2023-03-31-accounts - Kirkgate Community Centre

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

The Kirkgate Centre

Charity number 1124408

A company limited by guarantee number 06533778

Annual Report and Financial Statements

for the year ended 31 March 2023

The Kirkgate Centre

Annual Report and Financial Statements for the year ended 31 March 2023

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8 to 14

Prepared by West Yorkshire Community Accountancy Service CIO

The Kirkgate Centre

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Nathan Tanswell Chair Jennifer Brooks Chair John Henkel Treasurer Cathryn Chrimes Treasurer Ann West Maya Williams Matthew Bradshaw Emma Findlay Becky Phillips Jennifer Painter Kathryn Williams

From February 2023 Resigned 21 February 2023 From September 2023 Resigned 26 September 2023 Resigned 13 May 2023 Resigned 12 April 2023

Resigned 21 March 2023

Appointed 13 May 2023 Appointed 16 May 2023

Charity number 1124408 Company number 06533778 Registered and principal address Bankers 39A Kirkgate Unity Trust Bank Shipley Nine Brindleyplace West Yorkshire BD18 3EH Birmingham B1 2HB

Registered in England and Wales Registered in England and Wales

Independent examiner

Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW

West Yorkshire Community Accountancy Service CIO

Structure, governance and management

The charity is a company limited by guarantee and was formed on 13th March 2008. It is governed by a memorandum and articles of association, as amended by special resolution on 21st October 2009. The liability of the members in the event of the company being wound up is limited to a sum not exceeding

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

Objectives and activities

The charity's objects

To further or benefit the residents of Shipley, Bradford and surrounding areas, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interests of social welfare for recreation or leisure time occupation with the objective of improving the conditions of life for the residents.

The Kirkgate Centre

Trustees' report (continued) for the year ended 31 March 2023

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and social welfare.

Achievements and performance

The financial period of 2022-2023 finally saw our doors open and stay open for a full 12 months, the first time since the COVID-19 pandemic. As soon as one crisis is overcome another comes along and during 2022-2023 the cost of living had a huge impact on Kirkgate Centre, its users and the community.

Despite the impact on the running of the centre due to the rising utility costs within a tired and energy inefficient building, the staff and volunteers were quick to react and support the community. The Centre offered space for cost of living information sessions, obtained free of charge mobile SIM cards to be distributed, pushed for donations for the Bradford Metropolitan Food Bank, offered a warm space (assisted by CBMDC funding) and introduced a volunteer led pay as you feel café once a week using surplus food from local supermarkets, with unused perishable foods made available to people for free.

During difficult times the Kirkgate Centre still managed to hold 2,045 sessions (20% increase from the last financial period). The Kirkgate team delivered 830 of these sessions and 1,215 were from those hiring the space. A Sunday craft market was introduced to replace the historic Shipley Alternative and relationships with community partners such as Hive and Shipley Town Council continued to go from strength to strength.

Behind the scenes, the team have been working hard with Hive (working through the umbrella organisation of the Old School Building Company) in progressing the Shipley Sustainable Community Hub, which involves a Community Asset Transfer (to the Old School Building Company) , securing funding through the Shipley Town Fund (administered by CBMDC), developing the renovation plans with architects RBS, delivering engagement consultations and coordinating required surveys to meet the scheduled deadline for the start of the renovation works in the summer of 2023.

Another year of challenges and uncertainty, but also much excitement of what the next 12 months will hold and the impending next chapter of the Kirkgate Centre.

Thanks go to the staff, trustees, volunteers, groups, users, event organisers and the many people who contribute in so many ways making the Kirkgate Centre who it is.

Financial review

The net expenditure for the year was £19,799, including net income of £39,319 on unrestricted funds and net expenditure of £59,118 on restricted funds, after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £238,354.

The trustees aim to maintain sufficient reserve funds to cover between 6 and 9 months budgeted running costs. Reserves are maintained in order to provide resilience to the charity whilst also enabling its smooth running. This equates to between £90,900 and £136,350. The trustees recognise actual reserves exceed the upper reserves target. The reserves have been built up to enable the Centre to continue delivering services to the community whilst the planned renovation works, which commenced August 2023, take place. This will be a period when income is expected to reduce significantly although operational, overhead and new relocation costs will continue to be incurred.

The Kirkgate Centre Trustees' report (continued) for the year ended 31 March 2023

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 19/12//2023

John Henkel (Trustee)

The Kirkgate Centre

Independent examiner's report to the trustees of The Kirkgate Centre

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 6 to 14.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

21/12/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

The Kirkgate Centre

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2023

Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) 2,990 Room hire and service charges 34,015 Client contributions 2,960 Bar and cafe takings 23,919 Project income 14,883 Bank Interest 569 Other income 9,000 Total income 88,336 Expenditure on: Salaries, NI and Pension (3) 15,732 Payroll costs 1,067 Staff travel and expenses 152 Staff training 449 Volunteer expenses and training 231 Utilities 3,410 Phone, postage, IT and internet 1,641 Stationery, and photocopying 1,831 Advertising and publicity - Publications, subscriptions and licences 1,591 Independent examination 2,310 Repairs, maintenance and equipment 5,334 Insurance 2,647 Bar and cafe costs 15,702 Governance and consultancy costs 637 Project expenditure 26 Bad Debts 921 Depreciation 2,617 Other expenditure 354 Total expenditure 56,652 Net income / (expenditure) 31,684 Transfers between funds 7,635 Net movement in funds 39,319 Fund balances brought forward 205,322 Fund balances carried forward (4) 244,641	2023 Restricted funds £ 76,408 - - - - - - 76,408 85,971 - - - 671 10,889 6,930 - 797 - - 1,769 - 250 - 20,614 - - - 127,891 (51,483) (7,635) (59,118) 75,875 16,757	2023 Total funds £ 79,398 34,015 2,960 23,919 14,883 569 9,000 164,744 101,703 1,067 152 449 902 14,299 8,571 1,831 797 1,591 2,310 7,103 2,647 15,952 637 20,640 921 2,617 354 184,543 (19,799) - (19,799) 281,197 261,398	2022 Total funds £ 135,715 23,774 5,045 7,560 2,034 3 - 174,131 74,242 1,031 597 749 1,310 5,676 1,284 750 703 2,632 1,200 7,223 698 5,123 624 37,303 - 1,365 228 142,738 31,393 - 31,393 249,804 281,197

All incoming resources and resources expended derive from continuing activities.

The Kirkgate Centre

Balance sheet

as at 31 March 2023 2023 Unrestricted £ Fixed assets Tangible assets (5) 6,287 Total fixed assets 6,287 Current assets Debtors and prepayments (6) 3,678 Cash at bank and in hand (7) 297,928 Total current assets 301,606 Current liabilities: amounts falling due within one year Creditors and accruals (8) 63,252 Total current liabilities 63,252 Net current assets / (liabilities) 238,354 Net assets 244,641 Funds Unrestricted funds 244,641 Restricted funds - Total funds 244,641	2023 Restricted £ - - 1,400 15,357 16,757 - - 16,757 16,757 - 16,757 16,757	2023 Total £ 6,287 6,287 5,078 313,285 318,363 63,252 63,252 255,111 261,398 244,641 16,757 261,398	2022 Total £ 2,084 2,084 2,947 279,797 282,744 3,631 3,631 279,113 281,197 205,322 75,875 281,197

For the year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 19/12//2023

John Henkel (Trustee)

The Kirkgate Centre

Notes to the accounts

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: over 4 years Fixtures and fittings: over 5 years

The Kirkgate Centre

Notes to the accounts

for the year ended 31 March 2023

1 Accounting policies continued

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Leases

Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.

The Kirkgate Centre

Notes to the accounts continued

for the year ended 31 March 2023

2 Grants and donations Asda Foundation Bradford Metropolitan District Council (BMDC) Cycling UK National Lottery Community Fund School of Social Entrepreneurs Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions Windhill, Idle & Saltaire Happy and Healthy (WISHH) Community Partnership	2023 Unrestricted funds £ 2,000 - - - - - 990 2,990	2023 Restricted funds £ - 34,539 - 37,251 3,618 1,000 76,408	2023 Total funds £ 2,000 34,539 - 37,251 3,618 1,000 990 79,398 2023 £ 98,171 6,743 (5,000) 1,789 101,703	2022 Total funds £ 1,450 54,319 3,000 72,798 2,049 - 2,099 135,715 2022 £ 73,052 3,954 (3,954) 1,190 74,242

The average number of employees during the year was 6, being an average of 3.7 full time equivalent (2022: 4.7, 2.9 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme	2023	2022
	£	£
Costs of the scheme to the charity for the year	1,789	1,190

The Kirkgate Centre

Notes to the accounts continued for the year ended 31 March 2023

4 Restricted funds ASDA Grant BMDC Floating Support BMDC IT Grant BMDC Meet & Eat BMDC Soup & Social BDMC UKSPF Lotto Families BDMC Omicron Leading the Way WISHH Community Partnership Bradford Youth Cycling Club Kirkgate Projects Bradford VCS ABCD BMDC Warm Space BMDC Community Buildings	Balance b/f £ 1,119 - 13,750 - - - 41,231 6,263 - - 7,200 1,862 4,391 59 - - 75,875	Incoming £ - 7,919 - 7,849 6,929 6,295 37,251 - 3,618 1,000 - - - - 1,000 4,547 76,408	Outgoing £ 1,119 7,919 6,930 7,849 6,929 - 76,267 6,263 3,618 1,000 - - 4,391 59 1,000 4,547 127,891	Transfers £ - - (6,820) - - - (815) - - - - - - - - - (7,635)	Balance c/f £ - - - - - 6,295 1,400 - - - 7,200 1,862 - - - - 16,757

Fund name ASDA Grant BMDC Floating Support BMDC IT Grant

BMDC Meet & Eat BMDC Soup & Social

BDMC UKSPF Lotto Families

BDMC Omicron Leading the Way WISHH Community Partnership

Bradford Youth Cycling Club Kirkgate Projects Bradford VCS ABCD BMDC Warm Space

BMDC Community Buildings

Purpose of restriction

Towards costs to hold a community event and cost of living pressures. To support activities and running costs.

To upgrade IT capabilities for the Centre and groups. The transfer relates to the capitalisation of purchased computer equipment.

To support Meet & Eat - a social where over 50's meet and cook together. To support Soup & Social - where over 50's make soup and socialise over afternoon tea.

To support households to help reduce the impact of cost of living pressures. For reaching children and families in the community. The transfer is for a contribution to overhead premises, administration and management costs. Cleaning, PPE and additional staff hours for deep cleaning. To support the salary costs and development of the Centre manager. Local NHS funding to support centre running costs to enable a warm space for the community.

To work alongside BMDC Youth services in developing sessions for Youth. To support confidence in biking and set up both children and adult groups. To support project work and activities within the Kirkgate Centre. To purchase tables for groups.

To support centre running costs to enable the provision of a warm space for the community.

To support centre running costs.

The Kirkgate Centre

Notes to the accounts continued

for the year ended 31 March 2023

5 6 7 8	Tangible assets Cost At 1 April 2022 Additions At 31 March 2023 Depreciation At 1 April 2022 Charge for year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 Debtors and prepayments Debtors Prepayments Other debtors Cash at bank and in hand Cash at bank Cash in hand Monies held at Bradford CPA Undeposited funds Creditors and accruals Creditors Accruals Other creditors	£ 25,882 6,820 32,702 24,788 2,072 26,860 5,842 1,094 Equipment	£ 37,496 - 37,496 36,506 545 37,051 445 990 2023 £ 2,399 2,679 - 5,078 2023 £ 286,737 668 25,560 320 313,285 2023 £ 942 2,310 60,000 63,252 Fixtures & Fittings	Total £ 63,378 6,820 70,198 61,294 2,617 63,911 6,287 2,084 2022 £ 2,019 546 382 2,947 2022 £ 254,129 694 24,570 404 279,797 2022 £ 2,431 1,200 - 3,631

The Kirkgate Centre

Notes to the accounts continued for the year ended 31 March 2023

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £37,687 (previous year: £29,659).

No trustee received any remuneration or benefit in this capacity during this or the previous year.

The Kirkgate Centre

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023

2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 2,990 3,766 Room hire and service charges 34,015 23,774 Client contributions 2,960 5,045 Bar and cafe takings 23,919 7,560 Project and other income 14,883 2,034 Bank Interest 569 3 Other income 9,000 - Total income 88,336 42,182 Expenditure Salaries, NI and Pension 15,732 2,266 Payroll costs 1,067 1,031 Staff travel and expenses 152 582 Staff training 449 749 Volunteer expenses and training 231 84 Utilities 3,410 1,129 Phone, postage, IT and internet 1,641 1,015 Stationery, and photocopying 1,831 750 Advertising and publicity - 60 Publications, subscriptions & licences 1,591 2,632 Independent examination 2,310 1,200 Repairs, maintenance & equipment 5,334 - Insurance 2,647 698 Bar and cafe costs 15,702 5,123 Governance and consultancy costs 637 523 Project expenditure 26 1,018 Bad Debts 921 - Depreciation 2,617 1,365 Other expenditure 354 228 Total expenditure 56,652 20,453 Net income / (expenditure) 31,684 21,729 Transfers between funds 7,635 29,769 Net movement in funds 39,319 51,498 Fund balances brought forward 205,322 153,824 Fund balances carried forward 244,641 205,322	2023 Restricted funds £ 76,408 - - - - - - 76,408 85,971 - - - 671 10,889 6,930 - 797 - - 1,769 - 250 - 20,614 - - - 127,891 (51,483) (7,635) (59,118) 75,875 16,757	2022 Restricted funds £ 131,949 - - - - - 131,949 71,976 - 15 - 1,226 4,547 269 - 643 - - 7,223 - - 101 36,285 - - - 122,285 9,664 (29,769) (20,105) 95,980 75,875	2023 Total funds £ 79,398 34,015 2,960 23,919 14,883 569 9,000 164,744 101,703 1,067 152 449 902 14,299 8,571 1,831 797 1,591 2,310 7,103 2,647 15,952 637 20,640 921 2,617 354 184,543 (19,799) - (19,799) 281,197 261,398	2022 Total funds £ 135,715 23,774 5,045 7,560 2,034 3 - 174,131 74,242 1,031 597 749 1,310 5,676 1,284 750 703 2,632 1,200 7,223 698 5,123 624 37,303 - 1,365 228 142,738 31,393 - 31,393 249,804 281,197