## The Kirkgate Centre
## Charity number 1124408
A company limited by guarantee number 06533778
## Annual Report and Financial Statements
for the year ended 31 March 2023
## The Kirkgate Centre
Annual Report and Financial Statements for the year ended 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 14|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## The Kirkgate Centre
## Trustees' report for the year ended 31 March 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Nathan Tanswell Chair Jennifer Brooks Chair John Henkel Treasurer Cathryn Chrimes Treasurer Ann West Maya Williams Matthew Bradshaw Emma Findlay Becky Phillips Jennifer Painter Kathryn Williams
From February 2023 Resigned 21 February 2023 From September 2023 Resigned 26 September 2023 Resigned 13 May 2023 Resigned 12 April 2023
Resigned 21 March 2023
Appointed 13 May 2023 Appointed 16 May 2023
**Charity number** 1124408 **Company number** 06533778 **Registered and principal address Bankers** 39A Kirkgate Unity Trust Bank Shipley Nine Brindleyplace West Yorkshire BD18 3EH Birmingham B1 2HB
Registered in England and Wales Registered in England and Wales
## **Independent examiner**
Rhys North ACA Stringer House 34 Lupton Street Leeds LS10 2QW
## **West Yorkshire Community Accountancy Service CIO**
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 13th March 2008. It is governed by a memorandum and articles of association, as amended by special resolution on 21st October 2009. The liability of the members in the event of the company being wound up is limited to a sum not exceeding
## **Method of recruitment and appointment of trustees**
The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
To further or benefit the residents of Shipley, Bradford and surrounding areas, without distinction of sex, sexual orientation, race or political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and provide facilities in the interests of social welfare for recreation or leisure time occupation with the objective of improving the conditions of life for the residents.
2
## The Kirkgate Centre
## Trustees' report (continued) for the year ended 31 March 2023
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education and social welfare.
## **Achievements and performance**
The financial period of 2022-2023 finally saw our doors open and stay open for a full 12 months, the first time since the COVID-19 pandemic. As soon as one crisis is overcome another comes along and during 2022-2023 the cost of living had a huge impact on Kirkgate Centre, its users and the community.
Despite the impact on the running of the centre due to the rising utility costs within a tired and energy inefficient building, the staff and volunteers were quick to react and support the community. The Centre offered space for cost of living information sessions, obtained free of charge mobile SIM cards to be distributed, pushed for donations for the Bradford Metropolitan Food Bank, offered a warm space (assisted by CBMDC funding) and introduced a volunteer led pay as you feel café once a week using surplus food from local supermarkets, with unused perishable foods made available to people for free.
During difficult times the Kirkgate Centre still managed to hold 2,045 sessions (20% increase from the last financial period). The Kirkgate team delivered 830 of these sessions and 1,215 were from those hiring the space. A Sunday craft market was introduced to replace the historic Shipley Alternative and relationships with community partners such as Hive and Shipley Town Council continued to go from strength to strength.
Behind the scenes, the team have been working hard with Hive (working through the umbrella organisation of the Old School Building Company) in progressing the Shipley Sustainable Community Hub, which involves a Community Asset Transfer (to the Old School Building Company) , securing funding through the Shipley Town Fund (administered by CBMDC), developing the renovation plans with architects RBS, delivering engagement consultations and coordinating required surveys to meet the scheduled deadline for the start of the renovation works in the summer of 2023.
Another year of challenges and uncertainty, but also much excitement of what the next 12 months will hold and the impending next chapter of the Kirkgate Centre.
Thanks go to the staff, trustees, volunteers, groups, users, event organisers and the many people who contribute in so many ways making the Kirkgate Centre who it is.
## **Financial review**
The net expenditure for the year was £19,799, including net income of £39,319 on unrestricted funds and net expenditure of £59,118 on restricted funds, after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £238,354.
The trustees aim to maintain sufficient reserve funds to cover between 6 and 9 months budgeted running costs. Reserves are maintained in order to provide resilience to the charity whilst also enabling its smooth running. This equates to between £90,900 and £136,350. The trustees recognise actual reserves exceed the upper reserves target. The reserves have been built up to enable the Centre to continue delivering services to the community whilst the planned renovation works, which commenced August 2023, take place. This will be a period when income is expected to reduce significantly although operational, overhead and new relocation costs will continue to be incurred.
3
## The Kirkgate Centre Trustees' report (continued) for the year ended 31 March 2023
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Approved by the board of trustees on 19/12//2023
John Henkel (Trustee)
4
## The Kirkgate Centre
## Independent examiner's report to the trustees of The Kirkgate Centre
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 6 to 14.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
21/12/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## The Kirkgate Centre
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2023
|Notes
2023
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
2,990
Room hire and service charges
34,015
Client contributions
2,960
Bar and cafe takings
23,919
Project income
14,883
Bank Interest
569
Other income
9,000
**Total income**
88,336
**Expenditure on:**
Salaries, NI and Pension
(3)
15,732
Payroll costs
1,067
Staff travel and expenses
152
Staff training
449
Volunteer expenses and training
231
Utilities
3,410
Phone, postage, IT and internet
1,641
Stationery, and photocopying
1,831
Advertising and publicity
-
Publications, subscriptions and licences
1,591
Independent examination
2,310
Repairs, maintenance and equipment
5,334
Insurance
2,647
Bar and cafe costs
15,702
Governance and consultancy costs
637
Project expenditure
26
Bad Debts
921
Depreciation
2,617
Other expenditure
354
**Total expenditure**
56,652
**Net income / (expenditure)**
31,684
**Transfers between funds**
7,635
**Net movement in funds**
39,319
**Fund balances brought forward**
205,322
**Fund balances carried forward**
(4)
244,641|2023
Restricted
funds
£
76,408
-
-
-
-
-
-
76,408
85,971
-
-
-
671
10,889
6,930
-
797
-
-
1,769
-
250
-
20,614
-
-
-
127,891
(51,483)
(7,635)
(59,118)
75,875
16,757|2023
Total
funds
£
79,398
34,015
2,960
23,919
14,883
569
9,000
164,744
101,703
1,067
152
449
902
14,299
8,571
1,831
797
1,591
2,310
7,103
2,647
15,952
637
20,640
921
2,617
354
184,543
(19,799)
-
(19,799)
281,197
261,398|2022
Total
funds
£
135,715
23,774
5,045
7,560
2,034
3
-
174,131
74,242
1,031
597
749
1,310
5,676
1,284
750
703
2,632
1,200
7,223
698
5,123
624
37,303
-
1,365
228
142,738
31,393
-
31,393
249,804
281,197|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## The Kirkgate Centre
## Balance sheet
|as at 31 March 2023
2023
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
6,287
**Total fixed assets**
6,287
**Current assets**
Debtors and prepayments
(6)
3,678
Cash at bank and in hand
(7)
297,928
**Total current assets**
301,606
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
63,252
**Total current liabilities**
63,252
**Net current assets / (liabilities)**
238,354
**Net assets**
244,641
**Funds**
Unrestricted funds
244,641
Restricted funds
-
**Total funds**
244,641|2023
Restricted
£
-
-
1,400
15,357
16,757
-
-
16,757
16,757
-
16,757
16,757|2023
Total
£
6,287
6,287
5,078
313,285
318,363
63,252
63,252
255,111
261,398
244,641
16,757
261,398|2022
Total
£
2,084
2,084
2,947
279,797
282,744
3,631
3,631
279,113
281,197
205,322
75,875
281,197|
|---|---|---|---|
For the year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 19/12//2023
John Henkel (Trustee)
7
## The Kirkgate Centre
## Notes to the accounts
## for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Equipment: over 4 years Fixtures and fittings: over 5 years
8
## The Kirkgate Centre
## Notes to the accounts
for the year ended 31 March 2023
## **1 Accounting policies continued**
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Leases**
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
9
## The Kirkgate Centre
## Notes to the accounts continued
## for the year ended 31 March 2023
|**2 Grants and donations**
Asda Foundation
Bradford Metropolitan District Council (BMDC)
Cycling UK
National Lottery Community Fund
School of Social Entrepreneurs
Donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
Windhill, Idle & Saltaire Happy and Healthy
(WISHH) Community Partnership|2023
Unrestricted
funds
£
2,000
-
-
-
-
-
990
2,990|2023
Restricted
funds
£
-
34,539
-
37,251
3,618
1,000
76,408|2023
Total
funds
£
2,000
34,539
-
37,251
3,618
1,000
990
79,398
2023
£
98,171
6,743
(5,000)
1,789
101,703|2022
Total
funds
£
1,450
54,319
3,000
72,798
2,049
-
2,099
135,715
2022
£
73,052
3,954
(3,954)
1,190
74,242|
|---|---|---|---|---|
The average number of employees during the year was 6, being an average of 3.7 full time equivalent (2022: 4.7, 2.9 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2023|2022|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|1,789|1,190|
10
## The Kirkgate Centre
## Notes to the accounts continued for the year ended 31 March 2023
|**4 Restricted funds**
ASDA Grant
BMDC Floating Support
BMDC IT Grant
BMDC Meet & Eat
BMDC Soup & Social
BDMC UKSPF
Lotto Families
BDMC Omicron
Leading the Way
WISHH Community Partnership
Bradford Youth
Cycling Club
Kirkgate Projects
Bradford VCS ABCD
BMDC Warm Space
BMDC Community Buildings|Balance b/f
£
1,119
-
13,750
-
-
-
41,231
6,263
-
-
7,200
1,862
4,391
59
-
-
75,875|Incoming
£
-
7,919
-
7,849
6,929
6,295
37,251
-
3,618
1,000
-
-
-
-
1,000
4,547
76,408|Outgoing
£
1,119
7,919
6,930
7,849
6,929
-
76,267
6,263
3,618
1,000
-
-
4,391
59
1,000
4,547
127,891|Transfers
£
-
-
(6,820)
-
-
-
(815)
-
-
-
-
-
-
-
-
-
(7,635)|Balance c/f
£
-
-
-
-
-
6,295
1,400
-
-
-
7,200
1,862
-
-
-
-
16,757|
|---|---|---|---|---|---|
**Fund name** ASDA Grant BMDC Floating Support BMDC IT Grant
BMDC Meet & Eat BMDC Soup & Social
BDMC UKSPF Lotto Families
BDMC Omicron Leading the Way WISHH Community Partnership
Bradford Youth Cycling Club Kirkgate Projects Bradford VCS ABCD BMDC Warm Space
BMDC Community Buildings
## **Purpose of restriction**
Towards costs to hold a community event and cost of living pressures. To support activities and running costs.
To upgrade IT capabilities for the Centre and groups. The transfer relates to the capitalisation of purchased computer equipment.
To support Meet & Eat - a social where over 50's meet and cook together. To support Soup & Social - where over 50's make soup and socialise over afternoon tea.
To support households to help reduce the impact of cost of living pressures. For reaching children and families in the community. The transfer is for a contribution to overhead premises, administration and management costs. Cleaning, PPE and additional staff hours for deep cleaning. To support the salary costs and development of the Centre manager. Local NHS funding to support centre running costs to enable a warm space for the community.
To work alongside BMDC Youth services in developing sessions for Youth. To support confidence in biking and set up both children and adult groups. To support project work and activities within the Kirkgate Centre. To purchase tables for groups.
To support centre running costs to enable the provision of a warm space for the community.
To support centre running costs.
11
## The Kirkgate Centre
## Notes to the accounts continued
## for the year ended 31 March 2023
|**5 **
**6 **
**7 **
**8 **|**Tangible assets**
**Cost**
At 1 April 2022
Additions
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for year
At 31 March 2023
**Net book value**
At 31 March 2023
At 31 March 2022
**Debtors and prepayments**
Debtors
Prepayments
Other debtors
**Cash at bank and in hand**
Cash at bank
Cash in hand
Monies held at Bradford CPA
Undeposited funds
**Creditors and accruals**
Creditors
Accruals
Other creditors|£
25,882
6,820
32,702
24,788
2,072
26,860
5,842
1,094
Equipment|£
37,496
-
37,496
36,506
545
37,051
445
990
2023
£
2,399
2,679
-
5,078
2023
£
286,737
668
25,560
320
313,285
2023
£
942
2,310
60,000
63,252
Fixtures &
Fittings|Total
£
63,378
6,820
70,198
61,294
2,617
63,911
6,287
2,084
2022
£
2,019
546
382
2,947
2022
£
254,129
694
24,570
404
279,797
2022
£
2,431
1,200
-
3,631|
|---|---|---|---|---|
12
## The Kirkgate Centre
Notes to the accounts continued for the year ended 31 March 2023
## **9 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £37,687 (previous year: £29,659).
No trustee received any remuneration or benefit in this capacity during this or the previous year.
13
## The Kirkgate Centre
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023
|2023
2022
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
2,990
3,766
Room hire and service charges
34,015
23,774
Client contributions
2,960
5,045
Bar and cafe takings
23,919
7,560
Project and other income
14,883
2,034
Bank Interest
569
3
Other income
9,000
-
**Total income**
88,336
42,182
**Expenditure**
Salaries, NI and Pension
15,732
2,266
Payroll costs
1,067
1,031
Staff travel and expenses
152
582
Staff training
449
749
Volunteer expenses and training
231
84
Utilities
3,410
1,129
Phone, postage, IT and internet
1,641
1,015
Stationery, and photocopying
1,831
750
Advertising and publicity
-
60
Publications, subscriptions & licences
1,591
2,632
Independent examination
2,310
1,200
Repairs, maintenance & equipment
5,334
-
Insurance
2,647
698
Bar and cafe costs
15,702
5,123
Governance and consultancy costs
637
523
Project expenditure
26
1,018
Bad Debts
921
-
Depreciation
2,617
1,365
Other expenditure
354
228
**Total expenditure**
56,652
20,453
**Net income / (expenditure)**
31,684
21,729
**Transfers between funds**
7,635
29,769
**Net movement in funds**
39,319
51,498
**Fund balances brought forward**
205,322
153,824
**Fund balances carried forward**
244,641
205,322|2023
Restricted
funds
£
76,408
-
-
-
-
-
-
76,408
85,971
-
-
-
671
10,889
6,930
-
797
-
-
1,769
-
250
-
20,614
-
-
-
127,891
(51,483)
(7,635)
(59,118)
75,875
16,757|2022
Restricted
funds
£
131,949
-
-
-
-
-
131,949
71,976
-
15
-
1,226
4,547
269
-
643
-
-
7,223
-
-
101
36,285
-
-
-
122,285
9,664
(29,769)
(20,105)
95,980
75,875|2023
Total
funds
£
79,398
34,015
2,960
23,919
14,883
569
9,000
164,744
101,703
1,067
152
449
902
14,299
8,571
1,831
797
1,591
2,310
7,103
2,647
15,952
637
20,640
921
2,617
354
184,543
(19,799)
-
(19,799)
281,197
261,398|2022
Total
funds
£
135,715
23,774
5,045
7,560
2,034
3
-
174,131
74,242
1,031
597
749
1,310
5,676
1,284
750
703
2,632
1,200
7,223
698
5,123
624
37,303
-
1,365
228
142,738
31,393
-
31,393
249,804
281,197|
|---|---|---|---|---|
14