## Kirkgate Community Centre
## Charity number 1124408
A company limited by guarantee number 06533778
## Annual Report and Financial Statements
for the year ended 30 March 2024
## Kirkgate Community Centre
Annual Report and Financial Statements for the year ended 30 March 2024
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 to 15|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Kirkgate Community Centre
## Trustees' report for the year ended 30 March 2024
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Chair Treasurer Treasurer
Nathan Tanswell Chair John Henkel Treasurer Cathryn Chrimes Treasurer Ann West Maya Williams Matthew Bradshaw Becky Phillips Jennifer Painter Kathryn Williams Grace Reid **Charity number** 1124408 **Company number** 06533778 **Registered and principal address Bankers** 39a Kirkgate Unity Trust Bank Shipley Nine Brindleyplace West Yorkshire BD18 3EH Birmingham B1 2HB
From 26 September 2023 Resigned 26 September 2023 Resigned 13 May 2023 Resigned 12 April 2023
Resigned 16 April 2024 Appointed 13 May 2023 Appointed 16 May 2023 Appointed 19 December 2023
Registered in England and Wales Registered in England and Wales
## **Independent examiner**
Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW
## **West Yorkshire Community Accountancy Service CIO**
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 13th March 2008. It is governed by a memorandum and articles of association, as amended by special resolution on 21st October 2009 as amended 1 August 2024. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
To further or benefit the residents of Shipley, Bradford and surrounding areas, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interests of social welfare for recreation or leisure time occupation with the objective of improving the conditions of life for the residents.
2
## Kirkgate Community Centre
## Trustees' report (continued) for the year ended 30 March 2024
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and social welfare.
## **Achievements and performance**
The financial period 2023-2024 has been another challenging period with Kirkgate Community Centre only being fully operational for 4 months and with the continued cost of living crisis.
Kirkgate Centre continued to meet its charitable objects during 2023-2024 by providing community spaces, hosting activities, delivering projects, building partnerships and investing for the future.
Kirkgate Centre continued to work in partnership with Hive and The Old School Building Company (formerly Community Arts Umbrella) to finalise renovation plans (the Shipley Sustainable Community Hub) with Rance Booth Smith (our appointed architects). Whitaker and Leach were awarded the construction contract after competitive tender.
The project was impacted by the rising inflation costs and value engineering was required to reduce the project costs. The project team managed to mitigate some of the impact by securing additional funding through the Community Ownership Fund, Mayor’s Climate Fund and BD25, which have supported project implementation and allowed the re-instatement of some items removed before tenders were sought.
The building was closed in August 2023 for renovation works. Kirkgate Centre’s furniture and equipment was packed up for long term storage and over 20 groups were relocated to satellite venues around Shipley. Staff remained present to engage with users, especially those isolated and vulnerable.
Before the August building closure the Kirkgate Centre was open for room hire, events, and maintained a volunteer led, pay as you feel café, whilst we were operational by utilising surplus foods. This tied in with the ‘welcoming space’ to provide support for those who are struggling within the community which was well received.
During this difficult period there has been a need to reduce operating costs and we sadly lost three valued employees through redundancy or resignation.
Activity continued during the period of building closure and included:
Development and adoption of a 3 year business plan which highlights the clear vision of the future of the charity.
Increased outreach through our social media platforms and have developed a Marcomms strategy and an annual marketing plan to increase self-generated income when fully operational again.
Implementation of new systems to enable the operational running of the Kirkgate Centre to be seamless this includes an CRM and monitoring and evaluation mechanics.
Developing community partnerships, resulting in a number of opportunities and joint collaborations upon reopening.
The trustee Board continued to meet monthly and have maintained a robust approach to managing finances and risk. The next 12 months will also be challenging but also exciting, the next chapter of the building and the Kirkgate Centre will begin with the planned re-opening late summer 2024
The Kirkgate Centre is extremely thankful for their amazing team of volunteers, without whom the pack down and relocation would not have happened.
We are extremely grateful to Northcliffe Church, who have been extremely accommodating in being Kirkgate Centre’s core base for staff and many funded groups.
Additional thanks go to the staff, trustees, groups, users, event organisers and the many people who contribute and support Kirkgate Centre in so many ways.
3
## Kirkgate Community Centre
## Trustees' report (continued) for the year ended 30 March 2024
## **Financial review**
The net expenditure for the year was £5,191, including net expenditure of £38,147 on unrestricted funds and net income of £32,956 on restricted funds, after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £202,502.
The trustees aim to maintain sufficient reserve funds to cover between 6 and 9 months budgeted running costs. Reserves are maintained in order to provide resilience to the charity whilst also enabling its smooth running. This equates to between £68,400 and £102,600 based on core budgeted costs for 2024/2025. The trustees recognise actual reserves exceed the reserves target at 31 March 2024. Given the uncertainties facing the charity as it looks to re-open the newly refurbished centre in 2024/2025 the trustees are comfortable with holding additional reserves and are committed to maintaining an ongoing review of reserves as the 2024/2025 year progresses.
4
## Kirkgate Community Centre Trustees' report (continued) for the year ended 30 March 2024
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Approved by the board of trustees on 17/12/2024
John Henkel (Trustee)
5
## Kirkgate Community Centre
## Independent examiner's report to the trustees of Kirkgate Community Centre
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 30 March 2024, which are set out on pages 7 to 15.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
17/12/2024
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## Kirkgate Community Centre
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 30 March 2024
|Notes
2024
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
1,444
Room hire and service charges
11,096
Client contributions
68
Bar and cafe takings
8,074
Project income
4,708
Bank Interest
1,707
Fundraising
1,914
Other income
2,427
**Total income**
31,438
**Expenditure on:**
Salaries, NI and Pension
(3)
56,613
Payroll costs
829
Staff travel and expenses
394
Staff training
94
Volunteer expenses and training
-
Utilities
532
Phone, postage, IT and internet
1,687
Stationery, and photocopying
-
Advertising and publicity
-
Publications, subscriptions and licences
2,312
Independent examination
2,310
Rent
-
Repairs, maintenance and equipment
1,398
Insurance
1,238
Bar and cafe costs
4,815
Governance and consultancy costs
85
Project expenditure
252
Bad Debts
925
Depreciation
2,295
Other expenditure
572
**Total expenditure**
76,351
**Net income / (expenditure)**
(44,913)
**Transfers between funds**
6,766
**Net movement in funds**
(38,147)
**Fund balances brought forward**
244,641
**Fund balances carried forward**
(4)
206,494|2024
Restricted
funds
£
80,632
-
2,414
-
1,342
-
-
-
84,388
27,228
-
52
138
169
6,147
752
740
-
-
-
3,635
-
-
-
-
5,400
-
-
405
44,666
39,722
(6,766)
32,956
16,757
49,713|2024
Total
funds
£
82,076
11,096
2,482
8,074
6,050
1,707
1,914
2,427
115,826
83,841
829
446
232
169
6,679
2,439
740
-
2,312
2,310
3,635
1,398
1,238
4,815
85
5,652
925
2,295
977
121,017
(5,191)
-
(5,191)
261,398
256,207|2023
Total
funds
£
79,398
34,015
2,960
23,919
14,883
569
-
9,000
164,744
101,703
1,067
152
449
902
14,299
8,571
1,831
797
1,591
2,310
-
7,103
2,647
15,952
637
20,640
921
2,617
354
184,543
(19,799)
-
(19,799)
281,197
261,398|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
## Kirkgate Community Centre
## Balance sheet
|as at 30 March 2024
2024
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
3,992
**Total fixed assets**
3,992
**Current assets**
Debtors and prepayments
(6)
17,415
Cash at bank and in hand
(7)
187,481
**Total current assets**
204,896
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
2,394
**Total current liabilities**
2,394
**Net current assets / (liabilities)**
202,502
**Net assets**
206,494
**Funds**
Unrestricted funds
206,494
Restricted funds
-
**Total funds**
206,494|2024
Restricted
£
-
-
-
49,713
49,713
-
-
49,713
49,713
-
49,713
49,713|2024
Total
£
3,992
3,992
17,415
237,194
254,609
2,394
2,394
252,215
256,207
206,494
49,713
256,207|2023
Total
£
6,287
6,287
30,638
287,725
318,363
63,252
63,252
255,111
261,398
244,641
16,757
261,398|
|---|---|---|---|
For the year ending 30 March 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 17/12/2024
John Henkel (Trustee)
8
## Kirkgate Community Centre
## Notes to the accounts
## for the year ended 30 March 2024
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: over 4 years Fixtures and fittings: over 5 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
9
## Kirkgate Community Centre
## Notes to the accounts
for the year ended 30 March 2024
## **1 Accounting policies continued**
## **Redundancy**
Redundancy and termination costs are recognised as an expense in the Statement of Financial Activities and a liability on the Balance Sheet immediately at the point the charity is demonstrably committed to either: terminate the employment of an employee or group of employees before normal retirement date; or provide termination benefits as a result of an offer made in order to encourage voluntary redundancy. The Trust is considered to be demonstrably committed only when it has a detailed formal plan for the termination and is without realistic possibility of withdrawal from the plan.
10
## Kirkgate Community Centre
## Notes to the accounts continued
## for the year ended 30 March 2024
|**2 Grants and donations**
Asda Foundation
Bradford Metropolitan District Council (BMDC)
National Lottery Community Fund
School of Social Entrepreneurs
Donations
**3 Staff costs and numbers**
Gross salaries
Redundancy costs
Social security costs
Employment allowance
Pensions
Windhill, Idle & Saltaire Happy and Healthy
(WISHH) Community Partnership|2024
Unrestricted
funds
£
-
-
-
-
-
1,444
1,444|2024
Restricted
funds
£
360
66,272
10,000
4,000
-
-
80,632|2024
Total
funds
£
360
66,272
10,000
4,000
-
1,444
82,076
2024
£
74,458
7,519
5,507
(5,000)
1,357
83,841|2023
Total
funds
£
2,000
34,539
37,251
3,618
1,000
990
79,398
2023
£
98,171
-
6,743
(5,000)
1,789
101,703|
|---|---|---|---|---|
The average number of employees during the year was 3.8, being an average of 2.5 full time equivalent (2023: 6, 3.7 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2024|2023|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|1,357|1,789|
11
## Kirkgate Community Centre
## Notes to the accounts continued
## for the year ended 30 March 2024
|**4 Restricted funds**
Asda Christmas Party
BMDC Floating Support
BMDC Meet & Eat
BMDC Soup & Social
Bradford Youth
Cycling Club
NLCF Lotto
Lotto Families
WY Mayor's Climate Fund
School of Social Entrepreneurs
BMDC UKSPF
BMDC Community Buildings|Balance b/f
£
-
-
-
-
7,200
1,862
-
1,400
-
-
6,295
-
16,757|Incoming
£
360
8,917
9,879
10,401
-
-
10,000
1,310
33,389
4,000
-
6,132
84,388|Outgoing
£
360
7,940
7,941
7,510
-
-
1,778
2,710
-
4,000
6,295
6,132
44,666|Transfers
£
-
(977)
(1,938)
(2,891)
-
-
(960)
-
-
-
-
-
(6,766)|Balance c/f
£
-
-
-
-
7,200
1,862
7,262
-
33,389
-
-
-
49,713|
|---|---|---|---|---|---|
**Fund name** Asda Christmas Party BMDC Floating Support
BMDC Meet & Eat
BMDC Soup & Social
Bradford Youth Cycling Club NLCF Lotto Lotto Families
WY Mayor's Climate Fund
School of Social Entrepreneurs BMDC UKSPF BMDC Community Buildings
## **Purpose of restriction**
Towards the costs of a community Christmas party.
To support activities and running costs. The transfer is for a contribution to overhead costs and room hire recharges.
To support Meet & Eat - a social where over 50's meet and cook together. The transfer is for a contribution towards overhead costs and room hire charges.
To support Soup & Social - where over 50's make soup and socialise over afternoon tea. The transfer is for a contribution to overhead costs and room hire recharges.
To work alongside BMDC Youth services in developing sessions for Youth. To support confidence in biking and set up both children and adult groups. To provide support to community groups during the closure of the centre. For reaching children and families in the community. The transfer is for a contribution to overhead premises, administration and management costs. To contribute towards the thermal performance of the building and the installation of solar panels.
To support leadership development. To support households to help reduce the impact of cost of living pressures. To support premises related costs.
12
## Kirkgate Community Centre
## Notes to the accounts continued
## for the year ended 30 March 2024
|**5 **
**6 **
**7 **
**8 **|**Tangible assets**
**Cost**
At 1 April 2023
Disposals
At 30 March 2024
**Depreciation**
At 1 April 2023
Depn reversed re. disposals
Charge for year
At 30 March 2024
**Net book value**
At 30 March 2024
At 31 March 2023
**Debtors and prepayments**
Debtors
Prepayments
Other debtors
**Cash at bank and in hand**
Cash at bank
Cash in hand
Undeposited Funds
**Creditors and accruals**
Creditors
Accruals
Other creditors|£
32,702
(14,376)
18,326
26,860
(14,376)
2,072
14,556
3,770
5,842
Equipment|£
37,496
(21,162)
16,334
37,051
(21,162)
223
16,112
222
445
2024
£
-
75
17,340
17,415
2024
£
236,621
-
573
237,194
2024
£
84
2,310
-
2,394
Fixtures &
Fittings|Total
£
70,198
(35,538)
34,660
63,911
(35,538)
2,295
30,668
3,992
6,287
2023
£
2,399
2,679
25,560
30,638
2023
£
286,737
668
320
287,725
2023
£
942
2,310
60,000
63,252|
|---|---|---|---|---|
13
Notes to the accounts continued for the year ended 30 March 2024
## Kirkgate Community Centre
## **9 Related party transactions**
## **Trustee expenses**
During the year one trustee was paid a total of £20 in respect of travel (previous year: no expenses paid).
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £42,127 (previous year: £37,687).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
|**10 Funds held as agent**
Wavelength
Shipley Stories|Balance b/f
£
-
-
-|Incoming
£
498
500
998|Outgoing
£
498
500
998|Balance c/f
£
-
-
-|
|---|---|---|---|---|
14
## Kirkgate Community Centre
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 30 March 2024
|2024
2023
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
1,444
2,990
Room hire and service charges
11,096
34,015
Client contributions
68
2,960
Bar and cafe takings
8,074
23,919
Project income
4,708
14,883
Bank Interest
1,707
569
Fundraising
1,914
-
Other income
2,427
9,000
**Total income**
31,438
88,336
**Expenditure**
Salaries, NI and Pension
56,613
15,732
Payroll costs
829
1,067
Staff travel and expenses
394
152
Staff training
94
449
Volunteer expenses and training
-
231
Utilities
532
3,410
Phone, postage, IT and internet
1,687
1,641
Stationery, and photocopying
-
1,831
Advertising and publicity
-
-
Publications, subs and licences
2,312
1,591
Independent examination
2,310
2,310
Rent
-
-
Repairs, maintenance and equipment
1,398
5,334
Insurance
1,238
2,647
Bar and cafe costs
4,815
15,702
Governance and consultancy costs
85
637
Project expenditure
252
26
Bad Debts
925
921
Depreciation
2,295
2,617
Other expenditure
572
354
**Total expenditure**
76,351
56,652
**Net income / (expenditure)**
(44,913)
31,684
**Transfers between funds**
6,766
7,635
**Net movement in funds**
(38,147)
39,319
**Fund balances brought forward**
244,641
205,322
**Fund balances carried forward**
206,494
244,641|2024
Restricted
funds
£
80,632
-
2,414
-
1,342
-
-
-
84,388
27,228
-
52
138
169
6,147
752
740
-
-
-
3,635
-
-
-
-
5,400
-
-
405
44,666
39,722
(6,766)
32,956
16,757
49,713|2023
Restricted
funds
£
76,408
-
-
-
-
-
-
-
76,408
85,971
-
-
-
671
10,889
6,930
-
797
-
-
-
1,769
-
250
-
20,614
-
-
-
127,891
(51,483)
(7,635)
(59,118)
75,875
16,757|2024
Total
funds
£
82,076
11,096
2,482
8,074
6,050
1,707
1,914
2,427
115,826
83,841
829
446
232
169
6,679
2,439
740
-
2,312
2,310
3,635
1,398
1,238
4,815
85
5,652
925
2,295
977
121,017
(5,191)
-
(5,191)
261,398
256,207|2023
Total
funds
£
79,398
34,015
2,960
23,919
14,883
569
-
9,000
164,744
101,703
1,067
152
449
902
14,299
8,571
1,831
797
1,591
2,310
-
7,103
2,647
15,952
637
20,640
921
2,617
354
184,543
(19,799)
-
(19,799)
281,197
261,398|
|---|---|---|---|---|
15