resources expended
| Direct costs Employment costs Repairs and maintenance Subscriptions and donations Support costs Employment costs Establishment costs Office expenses Printing, posting and stationery Sundry and other costs Advertising and promotion Accountancy fees Legal and professional costs |
Charitable activities £ 99,566 2,114 6,767 108,447 48,299 25,146 20,044 3,580 695 730 - - 98,494 206,941 |
Governance £ - - - - - - - - - - 1,200 9,833 11,033 11,033 |
Total £ 99,566 2,114 6,767 |
|---|---|---|---|
| 108,447 | |||
| 48,299 25,146 20,044 3,580 695 730 1,200 9,833 |
|||
| 109,527 | |||
| 217,974 |
7 Employees' remuneration
The aggregate payroll costs of these persons were as follows:
| Wages and salaries Social security Other pension costs |
2021 £ 126,265 4,881 1,514 132,660 |
2020 £ 136,553 5,993 1,700 |
|---|---|---|
| 144,246 |
8 Taxation
The company is a registered charity and is, therefore, exempt from taxation.
Page 10
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
9 Tangible fixed assets
Fixtures, fittings and equipment £
Cost
| As at 1 April 2020 and 31 March 2021 Depreciation As at 1 April 2020 and 31 March 2021 Net book value As at 31 March 2021 As at 31 March 2020 |
6,700 6,700 - - |
|---|---|
10 Debtors
| Trade debtors | 2021 £ 20,153 |
2020 £ - |
|---|---|---|
11 Creditors: Amounts falling due within one[year]
| Trade creditors Taxation and social security Accruals and deferred income |
2021 £ 1,853 2,288 8,700 12,841 |
2020 £ - 2,006 5,583 |
|---|---|---|
| 7,589 |
Page 11
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
12 Creditors: Amounts falling due after more than one[year]
| Accruals and deferred income | 2021 £ 59,498 |
2020 £ - |
|---|---|---|
Creditors amounts falling due after more than one year includes deferred income:
| Amount deferred in the year As at 31 March 2021 |
2021 £ 59,498 59,498 |
2020 £ - |
|---|---|---|
| - |
13 Members' liability
The charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
14 Pension scheme
Defined contribution pension scheme
The charity operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £1,514 (2020 - £1,700).
There were no outstanding or prepaid contributions at either the beginning or end of the financial year.
Page 12
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
15 Related parties
Controlling entity
The charity is controlled by the trustees who are all directors of the company.
16 Analysis of funds
| General Funds General fund Restricted Funds Better Advice Better Lives Better Advice Better Health Monmouth SAF HMPT |
At 1 April 2020 £ 234,895 (44,791) (56,863) (20,953) (1,035) - (123,642) 111,253 |
Incoming resources £ 155,648 - - - 71,309 12,443 83,752 239,400 |
Resources expended £ (129,836) - - - (75,310) (12,828) (88,138) (217,974) |
At 31 March 2021 £ 260,707 |
|---|---|---|---|---|
| (44,791) (56,863) (20,953) (5,036) (385) |
||||
| (128,028) | ||||
| 132,679 |
17 Net assets by fund
Page 13
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
| Incoming resources Incoming resources from generated funds Voluntary income Investment income Incoming resources from charitable activities Total incoming resources Resources expended Charitable activities Governance costs Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
General fund 2021 £ 148,324 324 7,000 155,648 118,803 11,033 129,836 25,812 234,895 260,707 |
General fund 2020 £ 138,441 335 9,865 |
|---|---|---|
| 148,641 | ||
| 119,516 1,366 |
||
| 120,882 | ||
| 27,759 207,136 |
||
| 234,895 |
This page does not form part of the statutory financial statements.
Page 14
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
| ......... continued Incoming resources Incoming resources from generated funds Voluntary income Total incoming resources Resources expended Charitable activities Governance costs Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Better Advice Better Lives 2021 £ - - - - - - (44,791) (44,791) |
Better Advice Better Lives 2020 £ 19,750 |
|---|---|---|
| 19,750 | ||
| 41,793 225 |
||
| 42,018 | ||
| (22,268) (22,523) |
||
| (44,791) |
This page does not form part of the statutory financial statements.
Page 15
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
| ......... continued Incoming resources Incoming resources from generated funds Voluntary income Total incoming resources Resources expended Charitable activities Governance costs Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Better Advice Better Health 2021 £ - - - - - - (56,863) (56,863) |
Better Advice Better Health 2020 £ 19,000 |
|---|---|---|
| 19,000 | ||
| 39,331 154 |
||
| 39,485 | ||
| (20,485) (36,378) |
||
| (56,863) |
This page does not form part of the statutory financial statements.
Page 16
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
| ......... continued Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Monmouth 2021 £ - (20,953) (20,953) |
Monmouth 2020 £ - (20,953) |
|---|---|---|
| (20,953) |
This page does not form part of the statutory financial statements.
Page 17
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
| ......... continued Incoming resources Incoming resources from generated funds Voluntary income Total incoming resources Resources expended Charitable activities Governance costs Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
SAF 2021 £ 71,309 71,309 75,310 - 75,310 (4,001) (1,035) (5,036) |
SAF 2020 £ 16,779 |
|---|---|---|
| 16,779 | ||
| 17,781 33 |
||
| 17,814 | ||
| (1,035) - |
||
| (1,035) |
This page does not form part of the statutory financial statements.
Page 18
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
.........[continued]
| Incoming resources Incoming resources from generated funds Voluntary income Total incoming resources Resources expended Charitable activities Total resources expended Reconciliation of funds Total funds carried forward |
HMPT 2021 £ 12,443 12,443 12,828 12,828 (385) |
HMPT 2020 £ - |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - |
This page does not form part of the statutory financial statements.
Page 19
Company registration number: 06532431 Charity registration number: 1125068
Monmouthshire County Citizens Advice Bureau Ltd
(A company limited by guarantee) Annual Report and Financial Statements
for the Year Ended 31 March 2021
bdhc Chartered Accountants 11 Moor Street Chepstow Monmouthshire NP16 5DD
Monmouthshire County Citizens Advice Bureau Ltd
Contents
----- Start of picture text -----
Reference and Administrative Details 1
Trustees' Report 2
Independent examiner's report 3
Statement of financial activities 4
Balance Sheet 5 to 6
Notes to the financial statements 7 to 13
----- End of picture text -----
The following pages do not form part of the statutory financial statements:
Statement of financial activities per fund
14 to 19
Monmouthshire County Citizens Advice Bureau Ltd Reference and Administrative Details
Charity name Monmouthshire County Citizens Advice Bureau Ltd Charity registration number 1125068 Company registration number 06532431 Registered office Gate House High Street Chepstow Monmouthshire NP16 5LH Trustees B W Counsell R C Chater P S Davey P R McGahey (resigned 3 August 2020) P Farley (resigned 7 December 2020) S D Hodgson (resigned 3 August 2020) C L[J ] McIntyre L P Ross G[Jones] C Archer (appointed 13[January ] 2021) C Du Toit (appointed 7 December 2020) M[Roderick] (appointed 7 December 2020) Accountant bdhc Chartered Accountants 11 Moor Street Chepstow Monmouthshire NP16 5DD
Page 1
Monmouthshire County Citizens Advice Bureau Ltd
Trustees' Report
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing documents, Memorandum and Articles of Association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Small company provisions
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
Approved by the Board and signed on its behalf by:
.........................................
R C Chater Trustee
Date:................................
Page 2
Independent Examiner's Report to the Trustees[of]
Monmouthshire County Citizens Advice Bureau Ltd
I report on the accounts of the company for the year ended 31 March 2021, which are set out on pages 4 to 13.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act ;
-
follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act ; and
-
state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 386 of the Companies Act 2006; and
-
to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
......................................... 11 Moor Street bdhc Chartered Accountants Chepstow Monmouthshire NP16 5DD Date:................................
Page 3
Monmouthshire County Citizens Advice Bureau Ltd
Statement of Financial Activities (including Income and Expenditure Account) for the[Year ] Ended 31 March 2021
| Note Incoming resources Incoming resources from generated funds Voluntary income 2 Investment income 4 Incoming resources from charitable activities 5 Total incoming resources Resources expended Charitable activities 6 Governance costs 6 Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricte d Funds £ 148,324 324 7,000 155,648 118,803 11,033 129,836 25,812 234,895 260,707 |
Restricted Funds £ 83,752 - - 83,752 88,138 - 88,138 (4,386) (123,642) (128,028) |
Total Funds 2021 £ 232,076 324 7,000 239,400 206,941 11,033 217,974 21,426 111,253 132,679 |
Total Funds 2020 £ 193,970 335 9,865 |
|---|---|---|---|---|
| 204,170 | ||||
| 218,421 1,778 |
||||
| 220,199 | ||||
| (16,029) 127,282 |
||||
| 111,253 |
All incoming resources and resources expended derive from continuing activities.
The notes on pages 7 to 13 form an integral part of these financial statements.
Page 4
Monmouthshire County Citizens Advice Bureau Ltd (Registration number: 06532431)
Balance Sheet as at 31 March 2021
| Note Current assets Debtors 10 Cash at bank and in hand Creditors: Amounts falling due within one year 11 Net current assets Creditors: Amounts falling due after more than one year 12 Net assets The funds of the charity: Restricted funds in deficit Better advice better lives Better advice better health Monmouth Saf Hmpt Total restricted funds Unrestricted funds Unrestricted income funds Total charity funds |
2021 £ £ 20,153 184,865 205,018 (12,841) 192,177 (59,498) 132,679 (44,791) (56,863) (20,953) (5,036) (385) (128,028) 260,707 132,679 |
2020 £ £ - 118,842 118,842 (7,589) 111,253 - 111,253 (44,791) (56,863) (20,953) (1,035) - (123,642) 234,895 111,253 |
2020 £ £ - 118,842 118,842 (7,589) 111,253 - 111,253 (44,791) (56,863) (20,953) (1,035) - (123,642) 234,895 111,253 |
|---|---|---|---|
| 111,253 - |
|||
| 111,253 | |||
| (44,791) (56,863) (20,953) (1,035) - (123,642) 234,895 111,253 |
The notes on pages 7 to 13 form an integral part of these financial statements.
Page 5
Monmouthshire County Citizens Advice Bureau Ltd (Registration number: 06532431)
Balance Sheet as at 31 March 2021
.........[continued]
For the financial year ended 31 March 2021, the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
Approved by the Board on ................... and signed on its behalf by:
.........................................
R C Chater Trustee
The notes on pages 7 to 13 form an integral part of these financial statements.
Page 6
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
1 Accounting policies
Basis of preparation
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice 'Accounting and Reporting by Charities (SORP 2005)', issued in March 2005, applicable accounting standards and the Companies Act 2006.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Further details of each fund are disclosed in note 16.
Incoming resources
Voluntary income including donations and grants that provide core funding or are of a general nature is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement.
Investment income is recognised on a receivable basis.
Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract.
Resources expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
Governance costs include costs of the preparation and examination of the statutory accounts, the costs of trustee meetings and the cost of any legal advice to trustees on governance or constitutional matters.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Page 7
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Office equipment
20% reducing balance basis
Pensions
The charity operates a defined contribution pension scheme. Contributions are charged in the statement of financial activities as they become payable in accordance with the rules of the scheme.
2 Voluntary income
| Donations and legacies Donations Grants Grants - various |
Unrestricte d Funds £ 2,224 146,100 148,324 |
Restricted Funds £ - 83,752 83,752 |
Total Funds 2021 £ 2,224 229,852 232,076 |
Total Funds 2020 £ 5,471 188,499 |
|---|---|---|---|---|
| 193,970 |
Page 8
Monmouthshire County Citizens Advice Bureau Ltd
Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
3 Grants receivable
| Grants - various Better Advice: Better Lives Chepstow Town Council Grant Monmouthshire CC Grant Caerwent CC Grant Abergavenny Town Council Caldicot TC Gateway Union Portskewett Community Council Magor and Undy Community Council Welsh Government SAF Trellech Community Council Monmouth Town Council CITA SAF Covid grants VSEF HMPT |
Unrestricte d Funds £ 16,039 - 20,950 51,945 2,500 12,000 23,000 - 1,250 3,000 - 3,500 - - - 10,000 1,916 - 146,100 |
Restricted Funds £ - - - - - - - - - - - - - - 71,309 - - 12,443 83,752 |
Total Funds 2021 £ 16,039 - 20,950 51,945 2,500 12,000 23,000 - 1,250 3,000 - 3,500 - - 71,309 10,000 1,916 12,443 229,852 |
Total Funds 2020 £ 13,900 38,750 20,950 52,470 2,500 12,000 13,000 1,500 1,000 2,000 16,779 3,000 10,000 650 - - - - |
|---|---|---|---|---|
| 188,499 |
4 Investment income
| Interest on cash deposits ncoming resources from charitable Charitable activities Room hire |
Unrestricte d Funds £ 324 activities Unrestricte d Funds £ 7,000 |
Restricted Funds £ - Restricted Funds £ - |
Total Funds 2021 £ 324 Total Funds 2021 £ 7,000 |
Total Funds 2020 £ 335 |
|---|---|---|---|---|
| Total Funds 2020 £ 9,865 |
5 Incoming resources from charitable activities
Page 9
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
6 Total resources expended
| Direct costs Employment costs Repairs and maintenance Subscriptions and donations Support costs Employment costs Establishment costs Office expenses Printing, posting and stationery Sundry and other costs Advertising and promotion Accountancy fees Legal and professional costs |
Charitable activities £ 99,566 2,114 6,767 108,447 48,299 25,146 20,044 3,580 695 730 - - 98,494 206,941 |
Governance £ - - - - - - - - - - 1,200 9,833 11,033 11,033 |
Total £ 99,566 2,114 6,767 |
|---|---|---|---|
| 108,447 | |||
| 48,299 25,146 20,044 3,580 695 730 1,200 9,833 |
|||
| 109,527 | |||
| 217,974 |
7 Employees' remuneration
The aggregate payroll costs of these persons were as follows:
| Wages and salaries Social security Other pension costs |
2021 £ 126,265 4,881 1,514 132,660 |
2020 £ 136,553 5,993 1,700 |
|---|---|---|
| 144,246 |
8 Taxation
The company is a registered charity and is, therefore, exempt from taxation.
Page 10
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
9 Tangible fixed assets
Fixtures, fittings and equipment £
Cost
| As at 1 April 2020 and 31 March 2021 Depreciation As at 1 April 2020 and 31 March 2021 Net book value As at 31 March 2021 As at 31 March 2020 |
6,700 6,700 - - |
|---|---|
10 Debtors
| Trade debtors | 2021 £ 20,153 |
2020 £ - |
|---|---|---|
11 Creditors: Amounts falling due within one[year]
| Trade creditors Taxation and social security Accruals and deferred income |
2021 £ 1,853 2,288 8,700 12,841 |
2020 £ - 2,006 5,583 |
|---|---|---|
| 7,589 |
Page 11
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
12 Creditors: Amounts falling due after more than one[year]
| Accruals and deferred income | 2021 £ 59,498 |
2020 £ - |
|---|---|---|
Creditors amounts falling due after more than one year includes deferred income:
| Amount deferred in the year As at 31 March 2021 |
2021 £ 59,498 59,498 |
2020 £ - |
|---|---|---|
| - |
13 Members' liability
The charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
14 Pension scheme
Defined contribution pension scheme
The charity operates a defined contribution pension scheme. The pension cost charge for the period represents contributions payable by the charity to the scheme and amounted to £1,514 (2020 - £1,700).
There were no outstanding or prepaid contributions at either the beginning or end of the financial year.
Page 12
Monmouthshire County Citizens Advice Bureau Ltd Notes to the Financial Statements for the[Year ] Ended 31 March 2021
.........[continued]
15 Related parties
Controlling entity
The charity is controlled by the trustees who are all directors of the company.
16 Analysis of funds
| General Funds General fund Restricted Funds Better Advice Better Lives Better Advice Better Health Monmouth SAF HMPT |
At 1 April 2020 £ 234,895 (44,791) (56,863) (20,953) (1,035) - (123,642) 111,253 |
Incoming resources £ 155,648 - - - 71,309 12,443 83,752 239,400 |
Resources expended £ (129,836) - - - (75,310) (12,828) (88,138) (217,974) |
At 31 March 2021 £ 260,707 |
|---|---|---|---|---|
| (44,791) (56,863) (20,953) (5,036) (385) |
||||
| (128,028) | ||||
| 132,679 |
17 Net assets by fund
Page 13
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
| Incoming resources Incoming resources from generated funds Voluntary income Investment income Incoming resources from charitable activities Total incoming resources Resources expended Charitable activities Governance costs Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
General fund 2021 £ 148,324 324 7,000 155,648 118,803 11,033 129,836 25,812 234,895 260,707 |
General fund 2020 £ 138,441 335 9,865 |
|---|---|---|
| 148,641 | ||
| 119,516 1,366 |
||
| 120,882 | ||
| 27,759 207,136 |
||
| 234,895 |
This page does not form part of the statutory financial statements.
Page 14
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
| ......... continued Incoming resources Incoming resources from generated funds Voluntary income Total incoming resources Resources expended Charitable activities Governance costs Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Better Advice Better Lives 2021 £ - - - - - - (44,791) (44,791) |
Better Advice Better Lives 2020 £ 19,750 |
|---|---|---|
| 19,750 | ||
| 41,793 225 |
||
| 42,018 | ||
| (22,268) (22,523) |
||
| (44,791) |
This page does not form part of the statutory financial statements.
Page 15
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
| ......... continued Incoming resources Incoming resources from generated funds Voluntary income Total incoming resources Resources expended Charitable activities Governance costs Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Better Advice Better Health 2021 £ - - - - - - (56,863) (56,863) |
Better Advice Better Health 2020 £ 19,000 |
|---|---|---|
| 19,000 | ||
| 39,331 154 |
||
| 39,485 | ||
| (20,485) (36,378) |
||
| (56,863) |
This page does not form part of the statutory financial statements.
Page 16
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
| ......... continued Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Monmouth 2021 £ - (20,953) (20,953) |
Monmouth 2020 £ - (20,953) |
|---|---|---|
| (20,953) |
This page does not form part of the statutory financial statements.
Page 17
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
| ......... continued Incoming resources Incoming resources from generated funds Voluntary income Total incoming resources Resources expended Charitable activities Governance costs Total resources expended Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
SAF 2021 £ 71,309 71,309 75,310 - 75,310 (4,001) (1,035) (5,036) |
SAF 2020 £ 16,779 |
|---|---|---|
| 16,779 | ||
| 17,781 33 |
||
| 17,814 | ||
| (1,035) - |
||
| (1,035) |
This page does not form part of the statutory financial statements.
Page 18
Monmouthshire County Citizens Advice Bureau Ltd Statement of financial activities by fund[Year ] Ended 31 March 2021
.........[continued]
| Incoming resources Incoming resources from generated funds Voluntary income Total incoming resources Resources expended Charitable activities Total resources expended Reconciliation of funds Total funds carried forward |
HMPT 2021 £ 12,443 12,443 12,828 12,828 (385) |
HMPT 2020 £ - |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - |
This page does not form part of the statutory financial statements.
Page 19