2024-03-31-accounts - Kirkgate Community Centre

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Kirkgate Community Centre

Charity number 1124408

A company limited by guarantee number 06533778

Annual Report and Financial Statements

for the year ended 30 March 2024

Kirkgate Community Centre

Annual Report and Financial Statements for the year ended 30 March 2024

Contents	Page
Trustees' report	2 to 5
Examiner's report	6
Statement of financial activities	7
Balance sheet	8
Notes to the accounts	9 to 15

Prepared by West Yorkshire Community Accountancy Service CIO

Kirkgate Community Centre

Trustees' report for the year ended 30 March 2024

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Chair Treasurer Treasurer

Nathan Tanswell Chair John Henkel Treasurer Cathryn Chrimes Treasurer Ann West Maya Williams Matthew Bradshaw Becky Phillips Jennifer Painter Kathryn Williams Grace Reid Charity number 1124408 Company number 06533778 Registered and principal address Bankers 39a Kirkgate Unity Trust Bank Shipley Nine Brindleyplace West Yorkshire BD18 3EH Birmingham B1 2HB

From 26 September 2023 Resigned 26 September 2023 Resigned 13 May 2023 Resigned 12 April 2023

Resigned 16 April 2024 Appointed 13 May 2023 Appointed 16 May 2023 Appointed 19 December 2023

Registered in England and Wales Registered in England and Wales

Independent examiner

Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW

West Yorkshire Community Accountancy Service CIO

Structure, governance and management

The charity is a company limited by guarantee and was formed on 13th March 2008. It is governed by a memorandum and articles of association, as amended by special resolution on 21st October 2009 as amended 1 August 2024. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

Objectives and activities

The charity's objects

To further or benefit the residents of Shipley, Bradford and surrounding areas, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interests of social welfare for recreation or leisure time occupation with the objective of improving the conditions of life for the residents.

Kirkgate Community Centre

Trustees' report (continued) for the year ended 30 March 2024

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and social welfare.

Achievements and performance

The financial period 2023-2024 has been another challenging period with Kirkgate Community Centre only being fully operational for 4 months and with the continued cost of living crisis.

Kirkgate Centre continued to meet its charitable objects during 2023-2024 by providing community spaces, hosting activities, delivering projects, building partnerships and investing for the future.

Kirkgate Centre continued to work in partnership with Hive and The Old School Building Company (formerly Community Arts Umbrella) to finalise renovation plans (the Shipley Sustainable Community Hub) with Rance Booth Smith (our appointed architects). Whitaker and Leach were awarded the construction contract after competitive tender.

The project was impacted by the rising inflation costs and value engineering was required to reduce the project costs. The project team managed to mitigate some of the impact by securing additional funding through the Community Ownership Fund, Mayor’s Climate Fund and BD25, which have supported project implementation and allowed the re-instatement of some items removed before tenders were sought.

The building was closed in August 2023 for renovation works. Kirkgate Centre’s furniture and equipment was packed up for long term storage and over 20 groups were relocated to satellite venues around Shipley. Staff remained present to engage with users, especially those isolated and vulnerable.

Before the August building closure the Kirkgate Centre was open for room hire, events, and maintained a volunteer led, pay as you feel café, whilst we were operational by utilising surplus foods. This tied in with the ‘welcoming space’ to provide support for those who are struggling within the community which was well received.

During this difficult period there has been a need to reduce operating costs and we sadly lost three valued employees through redundancy or resignation.

Activity continued during the period of building closure and included:

Development and adoption of a 3 year business plan which highlights the clear vision of the future of the charity.

Increased outreach through our social media platforms and have developed a Marcomms strategy and an annual marketing plan to increase self-generated income when fully operational again.

Implementation of new systems to enable the operational running of the Kirkgate Centre to be seamless this includes an CRM and monitoring and evaluation mechanics.

Developing community partnerships, resulting in a number of opportunities and joint collaborations upon reopening.

The trustee Board continued to meet monthly and have maintained a robust approach to managing finances and risk. The next 12 months will also be challenging but also exciting, the next chapter of the building and the Kirkgate Centre will begin with the planned re-opening late summer 2024

The Kirkgate Centre is extremely thankful for their amazing team of volunteers, without whom the pack down and relocation would not have happened.

We are extremely grateful to Northcliffe Church, who have been extremely accommodating in being Kirkgate Centre’s core base for staff and many funded groups.

Additional thanks go to the staff, trustees, groups, users, event organisers and the many people who contribute and support Kirkgate Centre in so many ways.

Kirkgate Community Centre

Trustees' report (continued) for the year ended 30 March 2024

Financial review

The net expenditure for the year was £5,191, including net expenditure of £38,147 on unrestricted funds and net income of £32,956 on restricted funds, after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £202,502.

The trustees aim to maintain sufficient reserve funds to cover between 6 and 9 months budgeted running costs. Reserves are maintained in order to provide resilience to the charity whilst also enabling its smooth running. This equates to between £68,400 and £102,600 based on core budgeted costs for 2024/2025. The trustees recognise actual reserves exceed the reserves target at 31 March 2024. Given the uncertainties facing the charity as it looks to re-open the newly refurbished centre in 2024/2025 the trustees are comfortable with holding additional reserves and are committed to maintaining an ongoing review of reserves as the 2024/2025 year progresses.

Kirkgate Community Centre Trustees' report (continued) for the year ended 30 March 2024

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 17/12/2024

John Henkel (Trustee)

Kirkgate Community Centre

Independent examiner's report to the trustees of Kirkgate Community Centre

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 30 March 2024, which are set out on pages 7 to 15.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

17/12/2024

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Kirkgate Community Centre

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 30 March 2024

Notes 2024 Unrestricted funds £ Income from: Grants and donations (2) 1,444 Room hire and service charges 11,096 Client contributions 68 Bar and cafe takings 8,074 Project income 4,708 Bank Interest 1,707 Fundraising 1,914 Other income 2,427 Total income 31,438 Expenditure on: Salaries, NI and Pension (3) 56,613 Payroll costs 829 Staff travel and expenses 394 Staff training 94 Volunteer expenses and training - Utilities 532 Phone, postage, IT and internet 1,687 Stationery, and photocopying - Advertising and publicity - Publications, subscriptions and licences 2,312 Independent examination 2,310 Rent - Repairs, maintenance and equipment 1,398 Insurance 1,238 Bar and cafe costs 4,815 Governance and consultancy costs 85 Project expenditure 252 Bad Debts 925 Depreciation 2,295 Other expenditure 572 Total expenditure 76,351 Net income / (expenditure) (44,913) Transfers between funds 6,766 Net movement in funds (38,147) Fund balances brought forward 244,641 Fund balances carried forward (4) 206,494	2024 Restricted funds £ 80,632 - 2,414 - 1,342 - - - 84,388 27,228 - 52 138 169 6,147 752 740 - - - 3,635 - - - - 5,400 - - 405 44,666 39,722 (6,766) 32,956 16,757 49,713	2024 Total funds £ 82,076 11,096 2,482 8,074 6,050 1,707 1,914 2,427 115,826 83,841 829 446 232 169 6,679 2,439 740 - 2,312 2,310 3,635 1,398 1,238 4,815 85 5,652 925 2,295 977 121,017 (5,191) - (5,191) 261,398 256,207	2023 Total funds £ 79,398 34,015 2,960 23,919 14,883 569 - 9,000 164,744 101,703 1,067 152 449 902 14,299 8,571 1,831 797 1,591 2,310 - 7,103 2,647 15,952 637 20,640 921 2,617 354 184,543 (19,799) - (19,799) 281,197 261,398

All incoming resources and resources expended derive from continuing activities.

Kirkgate Community Centre

Balance sheet

as at 30 March 2024 2024 Unrestricted £ Fixed assets Tangible assets (5) 3,992 Total fixed assets 3,992 Current assets Debtors and prepayments (6) 17,415 Cash at bank and in hand (7) 187,481 Total current assets 204,896 Current liabilities: amounts falling due within one year Creditors and accruals (8) 2,394 Total current liabilities 2,394 Net current assets / (liabilities) 202,502 Net assets 206,494 Funds Unrestricted funds 206,494 Restricted funds - Total funds 206,494	2024 Restricted £ - - - 49,713 49,713 - - 49,713 49,713 - 49,713 49,713	2024 Total £ 3,992 3,992 17,415 237,194 254,609 2,394 2,394 252,215 256,207 206,494 49,713 256,207	2023 Total £ 6,287 6,287 30,638 287,725 318,363 63,252 63,252 255,111 261,398 244,641 16,757 261,398

For the year ending 30 March 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 17/12/2024

John Henkel (Trustee)

Kirkgate Community Centre

Notes to the accounts

for the year ended 30 March 2024

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: over 4 years Fixtures and fittings: over 5 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Kirkgate Community Centre

Notes to the accounts

for the year ended 30 March 2024

1 Accounting policies continued

Redundancy

Redundancy and termination costs are recognised as an expense in the Statement of Financial Activities and a liability on the Balance Sheet immediately at the point the charity is demonstrably committed to either: terminate the employment of an employee or group of employees before normal retirement date; or provide termination benefits as a result of an offer made in order to encourage voluntary redundancy. The Trust is considered to be demonstrably committed only when it has a detailed formal plan for the termination and is without realistic possibility of withdrawal from the plan.

Kirkgate Community Centre

Notes to the accounts continued

for the year ended 30 March 2024

2 Grants and donations Asda Foundation Bradford Metropolitan District Council (BMDC) National Lottery Community Fund School of Social Entrepreneurs Donations 3 Staff costs and numbers Gross salaries Redundancy costs Social security costs Employment allowance Pensions Windhill, Idle & Saltaire Happy and Healthy (WISHH) Community Partnership	2024 Unrestricted funds £ - - - - - 1,444 1,444	2024 Restricted funds £ 360 66,272 10,000 4,000 - - 80,632	2024 Total funds £ 360 66,272 10,000 4,000 - 1,444 82,076 2024 £ 74,458 7,519 5,507 (5,000) 1,357 83,841	2023 Total funds £ 2,000 34,539 37,251 3,618 1,000 990 79,398 2023 £ 98,171 - 6,743 (5,000) 1,789 101,703

The average number of employees during the year was 3.8, being an average of 2.5 full time equivalent (2023: 6, 3.7 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme	2024	2023
	£	£
Costs of the scheme to the charity for the year	1,357	1,789

Kirkgate Community Centre

Notes to the accounts continued

for the year ended 30 March 2024

4 Restricted funds Asda Christmas Party BMDC Floating Support BMDC Meet & Eat BMDC Soup & Social Bradford Youth Cycling Club NLCF Lotto Lotto Families WY Mayor's Climate Fund School of Social Entrepreneurs BMDC UKSPF BMDC Community Buildings	Balance b/f £ - - - - 7,200 1,862 - 1,400 - - 6,295 - 16,757	Incoming £ 360 8,917 9,879 10,401 - - 10,000 1,310 33,389 4,000 - 6,132 84,388	Outgoing £ 360 7,940 7,941 7,510 - - 1,778 2,710 - 4,000 6,295 6,132 44,666	Transfers £ - (977) (1,938) (2,891) - - (960) - - - - - (6,766)	Balance c/f £ - - - - 7,200 1,862 7,262 - 33,389 - - - 49,713

Fund name Asda Christmas Party BMDC Floating Support

BMDC Meet & Eat

BMDC Soup & Social

Bradford Youth Cycling Club NLCF Lotto Lotto Families

WY Mayor's Climate Fund

School of Social Entrepreneurs BMDC UKSPF BMDC Community Buildings

Purpose of restriction

Towards the costs of a community Christmas party.

To support activities and running costs. The transfer is for a contribution to overhead costs and room hire recharges.

To support Meet & Eat - a social where over 50's meet and cook together. The transfer is for a contribution towards overhead costs and room hire charges.

To support Soup & Social - where over 50's make soup and socialise over afternoon tea. The transfer is for a contribution to overhead costs and room hire recharges.

To work alongside BMDC Youth services in developing sessions for Youth. To support confidence in biking and set up both children and adult groups. To provide support to community groups during the closure of the centre. For reaching children and families in the community. The transfer is for a contribution to overhead premises, administration and management costs. To contribute towards the thermal performance of the building and the installation of solar panels.

To support leadership development. To support households to help reduce the impact of cost of living pressures. To support premises related costs.

Kirkgate Community Centre

Notes to the accounts continued

for the year ended 30 March 2024

5 6 7 8	Tangible assets Cost At 1 April 2023 Disposals At 30 March 2024 Depreciation At 1 April 2023 Depn reversed re. disposals Charge for year At 30 March 2024 Net book value At 30 March 2024 At 31 March 2023 Debtors and prepayments Debtors Prepayments Other debtors Cash at bank and in hand Cash at bank Cash in hand Undeposited Funds Creditors and accruals Creditors Accruals Other creditors	£ 32,702 (14,376) 18,326 26,860 (14,376) 2,072 14,556 3,770 5,842 Equipment	£ 37,496 (21,162) 16,334 37,051 (21,162) 223 16,112 222 445 2024 £ - 75 17,340 17,415 2024 £ 236,621 - 573 237,194 2024 £ 84 2,310 - 2,394 Fixtures & Fittings	Total £ 70,198 (35,538) 34,660 63,911 (35,538) 2,295 30,668 3,992 6,287 2023 £ 2,399 2,679 25,560 30,638 2023 £ 286,737 668 320 287,725 2023 £ 942 2,310 60,000 63,252

Notes to the accounts continued for the year ended 30 March 2024

Kirkgate Community Centre

9 Related party transactions

Trustee expenses

During the year one trustee was paid a total of £20 in respect of travel (previous year: no expenses paid).

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £42,127 (previous year: £37,687).

No trustee received any remuneration or benefit in this capacity during this or the previous year.

10 Funds held as agent Wavelength Shipley Stories	Balance b/f £ - - -	Incoming £ 498 500 998	Outgoing £ 498 500 998	Balance c/f £ - - -

Kirkgate Community Centre

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 March 2024

2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 1,444 2,990 Room hire and service charges 11,096 34,015 Client contributions 68 2,960 Bar and cafe takings 8,074 23,919 Project income 4,708 14,883 Bank Interest 1,707 569 Fundraising 1,914 - Other income 2,427 9,000 Total income 31,438 88,336 Expenditure Salaries, NI and Pension 56,613 15,732 Payroll costs 829 1,067 Staff travel and expenses 394 152 Staff training 94 449 Volunteer expenses and training - 231 Utilities 532 3,410 Phone, postage, IT and internet 1,687 1,641 Stationery, and photocopying - 1,831 Advertising and publicity - - Publications, subs and licences 2,312 1,591 Independent examination 2,310 2,310 Rent - - Repairs, maintenance and equipment 1,398 5,334 Insurance 1,238 2,647 Bar and cafe costs 4,815 15,702 Governance and consultancy costs 85 637 Project expenditure 252 26 Bad Debts 925 921 Depreciation 2,295 2,617 Other expenditure 572 354 Total expenditure 76,351 56,652 Net income / (expenditure) (44,913) 31,684 Transfers between funds 6,766 7,635 Net movement in funds (38,147) 39,319 Fund balances brought forward 244,641 205,322 Fund balances carried forward 206,494 244,641	2024 Restricted funds £ 80,632 - 2,414 - 1,342 - - - 84,388 27,228 - 52 138 169 6,147 752 740 - - - 3,635 - - - - 5,400 - - 405 44,666 39,722 (6,766) 32,956 16,757 49,713	2023 Restricted funds £ 76,408 - - - - - - - 76,408 85,971 - - - 671 10,889 6,930 - 797 - - - 1,769 - 250 - 20,614 - - - 127,891 (51,483) (7,635) (59,118) 75,875 16,757	2024 Total funds £ 82,076 11,096 2,482 8,074 6,050 1,707 1,914 2,427 115,826 83,841 829 446 232 169 6,679 2,439 740 - 2,312 2,310 3,635 1,398 1,238 4,815 85 5,652 925 2,295 977 121,017 (5,191) - (5,191) 261,398 256,207	2023 Total funds £ 79,398 34,015 2,960 23,919 14,883 569 - 9,000 164,744 101,703 1,067 152 449 902 14,299 8,571 1,831 797 1,591 2,310 - 7,103 2,647 15,952 637 20,640 921 2,617 354 184,543 (19,799) - (19,799) 281,197 261,398